General
Strengthening Grants Management Through Institutional Collaboration and Capacity Building
As the funding to the higher education sector keeps on reducing due to competing priorities, universities are implored to come up with structures and strategies to attract and win research grants.
Key findings indicate that universities with institutionalized grant management offices, strong and coordinated research teams are better positioned to effectively compete for grants.
Makerere University, in partnership with Northwestern University, is spearheading the E-SMAC G11 Grants Administration and Management workshop from 14th to 17th July 2025, aimed at strengthening grant management offices and systems among the participating universities and entities.
It is envisioned that through this capacity building approach, the workshop which brings onboard over 130 participants from different universities and entities, will address the knowledge and skills gaps among faculty, grant managers, administrators and support staff.
The participating universities and entities include: Makerere University, Uganda Christian University-Mukono, Soroti University, Gulu University, Clarke International University, King Ceasor University, Kyambogo University, Muni University, Mother Kevin University, Uganda Martyrs’ University-Nkozi, Ernest Cook University, Mbarara University of Science and Technology, University of Kisubi, Kabale University, Busitema University, BRAC University, Infectious Diseases Institute, Ministry of Health, and among others.
Makerere University and Northwestern University have built a strong partnership over the past decade through academic exchange, collaborative research, and capacity building initiatives. “Since 2020, the institutions have deepened their collaboration in research administration through the UASP fellowship, sharing best practices and co-developing of sustainable systems to strengthen research management,” said Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza, Head of Grants Administration and Management Support Unit (GAMSU) at Makerere University.
She informed the participants that Northwestern University has been instrumental in building the capacity of staff at Makerere University in grants writing, management and administration.
Prof. Nannyonga-Tamusuza testified that when she was appointed to head GAMSU, she received comprehensive training from Northwestern University, which enhanced her competences and expertise in the field. She acknowledged Kate Klein from Northwestern University for the mentorship that empowered her with valuable knowledge and skills. She reported that five (5) members of staff from Makerere University had been trained by Northwestern University in grants and research management.
Filled with joy, she introduced the team of experts from Northwestern University namely Kate Klein, Bethany Ekesa and Elizabeth Christian to Makerere University, and applauded them for accepting to be facilitators. Prof. Nannyonga-Tamusuza assured the workshop participants that the team from Northwestern University would not only train them, but would share best practices in grants management and administration as well as networking opportunities.
The training workshop is part of the Expanded Strengthening of Makerere University’s Research Administration Capacity (E-SMAC) program, which focuses on enhancing research administrative systems and staff capacity at Makerere University and its partner institutions. Mordecai Tayebwa is the Program Director and Principal Investigator of the E-SMAC program being implemented from July 2024 to December 2025. The program is funded by the National Institute of Allergy and Infectious Diseases (NIAID).
The workshop provides a platform to build faculty, grant managers and administrators capacity in grant writing and management, foster cross-functional collaboration across departments, strengthen understanding of budget creation, biosketch and funder systems, encourage mentorship and peer to peer learning, and lay a foundation for regular support.
The training tackles four broader themes namely Grants Introduction and Systems, Proposal Development, Capacity Building, and Outcomes and Forward Planning. It covers vital areas such as grant writing, budgeting, funder systems, compliance, and overall grant administration. It features practical sessions, mentorship opportunities, and collaborative learning, with the goal of strengthening pre-award and post-award grant management and improving research productivity and compliance.
Opening the workshop, the Acting Deputy Vice Chancellor (Finance and Administration) at Makerere University, Prof. Winston Tumps Ireeta urged universities to institutionalize grant management offices and policies as well as strengthening research systems through collaborations.
Sharing his experience, Prof. Ireeta informed the participants that he was involved in the strategic discussion that led to the establishment of GAMSU at Makerere University. “We observed that Makerere University School of Public Health had established a grants office, which was instrumental in attracting and winning funds for research. We were inspired by this best practice. Thus, a comprehensive policy was developed to streamline and strengthen grants management across all colleges at the University,” he said.
Prof. Ireeta noted that Makerere University commits to being a research-driven institution, a strategic direction, that needs a strong funding base. ‘Research grants are therefore a key resource,” he said.
