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Guidelines to First Year students 2016-2017 Academic Year

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First Year students (Freshers) are by tradition given an “acclimatization” period of normally one week which is referred to as the “Orientation Week”.  The Freshers report on Campus one week earlier than the Continuing students and during this week they are introduced to the key facilities in the University as well as other important aspects of life at the University.

Schedule of Semesters for Academic Year 2016/2017

Orientation Week:
Getting used to a new place can be pretty daunting, but that is what orientation week is all about; getting to know your surroundings, meeting students and staff members.  This makes you feel comfortable enough to hit the ground running when the semester starts.  It is a great chance for you to familiarize yourself with the University.
Saturday 6th August, 2016 to Friday 12th August, 2016 (7 Days) – Orientation Week
Semester One
Saturday 13th August, 2016 to Saturday 10th December, 2016 (17 Weeks)
Ceremony of Admission
Friday 19th September, 2016.  Time: 2.30 p.m. in the Freedom Square (All Freshers are required to wear the undergraduate gown).
Semester One Vacation
Saturday 10th December, 2016 to Friday 20th January, 2017 (7 Weeks)
Semester Two
Saturday 21stJanuary, 2017 to Saturday 20th May, 2017 (17 Weeks)
Semester Two Vacation
Saturday 20th May, 2017 to Saturday 29th July, 2017 (10 Weeks)
During this week, arrangements are made to enable the Freshers meet and be addressed by Key Officers, Wardens and Student Leaders who welcome the students.
Arrangements are also made to enable the Freshers acquaint themselves with such key facilities at the University like the Library, University Hospital, Games and Recreation Facilities etc.  Freshers are expected to take advantage of the week to survey and acquaint themselves with the general Campus lay out.  Another major activity during the Orientation Week is Registration.
All Freshers must ensure that they are registered first centrally and then with each of their respective Colleges/Schools.

Orientation Events

Saturday 6th August, 2016
Resident Freshers report to their respective Halls of residence or private Hostels by 5.00 p.m.  It is the responsibility of each student to make his/her own travel arrangements to the University or private hostel.
Monday 8th August, 2016
All Freshers shall report to the Freedom Square for a meeting with the University officials at 9.00 a.m.
Programme for the Day
9.00 a.m – 12.30 p.m address from the following University officials:

▪ Guild President
▪ Deputy Registrars
▪ The Academic Registrar
▪ Dean of Students
▪ Director University Health Services
▪ Director Counseling & Guidance Centre
▪ The Principal Games Tutor
▪ The University Bursar
▪ The University Chief Security Officer

The Freedom square is the open ground in front of the main Administration Building where official functions of the University are normally performed.
Freshers are expected to be seated by 9.00 a.m.

Registration

For a candidate to qualify to be a bonafide student of the University, he/she must be registered.  Registration is a mandatory requirement of the University which must be done within the first two (2) weeks from the beginning of the semester by every student.
Registration will commence on Monday 8th August, 2016 starting at 9.00 a.m. each day.
Ensure that you complete all the required registration formalities within the prescribed time in order to avoid disappointments later.

Registration Requirements

For registration purposes, the originals of the following must be produced by each Fresher:

▪ Admission Letter, O’Level Certificate/Pass Slip (UCE or Equivalent)
▪ A’Level Certificate/Pass Slip (UACE or equivalent)
▪ Birth Certificate
▪ An Identity Card from the previous A’level School.  The Diploma Holders must produce Identity Cards from their previous College.
▪ Three photocopies of each of the “O” and “A”Level Results Slips/Certificates, and Transcripts/Certificates from the awarding Institutions in case of Diploma Holders.
▪ Seven most recent passport-size photographs. (Current Likeness)
▪ Copies of the Pay-in/Deposit Slip acknowledging payment of the following fees for each government sponsored student to Makerere University Fees Collection Accounts:

a) University Rules Booklet   – Shs.2,000/=
b) Undergraduate Gown    – Shs.16,000/=
c) Identity Card     – Shs.45,000/=
d) Guild Subscription fee    – Shs.10,000/=
e) Endowment fee    – Shs.10,000/=
f) Senior Common Room fee   – Shs.5,000/=
g) Sports Contribution fee   – Shs.15,000/=
h) National Council for Higher Education fees  – Shs.20,000/=(Payable to
the National Council for Higher Education Account)
Change of Programme/Subjects

