General
Mak embarks on championing Gender Equality Seal in public institutions: Vice Chancellor Commissions Committee
By: Ritah Namisango
Makerere University, a public-funded institution, has embarked on a journey to champion the implementation of the Gender Equality Seal in public institutions. The Gender Equality Seal is aimed at encouraging public institutions to analyse and mainstream gender into their policies, improve their approaches and their potential impact on women’s lives, empowerment and gender equality.
Consequently, on Thursday 6th April 2023, the Vice Chancellor, Prof. Barnabas Nawangwe commissioned the Gender Equality Seal Committee at Makerere University and called upon them to ensure a 50/50 per cent gender parity across the board.
“I congratulate the Committee upon its appointment. Over the years, Makerere University has embraced gender mainstreaming and equity initiatives. I am glad that Makerere University has been selected to champion the implementation of the Gender Equality Seal programme. Our goal should focus on attaining a 50/50 gender parity across the board. I urge the team to spearhead the certification process for Makerere University to earn the gold seal. I thank UNDP for accepting to partner with Makerere University in the implementation of the Gender Equality Seal initiative,” he said.
Prof. Nawangwe emphasized the need to recommend policies and laws that will inform the gender equality drive, implementation and practice. “I advise you to undertake a self-reflection of what Makerere University has done or achieved over the years and set your goals. I hope that the exercise will also make proposals for policies. For countries to make good progress, gender equality and parity issues ought to be prioritised in the law.”
The Gender Equality Seal (GES) for public institutions is a methodological proposal and acknowledges the efforts of public institutions towards achieving substantive equality between women and men within the framework of the 2030 agenda for development and the Sustainable Development Goals. (SDGs). At Makerere University, the Gender Equality Seal initiative is anchored by the School of Women and Gender Studies.
The commissioning ceremony held in the Council Room, Makerere University Frank Kalimuzo Central Teaching Facility started with an orientation programme to enable the Members of the newly constituted Gender Equality Seal Committee to understand and appreciate the noble task.
Chaired by Dr. Sarah N. Ssali, an Associate Professor and the Dean, School of Women and Gender Studies, the Gender Equality Seal Committee consists of the following members: Dr. Euzobia Baine Mugisha-Director of Gender Mainstreaming, Mr. Evarist Bainomugisha-University Bursar, Mr. Ssanyu Lawrence-Ag. Director of Human Resources, Mrs. Winifred Kabumbuli-Dean of Students, Ms. Ritah Namisango-Principal Public Relations Officer, Mr. Emmanuel Kitamirike-Principal Planning Officer, and Mr. Ayub Kiranda-the Secretary to the Committee. It is important to note that two (2) female representatives of students will be nominated to join the Committee when the 89th Students’ Guild Government is constituted.
During the orientation, the Gender Equality Seal Committee listened to presentations on: the overview of the Gender Equality Seal for Public institutions, introduction to the role and expectations of the Gender Equality Seal Committee, Sharing of best practices of gender equality at the global, regional and national level. This was followed by an interactive experience sharing session from the Members of the Gender Equality Seal Committee including a question and answer session.
In her address, Dr. Sarah Ssali reiterated the commitment of the university leadership towards gender issues at the institutional, structural and operations levels through the establishment of the School of Women and Gender Studies, the Directorate of Gender Mainstreaming, the formulation of the Gender Equity Policy, the Policy and Regulations Against Sexual Harassment, among others. These measures are aimed at promoting gender equality, women empowerment and protection of men and women against all forms of abuse. In addition to these efforts, Dr. Ssali acknowledged the Vice Chancellor; who is renowned for championing the mainstreaming of gender into university processes, for appointing the Gender Equality Seal Committee to take on an oversight role that will drive the transformation of Makerere University with regard to gender parity.