Stressing the importance of adhering to the technical details in the grants management processes, Prof. Ireeta appealed to the participants to be active listeners and maximally utilize the moment to learn from the experienced facilitators.
In the same vein, Prof. Nannyonga-Tamusuza, applauded the University Council and Management for the strategic direction undertaken to elevate GAMSU from a Unit to a Directorate. This points to the central role of the grants office in the life cycle of Makerere University. She pointed out that GAMSU reports to the Vice Chancellor through the Deputy Vice Chancellor (Finance and Administration).
Established by the University Council in 2020, GAMSU is a central office at Makerere University. It provides professional and coordinated services across the entire grant life-cycle-from identifying funding and developing proposals to ensuring compliance, project execution, financial oversight, and institutional capacity building. GAMSU works closely with academic and administrative staff to support competitive, well-managed and accountable research.
Focusing on the training workshop, Prof. Nannyonga-Tamusuza called upon the participants to utilize the golden opportunity to deepen their understanding of grants management in advancing research. She acknowledged the role of this collaboration in fostering mutual learning and the sharing of best practices, noting that such initiatives were key in ensuring that research conducted by universities aligns with global standards. She encouraged participants to engage fully in the workshop, collaborate with their peers, and build lasting connections to foster continuous learning.
The Administrative Director of the Havey Institute for Global Health at Northwestern University, Kate Klein, noted that grants administration goes beyond securing funding. She explained that grant administration is about building strong, sustainable systems that support researchers, facilitate collaboration, and ultimately contribute to solving global challenges.
Klein stated that grants administration and management require continuous learning, adaptability, and a strong foundation in regulatory and financial oversight.
“Collaborating and learning from one another is essential,” Klein stated. “When grants administration is effectively managed, it becomes a powerful catalyst for driving impactful change in research, ultimately advancing global initiatives that address the world’s most pressing challenges.”
She urged participants to critically analyze their current systems and identify areas where improvements could be made. By doing so, they would be better positioned to manage grants effectively and maximize their impact. She guided that a research grants administrator should be able to design monitoring frameworks, liaising with funders to address grant-specific issues, coordinating compliance, budgeting and reporting to ensure timely and effective implementation.
Presenting the Existing Support Systems and Principal Investigator (PI) agreements, Prof. Nannyonga-Tamusuza pointed out the critical role of GAMSU in maximizing Makerere University’s access to grants. This is particularly important in the context of limited financial resources, where GAMSU ensures that the university effectively leverages available funding opportunities.
Prof. Nannyonga-Tamusuza explained that GAMSU ensures research projects align with the priorities of funders and comply with both institutional and external regulations. She emphasized that this alignment is essential for securing and managing grants successfully. She stated that oversight offered by GAMSU, helps streamline the process for researchers. She pointed out that grant management is a collaborative process, involving multiple stakeholders across the university, which ensures that the necessary expertise and support are in place to manage grants effectively.
Underscoring the importance of grant negotiations, particularly with sub-award grants, Prof. Nannyonga-Tamusuza clarified that such negotiations are most successful when managed at the institutional level, where GAMSU oversees the entire lifecycle of a grant-from identifying funding opportunities to post-award activities.
Harriet Nambooze, the Project Coordinator at Makerere University School of Health Sciences, provided participants with a detailed guide on navigating the National Institutes of Health (NIH) grant application process. She introduced essential tools such as Grants.gov, eRA Commons, SAM.gov and the NATO Commercial and Government Entity (NCAGE), which are critical for applying and receiving an NIH award.
Nambooze stressed the importance of accurately setting up roles in the eRA Commons system, including Signing Official (SO), Principal Investigator (PI), Account Administrator (AA), and Administrative Official (AO), as well as ensuring that profiles are up-to-date across various systems.
She highlighted the necessity of adhering to NIH’s strict submission deadlines and maintaining active individual and institutional profiles to facilitate timely applications. She recommended that institutions should appoint multiple Signing Officials (SOs), to avoid any delays with the required submissions.
Presenting to the participants, Mordecai Tayebwa shared a detailed, step-by-step guide to starting a new grant application. He explained the key elements of the grant process, including the necessity of including a budget, adhering to specific formatting guidelines, and uploading required documents, such as the foreign justification for international projects.
