By: Moses Lutaaya

The Directorate of Graduate Training is rolling out the Research Management Information systems (RIMS) to efficiently and effectively monitor the academic progress of all graduate students.

“RIMS will be used to track efficiently every stage of activity of graduate studies from course works, research concept to thesis completion.” The Director of Graduate Training, Prof. Julius Kikooma said.

He added, “The RIMS team is here to share developments on the system that are designed to support the agenda of Makerere university. When graduate students enter a given chapter of their research works, their supervisors will automatically receive mail prompts to swiftly handle, give comments and guide the students on the way forward.”

During the roll out training recently at the College of Health Sciences in Mulago, Prof. Kikooma said, “The Directorate of Graduate Training is working in collaboration with Directorate of Innovation, Research and Partnerships (DIRP) and the Directorate of Information Communication and Technology Support (DICTS) to ensure a smooth training to all the schools and colleges. Digitalising the graduate management process is anticipated to increase the number of graduate admissions and completion in the long run.”

“As the three directorates, we sat and reviewed the university graduate strategy and policies around it. We got reviewed policies and procedures approved by the University Senate last year. We no longer have provisional admission letter requirement for our PhD students. It is now full admission straight away and we follow a cohort system of admission for the PhD by research students.” He added.

RIMS is a version of how the Directorate of Graduate Training aims to handle the process of systematic tracking of every point of progress in the entire academic journey of graduate students.

The Directorate of Graduate Training has so far conducted the RIMS training at three Colleges namely; College of Health Sciences (CHS), College of Business and Management Sciences (COBAMS) and College of Natural Sciences (CONAS).

The critical stakeholders on the RIMS value chain include Heads of Departments, College Principals and Deputy Principals, Directors, School Deans, Supervisors as well as Graduate coordinators. “All the above are key actors and must be able to use RIMS in the graduate process, capturing all profiles of students and supervisors and should be able to use it appropriately.” He emphasized.

He said that RIMS will bring all stakeholders on the same page and will be able to adequately troubleshoot any hinderance to progress when course works are done, to dissertation and thesis completion. Makerere university target is to increase its graduate students’ enrollment from 19% to at least 30% in the next five years.

Prof. Bruce James Kirenga, Principal College of Health Sciences welcomed RIMS training saying that this kind of E- learning and supervision tracking is the way to handle graduate studies as it seems to reduce the turn around time for student- supervisor responses.

“Every activity in the graduate students learning journey is monitored swiftly. Whatever the students upload on to the system, supervisors get message pop-ups on their mails, review the works immediately and attach comments for the students to appreciate and manage appropriately.” He said.

Prof. Kirenga added that the audit trail created under RIMS will provide good progressive academic reports and improve the journey to Doctoral studies.

“Heads of Departments are able to see all students in the department, any pending system approvals, observe completion rates and total progressive over view of each student and that the total overview of department performance will be clearly seen under RIMS.” He added.

Dr. Robert Kalyesubula – the Chair. Dept of Physiology, Makerere University College of Health Sciences said RIMS will improve the efficiency of supervisors while handling the graduate students.

“RIMS views all documents and proposals of students. We will be able to observe which supervisor takes long to respond, the number of days they have taken to respond and how long an issue has pended undone at a certain level.”

The Ambassador of Israel in Nairobi accredited to Kenya, Uganda, Malawi, Tanzania and the Seychelles, H.E. Michael Lotem on 11^th June 2025 made a farewell visit to Makerere University as his tour draws to a close. He was accompanied by his Deputy Ambassador, H.E. Ariel Arviv and received by the Chairperson of Council, Mrs. Lorna Magara and the Acting Vice Chancellor, Prof. Winston Tumps Ireeta. Also present in the meeting were the Deputy Principal College of Engineering, Design, Art and Technology (CEDAT), Assoc. Prof. Kizito Maria and the Dean Margaret Trowel School of Industrial and Fine Art (MTSIFA), Assoc. Prof. Amanda Tumusiime.

Mrs. Lorna Magara in her welcome remarks informed the Ambassador that Makerere is translating into a research-led University, with innovation hubs taking root. “Just last week we signed into operation an organization fully owned by the University called the Makerere University Technology and Innovation Centre.

