General
Makerere University Commended for strides in Grants Management
The Audit Manager in the Office of the Auditor General, Mr. William Ezama has commended Makerere University for improving grants management and reporting processes.
“Since the Grants Administration and Management Support Unit (GAMSU) came into existence, there is a significant improvement on how grants in the University are managed,” said Mr. Ezama during the Capacity Building Workshop held at Makerere University on Tuesday 10th December 2024.
Delivering a presentation on Financial Accountability and Auditing of Grant-Funded Projects in Higher Education Institutions in Uganda, Mr. Ezama emphasized the need to account for each public fund, indicating the value for money in terms of outputs/deliverables.
“Funding received through grants becomes public money. The Office of the Auditor General by law is mandated to conduct financial, value for money audits and other audits, in respect of any project or activity involving public funds,” he said.
Recounting earlier experiences before the establishment of GAMSU at Makerere University, Mr. Ezama noted that some Project Investigators had a tendency of personalizing funding received through grants.
“In the past, we encountered some cases where some grant holders would tend to personalize these grants because they wrote the proposals. However, this attitude is changing. I believe mainly because of sensititisation and capacity building programmes like the one that we are participating in. I wish to emphasize that when you receive grants/funds, it becomes public money,” he stated.
Mr. Ezama thanked GAMSU for organizing the capacity building workshop on Legal, Financial and Managerial Frameworks for Grant-Funded Projects in Higher Education Institutions. He noted that workshops of this nature provide a platform to the different stakeholders involved in grants management to engage and understand the expectations of the government, funding agencies, other entities and partners.
Underscoring the importance of GAMSU, Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza stated the availability of substantial funding opportunities globally and revealed the need for researchers to strategize and tap into those financial resources.
“I want to assure you that there is a lot of money out there in form of grants. We need to strategize and tap into that money. Makerere University established GAMSU in 2020 with the core mandate of supporting faculty and staff throughout the grant lifecycle. This includes identifying funding sources, planning and preparing proposals, facilitating administrative review processes, ensuring compliance, managing grant funds, and successfully closing projects,” she explained.
Drawing from the experiences that grants are not free, and, also grants being legally bound, Prof. Nannyonga-Tamusuza informed the participants that the capacity building workshop bringing on board the university leadership, researchers and staff was aimed at strengthening grant administration and management skills and knowledge to manage projects of this nature.
“This capacity building program is about improving our proposal writing and understanding the rules and guidelines of the different funders. We also want to strengthen our grants administration and management skills, equip ourselves with knowledge and competencies to write winning grants and be able to manage them with compliance,” she said.
The Vice Chancellor, Prof. Barnabas Nawangwe who was represented by Prof. Buyinza Mukadasi underscored the significant contribution of grant funding to the financial sustainability of the University.
Cognizant of the strategic focus to transform Makerere University into a research-led institution, the Vice Chancellor implored leaders, researchers and staff to work hand in hand with GAMSU to continue writing winning grant proposals to support research.
“It is a timely workshop because we have strategically decided that Makerere becomes a research-led university. When you want to be research-led, it means that the intensity of research definitely has to increase. Research funding is crucial. Grants provide access to funds for research,” said Prof. Nawangwe in a speech read by Prof. Buyinza Mukadasi, the Acting Deputy Vice Chancellor (Academic Affairs).
Reflecting on the ever increasing demands on the government’s resource envelope, which affects the funding remitted to universities, Prof. Buyinza Mukadasi implored researchers and staff to accelerate grant application processes to win funds for research. He also appealed to the participants to exercise the highest degree of transparency in grants management and project execution.
Contributing to the discussion, the Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe encouraged the participants to read the Grants Administration and Management Policy, as uploaded on the Makerere University policies website, in order to understand and appreciate the roles and expectations.
With specific reference to Section 9 (7, viii) of the Policy, Prof. Alinaitwe commended GAMSU for developing the database of all grants in the University.