He pointed out the need of thoroughly verifying the application before submission to ascertain that all required documents are included. “This step is crucial to avoid errors that could delay or jeopardize the submission,” he said.
The first day of the workshop set a strong foundation for enhancing grant administration capacity among the participating universities. Participants were equipped with knowledge and skills in grant systems at the national and global levels.
Day two, will focus on topics such as reading funding opportunity announcements, tailoring writing, budget development and justification, sub-contract management, sub-recipient monitoring, and Memoranda of Understanding (MoUs).
On Day three, the participants will gain a deeper understanding of the Grants Office, financial management, internal controls and reporting, peer review process overview and project closeout.
On Day four, the participants will witness the launch of the MakGAP (Makerere University Grants Professional Initiative), listen to a keynote speech on grants management from the Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe, as well as presentations on professional growth through MakGAP, CRA Exam, and Global Research Administration Networks, and professional recognition of research managers and administrators in Africa and post evaluation.
The first day of the workshop set a strong foundation for enhancing grant administration capacity among the participating universities. Participants were equipped with knowledge and skills in grant systems at the national and global levels.
Day two, will focus on topics such as reading funding opportunity announcements, tailoring writing, budget development and justification, sub-contract management, sub-recipient monitoring, and Memoranda of Understanding (MoUs).
On Day three, the participants will gain a deeper understanding of the Grants Office, financial management, internal controls and reporting, peer review process overview and project closeout.
On Day four, the participants will witness the launch of the MakGAP (Makerere University Grants Professional Initiative), listen to a keynote speech on grants management from the Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe, as well as presentations on professional growth through MakGAP, CRA Exam, and Global Research Administration Networks, and professional recognition of research managers and administrators in Africa and post evaluation.
Makerere University officially kicked off the 2025/2026 academic year with a Freshers’ Orientation held at the Freedom Square on Monday 4th August 2025. The event was presided over by the Academic Registrar, Prof. Mukadasi Buyinza, who also serves as the Deputy Vice Chancellor in charge of Academic Affairs.
In his address, Prof. Buyinza welcomed the new students and congratulated them on earning a place at Uganda’s premier institution. He emphasized the importance of hard work, determination, and resilience in achieving success. Prof. Buyinza encouraged the freshers to maintain focus on their academic goals, particularly excellence and graduation. “Focus on your goal. Keep an eye on your goal,” he advised.
He pointed out the broad range of opportunities available to students including sports, music, drama, and professional networks while cautioning that the university journey would have its challenges. He underscored the value of self-reflection and growth through failure. He also warned students against distractions from politicians, religious factions, and entrepreneurs, urging them to stay vigilant and disciplined. Stressing the need for a balanced university experience, Prof. Buyinza highlighted financial discipline and the perils of materialism. He further encouraged students to embrace diversity and broaden their networks. “You’ve come from diverse geographical and cultural backgrounds to pursue your mission and dreams as a student, open up, embrace diversity,” he said.
The Dean of Students, Dr. Winifred Kabumbuli, addressed the new entrants and clarified the role of her office in student welfare, accommodation, and discipline. She reminded students of the need to adhere to university rules and regulations. “The Dean of Students’ Office enforces students’ discipline,” she stated, adding that her office is there to guide students through their academic journey. She also urged students to prioritize essential needs, especially those related to their health. “Please buy food, don’t buy phones, it’s about your wellbeing,” she advised.
Mr. Charles Ssentongo, the Deputy Registrar, Undergraduate Admissions and Records, made important announcements regarding academic processes. He confirmed that the mop-up and appeals admission lists would be uploaded within the orientation week and urged government-sponsored students to collect their admission letters from their respective colleges. Mr. Sentongo also noted that change of programmes or subjects would remain open until 15th August 2025, but emphasized that eligibility and space availability within programmes were prerequisites. He added that orientation activities at the college level would continue until Friday, and that lectures would begin on 11th August.
