General
Makerere University Writing Centre holds second training workshop: Roots for standard University-wide templates in minute writing
By Chris Kaahwa and Ritah Namisango
Makerere University Writing Center (MakWC) has intensified efforts to improve the quality, consistency, and accuracy of official records across the institution.
In pursuit of this agenda, MakWC has lined up a series of writing training workshops targeting University staff in the various units. On 13th November 2025, 27 members of staff participated in the second training workshop, which highlighted the need for development of standardized templates, to guide the documentation processes within the University. This builds on the workshop for the first cohort where 24 members of staff were trained on 6th November 2025.
With over 50 members of staff so far trained, MakWC is building both the individual and institutional capacity in writing minutes, record keeping and presentation of official records.
Addressing the participants, Professor Fredrick Jones Muyodi, Team Leader, MakWC, described the Center as a transformative initiative committed to enhancing academic and scholarly writing, and publication capacities across the University. He shared that the Center continues to support faculty, staff, and students through mentorship and training on various forms of writing, including theses, dissertations, publications, project proposals and grants.
Noting the urge for professional development, Professor Muyodi acknowledged staff from the Department of the Academic Registrar, administrative units, colleges, and Makerere University Jinja Campus for embracing continuous learning. He highlighted the Centre’s deliberate plan to continuously use a comprehensive training and mentorship model, bringing on board specialists and mentors with extensive experience in writing, collaborative research, and publication to guide and support participants.
The Academic Registrar of Makerere University, Professor Buyinza Mukadasi represented by Mrs. Patience Rubabinda Mushengyezi, applauded the Writing Center for continuously providing practical support to staff who handle official documents and sensitive academic information. “This is the kind of support we all need in the various units. Many of us will benefit from this workshop,” she said.
Stressing the need for standardized templates and ethical writing practices, Mrs. Mushengyezi noted that minutes are important documents that must be accurate, confidential, and easy to reference. “Many of us handle sensitive information. A standard template will help us keep our records consistent and professional across all units,” she stated.
Mrs. Mushengyezi encouraged staff to take the training seriously pointing out that proper minute writing and documentation contributes to professional and institutional credibility. She tasked staff involved in writing minutes as well as documentation of university proceedings to ensure that official records conform to the Universities and Other Tertiary Institutions Act.
Guiding participants through the Roles of a Minute Taker, Mrs. Mushengyezi pointed out the different types of meetings, which included; Regular, Special, and Emergency, and urged them to have a solid understanding of the University’s operational framework in order to record such meetings accurately.
During a session on legal compliance, Ms. Esther Kabinga, Principal Legal Officer, explained that adherence to policies and regulations, which govern minutes writing, upholds the integrity of records and decision making process of institutions. “In addition”, she said, “Accuracy and objectivity, completeness and clarity, timeliness and confidentiality, compliance with organizational policies and procedure,” are among the key considerations that the staff should comply with while writing minutes.
She guided participants to desist from including personal opinions in writing minutes, stressing that in accurate or incomplete documentation may expose institutions and individuals to legal risks. “Proper documentation protects both the University and the decision-makers,” she said.
To ensure consistency across academic and administrative units, Ms. Prossie Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts) advocated for the adoption of University-wide standardized templates. She explained that standard templates promote a uniform and consistent writing culture. She called upon participants to use simple, clear and official language while avoiding abbreviations and unnecessary jargons. She emphasized that each minute should accurately record the resolution made, indicate the person responsible for follow-up actions, and provide clear timeline for implementation. “Good minutes, reflect not just what was discussed, but also the discipline, clarity, and accountability of the institution,” she added.
In a virtual presentation, Professor Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning (IODeL) sensitized the participants on the Ethical and Responsible Use of Artificial Intelligence (AI). Underscoring AI’s growing transformative role in teaching, learning, research, and administration, Professor Muyinda urged participants to integrate AI tools into their daily work, and to conform to the University’s approved AI policy.
Supporting his submission, Dr. Godfrey Mayende, Head of the Department of Open and Distance Learning (ODL) and Deputy Director of IODeL, highlighted how AI and Online platforms provide automated accuracy, faster turnaround in work efficiency, and better accountability in writing and recording minutes.
He guided participants on preparing effectively for virtual meetings, including confirming the agenda, setting platform options (recording, captions, cohost), and preparing consent scripts.
Closing the workshop, Professor Ronald Bisaso, Assistant Team Leader, MakWC commended staff for their active participation, as well as, the facilitators for sharing the knowledge and expertise.
“As the Writing Center, we are profoundly honored that we started with a team entrusted with essential duties of this great institution. Standardizing minute writing is the next step toward improving the credibility and accountability of our academic records,” he concluded.