On his part, the University Secretary Mr. Yusuf Kiranda, acknowledged the substantial contribution of research grants to Makerere University’s funding portfolio, which is supplemented by approximately $8 million annually.
Mr. Kiranda applauded the Government of Uganda for being the primary funder of Makerere University. He credited the government for the timely payment of staff salaries, utilities such as water and electricity, teaching and learning expenses, as well as supporting research through the Makerere University Research and Innovations Fund (MakRIF).
He called upon staff entrusted with financial resources to always be in position to provide value for money. “The government has changed to programme-specific budgeting, which necessitates the need for staff to provide value for money in the implementation of different university activities,” he said.
The University Secretary, who is also the Secretary to Council, stressed the need for compliance as stated in the different sections of the Grants Administration and Management Policy. He pointed out that the University Council will not approve remittance of funds to any project, that is not registered or reflected in the Grants Management system of the University.
Delivering a keynote speech, Ms Nana Oye Akuffo, a Grants Administrator at the University of Ghana, with over 22 years of experience in managing grants, shared that research is dynamic and not static, and encouraged researchers and grant writers to study the research environment and adapt to emerging trends while applying for grants as well as focusing on conducting research that creates a meaningful impact on society.
Ms Akuffo emphasized the need for capacity building trainings in research and grants application and management. “Let us train our faculty members because they are key people. These are the people who will go and look out for the funding and we will manage it for them,” she said.
She urged researchers applying for grants to prioritize attention to the do’s and don’ts, noting that ignoring these details often leads to unsuccessful applications.
She underlined the need for integrity, professionalism, transparency and proper accountability in the management of grants. To expound this point, she reminded the participants that the donor community is interlinked, and the news of mismanagement of funds from a particular funding agency/body, will be relayed to other funding agencies/bodies.
Noting that different funders have different financial requirements and guidelines, she advised the participants to always study the needs of each funder in detail.
Pointing out that during the grant application process, funders request for specific policies available at the University and/or in the country, she requested the participants to always take note of the list of the policies required, and submit them as per the guidelines.
At the university level, the keynote speaker advocated for regular stakeholder engagements to ensure that every staff involved in the grant process is on board, developing policies for research development, and undertaking monitoring and evaluation of policies for learning outcomes to guide the next course of action.
During the question and answer session moderated by Dr. Venny Nakazibwe, the participants gained a deeper understanding on the need for the Project Principal Investigators, faculty and support staff to work together in all the processes of grant management and execution. In addition, participants reached a consensus that the existing structures at Makerere University namely the Deputy Vice Chancellor (Academic Affairs), Deputy Vice Chancellor (Finance and Administration), GAMSU, and the Directorate of Research and Graduate Training should consolidate the efforts towards grants management, reporting and compliance.
Closing the half day workshop, Prof. Nannyonga-Tamusuza explained that GAMSU is working with the different units within the University to integrate the grants management system with the financial domain in order to track the entire process.
She stressed that compliance starts when the Principal Investigator or researcher reads the call for a grant, and decides to apply. She reported that during the grant application processes, a number of issues and documents are requested for, including mentioning the structures in place to assist in the execution of the grant, as well as staff or offices, and available university policies, among others.
Prof. Nannyonga-Tamusuza thanked the participants for dedicating valuable time to listen to the different presenters and the keynote speaker, and for actively participating in the discussions. She also thanked Ms Ritah Namisango for moderating the workshop.
By: Moses Lutaaya
The Directorate of Graduate Training is rolling out the Research Management Information systems (RIMS) to efficiently and effectively monitor the academic progress of all graduate students.
“RIMS will be used to track efficiently every stage of activity of graduate studies from course works, research concept to thesis completion.” The Director of Graduate Training, Prof. Julius Kikooma said.