(a) Change of Programme
Since selection for specific programmes was made according to each candidate’s performance and order of programme choices, taking into account the available subject combinations and time-table limitations, there is normally little need to change the programme or subjects.  However, some places become vacant when some of the students admitted do not take up the offers.  Such places are filled through the change of programme/subjects.
Students who wish to change programmes first of all register according to the registration time-table for the programmes and subjects (where applicable) to which originally have been admitted.  Each student who may wish to change his/her programme/subject is required to pay an application fee of Shs.6,000/= plus the bank charges to Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank and crane Bank.

(b) Change of Subjects
Students in the College of Humanities and Social Sciences, Natural Sciences or the College of Education and External Studies may wish to change their subjects.  Change of Subject will be done online on payment of Shs.6,000/=, to either Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank or crane Bank.
Students should be aware that changing one subject may result in a change of College.  Before students apply to change their programmes, Colleges and Subjects, they are encouraged to seek advice on the cut-off point(s) for programmes, requirements for specific subjects and possible subject combinations.
Students are notified and warned about this Senate ruling that any one transferring to another subject or College without proper authority will be liable to discontinuation from the University.
A student who has been permitted to change his/her programme or subject(s) is issued with a letter stating so, and on receipt of such a letter that student should complete the ACCEPTANCE Part and return a copy of each to the Undergraduate Admissions and Records Office, the former and the new College/School.
The change of programme/subjects will be done online from Monday 8th August, 2016 to Friday 12th August, 2016 at Level 3, Senate Building.
N.B: It is advisable that only those students who meet the cut-off points for the desired programmes may apply.

COMMUNICATION FROM UNIVERSITY SECRETARY

Effect 2016/2017 Academic year, all students admitted by Makerere University at the Makerere University Business School-MUBS campus are required to pay Ugx. 190,000 directly to Makerere University Fees Collection Account Number: 9030005866749  at Stanbic Makerere Branch.

Please take note that the Identity Card fee of Ugx. 45,000 is paid once and hence the above figure will adjust to Ugx. 145,000 after the 1st year of study. The details of the total figures is as follows;

                     Ugandans (Ugx)             Other Nationals (Ugx)

Registration   50,000                           101,000
Examination   50,000                           151,500
Technology     25,000                            50,000
Identity Card  45,000                             45,000
Affiliation        20,000                            20,000

Total       Ugx.190,000                 Ugx. 367,500  

You will be required to present the receipts for the above fees at the end of your program in order to access your academic documents.

COMMUNICATION FROM DEAN OF STUDENTS

Accomodation

Accommodation for year one students 2016/2017 in the University Halls of Residence.
1. Government Sponsored
a) A’Level direct merit entrants offered the following study programmes maybe accommodated in the Halls of Residence to which they are attached as indicated on the admission letter.  Eligible students not able to take up the accommodation offer for very strong reasons should inform the Dean of Studentsin writing before Monday 1st August, 2016 and submit your application to Room 214, Senate Building:

i) Bachelor of Science in Agricultural Engineering (AGE)
ii) Bachelor of Science in Agriculture (AGR)
(iii) Bachelor of Architecture (ARC)
iv) Bachelor of Dental Surgery (BDS)
v) Bachelor of Science in Medical Radiography (BMR)
vi) Bachelor of Science in Civil Engineering (CIV)
vii) Bachelor of Science in Conservation Forestry & Products Technology (CFP)
viii) Bachelor of Science in Electrical Engineering (ELE)
ix) Bachelor of Industrial and Fine Art (FIN)
x) Bachelor of Science in Food Sciences and Technology (FST)
xi) Bachelor of Laws (LAW)
xii) Bachelor of Science in Land Surveying and Geometric (LSG)
xiii) Bachelor of Medicine and Bachelor of Surgery (MAM)
xiv) Bachelor of Science in Mechanical Engineering (MEC)
xv) Bachelor of Science in Nursing (NUR)
xvi) Bachelor Social and Entrepreneurial Forestry (SEF)
xvii) Bachelor Science in Quantity Surveying (SQS)
xviii) Bachelor Statistics (STA)
xix) Bachelor Pharmacy (PHA)
xx) Bachelor of Veterinary Medicine (VET)