Dr. Ssali highlighted that the gender equality seal process will not only help Makerere University to deliver on its gender gains, but also contribute to its transformation into a competitive centre of gender excellence. She revealed that Makerere University requested for the Gender Equality Seal programme in consideration of SDG 5, which focuses on achieving gender equality. She noted that the Gender Equality Seal Committee is very central because universities will be ranked on gender equality.
“Under SDG 5, universities will be ranked on gender equality issues. It is very encouraging to see that UNDP has started this process with Makerere University. It helps us to check and monitor ourselves, to perform better in gender equality issues and to meet international expectations,” she said.
Dr. Ssali emphasized the need to document evidence and processes as well as have indicators to measure policies and inform policy implementation. “To execute this role of documenting evidence, which is embedded in all the processes, the Vice Chancellor ensured that the planning unit of the University is part of the Gender Equality Seal Committee,” she said.
Underscoring the need for institutional commitment, Ms. Annet Mpabalungi Wakabi, the Team Leader, Governance and Peace at UNDP commended Makerere University for its contribution to national development. She appreciated the leadership at Makerere University for choosing to set the pace in the gender equality seal implementation and processes.
Highlighting that gender equality is a pre-condition for achieving development agenda 2030 and 2063, she explained that the task at hand involves the leadership and the gender equality seal committee to work together to address institutional resistances to gender equality, which includes breaking standards and patterns.
Ms. Mpabalungi provided an account of the existing partnerships between Makerere University and UNDP including the Makerere University Innovations Hub, the ongoing proposal to support a day care centre at Makerere University, and this particular initiative towards the promotion of the Gender Equality Seal in public institutions.
The Team Leader reiterated the commitment and readiness of UNDP to support the realization of the gender equality seal at Makerere, and wished the University leadership and the Gender Equality Seal Committee a fruitful engagement that will result into the gold seal standard. This commitment will be represented in communications through a hash tag: #MakStrive4Gold.
The UNDP team that interacted with the Gender Equality Seal committee at Makerere University included: Ms. Annet Mpabulungi-Team Leader, Ms. Harriet Karusigarira, Ms. Beatrice Mugambe, Angela Bageine and Voilet Namata.
Addressing the Gender Equality Seal Committee and the UNDP team, the Vice Chancellor highlighted the measures that have been undertaken towards gender equity and equality. He mentioned that the strides need to be understood and appreciated within the broader context of the attitudes towards education in general and the cultural norms and practices. Established in 1922 as a technical school, Makerere opened its doors to 14 male students with a motto, let us be men. It was later on in the 1940’s that the female students joined this institution. He disclosed that when he joined the Faculty of Technology (30 years ago), there was only one (1) female student, and everyone in the University knew her. At that time, the enrolment of female students in the University stood at 5%.
To address the low levels of female students’ enrolment, Makerere University in the early 1990s, came up with an affirmative action whereby each female student who qualified to join the University would be added 1.5 points, which gradually raised the enrolment from 5% to growing numbers of up to 42% to date. With this measure, the Vice Chancellor noted that Makerere University has made a tremendous impact on the gender terrain in Uganda and the region. In the same vein, other partners namely Carnegie Corporation of New York, the Mastercard Foundation Scholars Program, and the Makerere University Council through the Female Scholarship Foundation, the Embassy of China in Uganda came on board to provide scholarships to female students.
For staff members, the Vice Chancellor pointed out that women were the majority in the category of support staff and were very few within the administrative and academic staff categories. However, with the access of women to university education and scholarships, the percentage of women in administrative and academic staff positions/ranks has continued to rise. He noted that although the University has not yet reached the desired levels of women in administrative and academic staff categories, the future is bright and promising. Makerere University also subscribes to the Employment laws of Uganda, and the Equal Opportunities Act. In the adverts, qualified women are encouraged to apply. During the recruitment processes, qualified women compete with men, and the best candidate is considered.