91st Guild President H.E. Ssentamu Churchill James also welcomed the freshers, emphasizing the importance of participating in university life and activities. Accompanied by Vice President H.E. Kadondi Gracious, he spoke about Makerere’s longstanding reputation as a breeding ground for thinkers and leaders across the globe. Drawing from his personal journey from sports to leadership, he encouraged students to dream big and be intentional with their lives. He warned against distractions such as unhealthy relationships, HIV/AIDS, drug abuse, and gambling. “Don’t use tuition, for cheap money,” he cautioned, while stressing the value of faith, hard work, and purpose.
Security tips were also shared with the new students by Assistant Inspector General of Police, Bamunoba Ubaldo, who encouraged students to remain alert and prioritize personal safety. “Be alert, plan for the worst, use your common sense and keep a low profile,” he advised. He also recommended avoiding isolated areas, varying routines, and staying within groups.
Mr. Author Moses Opio, the Ag. Principal IT Officer from DICTS, guided students on how to activate their student portal and register correctly as freshers. He also warned against unsafe internet practices. “In terms of security, please do not watch pornography, because the source of the majority of viruses are these pornographic websites,” he cautioned.
Mr. Geoffrey Kalebo, the Program Director explained the Emerging Leaders Program (ELP)’s, commitment to helping students navigate challenges such as sexual violence, addiction, financial mismanagement, and low academic engagement. He outlined how the program supports leadership development through mentorship, awareness campaigns, and personal development initiatives like the Safe Campaign. Students were encouraged to join and connect with peers and mentors.
The event was attended by several dignitaries from the university administration including Mr. Eric Tumwesigye (Senior Gender Officer), Dr. Ongaya Kizito (Deputy University Librarian), Mr. Gerald Ochwo (the day’s moderator), Mr. Brian Miiro (Deputy Dean of Students in charge of Sports), Mr. Henry Nsubuga (Manager of Counselling and Guidance), Dr. Hassan Mulema (Head, Clinical Services Makerere University Hospital), and all College Registrars.
Former Miss Uganda 2023/2024 and Second Year Political Science Student, Hannah Karema used the platform to motivate the new entrants. She urged them to embrace the challenges and opportunities of university life with enthusiasm, emphasizing that their success in this new chapter lies within their control.
The Freshers’ Bazaar also commenced on the same day and will run until Friday, 8th August.
By Moses Lutaaya
Makerere University is taking bold steps to transform doctoral education, moving away from an over-reliance on overseas institutions and reaffirming the continent’s ability to provide world-class doctoral academic training.
Addressing a gathering of PhD students at the end of the ten days cross-cutting doctoral course in Advanced Research Methods, at the University Main Library on Friday July 31, 2025, the Director of Graduate Training Prof. Julius Kikooma recounted his own academic journey and the challenges faced by earlier generations of scholars who sought opportunities abroad.
“Many of us were deflected and disheartened when policies restricted access to overseas programs unless they were unavailable in Africa,” he said. “We were made to believe that the best knowledge only resided outside the continent. But my experience taught me otherwise—Africa has the resources and intellectual capacity to nurture scholars capable of solving its own problems.”
He further shared how he eventually pursued his PhD at the University of Cape Town, later realizing that the perceived gap between African and Western universities was largely political and rooted in global power dynamics surrounding knowledge creation.
Prof. Kikooma emphasized the importance of “learning to unlearn and relearn”, a critical foundation of doctoral studies, adding that “serious doctoral studies demand openness, debate, critique, and a willingness to challenge entrenched ideas.”
He emphasized that Makerere University is now recreating the classic “101 Lecture” experience, traditionally offered at undergraduate level, where first-year students met renowned professors at the pinnacle of their disciplines. This model is being revived at the doctoral level, ensuring PhD students / candidates regularly engage with world-class intellectuals in teaching, academic writing, and publishing.
“We are committed to creating an environment where intellectual curiosity thrives. Doctoral training is about stretching your thinking and using it creatively to solve national and global problems. We want every PhD student here to leave with no regrets about choosing Makerere University.”
The training of PhD students in Cross Cutting Courses is part of a broader vision to position the university as a leading hub for high-quality PhD production in Africa, responding to calls from regional leaders and the World Bank for the continent to massively scale up its human capital development.