b) Non Residents
The rest of the government sponsored students, including all those admitted through Diploma and Mature age entry schemes (irrespective of study programmes offered) shall be Non Residents and eligible for Food and Living out allowance.  Register with the Warden’s Office at your Hall of attachment upon arrival.
c) Change to Private Programmes
Students admitted on government sponsorship but who choose to take up alternative study programmes under private sponsorship shall lose all government related benefits and should not claim for any.

d) Students Admitted Under Disability Scheme
Students in the above Scheme may be resident in the Halls of attachments indicated on their admission letters, irrespective of the study programmes offered.
e) Students Admitted Under Sports & District Quota Schemes
Students admitted under these categories will be treated as in 1(a) and (b) above, subject to availability of bed space by the time their admission is finalized.

2. Change of Halls of Attachment
This is PROHIBITED except where Gender was mixed up i.e female attached to Male Halls or vice versa.

3. Privately Sponsored Students

a) A few bed spaces have been reserved for privately sponsored students.  Once admitted privately sponsored students who wish to be accommodated should apply to Dean of Students in Room 214, Senate Building for Bed space.

b) Privately sponsored students granted permission to reside in Halls of Residence may pay for meals at the nearest Food Court.  There are six Food Courts located in Africa, Nkrumah/Nsibirwa, University Hall, Mary Stuart, Galloway House and Kabanyolo Hostel.

Alfred Masikye-Namoah
ACADEMIC REGISTRAR

Elias Tuhereze

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Students with Disabilities Trained on Assistive Technology Use for Learning

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The training for students with disabilities in the Disability Support Centre on 22nd August 2026. 60 students with disabilities trained on use of assistive technology to help them navigate studies and university life with fewer barriers, organized by Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA), 22nd August 2026, Disability Support Centre, Makerere University, Kampala Uganda, East Africa.

For 60 students with disabilities, a computer, Braille reader or scanner is more than just a piece of equipment. It can be the difference between struggling to access information and learning with greater independence.

The students recently received practical training on the use of assistive technology to help them navigate their studies and university life with fewer barriers.

The one-day training was held on Saturday, August 22, 2026, at the Disability Support Centre in the Frank Kalimuzo Building. It was organised by the Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA).

Assistive devices in the Disability Support Centre. 60 students with disabilities trained on use of assistive technology to help them navigate studies and university life with fewer barriers, organized by Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA), 22nd August 2026, Disability Support Centre, Makerere University, Kampala Uganda, East Africa.
Assistive devices in the Disability Support Centre.

Unlike a classroom lecture, the training was largely hands-on. Students were taken through different technologies available at the University and given an opportunity to learn how they can use them in their day-to-day academic work.

Assistive technology includes devices, software and other tools that help people with disabilities access information, communicate, study and perform everyday tasks more independently.

Learning without barriers

Ms Elizabeth Rwabu, the Inclusion Support Services Officer at the Mastercard Foundation Scholars Program, encouraged students, particularly first-years, to make use of the Disability Support Centre.

“For first-year students, university is a new chapter, and none of you should feel that you have to navigate it alone. Familiarise yourselves with the services at the Centre and seek support whenever they need it,” Ms. Rwabu, said.

Assistive devices in the Disability Support Centre. 60 students with disabilities trained on use of assistive technology to help them navigate studies and university life with fewer barriers, organized by Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA), 22nd August 2026, Disability Support Centre, Makerere University, Kampala Uganda, East Africa.
Assistive devices in the Disability Support Centre.

Ms. Rwabu also reminded the students to take care of the equipment, saying the facilities are shared by many students.

“These computers and assistive technologies are not simply pieces of equipment; they are tools that open doors to learning, communication and independence,” she said.

