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Office of the Academic Registrar Lauded for Groundbreaking Achievements In Digitalization

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By Gerald Ochwo

On 25th March 2025, a delegation of Registrars from Mbarara University of Science and Technology (MUST) undertook a benchmarking exercise at Makerere University, with a specific focus on the latter’s pioneering efforts in academic records digitalization. The delegation, led by Dr. Dickson Kalungi, Ag. Deputy Academic Registrar was received by Mr. Charles Ssentongo, Deputy Academic Registrar in charge of Admissions and Records Division, who represented the Academic Registrar (AR), Prof. Buyinza Mukadasi.

The visit was prompted by Makerere University‘s trailblazing achievements in digitalizing academic records, as exemplified by the Digitalization of Academic Records Project (DARP). This initiative has been instrumental in creating a centralized, digital one stop repository of all University’s academic records, thereby enhancing the efficiency, accuracy, and security of academic records management.

In his welcoming remarks, Mr. Ssentongo conveyed the Academic Registrar’s message and highlighted Makerere University‘s efforts to digitalize all its processes and records. He further noted that the university is intentional about creating a digital ecosystem that makes academic records retrieval easy and efficient.

As a university, we are now intentional with the digitalization of all our processes including, digitization of our manual records that date as way back as the inception of Makerere University. Currently, the DARP project as gone as far as creating a one stop center for both Academic document verification and certification, whereby our former graduates, will only need to access the online verification and certification portal and submit their documents without necessarily having to travel many physical distances to Makerere University” Mr. Ssentongo remarked.

Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.
Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.

In his appreciation remarks, the MUST head of delegation, Dr. Dickson Kalungi, thanked the Academic Registrar for honoring their request to come and learn from the best practices that exist at Makerere University and particularly commended the Department for the great steps and strides made in pioneering modern Academic records storage management systems.

“I want to sincerely thank the Office of the Academic Registrar for sparing time and organizing this meeting. As a University, we have embarked on a transformative change drive whereby we intend to automate all our registry processes including, the management of Academic Records. The DARP project at Makerere University, has been one project where we draw a number of lessons and we are eager to go and implement some of the best practices we have observed here today”

Conclusion

The benchmarking exercise undertaken by Mbarara University of Science and Technology demonstrates the significance of Makerere University and particularly, the Office of the Academic Registrar’s achievements in academic records digitalization. The DARP project serves as a model for other institutions to follow, highlighting the importance of investing in digital solutions to enhance the efficiency, accuracy, and security of academic records management. It further demonstrates the university’s commitment to sharing knowledge and best practices with other institutions. Makerere University‘s efforts in digitalizing academic records have set a high standard for other universities to emulate, and the DARP project is a shining example of innovation and excellence in academic records management.

Gerald Ochwo is the Liaison Officer, Office of the Academic Registrar

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E-Mobility Skilling Programme: Cohort 2 Applications Now Open!

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E-Mobility Skilling Programme: Cohort 2, in partnership with Kiira Motors Corporation and UNDP Uganda launched! Apply by September 1, 2025. Makerere University, Kampala Uganda, East Africa.

The Makerere University Innovation Pod is thrilled to announce the launch of the E-Mobility Skilling Programme: Cohort 2, in partnership with Kiira Motors Corporation and UNDP Uganda! This immersive one-year program offers exceptional Bachelor of Science and related discipline students (2nd-3rd year) the opportunity to gain cutting-edge skills in electric vehicle technology.

We are seeking motivated individuals from Physics, various Engineering fields, Industrial Art, Architecture, and Business (Marketing) with a strong academic record. Participants will engage in hands-on training, industrial immersion at Kiira Motors, and contribute to the development of the “Moonshot Project.”

Apply by September 1, 2025, to be part of this transformative skilling initiative. Female students are strongly encouraged to apply.

Learn more and apply here: https://forms.gle/jntp2TrzYqJ4TrKv9

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Bid Notice: Refugee Law Project Mid-Term Review

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An aerial view of Left to Right: Mitchell Hall, Senate, CoCIS Blocks B and A, Lincoln Flats, Frank Kalimuzo Central Teaching Facility and School of Social Sciences (white) Buildings, Makerere University, with Kampala City in the background, October 2018. Uganda.

