General
Finance Dept. & DICTS to Digitize Requisitions and Vouching System
The Finance Department and Directorate for ICT Support (DICTS) are in the final stages of developing a system to electronically manage the hitherto manual process of generating requisitions and vouchers. Code-named RAVIS (Requisitions and Voucher Information System), the system will upon completion also enable the Finance Department and Management to monitor budget performance and generate reports at the click of a button.
Addressing staff from the Finance Department, DICTS and other units in the Council Room on 28th March 2023, the Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe commended the Project Coordinator and Manager Accounts and Reporting, Mr. Lubowa Gyaviira upon the progress made on RAVIS. He noted that automation of these processes will facilitate seamless transactions and provide a digital backup of all transactions.
“As a key stakeholder, I want to see this system operational as it will help us to efficiently track balances on various votes, reduce on procurement delays due to missing vouchers and enable the units at the centre to efficiently monitor their budget lines” added Prof. Alinaitwe.
The University Secretary, Mr. Yusuf Kiranda commended the initiative and advised that the system should make it as simple as possible for users to attach all supporting documents. He also cautioned the Finance Department Staff at Units to ensure that originators of the requests provide hard copies of the same for reference and future audit purposes.
As with all Information Systems, notifications are generated with each transaction to alert users of the system of pending actions on their part or to update on actions taken. Owing to the number of transactions a system processes, these can turn out to be too numerous to the point of being overwhelming. In light of this, Mr. Kiranda advised the developer DICTS to ensure that all notifications remain on RAVIS and not be sent via email as is the case with some systems.
The University Bursar, Mr. Evarist Bainomugisha welcomed the intervention, noting that it would not only automate but also proved a fallback position in the event damaged or missing physical vouchers. He added that unlike the physical requisitions and vouchers, their digital equivalents will be easier to backup and search in the event of follow-up.
“This system is going to great help us and our hope is that it will be implemented efficiently and effectively. I thank DICTS for stepping forward and working with the Finance Department to develop the system” added the University Bursar.
The Project Coordinator, Mr. Lubowa thanked members of the University Management for sparing time to attend the meeting, noting that development of RAVIS was an important milestone in the University’s financial management initiatives. He added that the system will facilitate the smooth management of budgets, especially for units at the centre where it will be pioneered.
“With this system in place, each unit especially at the centre will be able to monitor its budget performance and quickly address any mischarges or promptly provide any supporting documents that can aid quick processing of requisitions” added Mr. Lubowa.
Representing the Director DICTS, Mr. Samuel Mugabi, the Principal Systems Administrator, Mr. Juma Katongole shared that the system was developed after several interactions with the Finance Department and users at the Colleges. “These back and forth interactions were aimed at ensuring that we have a true record of requirements from the user units so as to develop a fitting system.”
He added that DICTS looked forward to more interactions with users of the system as part of the current baseline assessment of all information systems at Makerere University. DICTS in partnership with some developers from the College of Computing and Information Sciences (CoCIS) is at the heart of digital transformation of university business processes. This is one of the core objectives of the Makerere University Strategic plan 2020-2030.
The partnership between DICTS and CoCIS has over the last six years led to the automation of a number of fourteen business processes such as: Human Resource Management, Student Academic Business Management, Student Electoral Business Management, Integrated Financial Management, Electronic Learning Management, Library Business Management, Grants Management, Student Documents Management, Customer Relationship Management, Hospital Business Management, Motor Vehicle Management, Requisitions and Payment Management, Teaching Time Table Management and Alumni Management.
Staff and students at the College of Natural Sciences (CoNAS) have been sensitized on Makerere University’s Gender Equality Policy (GEP) and the Policy and Regulations Against Sexual Harassment (PRASH), in an engagement aimed at strengthening awareness of staff rights and responsibilities and promoting a safe, inclusive and respectful University environment.
The two-hour sensitization session, held on Friday, 30th October 2026 in the Chemistry Boardroom, was organized by the Gender Mainstreaming Directorate (GMD) and led by its Director, Dr Euzobia Baine.