Students introduced to Braille technology

Mr Binasali Kyebagadha, an assistive technology expert from the Kyambogo University Disability Support Centre, led the practical session. He introduced students to the ethical use of assistive technology and demonstrated how different devices can support learning.

Among the devices demonstrated were the Orbit Reader 40 and Focus Blue 40 refreshable Braille displays, as well as the Pearl scanner.

Students were also shown how to use a smart interactive board and how it can support learners with different disabilities.

Up close with students with disabilities during the training. 60 students with disabilities trained on use of assistive technology to help them navigate studies and university life with fewer barriers, organized by Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA), 22nd August 2026, Disability Support Centre, Makerere University, Kampala Uganda, East Africa.
Up close with students with disabilities during the training.

Mr. Kyebagadha told the students that assistive technology should be seen as a tool for independence.

“Assistive technology is meant to remove barriers, not create dependence. When properly used, it gives a student the confidence and independence to learn, communicate and participate on an equal footing with others,” he said.

He also cautioned the students against misusing the equipment, noting that the devices are shared resources.

Disability Support Centre

The training comes as Makerere continues to strengthen its Disability Support Centre, which provides a range of services to students with disabilities.

The Centre has computers fitted with screen readers such as JAWS and Fusion, Braille embossing services, large-print materials, refreshable Braille displays and audiobook reading services.

For students with visual and hearing impairments, such services can make access to learning materials easier and improve their participation in university activities.

Assistive devices in the Disability Support Centre. 60 students with disabilities trained on use of assistive technology to help them navigate studies and university life with fewer barriers, organized by Dean of Students’ Office in partnership with the Mastercard Foundation Scholars Program at Makerere University and the Makerere University Disabled Students Association (MUDSA), 22nd August 2026, Disability Support Centre, Makerere University, Kampala Uganda, East Africa.
Assistive devices in the Disability Support Centre.

The Centre also provides a link between students and academic staff, helping to address challenges that may affect students’ participation in learning.

Makerere established the Disability Support Centre as part of its efforts to promote an inclusive learning environment. The University also adopted its Policy on Persons Living with Disabilities in 2022.

For the students who attended the training, the most important takeaway was whereas having the right technology is useful, knowing how to use it can make an even bigger difference.

As Makerere expands its support for students with disabilities, the focus is increasingly moving beyond providing equipment to ensuring that students have the skills and confidence to use the technology effectively.

Carol Kasujja
Carol Kasujja Adii

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Uganda to Launch ACT-PREP, Africa’s New Epidemic Preparedness Research Network

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A KCCA Medical Office debriefs the MakSPH Field Epidemiologists and Surveillance Team during the CoVID-19 pandemic. Makerere University School of Public Health, Kampala, Uganda, East Africa.

By Henry Mugenyi

When the next infectious disease outbreak strikes, the question for African researchers should not be whether they have the capacity to conduct the research, but how quickly they can begin.

That is the gap a new five-year research initiative, Advancing Clinical Trials and Epidemic Preparedness Research Capacity in Africa (ACT-PREP), is seeking to address.

The project will be officially launched in Uganda on September 28th, 2026, bringing together researchers and partners from universities and research institutions across Africa and Europe. The launch will be held at the Makerere University School of Public Health (MakSPH) Auditorium in Kampala.

Led by Makerere University School of Public Health, ACT-PREP is designed to strengthen Africa’s ability to conduct clinical trials and other research before and during infectious disease outbreaks.

Africa has repeatedly faced epidemics of diseases such as Marburg, Ebola, COVID-19 and other emerging infections. Yet when outbreaks occur, the capacity to quickly generate the evidence needed to guide treatment, prevention and public health decisions remains underdeveloped.

ACT-PREP aims to make research part of outbreak preparedness not something that begins only after an epidemic has already spread.

According to Prof Rhoda Wanyenze, the Principal Investigator on the project, “the initiative will establish a framework for more equitable collaboration among 10 African and two European institutions, working alongside Universities and the Africa Centres for Disease Control and Prevention (Africa CDC)”.