He added, “The RIMS team is here to share developments on the system that are designed to support the agenda of Makerere university. When graduate students enter a given chapter of their research works, their supervisors will automatically receive mail prompts to swiftly handle, give comments and guide the students on the way forward.”
During the roll out training recently at the College of Health Sciences in Mulago, Prof. Kikooma said, “The Directorate of Graduate Training is working in collaboration with Directorate of Innovation, Research and Partnerships (DIRP) and the Directorate of Information Communication and Technology Support (DICTS) to ensure a smooth training to all the schools and colleges. Digitalising the graduate management process is anticipated to increase the number of graduate admissions and completion in the long run.”
“As the three directorates, we sat and reviewed the university graduate strategy and policies around it. We got reviewed policies and procedures approved by the University Senate last year. We no longer have provisional admission letter requirement for our PhD students. It is now full admission straight away and we follow a cohort system of admission for the PhD by research students.” He added.
RIMS is a version of how the Directorate of Graduate Training aims to handle the process of systematic tracking of every point of progress in the entire academic journey of graduate students.
The Directorate of Graduate Training has so far conducted the RIMS training at three Colleges namely; College of Health Sciences (CHS), College of Business and Management Sciences (COBAMS) and College of Natural Sciences (CONAS).
The critical stakeholders on the RIMS value chain include Heads of Departments, College Principals and Deputy Principals, Directors, School Deans, Supervisors as well as Graduate coordinators. “All the above are key actors and must be able to use RIMS in the graduate process, capturing all profiles of students and supervisors and should be able to use it appropriately.” He emphasized.
He said that RIMS will bring all stakeholders on the same page and will be able to adequately troubleshoot any hinderance to progress when course works are done, to dissertation and thesis completion. Makerere university target is to increase its graduate students’ enrollment from 19% to at least 30% in the next five years.
Prof. Bruce James Kirenga, Principal College of Health Sciences welcomed RIMS training saying that this kind of E- learning and supervision tracking is the way to handle graduate studies as it seems to reduce the turn around time for student- supervisor responses.
“Every activity in the graduate students learning journey is monitored swiftly. Whatever the students upload on to the system, supervisors get message pop-ups on their mails, review the works immediately and attach comments for the students to appreciate and manage appropriately.” He said.
Prof. Kirenga added that the audit trail created under RIMS will provide good progressive academic reports and improve the journey to Doctoral studies.
“Heads of Departments are able to see all students in the department, any pending system approvals, observe completion rates and total progressive over view of each student and that the total overview of department performance will be clearly seen under RIMS.” He added.
Dr. Robert Kalyesubula – the Chair. Dept of Physiology, Makerere University College of Health Sciences said RIMS will improve the efficiency of supervisors while handling the graduate students.
“RIMS views all documents and proposals of students. We will be able to observe which supervisor takes long to respond, the number of days they have taken to respond and how long an issue has pended undone at a certain level.”
The Ambassador of Israel in Nairobi accredited to Kenya, Uganda, Malawi, Tanzania and the Seychelles, H.E. Michael Lotem on 11th June 2025 made a farewell visit to Makerere University as his tour draws to a close. He was accompanied by his Deputy Ambassador, H.E. Ariel Arviv and received by the Chairperson of Council, Mrs. Lorna Magara and the Acting Vice Chancellor, Prof. Winston Tumps Ireeta. Also present in the meeting were the Deputy Principal College of Engineering, Design, Art and Technology (CEDAT), Assoc. Prof. Kizito Maria and the Dean Margaret Trowel School of Industrial and Fine Art (MTSIFA), Assoc. Prof. Amanda Tumusiime.
Mrs. Lorna Magara in her welcome remarks informed the Ambassador that Makerere is translating into a research-led University, with innovation hubs taking root. “Just last week we signed into operation an organization fully owned by the University called the Makerere University Technology and Innovation Centre.
