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Finance Dept. & DICTS to Digitize Requisitions and Vouching System

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The Finance Department and Directorate for ICT Support (DICTS) are in the final stages of developing a system to electronically manage the hitherto manual process of generating requisitions and vouchers. Code-named RAVIS (Requisitions and Voucher Information System), the system will upon completion also enable the Finance Department and Management to monitor budget performance and generate reports at the click of a button.

Addressing staff from the Finance Department, DICTS and other units in the Council Room on 28th March 2023, the Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe commended the Project Coordinator and Manager Accounts and Reporting, Mr. Lubowa Gyaviira upon the progress made on RAVIS. He noted that automation of these processes will facilitate seamless transactions and provide a digital backup of all transactions.

“As a key stakeholder, I want to see this system operational as it will help us to efficiently track balances on various votes, reduce on procurement delays due to missing vouchers and enable the units at the centre to efficiently monitor their budget lines” added Prof. Alinaitwe.

L-R: Mr. Evarist Bainomugisha, Mr. Yusuf Kiranda and Mr. Lubowa Gyaviira consult during the meeting.
L-R: Mr. Evarist Bainomugisha, Mr. Yusuf Kiranda and Mr. Lubowa Gyaviira consult during the meeting.

The University Secretary, Mr. Yusuf Kiranda commended the initiative and advised that the system should make it as simple as possible for users to attach all supporting documents. He also cautioned the Finance Department Staff at Units to ensure that originators of the requests provide hard copies of the same for reference and future audit purposes.

As with all Information Systems, notifications are generated with each transaction to alert users of the system of pending actions on their part or to update on actions taken. Owing to the number of transactions a system processes, these can turn out to be too numerous to the point of being overwhelming. In light of this, Mr. Kiranda advised the developer DICTS to ensure that all notifications remain on RAVIS and not be sent via email as is the case with some systems.

The University Bursar, Mr. Evarist Bainomugisha welcomed the intervention, noting that it would not only automate but also proved a fallback position in the event damaged or missing physical vouchers. He added that unlike the physical requisitions and vouchers, their digital equivalents will be easier to backup and search in the event of follow-up.

Some of the staff that attended the RAVIS evaluation meeting follow proceedings.
Some of the staff that attended the RAVIS evaluation meeting follow proceedings.

“This system is going to great help us and our hope is that it will be implemented efficiently and effectively. I thank DICTS for stepping forward and working with the Finance Department to develop the system” added the University Bursar.

The Project Coordinator, Mr. Lubowa thanked members of the University Management for sparing time to attend the meeting, noting that development of RAVIS was an important milestone in the University’s financial management initiatives. He added that the system will facilitate the smooth management of budgets, especially for units at the centre where it will be pioneered.

“With this system in place, each unit especially at the centre will be able to monitor its budget performance and quickly address any mischarges or promptly provide any supporting documents that can aid quick processing of requisitions” added Mr. Lubowa.

Mr. Juma Katongole (2nd L) with colleagues from DICTS during the meeting.
Mr. Juma Katongole (2nd L) with colleagues from DICTS during the meeting.

Representing the Director DICTS, Mr. Samuel Mugabi, the Principal Systems Administrator, Mr. Juma Katongole shared that the system was developed after several interactions with the Finance Department and users at the Colleges. “These back and forth interactions were aimed at ensuring that we have a true record of requirements from the user units so as to develop a fitting system.”

He added that DICTS looked forward to more interactions with users of the system as part of the current baseline assessment of all information systems at Makerere University. DICTS in partnership with some developers from the College of Computing and Information Sciences (CoCIS) is at the heart of digital transformation of university business processes. This is one of the core objectives of the Makerere University Strategic plan 2020-2030.

The partnership between DICTS and CoCIS has over the last six years led to the automation of a number of fourteen business processes such as: Human Resource Management, Student Academic Business Management, Student Electoral Business Management, Integrated Financial Management, Electronic Learning Management,  Library Business Management, Grants Management, Student Documents Management, Customer Relationship Management, Hospital Business Management, Motor Vehicle Management, Requisitions and Payment Management, Teaching Time Table Management and Alumni Management.

Mark Wamai

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AAP Africa Office Hosts UiB Research and Innovation Delegation

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Dr. Racheal Ddungu Mugabi (2nd L) poses for a group photo with the Head GAMSU and UiB delegation on 14th May 2026. Alliance for African Partnership (AAP), Africa Office hosts delegation from the University of Bergen (UiB)'s Division of Research and Innovation, 14th May 2026, Yusuf Lule Central Teaching Facility, Makerere University, Kampala Uganda, East Africa.

By Dr. Racheal Ddungu Mugabi

The Alliance for African Partnership, Africa Office, today received a delegation from the University of Bergen (UiB)’s Division of Research and Innovation. The visiting team comprised Kristin Svartveit, Vivil Valvik Haraldsen, and Emmanuel Ovon Babatunde.