The consortium includes institutions from Uganda, Rwanda, Tanzania, the Democratic Republic of Congo, Somalia, South Sudan and Senegal, as well as European partners in Sweden and Germany. Africa CDC is also among the participating institutions.

For Uganda, the launch at Makerere University is significant. The university is taking the scientific lead on a programme that places African research institutions at the centre of efforts to prepare for future epidemics.

One of ACT-PREP’s central ambitions is to address the shortage of researchers and systems capable of rapidly conducting high-quality clinical research during emergencies.

The project will strengthen clinical research, ethics and regulatory capacity, while also supporting laboratory and disease surveillance systems. It will integrate training into PhD and postdoctoral programmes, with the consortium aiming to train at least 700 fellows at the end of the project.

“The idea is straightforward: Africa needs not only laboratories and equipment, but also people with the skills to use them when an outbreak begins” – Says Dr Steven Kabwama, ACT-PREP Project Manager.

Researchers will also be supported to share expertise, data, resources and technology across institutions and national borders.

ACT-PREP will further explore One Health approaches and artificial intelligence-supported systems to improve disease prediction, detection and rapid response. The project also seeks to support more streamlined regulatory processes so that clinical trials can be deployed and monitored more quickly when they are needed.

The experience of recent epidemics has shown that time is one of the most valuable resources in an outbreak.

Delays in detecting a pathogen, setting up research sites, securing ethical and regulatory approvals or generating reliable evidence can affect how quickly health authorities are able to respond.

ACT-PREP is built around the idea that many of these systems should already be in place before the next emergency.

That means having trained researchers, functioning laboratories, established regulatory pathways, surveillance systems and relationships between institutions that can be activated when an outbreak occurs.

It also means changing how research partnerships are built.

Rather than relying on external institutions to arrive when a crisis begins, the project seeks to strengthen African institutions themselves and create longer-term collaborations in which expertise, technology, data and resources can be shared across borders.

Mak Editor

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SPH celebrates Claire’s 14 years of service

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The Dean and Staff of SPH with Claire Nakayizi during the celebration. Celebrating Claire Nakayizi's 14 years of service as Custodian, August 2026, Makerere University School of Public Health (MakSPH), Mulago Hospital Complex, Kampala Uganda, East Africa.

After 14 years of dedicated service, Claire Nakayiza, a familiar face and trusted custodian at the School of Public Health (SPH), has retired, leaving behind a legacy of hard work, commitment, kindness and service to the School community.

For many people at the School of Public Health, the sight of Claire arriving early in the morning, opening up the building and ensuring that everything was in order was simply part of the daily rhythm of life at the School.

For 14 years, Claire has been a constant presence at SPH. She has witnessed generations of staff, students, researchers and visitors walk through the School’s doors. She has seen colleagues join, grow and eventually move on, while she remained a dependable presence, quietly carrying out her responsibilities and ensuring that the School was ready to welcome everyone each day.

Her retirement was therefore more than a routine farewell. It was an opportunity for colleagues to celebrate a woman whose contribution, though often carried out behind the scenes, touched many lives and contributed significantly to the smooth running of the School.

Prof. Rhoda Wanyenze (R) and Claire Nakayiza (L). Celebrating Claire Nakayizi's 14 years of service as Custodian, August 2026, Makerere University School of Public Health (MakSPH), Mulago Hospital Complex, Kampala Uganda, East Africa.
Prof. Rhoda Wanyenze (R) and Claire Nakayiza (L).

At a farewell brunch organised by the Dean, School of Public Health, Prof. Rhoda Wanyenze, colleagues and friends described Claire in glowing terms. Words such as hardworking, kind, patient, resilient, dependable and caring repeatedly featured in the tributes.

For many, Claire was much more than a custodian. She was described as a mother figure, a counsellor and someone people could approach whenever they needed a listening ear, encouragement or simply a warm smile.

A commitment that went beyond the call of duty

One of the strongest themes to emerge during the farewell was Claire’s extraordinary commitment to her work.

Colleagues recalled how she would routinely open the School building as early as 6:00 a.m., ensuring that staff and students arriving for the day found the premises ready. Her working day could stretch well into the evening, with some days requiring her to remain at the School until 8:00 p.m. or even 10:00 p.m.

