In a strategic move to enhance academic leadership and institutional efficiency, Makerere University conducted a comprehensive capacity-building and retooling workshop for all Heads of Department (HoDs) on August 5, 2025. The workshop, held at the Senate Conference Hall, brought together HoDs from various academic units to deepen their understanding of university academic policies, graduate training guidelines, and intellectual property management.

The training was organized under the office of the Deputy Vice Chancellor, Academic Affairs. The session aimed at aligning departmental leadership with the University’s strategic goals, policies, and operational frameworks, particularly in relation to graduate education and research governance.

Opening the workshop, Prof. Buyinza Bukadasi, Deputy Vice Chancellor (Academic Affairs), underscored the importance of strong departmental leadership in driving the University’s vision:

“The Head of Department is not merely an administrator; they are the academic engine of their unit. By equipping our HoDs with up-to-date policy knowledge, research management skills, and leadership tools, we are investing in the core structures that sustain academic excellence and innovation at Makerere.”

Emphasis on Graduate Policy and Structured PhD Training

Dr. Julius Kikooma, Director of the Directorate of Graduate Training (DGT), led an engaging presentation on the Makerere University Graduate Policies, Guidelines, and Procedures. His session unpacked critical updates in the revised 2024 Graduate Handbook, including:

• Removal of provisional admission for PhD by Research.
• A structured PhD framework requiring a minimum of three years and 40 credit units.
• Strengthened supervision standards and doctoral mentorship structures.
• Cohort-based admissions to improve program coherence and tracking.
• Integration of cross-cutting courses such as Scholarly Writing, Advanced Research Methods, and Teaching Assistantship into PhD training.

The new framework, supported by the Research Information Management System (RIMS), enhances monitoring of student progress and ensures timely completion of graduate programs. Dr. Kikooma emphasized the importance of departmental roles in guiding and supporting students, noting that departments serve as the primary disciplinary homes for graduate students and are key in fostering research cultures.

Understanding and Applying Intellectual Property Policies

The session also featured a detailed presentation on the Makerere University Intellectual Property Management Policy (2008, as amended), delivered by Counsel Esther Kabinga, Ag. Manager of the Intellectual Property Management Office (IPMO). Participants were guided through the obligations and rights related to IP created by staff, students, and visitors.

The presentation highlighted:

• Ownership structures for IP generated at the University.
• Procedures for disclosing, protecting, and commercializing IP.
• Roles of departments in supporting creators and liaising with IPMO.
• Revenue-sharing mechanisms and the inclusion of IP outputs in staff promotion criteria.

Counsel Kabinga encouraged HoDs to promote awareness of IP rights and responsibilities within their units, especially given the increasing volume of research outputs and innovations emerging from the University.

Strategic Alignment with the University’s Research Agenda

The workshop is part of broader efforts to implement the Makerere University Research Agenda 2025/26 – 2029/30, which prioritizes talent development, research visibility, and knowledge transfer. According to Dr. Robert Wamala, Director of the Directorate of Research, Innovation and Partnerships (DRIP), strengthening administrative and academic capacity at departmental level is critical for sustaining Makerere’s status as a leading research institution.

The Research Agenda also supports the operationalization of structures like the IP Management Committee and GAMSU (Grants Administration and Support Unit), both of which are instrumental in streamlining research support services.

The training reaffirmed Makerere University‘s commitment to continuous professional development and the strategic empowerment of academic leaders. With a renewed understanding of policies and tools, Heads of Department are now better equipped to foster academic excellence, supervise graduate research, and steward innovation at the departmental level.