“What that is going to do is coordinate all the innovations in the units as well as knowledge transfer, startups, and linkages with industry and Government” Mrs. Magara explained. “What we are seeking to do is commercialize research, to foster startups, incubation centres, but also knowledge transfer” she added.

Mrs. Magara noted that this aspiration feeds directly into the Government’s drive to promote Science, Technology and Innovation. “For a very long time Makerere has just been a knowledge hub; you have all these PhDs but knowledge that does not translate into industry,” she clarified.

Explaining how the component of intellectual property (IP) is addressed, the Acting Vice Chancellor, informed Ambassador Lotem that the University has in place an Intellectual Property Management Office (IPMO) headed by a Manager as well as a Deputy Director in Charge of Research, Innovation and Partnerships. The IPMO, he added, is tasked with registering all the IP that arises from staff and student research.

“We have an Intellectual Property Management Policy that stipulates how intellectual property created by staff and students is owned, managed, and used,” explained Prof. Ireeta. The Makerere policy stipulates that the University shall keep 60% of the net revenue coming out of the commercialization of IP with 40% going to the researcher/ research team.

Prof. Ireeta further shared that innovations currently undergoing IP registration are from the College of Agricultural and Environmental Sciences (CAES) and the CEDAT. He reiterated the University’s commitment to establishing the Makerere University Technology and Innovation Centre to coordinate all innovation IP management efforts. “We want to have the University at the fore of registering all IP with the Uganda Registration Services Bureau (URSB) as opposed to individual researchers as it was in the past.”

On the question of venture capital/funding, Mrs. Magara explained that although individual researchers have been winning grants to fund their projects, Government’s annual allocation of UGX 30 billion through the Makerere University Research and Innovations Fund (Mak-RIF) has gone a long way to boost research and innovations.

Using Israel’s thriving agricultural innovations in the desert as an example, Ambassador Lotem noted that to maximize output and profitability, innovation ought to simultaneously work on both ends of the equation i.e. adapting plants to grow in challenging climates while devising appropriate technology to supply much-needed nutrients.

Picking up on Mrs. Magara’s statement that the College of Health Sciences (CHS) conducts a great deal of Makerere’s research in the areas of Malaria, Tuberculosis and HIV/AIDS, Ambassador Lotem said he would be happy to link Makerere researchers to ongoing collaborative efforts between Israeli companies and the Kenya Medical Research Institute (KEMRI), especially in Malaria.

“To give you an idea about what innovations we are talking about, we have one company that developed a technology/protocol to sterilize mosquitoes and it is environmentally friendly because they sterilize only one generation, and they are looking to do a pilot” he noted.

“We have another Israeli company that does a big pilot with biological nets” Ambassador Lotem shared before adding, “a third uses drones to identify the habitats of mosquitoes. These kind of things can be done here and we know how to bring others.”

Other examples of Israeli companies shared by Ambassador Lotem that are seeking to conduct pilot studies include one that developed a special type of shrimp that eats snails that host bilharzia causing parasitic worms. The other is a biological material that when put in contaminated water kills the germs and reduces turbidity.

Chipping in on the discussion, Ambassador Arviv said, “on our side we know that there are a lot of opportunities and a lot of projects that have already began and we want to see how we can help them.”

Earlier, Assoc. Prof. Kizito Maria had informed the meeting that his tenure as Dean MTSIFA played witness to a number of academic exchanges and workshops with Bezalel Academy Jerusalem and Shenkar College of Engineering, Design and Art, facilitated by CoCuDi Center and The African Studies Gallery. However, he added that these collaborations were never formalized by signing of a Memorandum of Understanding (MoU).

In response, Ambassador Arviv reassured, “We will find the contacts to understand the specific needs; if its students exchange, etc. and then they will work on a Memorandum of Understanding as a basic” she stated, adding “I think we can take it from there.”

The visit concluded with presentation of Makerere University Souvenirs by Mrs. Lorna Magara to Ambassadors Michael Lotem and Ariel Arviv in her office.