On the issue of women in leadership, the Vice Chancellor outlined the deliberate effort to identify qualifying women to take on key roles. For instance, the Gender Mainstreaming Directorate is headed by Dr. Euzobia Mugisha Baine, the Mastercard Foundation Scholars Program has been headed by women (Ms. Catherine Kanabahita, Dr. Florence Nakayiwa, and Dr. Justine Namaalwa). The Makerere University Grants Administration and Support Management Unit (GAMSU) was headed by Prof. Grace Bantebya Kyomuhendo, and following her appointment to become the Deputy Vice Chancellor (Academic Affairs) of Bunyoro University, Prof. Sylvia Antonia Nannyonga-Tamusuza.
Going forward, the Vice Chancellor guided that the drive of Makerere University should be geared towards achieving 50/50 per cent parity in all these issues and expressed confidence that this would be feasible thanks to the capacity built over the years. “Once again, I thank the Gender Equality Seal Committee for accepting to serve. Please make sure that Makerere University gets the Gold seal in gender equality. I officially commission the Gender Equality Seal Committee to start its work,’’ remarked the Vice Chancellor amidst applause.
The specific objectives of the Gender Equality Seal Initiative include:
- To enhance the understanding of the Gender Equality Seal for public institutions including the overall goals, objectives and principles of the Gender Equality Seal and how it works.
- To support the University leadership’s commitment to rolling out and implementing the Gender Equality Seal programme.
- To facilitate and support the transfer of knowledge and skills to Makerere University and establish a core team of Gender Advisors to support the roll out and implementation of the seal programme.
#MakStrive4Gold
Makerere University has made a notable advance by officially launching the implementation of its Mentorship Policy. This initiative aims to strengthen support and guidance for students, fostering personal and academic growth within the university community. This was announced on Thursday, 13 November 2025, by Prof. Sarah Ssali, the Deputy Vice-Chancellor of Academic Affairs, in her remarks delivered by the Dean of Students, Dr. Winfred Kabumbuli, during the annual workshop for mentors of the Mastercard Foundation Scholars Program, held at the Fairway Hotel.
Prof. Ssali praised the university’s mentors for their outstanding work in supporting students.
“I am pleased to join my fellow mentors at this crucial capacity-building workshop organised under the Mastercard Foundation Scholars Program at Makerere University. It is important to recognise and commend your unwavering dedication to the holistic development of our Scholars. Your roles in mentorship, safeguarding, and fostering inclusion are essential, and together, we must continue to advance these efforts for the benefit of our Scholars,” asserted Prof. Ssali.
Prof. Ssali expressed her enthusiasm, noting that mentorship closely aligns with the shared mission: ensuring that all Makerere University students feel safe, thrive, and achieve their academic and personal goals.
“Our efforts in student affairs are incomplete unless we provide our students with the mentorship, guidance, and support they need to develop into responsible global citizens. Safeguarding, mentorship, and inclusion are not just programmatic themes; they are values that define the Makerere University community we seek to build,” Prof. Ssali remarked.
Prof. Ssali further praised the University Council and Management for adopting key policies, the Mentorship Policy 2025 and the Safeguarding Policy 2024, which are essential for the well-being of students and staff at Makerere University.
“I wish to commend the University Council and Management for approving and implementing the Makerere University Career Guidance and Mentorship Policy (2025) and the Safeguarding Policy (2024). These policies provide structure and accountability to our work, helping us strengthen systems that protect and support our students and staff,” Prof. Ssali noted.
Speaking in her role as the Dean of Students, Dr. Kabumbuli highlighted the importance of Mentorship, inclusion, and safeguarding as the critical areas in managing student affairs at Makerere University.
“Safeguarding reminds us of our duty to create and maintain a learning environment where every student feels safe, respected, and valued. Career guidance and mentorship remind us that academic excellence must go hand in hand with personal growth, discipline, and preparation for life after university. Inclusive mentorship compels us to extend our support to every learner, including those with disabilities, those from refugee backgrounds, young mothers, and international students, ensuring that no one is left behind,” Dr. Kabumbuli asserted.