The engagement provided staff with an opportunity to understand the purpose and scope of the two policies, their role in promoting gender equality and preventing sexual harassment, as well as the mechanisms available for reporting and addressing cases of sexual harassment within the University.
Sensitization on the Gender Equality Policy
The Makerere University Gender Equality Policy, originally adopted in 2009 and amended in 2022, provides a broad institutional framework for promoting gender equality and women’s empowerment. It seeks to integrate gender considerations into the University’s core functions, including teaching and learning, research and innovation, institutional management, recruitment, staff development and leadership.
The policy also promotes equal opportunity and non-discrimination, equitable participation and progression of students, increased participation of women in leadership and decision-making, and a gender-responsive, inclusive and secure University environment.
The Policy Against Sexual Harassment
Staff were also sensitized on PRASH, which provides the institutional framework for preventing and responding to sexual harassment at Makerere University. The policy establishes mechanisms for sensitization, reporting, investigation and management of complaints, while providing for accountability and protection of members of the University community.
The policy applies to members of the University community, including academic, administrative and support staff, students, contractors, partners and visitors to University premises. Sexual harassment encompasses unwelcome sexual advances, requests for sexual favours and other unwanted physical, verbal or non-verbal conduct of a sexual nature.
The sensitization highlighted the complementary role of the two policies. While the GEP provides the broader framework for gender equality, equity and inclusion across the University, PRASH specifically addresses sexual harassment and establishes measures for its prevention and response.
Implementation and Institutional Commitment
Mr. Eric Tumwesigye, Principal Gender Officer in Makerere University’s Directorate of Gender Mainstreaming, briefed staff on progress in implementing MakPRASH, sharing experiences and lessons learned, as well as the consequences of persistent sexual harassment.
On behalf of CoNAS, the Deputy Principal, Prof. Godwin Kakuba, welcomed the initiative and called for continued sensitization of staff and students on the policies.
Prof. Kakuba pledged support towards ensuring that the policies are understood and observed, noting that regular awareness and engagement are important in creating a respectful and safe working and learning environment.
The sensitization forms part of the University’s ongoing efforts, through the Gender Mainstreaming Directorate, to strengthen implementation of its gender-related policies and promote a University community where all members can participate, work and learn in an environment free from discrimination, harassment and other forms of gender-based harm.
Staff and students at the College of Veterinary Medicine, Animal Resources and Biosecurity (CoVAB) were encouraged to embrace gender-responsive practices as a key step towards building an inclusive, equitable, and productive academic environment.
The call was made during a gender sensitization workshop held on October 28th, 2026, organized by the Directorate of Gender Mainstreaming, which brought together members of the CoVAB community to deepen their understanding of gender issues and their relevance in higher education institutions.
Principal Calls for Active Participation
A section of the participants that included academic and administrative staff listen attentively
Welcoming participants to the workshop, CoVAB Principal Prof. Clovice Kankya thanked the Directorate of Gender Mainstreaming for choosing the College to host the engagement and encouraged staff and students to take advantage of such learning opportunities.
He described the meeting as one of his first major engagements with members of the College community since assuming office and emphasized the importance of continuous learning and participation in institutional programs.
“Opportunities such as these should not be taken for granted. When experts come to share knowledge and experiences, it is important that we make time to attend, listen, and learn,” he said.
Prof. Kankya noted that he was one of the staff training gender in the past and noted that to date, there were many gender experts who together work towards ensuring the student community gains the needed knowledge and skills to mainstream gender concerns in the college activities.
Gender Concerns Everyone
Some energizers to keep the participants fully engaged
Addressing common misconceptions about gender-related discussions, the Principal emphasized that gender is not exclusively a women’s issue but one that concerns all members of society.
“Gender is not all about women. It is about the social roles, responsibilities, and relationships that shape our lives and workplaces. Understanding these issues helps us create a more supportive and inclusive environment for everyone,” he explained.
Drawing from his academic experience, Prof. Kankya noted that gender considerations cut across disciplines and sectors and remain an important component of sustainable development efforts worldwide. He urged participants to appreciate the role of gender mainstreaming in fostering equal opportunities, promoting respectful working relationships, and enhancing institutional effectiveness.