DETAILED BID NOTICE UNDER OPEN BIDDING

Invitation to bid for Consultancy Services for Midterm Review of The Embassy of The Kingdom of Netherlands Funded Project; Securing Refugee-Host Relations Through Enhanced Protection, under Refugee Law Project, School of Law, Makerere University.
Proc. Ref. No. MAK/SRVCS/2025-26/00013

  1. The Makerere University under Refugee Law Project has allocated funds to be used for the acquisition of Consultancy Services for Midterm Review of The Embassy of The Kingdom of Netherlands Funded Project; Securing Refugee-Host Relations Through Enhanced Protection, under Refugee Law Project, School of Law, Makerere University.
  2. The Entity invites sealed bids from eligible bidders for the provision of the above consultancy services.
  3. Bidding will be conducted in accordance with the open domestic bidding procedures contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.
  4. Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 8:00am to 5:00pm.
  5. The Bidding Documents in English may be purchased by interested bidders on the submission of a written application to the address at 2 above and upon payment of a non-refundable fee of UGX. 100,000/= (One Hundred Thousand), only. The method of payment shall be cash payment after downloading Application Advice Slip from https://payments.mak.ac.ug/ and thereafter obtain a receipt from the bank before picking the document.
  6. Proposals must be delivered to the address below at 8(c) at or before 10:00am on Wednesday 20th August 2025. All proposals must be accompanied by a proposal securing declaration which must be valid until 28th February 2026. Late proposals shall be rejected. Proposals will be opened in the presence of the consultants’ representatives who choose to attend at the address below at 8(a) at 10:15am on 20th August 2025.

See below for detailed bid notice.

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The Alumnet Magazine 2025-26

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Prof. Barnabas Nawangwe (Left) shakes hands with Elizabeth Gabeya during the role play. 21-year-old Elizabeth Gabeya, a Bachelor of Agricultural and Rural Innovation First Year Mastercard Foundation Scholar at Makerere University, takes charge of the Vice Chancellor's office for two days- March 10th and 11th 2025, Main Building, Kampala Uganda, East Africa.

I would like to extend warm congratulations from the University Management and myself to the Mastercard Foundation Scholars Program Team for securing the Second Phase of the Scholars Program at Makerere University, which will run from 2023 to 2034. This achievement is commendable! Makerere University takes great pride in its long-standing partnership with the Mastercard Foundation, which has yielded numerous valuable outcomes over the past decade. This collaboration has profoundly impacted the Scholars Program and various other initiatives.

During the challenging times of the COVID-19 pandemic, when many academic institutions shifted to online learning, the Mastercard Foundation played a pivotal role in enhancing our e-learning infrastructure through the E-learning Initiative project. This initiative has enabled the university to create high-quality, inclusive academic online content and support systems that benefit all Makerere University students and those from affiliated institutions across Uganda.

Additionally, Makerere University is working with the University of Cape Town and the University of Cambridge on another important Mastercard Foundation project: The Climate Resilience and Sustainability Collaborative. As part of this initiative, we will offer 40 PhD scholarships, 250 MSc scholarships, and skilling programmes for 500 youth. Moreover, 40 women- and youth-led green innovations will be supported, along with 30 postdoctoral scholarships. This demonstrates the immense value of our collaboration with the Mastercard Foundation, and we are optimistic about continuing this partnership for many years.

Like the first phase, the second phase of the Scholars Program will focus on providing scholarships to vulnerable young people from various backgrounds. Special attention will be given to refugees, young people with disabilities, those from refugee-hosting communities, and other underserved individuals from hard-to-reach areas. This emphasis on inclusivity will further enhance opportunities for deserving youth.

I am pleased to share that Makerere University is progressing significantly toward fostering inclusivity for all students. We have established the Disability Support Centre on the ground floor of the Frank Kalimuzo building, designed to serve as a comprehensive resource for our students with disabilities and other vulnerable young individuals. Thanks to the contributions from the Mak Run 2024, the Centre is now equipped with vital ICT services, including screen readers, JAWS, Fusion, Braille services, and other essential amenities to ensure our students can easily pursue their studies.

Furthermore, I want to assure all our students, staff, partners, and the broader community that the University Management is deeply committed to creating a safe and supportive learning environment. With the University Council’s and partners’ invaluable backing, we have developed and launched the Safeguarding Policy. This vital framework outlines our measures to protect everyone from abuse and harm at Makerere University. We are building a community where everyone can learn, work, and thrive.

Makerere University remains a top choice for young people seeking higher education. The university’s vision is “To be a thought leader of knowledge generation for societal transformation and development.” Its mission is “To provide transformative and innovative teaching, learning, research, and service responsive to dynamic national and global needs.” These aspirations place the university in a unique position, and it›s essential to uphold them always. As a University, we will continue to strengthen our efforts to focus on the key issues facing humanity and meet our obligations to a broader society beyond education and research.

In conclusion, we are grateful to our invaluable partner, the Mastercard Foundation. The renewal of the partnership with Makerere University for another 10 years of Phase Two of the Scholars Program is a significant commitment that will empower 1,000 young people in Uganda and throughout Africa. We sincerely appreciate the Foundation’s support and dedication to this mission. The University Management is committed to supporting the Mastercard Foundation Scholars Program to realize the vision and mission of Makerere University and the Mastercard Foundation as We Build for the Future.

Professor Barnabas Nawangwe
VICE CHANCELLOR

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