Dr. Kabumbuli urged the mentors to reaffirm their shared commitment to a student-centred approach, one that recognises the human dignity, potential, and diversity of every Scholar. She encouraged the mentors to continue exemplifying the values of integrity, professionalism, and compassion that embody the spirit of Makerere.
On behalf of the Mastercard Foundation Scholars Program and the Africa Climate Collaborative, Program Director Prof. Justine Namaalwa shared exciting news with the Program mentors about the recent recruitment of 191 undergraduate scholars and 41 graduate students. She highlighted the importance of providing mentorship and guidance to these scholars, who come from diverse backgrounds and possess various strengths and challenges. Prof. Namaalwa encouraged everyone to actively support these students as they embark on their academic journeys.
“We were excited to welcome 191 undergraduate and 41 master’s Scholars to the Programme this academic year. These talented individuals hail from diverse backgrounds and bring immense potential, and they need your active support and mentorship,” Prof. Namaalwa remarked.
Prof. Namaalwa further requested that, as the University continues to recruit more mentors, it’s essential to recognise that effective mentorship goes beyond mere knowledge sharing. It involves actively listening, empathizing with the mentees, and empowering them to forge their own unique paths.
”Together, we can create a supportive environment that fosters growth and success for all our Scholars and students of Makerere University.” Prof. Namaalwa pointed.
The Annual Mentors’ Workshop, which was attended by over 70 mentors from different units of the University and others from other organisations, featured a range of activities designed to enhance mentors’ skills and understanding. Mr. Musa Mwambu from Light for the World, a partner of the Mastercard Foundation, led a valuable training session focused on inclusion, equipping participants with essential insights. Additionally, Mr Apollo Mulondo from the Refugee Law Project provided an in-depth training session designed to empower mentors to support students with refugee status effectively. The workshop also included opportunities for mentors to hear firsthand from young individuals, including a student with disabilities and two safeguarding champions, enriching their understanding and commitment to inclusive mentorship.
The writer is the Principal Communications Officer for the Mastercard Foundation Scholars Program at Makerere University.
General
Makerere University Writing Centre trains first cohort of staff on professional minute writing
By Christopher Kaahwa and Ritah Namisango
On 6th November 2025, the Makerere University Writing Centre (MakWC) held a training workshop aimed at enhancing professional writing skills among University staff.
Focusing on official documentation and record keeping, the training, hosted at the School of Business Conference Hall, attracted participants from different University units, including Assistant Administrative Officers and Assistant Academic Registrars. This marked the first cohort of trainees to benefit from the program, which covered topics such as the fundamentals and responsibilities of a minute taker, writing techniques, policy and legal considerations, e-meeting platforms, and the ethical use of Artificial Intelligence (AI).
In her opening remarks, Mrs. Patience Rubabinda Mushengyezi, the Deputy Academic Registrar, who represented the Academic Registrar, Professor Buyinza Mukadasi, commended the Writing Centre for championing the growth of writing skills across the University. “I want to thank the team from the Writing Centre for considering the Academic Registrar’s Department. Writing is central to everything that we do – from keeping accurate minutes to communicating decisions. This training will greatly improve our writing skills,” she said.
Mrs. Mushengyezi emphasized that official records, especially minutes, must be accurate, ethical, and well-structured. She reminded participants that minutes are not mere summaries, but legal and public documents that can serve as evidence in administrative or legal matters. “When we write minutes, we must remember they represent official proceedings and can be used in courts of law. This calls for professionalism, clarity, and ethical responsibility in your daily work,” she stated.
Speaking during the workshop, Professor Fredrick Jones Muyodi, the Team Leader, Makerere University Writing Centre (MakWC), explained that the Centre is pivoted to support the University’s strategic goal of becoming a research-led institution by 2030. Established and institutionalized in 2025 by the University Senate and Council, the Centre operates under the Directorate of Research, Innovations, and Partnerships (DRIP).