General
Makerere University commemorates 13 transformative years of partnership with Mastercard Foundation
On Friday, 27th February 2026, Makerere University proudly celebrated 13 years of a significant partnership with the Mastercard Foundation, a prestigious independent organisation headquartered in Toronto, Canada. Since its inception in 2013 with the launch of the Scholars Program-currently headed by Prof. Justine Namaalwa, this collaboration has grown significantly, expanding to include two additional initiatives: The E-learning Initiative-headed by Prof. Paul Muyinda Birevu and the Africa Climate Collaborative-headed by Prof. Gorretie Nabanoga. This long-term partnership underscores the shared commitment to fostering education, innovation, and sustainability in Uganda and across Africa.
The colourful event coincided with the 76th Graduation Ceremony, during which Makerere University honoured Ms. Reeta Roy, the Founding President and CEO of the Mastercard Foundation, with an honorary Doctor of Laws.
In her commencement speech, Ms. Roy thanked Makerere University for considering a partnership with the Mastercard Foundation and for conferring upon her a prestigious honorary award.
“Mastercard Foundation is honoured to collaborate with this esteemed university, and I appreciate the recognition through this award. I am excited to be associated with Makerere University and look forward to actively embodying its values. Joining the broader community of alumni from this distinguished institution is a privilege, and I am eager to contribute to its legacy,” stated Ms. Roy.
During the reception in honour of Ms. Roy, the Chairperson of Makerere University Council, Dr. Lorna Magara, acknowledged the invaluable support from the Mastercard Foundation. She emphasised the profound impact of the Foundation’s various initiatives, particularly the scholarships for disadvantaged youth, which enable them to access higher education and opportunities that might have otherwise been beyond their reach.
“On behalf of the Makerere University Council and the broader University community, I extend our sincere gratitude to Mastercard Foundation for its commitment to collaborating with Makerere University in various endeavours, especially for providing scholarships to our underprivileged young people who would never have stepped inside a lecture room at the University.” Dr. Magara stated.
Dr. Magara, in a special way, thanked Ms. Roy for her transformative leadership and unwavering commitment to supporting young people in Africa, citing her efforts to ensure young people get their voices heard.
“As a university, our business is with young people. We are therefore committed to providing the environment and education that deliver meaningful pathways. We will provide an environment that ensures young people have a voice and agency to create meaningful change in society.” Dr. Magara pledged.
Dr. Magara further congratulated Ms. Roy on her honorary Doctor of Laws from Makerere University, noting that it is the university’s highest honour for individuals who have excelled in their careers.
“On behalf of the Makerere University community, I would like to extend my heartfelt congratulations on your honorary Doctor of Laws. This esteemed recognition represents the highest honour our institution can bestow on individuals who have demonstrated exceptional achievement and excellence across various facets of their career.” Dr. Magara remarked.
Prof. Justine Namaalwa, the Program Director of the Mastercard Foundation Scholars Program and the Coordinator for all Mastercard Foundation Initiatives at Makerere University, expressed her appreciation for the thirteen-year collaboration between Makerere University and the Mastercard Foundation. She highlighted that the partnership had yielded significant, impactful results.
“In 2013, Makerere University partnered with the Mastercard Foundation to educate the next generation of transformative African leaders who can positively impact their lives, their communities, and the economies of Africa. The partnership has had a significant impact. I thank the University Management and the Foundation team for this visionary collaboration,” remarked Prof. Namaalwa.
Prof. Namaalwa articulated that the partnership with the Mastercard Foundation is primarily focused on empowering young people as agents of change for transformational leadership in Africa. She presented compelling statistics demonstrating the positive impact of the scholars’ program, highlighting the success of individuals who have completed their education and their subsequent professional experiences after university graduation.
“This partnership focuses on young people, aiming to create positive change in their lives. To date, the Scholars Program has graduated 974 alumni, with 48% securing formal employment, 18% starting their own businesses, 8% participating in internships, and 5% pursuing further education. Overall, 72% of Scholar alumni are actively engaged in employment or entrepreneurship,” Prof. Namaalwa stated.
The colourful event showcased a dynamic array of activities that highlighted the entrepreneurial spirit of Scholars and alumni from the Mastercard Foundation at Makerere University. Attendees enjoyed a mini-exhibition featuring innovative products from these ventures.
A video documentary illustrated the positive impact of the three Mastercard Foundation initiatives. The event also featured inspiring poetry recitations by Scholars and a lively atmosphere of music and dance, creating an engaging and memorable experience for all participants.