The College of Veterinary Medicine, Animal Resources and Biosecurity (CoVAB) recently hosted a gender sensitization session aimed at increasing awareness of Makerere University’s gender policies and gathering stakeholder feedback to support their effective implementation.
Organized by the Directorate of Gender Mainstreaming, the engagement brought together staff and students to discuss gender equality, prevention of sexual harassment, gender-responsive planning and budgeting, and the role of university stakeholders in fostering an inclusive academic environment.
Principal Welcomes Gender Mainstreaming Directorate
Prof. Clovice Kankya, Principal CoVAB – made welcome remarks, acknowledging the importance of gender in all areas
The session was officiated by the new CoVAB Principal, who thanked the Directorate for selecting CoVAB to host the engagement and encouraged staff and students to take full advantage of opportunities that contribute to professional and personal growth. While challenging the common misconception that gender discussions are solely women’s affairs, he emphasized the importance of participation in university activities, noting that such engagements provide valuable opportunities to learn, share experiences, and contribute to institutional development. “Gender is not all about women. It is about the social roles and responsibilities that shape our interactions and work environments. Understanding these issues is important for all of us.”, he stated.
Disseminating University Gender Policies
R-L: The Director of the Gender mainstreaming Directorate at Makerere University Dr. Euzobia Baine, and Mr. Eric Tumwesigye facilitated the session.
Facilitators from the Directorate of Gender Mainstreaming led by Dr. Euzobia Baine explained the purpose and scope of Makerere University’s Gender Equality Policy and the Policy and Regulations Against Sexual Harassment. Dr. Baine said the sensitization session aimed to increase awareness and understanding of the University’s gender policies and to obtain feedback from stakeholders to guide their implementation and continuous improvement.
Participants were informed that the policies apply to students, academic staff, administrative staff, and all other individuals who study, work, or undertake activities within university spaces. The Directorate also highlighted its mandate to coordinate policy implementation and provide technical support to colleges, schools, departments, and administrative units across the University.
Promoting Gender Equality across University Functions
The meeting highlighted the broad scope of the Gender Equality Policy, which seeks to integrate gender considerations into teaching, learning, research, outreach, partnerships, and institutional management.
Participants learned that the policy promotes the integration of gender perspectives into curricula and research activities, equitable access, participation, retention, and progression for students and staff, increased participation of women and other underrepresented groups in Science, Technology, Engineering and Mathematics (STEM) fields and leadership positions, Gender-responsive community engagement and university partnerships and a university culture founded on respect, inclusion, equity, and equal opportunity. The facilitators emphasized that gender mainstreaming is not a stand-alone activity but a responsibility that should be incorporated into all university programs and operations.
Addressing Sexual Harassment in University Spaces
A key component of the sensitization focused on the University’s Policy and Regulations against Sexual Harassment. Participants were informed that the policy was developed in response to evidence showing that sexual harassment was affecting members of the university community and that stronger preventive and response mechanisms were needed.
It was explained that the policy provides guidance on prevention, reporting, investigation, and management of sexual harassment cases while promoting safe and respectful learning and working environments for all and that the was commited to supporting colleges and administrative units in implementing the policy and creating awareness among staff and students.
Gender and Equity in Planning and Budgeting
The session also highlighted the growing importance of gender and equity considerations in institutional planning and resource allocation. Participants were informed that the Public Finance Management Act requires public institutions to mainstream gender and equity concerns in their plans and budgets. They also learned that the Equal Opportunities Commission assesses institutional performance in implementing gender and equity commitments. The discussion prompted reflection on how colleges can strengthen compliance with these requirements and address existing gaps in implementing gender-responsive activities.
Fostering an Inclusive University Community
The sensitization session provided an opportunity for participants to share experiences, ask questions, and provide feedback on the implementation of the University’s policies. Participants welcomed the engagement, noting that it enhanced their understanding of gender issues and underscored their role in promoting a respectful, inclusive, and supportive environment for both staff and students.
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