The delegation was officially introduced by Prof. Sylvia Tamale Tamusuza, Head, Grants Administration and Management Support Unit (GAMSU), together with Dr. Ronald Semyalo (Makerere University coordinator for UiB)

The visit aimed to strengthen institutional collaboration and promote research excellence through international partnerships. The key objectives of the meeting included:

  1. UiB team sharing information and experiences on enhancing success in EU grant acquisition and management.
  2. UiB application support process for Postdoc fellowships at Bergen up to a period of 2 years
  3. AAP Africa Office providing insights into the AAP consortium programs and activities in order to foster collaboration between the AAP consortium and UiB.
L-R: Dr. Ronald Semyalo, Emmanuel Ovon Babatunde, Kristin Svartveit, Vivil Valvik Haraldsen, Prof. Sylvia Nannyonga Tamusuza and Dr. Racheal Ddungu during the engagement. Alliance for African Partnership (AAP), Africa Office hosts delegation from the University of Bergen (UiB)'s Division of Research and Innovation, 14th May 2026, Yusuf Lule Central Teaching Facility, Makerere University, Kampala Uganda, East Africa.
L-R: Dr. Ronald Semyalo, Emmanuel Ovon Babatunde, Kristin Svartveit, Vivil Valvik Haraldsen, Prof. Sylvia Nannyonga Tamusuza and Dr. Racheal Ddungu during the engagement.

The engagement provided an important platform for knowledge exchange, networking, and exploring opportunities for future collaborative research initiatives between Makerere University, the AAP consortium, and the University of Bergen.

The Author is the Director of the AAP Africa Office

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Call For Abstracts: National Symposium on Climate Migration among Youths in Uganda

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Call For Abstracts: National Symposium on Climate Migration among Youths in Uganda. Submission Deadline: 9th June 2026

Makerere University, in collaboration with the University of Southern Denmark (SDU), Tufts University, and Danish International Development Agency (DANIDA), invites researchers, policymakers, practitioners, and community actors to submit abstracts for the National Symposium on:

Climate Migration among Youths in Uganda: Local Voices for Policy Impact

Date: Wednesday, 12th August 2026
Venue: Makerere University Main Hall

The symposium will examine the drivers, patterns, and impacts of climate-induced youth migration in Uganda, while advancing evidence-based and community-informed policy responses.

Theme: Climate-Induced Youth Migration and Urban Futures in Uganda: Evidence, Voices, and Pathways for Action

Submission Deadline: 9th June 2026

Submit Abstracts To: citiesofyouth@musph.ac.ug

Researchers and practitioners are encouraged to contribute research findings, case studies, policy analyses, and practice-based experiences. Abstracts will be considered for oral and poster presentations.

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Call for Research Support Applications from Master’s Students who have Completed their First Year of Taught Classes at Makerere University

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Call for Research Support Applications from Master’s Students who have Completed their First Year of Taught Classes at Makerere University. Photo: Nano Banan 2

Makerere University, in partnership with Norwegian University of Life Sciences, Independent University of Bangladesh, Eduardo Mondlane University, and Pokhara University, with funding from Norwegian Programme for Capacity Development in Higher Education and Research for Development (NORHED), is implementing a project: ‘Co-creating Knowledge for Local Adaptation to Climate Change in LDCs (COLOCAL).

The expected outputs of the project include strengthened educational and research capacity, improved knowledge on inclusive Locally Led Adaptation (LLA) and Community Based Adaptation (CBA) including delivering skilled knowledge co-creators, and partnerships to support needs-driven, locally-based and contextually sensitive adaptation. The outputs are anticipated to influence policy, planning and practice around LLA and CBA through collaborative learning and knowledge translation.

In line with targets and activities for 2026/2027, COLOCAL project is offering research support for three (3) Master’s students who have completed their first academic year of taught classes at Makerere University and are interested in undertaking research under one of the following thematic areas. The students MUST have undertaken the course offered under the auspices of the project on Disability, Social Justice and Climate Resilient Development.

Requirements:

  • A first degree from a reputable university in a field related to the focus of the project
  • Ugandan citizen below 35 years
  • Good command of English (spoken and written)
  • Demonstrated interest in inclusive and climate resilient development
  • Evidence of practical experience in conducting relevant research during and after undergraduate level
  • Evidence of full payment of all university fees for the first academic year
  • The Masters programme being undertaken MUST have explicit content on climate change mitigation and adaptation
  • Special consideration will be given to students with disabilities, financial challenges, students from ethnic minority groups, internally displaced students, among others

Scholarship and study/research conditions

Availability to complete all research activities in a maximum of 10 months.

Scope of the scholarship

The project will specifically cover stipends and support for field activities only. Support with tuition fees, for the research year, will be provided for students who will complete and submit the research thesis for examination within 10 months from the date of receiving the scholarship offer letter.

How to apply

Interested and eligible candidates should submit the following documents: Application letter, research concept note of not more than 2 pages, academic transcripts/certificates, an updated CV (including contacts of at least two referees) and two recommendation letters.

Send applications via email to: colocal.caes@mak.ac.ug, not later than 20th May, 2026. This contact can as well be used for inquiries, where necessary.

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