He noted further that Makerere University produced 144 PhD graduates last year, far below the numbers required to meet National Development Targets. “Our goal entrenched in Makerere University Strategic plan 2025-2030 is to triple that figure within five years. We want to revive Makerere University position as the intellectual engine driving Uganda’s transformation over the next decade.” He added.
Prof. Kikooma concluded with a call for confidence building in African scholarship, urging doctoral students to believe in the value of their own institutions and research in shaping the continent’s future.
Relatedly, the lead trainer and coordinator of the training Prof. Christopher Mujimu has reaffirmed the University’s commitment to producing high-quality PhD graduates equipped to tackle Africa’s most pressing challenges, with the training initiatives aimed at strengthening doctoral research methodologies and academic confidence.
“The existence of doctoral programs without facilitating students with advanced research methodologies does not make sense,” Prof. Mujimu said. “Students need to know what methods to use in qualitative, quantitative, or mixed paradigms to avoid being thrown into the ocean without knowing what to do. This training saves them time, gives them confidence, and allows them to produce quality data, professional reports, and policy-relevant outputs.”
He added that the Advanced Research Methods training course, which brings together doctoral students from various disciplines, adopts a multidisciplinary and hands-on approach, enabling participants to design research titles, refine problems, develop instruments, and plan data analysis within the training period. He reckoned that this approach will improve PhD completion rates and reduce prolonged delays that previously plagued doctoral programs at Makerere University.
The Vice president of Cohort one PhD students Dorothy Kirumira from the College of Agriculture and Environmental Studies said that Advanced Research Methods training is an eye opener which everyone should attend before they start doing their doctoral research.
“This course helps PhD candidates / students to understand how they should conduct doctoral research. Personally I thought I knew what I was doing, until I attended this course. I realized I lacked the knowledge and all I knew was basic.” She added.
On how this course would improve the quality of the PhD output, Dorothy said, “We have already overhauled our research proposals. Major adjustments have been done in earlier half-baked proposals. Am glad that am meeting my doctoral committee after this training. I feel very confident with now a clear direction to defend my work.”
She concluded that the quality of their research will add a big block in meeting the National Development Agenda of relevant policy formulation and implementation.
The President of Cohort 1 PhD students Mr. Moses Ebiru Wang’koko said, “Advanced Research Methods is important for doctoral students of Makerere University, especially in African contexts, as this equips researchers with the necessary tools to design studies that reflect local settings. This training that we have had extends beyond foundational academic skills and focuses on developing research competencies, ethical awareness, and the ability to address complex research questions relevant to specific field or disciplinary contexts.”
On how the training will impact their PhD output, Moses added, “Teaching Advanced Research Methods provides doctoral students with guidance throughout the research process, covering stages such as question formulation, data analysis, and ethical considerations, and includes both qualitative and quantitative methods. This PhD training has been designed to prepare us as researchers from Makerere University to develop studies that are methodologically sound, meet international standards, and consider local contexts research to contribute to academic knowledge and address societal issues.”
Makerere University on 1st August 2025, the eve of the first year students’ arrival on Campus, held the 2nd Prayer Breakfast aimed at reiterating that staff service at the institution is a calling to pursue excellence and purpose under God.. Hosted in the St. Francis Chapel gardens, the meeting was presided over by Prof. Winston Tumps Ireeta who represented both the Chairperson of Council, Mrs. Lorna Magara and the Vice Chancellor, Prof. Barnabas Nawangwe. The day’s message “Integrating Faith, Learning and Service” was delivered by Rev. Canon Dr. John Senyonyi, former Vice Chancellor of Uganda Christian University who also served as Makerere staff member between 1978 and 1987.
“This is a very good initiative” remarked Prof. Ireeta as he began his remarks, noting that the University’s enjoyment of a strike-free academic year 2024/2025 could perhaps be attributed to having commenced it with prayer. He expressed the Chairperson of Council’s and Vice Chancellor’s apologies, whom he noted would have loved to attend the 2nd Prayer Breakfast as they did the 1st but were unfortunately caught up in other meetings and official travel respectively.
“As we gather today, let us reflect on our shared purpose and values in this University and may this time of prayer and fellowship inspire us to make a positive impact in our work and community” Prof. Ireeta urged, noting that it was important to exercise compassion, wisdom and kindness as staff worked with the youth who are constantly bombarded with information from social media and other sources.