The high-level event was attended by senior University officials, led by the Chairperson of Council, Dr. Lorna Magara; the Vice-Chancellor, Prof. Barnabas Nawangwe; the Vice-Chancellor, Academic Affairs, Prof. Sarah Ssali, Deputy, and the Ag. Deputy Vice-Chancellor, Finance and Administration Prof. Winston Tumps Ireeta. Mr Yusuf Kiranda, the University Secretary; and Prof. Buyinza Mukadasi, the Academic Registrar, Chancellor Emeritus-Prof. Ezra Suruma, former Chairperson of the Steering Committee of Mastercard Foundation Scholars Program-Prof. Umar Kakumba, and the Deputy Executive Secretary, RUFORUM, and former Program Coordinator of the Scholars Program at Makerere University-Dr. Florence Nakayiwa, among many other officials graced the function.
The event was also graced by a high-level delegation from the Mastercard Foundation, led by Ms. Reeta Roy, the Founding President of the Foundation, and included the Mastercard Foundation Teams from the Country offices in Kigali, Nairobi, and Kampala; the Program partners; the Mentors, Scholars and alumni; as well as the Program staff of the three Mastercard Foundation Initiatives at Makerere University.
At the end of the event, Makerere University honoured Ms. Reeta Roy with University memorabilia, including a pencil-drawn portrait, a pencil-drawn photo of the Ivory Tower, and other Ugandan crafts. Ms. Roy cut a graduation cake together with the 10 graduates of the 76th graduation ceremony from the Mastercard Foundation Scholars Program.
Bernard Buteera is the Principal Public Relations Officer for the Mastercard Foundation Scholars Program at Makerere University.
The Board Chairperson of the Makerere University Endowment Fund (MakEF), Dr. Margaret Blick Kigozi, has urged graduands in Health and Life Sciences to uphold professional ethics and serve humanity with diligence and compassion.
Her appeal came during the passing out of graduates from the College of Natural Sciences (CoNAS), the College of Veterinary Medicine, Animal Resources and Bio-Security (CoVAB), the College of Health Sciences (CHS) and the School of Public Health (SPH) on Day Two of the 76th Graduation Ceremony of Makerere University.
“Class of 2026, you are now part of the Makerere legacy. Wherever you go clinics, laboratories, farms, boardrooms, or classrooms, you carry this institution with you. Serve your patients with skill and compassion. Care for animals and communities responsibly. Question boldly and keep learning,” Dr Kigozi, said.
Delivering the commencement address, Dr. Kigozi lauded the graduates for their dedication to careers that directly impact lives and communities. She encouraged them to use their knowledge generously and exercise their power gently.
“Your education has trained you to ask better questions. Your humanity must guide the answers. Never forget that behind every chart, every case, every animal, every experiment, there is life. And life deserves care, patience, and dignity. Give every person you come in contact with care, patience and dignity,” Dr Kigozi, noted.
As the graduates embark on their professional journeys, Dr. Kigozi emphasized the importance of cultivating basic business acumen and financial literacy to ensure sustainability in their work.
“You do not need to become accountants but you must be able to read the essentials: understand simple financial statements, budgets and key metrics so you can judge whether a clinic, lab, or program is sustainable. You are encouraged to start your business. There are numerous investment opportunities in your areas of training. You can provide services to our people and create jobs,” Dr Kigozi, said.
She shared candidly how, when she first stepped into leadership, she realised she did not understand balance sheets or budgets well enough. So, she returned to Makerere for short courses to strengthen herself.
“A well-run Hospital, clinic or lab delivers better outcomes, attracts staff, and secures funding. Business savvy is not only about profit, it’s about sustainability and the freedom to serve ethically and effectively. Carry clinical skill with business sense so your work endures and grows,” Dr. Kigozi, noted.
Quoting renowned writer and producer Shonda Rhimes, creator of Grey’s Anatomy, who once reflected that succeeding in one area of life can sometimes mean falling short in another, Dr. Kigozi encouraged women graduates to intentionally balance professional ambition with family responsibilities.
“When one area thrives, another is often under strain. When Navio was graduating from school I had to manage the Presidential Investor Round Table on the same day as Executive Director Uganda Investment Authority. I chose my job and delegated his siblings to attend Navios graduation. I learnt from this. I choose family always after that thing you achieve once and keep forever,” Dr Kigozi, said.
In his speech, the Prof Barnabas Nawangwe, the Vice Chancellor, informed the congregation that Makerere’s ranking on all university ranking platforms has remained stable, placing Makerere among the top 10 African universities and within the top 4.5% globally.
“In the Times Higher Education global ranking, Makerere University made a formidable jump from the 1200-1500 bracket to the 800-1000 bracket. This was no mean achievement and I congratulate all members of the Makerere Community on this stellar performance,” Prof Nawangwe, said.
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