Despite the long hours and demanding nature of her responsibilities, colleagues said Claire rarely complained. Instead, she approached her work with patience and resilience, always focused on ensuring that the School was secure and that its operations could continue smoothly.

Her dedication was particularly evident in her contribution to improving the security of the School building. Over the years, Claire became a trusted custodian of the premises, helping to ensure that the building was opened and closed responsibly and that the environment remained secure for those who worked and studied there.

Speaking at the farewell, Prof. Wanyenze described Claire as someone who consistently worked beyond the call of duty.

Claire Nakayiza receives a plaque in appreciation of her service from the Dean and Leadership of SPH. Celebrating Claire Nakayizi's 14 years of service as Custodian, August 2026, Makerere University School of Public Health (MakSPH), Mulago Hospital Complex, Kampala Uganda, East Africa.
Claire Nakayiza receives a plaque in appreciation of her service from the Dean and Leadership of SPH.

The Dean acknowledged that saying goodbye to Claire was an emotional moment, given the many years she had spent serving the School and the relationships she had built along the way.

However, Prof. Wanyenze said she had spoken to Claire and was assured that she was ready to embrace the next phase of her life.

She joined colleagues in wishing Claire good health, happiness and prosperity as she begins her retirement journey.

More than a custodian

Claire’s impact at SPH was not limited to the physical responsibilities associated with her job. To those who interacted with her regularly, her greatest contribution was perhaps the warmth and humanity she brought to the workplace.

Amos Ddembe, the Internal Auditor, described Claire as a joy to watch as she went about her work.

He particularly remembered her interactions with people when she was stationed at the reception area. Claire, he noted, was almost always smiling and welcoming to staff and visitors.

Her ability to make people feel comfortable, regardless of their position or role at the School, earned her the affection and respect of many colleagues.

Claire’s colleagues also remembered her as someone who was willing to listen and offer guidance. Her patience and calm demeanour meant that people could approach her with their concerns, knowing they would receive a sympathetic ear.

Over the years, these seemingly small interactions accumulated into meaningful relationships, helping to make Claire one of the most recognisable and trusted members of the SPH community.

A legacy of service

Fourteen years is a significant period in the life of any institution. During that time, Claire witnessed changes in leadership, staff, students, programmes and the physical environment of the School.

She remained a constant through these transitions.

Her service represents the important contribution made by members of the support staff whose work often happens quietly but is essential to the functioning of an institution.

From opening the building before sunrise to securing it late in the evening, welcoming people at reception, supporting the day-to-day operations of the School and contributing to the security of the premises, Claire’s work helped create an environment in which others could perform their own responsibilities.

Claire Nakayiza makes her remarks. Celebrating Claire Nakayizi's 14 years of service as Custodian, August 2026, Makerere University School of Public Health (MakSPH), Mulago Hospital Complex, Kampala Uganda, East Africa.
Claire Nakayiza makes her remarks.

Her story is a reminder that the success of an institution is built not only through high-profile academic and research achievements, but also through the dedication of people who ensure that the institution functions every day.

A gesture of appreciation

As part of the farewell, the Department of Community Health and Behavioral Sciences also expressed its appreciation for Claire’s years of service.

Representing the Department, Dr. Christine Nalwadda presented Claire with a cash envelope on behalf of the staff as a token of appreciation for her commitment and contribution to the School.

A new chapter begins

As Claire leaves the School of Public Health, she takes with her the memories of 14 years of service and the goodwill of the many people she encountered along the way.

For the colleagues who gathered to celebrate her, the farewell was not simply about marking the end of employment. It was about celebrating a colleague who had become part of the fabric of the School.

As she begins this new chapter, the School of Public Health joins together in saying:

Thank you, Claire, for 14 years of dedicated service. Thank you for the early mornings, the long evenings, the smiles, the patience and the unwavering commitment.

May retirement bring you the good health, peace, happiness and prosperity you so richly deserve.”

Betty Kyakuwa
Betty Kyakuwa

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