Professor Muyodi shared that the Centre has developed a comprehensive training and mentorship program to build writing skills across the University and beyond. The program will involve experts and mentors experienced in writing, collaborative research, and publication. It will use a hybrid approach, combining traditional teaching with online learning, case studies, and hands-on practice.
He also revealed that the Centre will offer short courses, lasting up to two weeks, in key areas such as academic, technical and scientific writing, editing and proofreading, policy brief and report writing, writing for community engagement, professional writing for administrators, and publishing. “These courses will strengthen the writing capacity of both staff and students while promoting research translation and effective communication,” he said.
On behalf of the Writing Center, Professor Ronald Bisaso commended the support from the Directorate of Human Resource and the Academic Registrar’ department for the identification of capacity development gaps, that provided the basis for the choice of topics and training facilitators.
During her presentation on the Fundamentals and Roles of a Minute Taker, Mrs. Mushengyezi underscored the importance of understanding institutional structures and governing frameworks before taking on the role of writing minutes. She explained that Makerere University’s governance system – from the University Council and Senate down to College Boards and departmental committees, operates under clear mandates, which minute writers must understand to accurately record proceedings.
She noted that effective minute writing begins with proper preparation, which includes knowing the committee composition, consulting the Chairperson about meeting details, and ensuring members receive timely notices and agendas. She advised participants to differentiate between regular, special, and emergency meetings, as each requires a unique approach to documentation. Drawing from experience, she encouraged participants to arrive early for meetings, verify meeting logistics, and carry official record books to ensure accuracy. “A well-prepared minute writer, not only captures discussions accurately, but also upholds the credibility of the meeting,” she remarked.
Mrs. Proscovia Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts), led a session on Writing Techniques. During the session, she emphasized that minutes are vital for accountability, serve as a record for future reference, and inform those who missed meetings. “Well-written minutes should tell a clear, flowing story that remains meaningful even years later,” she said.
Ms. Nakayiki stressed that minute writing requires preparation and structure. She advised secretaries to be familiar with the meeting type and agenda, list all attendees and absentees, clearly summarize discussions, and outline action points. She also encouraged the use of templates, testing of recording devices beforehand, and remaining attentive during meetings to capture key decisions accurately.
Presenting on Policy and Legal Frameworks for Minute Writing, Ms. Esther Kabinga, Principal Legal Officer discussed the laws and policies that govern record keeping in Uganda. She noted that minutes are crucial for transparency and accountability, citing laws such as the Companies Act (2012), Public Finance Management Act (2015), and Access to Information Act. She also referenced some of Makerere University policies, including the Record Keeping Policy, Academic Records Management Policy (2022), and Communications Policy (2013). “Proper documentation protects both the institution and the individuals involved in decision-making,” she emphasized.
Discussing the Ethical and Responsible Use of Artificial Intelligence (AI), Prof. Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning, noted that AI has become part of everyday life. He commended Makerere University for adopting an official AI policy that promotes its ethical, inclusive, and responsible use in teaching, research, administration, and innovation. He urged participants to use AI as a supportive tool, combining it with human judgment and creativity while writing.
Building on to the aforementioned presentation, Dr. Godfrey Mayende, the Head, Department of Distance Learning and Deputy Director at the Institute of Open, Distance and eLearning, highlighted the role of digital platforms such as Zoom, Microsoft Teams, Google Meet, and WebEx in improving meeting efficiency and documentation. He pointed out that these platforms provide useful features like recording, transcription, and chat functions that make meetings more interactive and inclusive. “Familiarity with these tools enhances accountability and ensures that discussions are well-documented and easy to retrieve,” he advised.
Writers: Ritah Namisango is a Principal Communication Officer at Makerere University. Christopher Kaahwa contributed to this article as a Volunteer. Christopher Kaahwa is a Graduate of Makerere University-Bachelor of Journalism and Communication.
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