Prof. Ireeta therefore urged staff to always listen to diverse perspectives and work together to achieve the institution’s goals. He reiterated the University Management’s support to the Dean of Students, Dr. Winifred Kabumbuli and the Chaplains who report to her, “We shall continue supporting you in all you do”.
“We are weak but God is strong” remarked the Chaplain St. Francis, Rev. Dr. Lydia Nsaale Kitayimbwa as a rejoinder to Prof. Ireeta’s remarks. “This is a demonstration that truly we need the strength of God – we cannot start this academic year without the divine hand of God.”
She went on to say that when we do not pray, we boldly declare that we do not need God’s divine guidance, “but in coming here today, we are boldly proclaiming that we need divine guidance, so thank you all for coming.”
Introducing the day’s speaker, Rev. Canon Dr. Senyonyi, the Chaplain admitted that she did not know any speaker who was better placed to address the topic, given his vast experience as an academician, theologian and university administrator. She added that the speaker in his exemplary style had come along with his wife, Canon Dr. Ruth Senyonyi, a lay Canon of the Diocese of Kampala, under whose jurisdiction St. Francis Chapel falls.
Commencing his address, Rev. Canon Dr. Senyonyi shared that he had an issue with the framing of the day’s topic, particularly the word “integrating” for it made it seem as if God, the author of faith and creator of heaven and earth was separate from the quest to “learn” about the very things he created and “service”, the act of people providing stewardship over the God-given talents, abilities and His creation. Referring to the theme scripture, Ephesians 4:10-12, he singled out three important conclusions to dwell on.
“And those are simply; 1) the sovereignty of the ascended Jesus Christ, 2) Jesus is the giver of every ability, talent, skill, gift, whatever you may call it, even your education, and 3) Jesus equips whosoever He calls for service to others” he remarked.
Rev. Canon. Dr. Senyonyi further broke the conclusions down by noting that 1) Jesus is placed above all things and as such is sovereign over everything as further illustrated by scriptures; Mathew 28:18 – all authority in heaven and on earth (including academia) has been given to Him, John 1:1-5 – all things were made through Him and without Him was not anything made that was made, and Colossians 1:15-19 – by Him all things were created in heaven and on earth and for Him (including education and work). “If Jesus is sovereign, then our work in the universe, our education enterprise is a mission and that mission must be submissive to the mission of our sovereign.”
Proceeding to no 2) Jesus is the giver of every ability, and citing his personal experience, Rev. Canon Dr. Senyonyi said, “I left the teaching with this University because God was calling me to be an evangelist but I cannot say God gave me the gift of evangelism, that’s a mistake; that’s not how the scripture reads.” He added that the problem facing most people today is the tendency to think that everything is about them, and not recognizing that Jesus is the giver of the very things they call their own.
Turning to scriptures, Exodus 36:1 and Exodus 28:3 he explained that the craftsmen that Moses relied on to build the tabernacle and furnishings for His Temple were only able to excel because they were equipped by God. “In other words, what they had was a talent that God Himself gave… when we focus elsewhere, we forget what God has given us to… and your training is intended to be a gift to others.”
Rev. Canon Dr. Senyonyi then concluded with no 3) Jesus equips whosoever He calls for service to others, emphasizing the latter bit, the need to use all we are and have for the benefit of others. “If students are reporting tomorrow what are we going to do?” he challenged. “Are we going to facilitate soft landing or are we going to facilitate anger in their hearts?” he further pondered.
“If all of us are giving, if all of us are taking our faith where it should be, if all of us are showing the way, if all of us are ambassadors of Christ where we are, then everybody receives” the day’s speaker encouraged. “So your work is to equip the students until they graduate” he summed up, adding that one of the greatest joys is encountering former students whose faces light up with excitement when they see you.
The 2nd Prayer Breakfast would have been incomplete without prayer sessions, some of which were led by the Heads of the Joint Staff Fellowship Dr. Eve Nabulya and Mr. Moses Oluka. The final blessing was delivered by the day’s speaker Rev. Canon Dr. John Senyonyi.
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