“What that is going to do is coordinate all the innovations in the units as well as knowledge transfer, startups, and linkages with industry and Government” Mrs. Magara explained. “What we are seeking to do is commercialize research, to foster startups, incubation centres, but also knowledge transfer” she added.
Mrs. Magara noted that this aspiration feeds directly into the Government’s drive to promote Science, Technology and Innovation. “For a very long time Makerere has just been a knowledge hub; you have all these PhDs but knowledge that does not translate into industry,” she clarified.
Explaining how the component of intellectual property (IP) is addressed, the Acting Vice Chancellor, informed Ambassador Lotem that the University has in place an Intellectual Property Management Office (IPMO) headed by a Manager as well as a Deputy Director in Charge of Research, Innovation and Partnerships. The IPMO, he added, is tasked with registering all the IP that arises from staff and student research.
“We have an Intellectual Property Management Policy that stipulates how intellectual property created by staff and students is owned, managed, and used,” explained Prof. Ireeta. The Makerere policy stipulates that the University shall keep 60% of the net revenue coming out of the commercialization of IP with 40% going to the researcher/ research team.
Prof. Ireeta further shared that innovations currently undergoing IP registration are from the College of Agricultural and Environmental Sciences (CAES) and the CEDAT. He reiterated the University’s commitment to establishing the Makerere University Technology and Innovation Centre to coordinate all innovation IP management efforts. “We want to have the University at the fore of registering all IP with the Uganda Registration Services Bureau (URSB) as opposed to individual researchers as it was in the past.”
On the question of venture capital/funding, Mrs. Magara explained that although individual researchers have been winning grants to fund their projects, Government’s annual allocation of UGX 30 billion through the Makerere University Research and Innovations Fund (Mak-RIF) has gone a long way to boost research and innovations.
Using Israel’s thriving agricultural innovations in the desert as an example, Ambassador Lotem noted that to maximize output and profitability, innovation ought to simultaneously work on both ends of the equation i.e. adapting plants to grow in challenging climates while devising appropriate technology to supply much-needed nutrients.
Picking up on Mrs. Magara’s statement that the College of Health Sciences (CHS) conducts a great deal of Makerere’s research in the areas of Malaria, Tuberculosis and HIV/AIDS, Ambassador Lotem said he would be happy to link Makerere researchers to ongoing collaborative efforts between Israeli companies and the Kenya Medical Research Institute (KEMRI), especially in Malaria.
“To give you an idea about what innovations we are talking about, we have one company that developed a technology/protocol to sterilize mosquitoes and it is environmentally friendly because they sterilize only one generation, and they are looking to do a pilot” he noted.
“We have another Israeli company that does a big pilot with biological nets” Ambassador Lotem shared before adding, “a third uses drones to identify the habitats of mosquitoes. These kind of things can be done here and we know how to bring others.”
Other examples of Israeli companies shared by Ambassador Lotem that are seeking to conduct pilot studies include one that developed a special type of shrimp that eats snails that host bilharzia causing parasitic worms. The other is a biological material that when put in contaminated water kills the germs and reduces turbidity.
Chipping in on the discussion, Ambassador Arviv said, “on our side we know that there are a lot of opportunities and a lot of projects that have already began and we want to see how we can help them.”
Earlier, Assoc. Prof. Kizito Maria had informed the meeting that his tenure as Dean MTSIFA played witness to a number of academic exchanges and workshops with Bezalel Academy Jerusalem and Shenkar College of Engineering, Design and Art, facilitated by CoCuDi Center and The African Studies Gallery. However, he added that these collaborations were never formalized by signing of a Memorandum of Understanding (MoU).
In response, Ambassador Arviv reassured, “We will find the contacts to understand the specific needs; if its students exchange, etc. and then they will work on a Memorandum of Understanding as a basic” she stated, adding “I think we can take it from there.”
The visit concluded with presentation of Makerere University Souvenirs by Mrs. Lorna Magara to Ambassadors Michael Lotem and Ariel Arviv in her office.
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