The Acting Vice Chancellor, Prof. Buyinza Mukadasi on Thursday 29^th May, 2025 held a press conference to update members of the Media on the Infectious Diseases Institute (IDI) Medical Drone Programme, and the Kampala Status Summary 2023 on Road Safety Risk Factors, conducted under the Bloomberg Philanthropies Initiative for Global Road Safety, a collaborative effort between the Johns Hopkins International Injury Research Unit and the Trauma, Injury, and Disability (TRIAD) Unit at Makerere University School of Public Health (MakSPH). Also presented were updates on; Digital Certification of Academic Transcripts, Digital Supervision of Graduate Students, Inclusive e-Learning and Smart Classrooms, and Launch of the Artificial Intelligence (AI) Laboratory at the College of Computing and Information Sciences (CoCIS).

The event held in the Senior Common Room, Main Building, was on behalf of the Vice Chancellor, Prof. Barnabas Nawangwe presided over by the Acting (Ag.) DVC AA and substantive Academic Registrar, Prof. Buyinza Mukadasi. Presentations were made by Executive Director of the Infectious Diseases Institute (IDI), Dr. Andrew Kambugu and Head of the Trauma, Injuries, and Disability (TRIAD) Unit, Dr. Fredrick Oporia. Dr. Jimmy Osuret and Dr. Esther Bayiga from TRIAD supplemented Dr. Oporia’s presentation. In attendance were; the Director for ICT Support (DICTS)-Mr. Samuel Mugabi, Deputy Chief – Public Relations-Ms. Betty Kyakuwa, Deputy Chief Security Officer-Mr. Musa Mulindwa and other university officials.

The proceedings of the Press Conference follow below;

Vice Chancellors’ Press Statement

Good morning colleagues, members of the press,

It is my pleasure to welcome you to this important media briefing, where we share compelling findings from two groundbreaking studies that reflect Makerere University‘s ongoing commitment to impactful research, innovation, and community transformation.

The first is a pioneering initiative led by the Infectious Diseases Institute—the IDI Medical Drone Programme. This project explores the use of drone technology to deliver lifesaving HIV medications and test samples to hard-to-reach populations, particularly in Kalangala District and the West Nile region. The study demonstrates how drones can overcome logistical barriers, reduce costs, and enhance access to critical healthcare in some of Uganda’s most underserved communities.

The second study is the Kampala Status Summary 2023 on Road Safety Risk Factors, conducted under the Bloomberg Philanthropies Initiative for Global Road Safety. This collaborative effort between the Johns Hopkins International Injury Research Unit and our Trauma, Injury, and Disability Unit here at Makerere University presents over two years of data on vehicle speed and helmet use in Kampala. It provides vital insights into the human behaviours and systemic gaps contributing to road traffic injuries and fatalities—particularly among vulnerable road users. The study also offers evidence-based recommendations for enforcement, planning, and public health messaging aimed at making Kampala’s roads safer for all.

We are proud to support this kind of research that not only advances knowledge but also drives tangible improvements in public health and safety.

Before I invite the researchers to present their findings, allow me to briefly highlight some transformative developments in the areas of academic registry and ICT advancement here at Makerere University:

1. Digital Certification of Academic Transcripts:
   • Alumni can now certify their transcripts digitally through the Makerere Academic Records System (Mak-ARS https://makars.mak.ac.ug/), eliminating the need for physical visits. This user-friendly platform allows access from anywhere in the world, supported by comprehensive video tutorials and public communications.
2. Digital Supervision of Graduate Students
   • We have introduced the Research Information Management System (Mak-RIMS), piloted at the College of Agriculture and Environmental Sciences, to streamline the supervision of Master’s and PhD research. This initiative enhances accountability, timely feedback, and is now being rolled out university-wide to improve graduation rates.
3. Inclusive eLearning and Smart Classrooms
   • Through support from development partners and the Government of Uganda, we are establishing multimedia studios and smart classrooms across our colleges. These state-of-the-art facilities are designed to produce professional, accessible learning content, including tools tailored for students with visual and auditory disabilities. This aligns with our goal of equitable, globally competitive education.
4. Launch of the AI Laboratory at CoCIS:
   • The newly launched Artificial Intelligence Laboratory will spearhead the development of AI-enabled solutions tailored to Uganda’s socio-economic needs, including localized assistive eLearning tools and context-sensitive curriculum development.

These initiatives are part of our broader vision to transform Makerere University into a research-led, inclusive, and globally relevant institution.

Detailed Presentations