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Project Financial Management Workshop Underscores Value for Money in Grants Administration

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Participants have at the close of the four-day project financial management workshop been urged to always ensure value for the money in the management of public funds. “All funds and resources belong to the University. All grants should be declared, monies received should be used for the intended purpose and must be accounted for” emphasised Mr. Gyaviira Lubowa, Manager Accounts and Reporting, in the Directorate of Finance, Makerere University.  

The workshop was held from Wednesday 23rd to Friday 25th and Monday 28th March, 2022 at Makerere University.  During this intense training, participants covered the following areas:  Understanding the Grants and Administration Policy, Role of the Grants Administration and Management Support Unit (GAMSU), Project Management Planning, Execution and Reporting, Procurement and Contract management, Monitoring and Evaluation of Government Projects, Project Financial Management and developing of an efficient and effective database.

At the same workshop, participants commended the inclusion of Principal Investigators who are the focal persons in grants management and administration. They appealed for more sensitization workshops targeting Colleges and Research Units to ensure that everyone is brought on board.

The workshop facilitator BVL Consultants defined Project Financial Management as a process aimed at ensuring efficient and effective stewardship of resources for the intended purposes, with the ultimate goal of achieving the project’s development objectives in a sustainable manner. The consultant further emphasised that a project should have a clear date of commencement and conclusion, as well as clear deliverables.

The Ag. DVCFA Prof. Henry Alinaitwe addresses participants at the close of the four-day workshop.
The Ag. DVCFA Prof. Henry Alinaitwe addresses participants at the close of the four-day workshop.

In line with the definition of project financial management, the establishment of GAMSU is a clear demonstration by the University Council’s and Management’s commitment to ensuring that Makerere abides by the laws governing public finances, particularly section 44 of the Public Finance Management Act, 2015.

To help facilitate this process, GAMSU is in the process of developing a Project Database Management System. Addressing participants during the workshop’s closing ceremony, the GAMSU Head of Finance, Mr. George Turyamureeba noted that management of grants should strictly adhere to procurement rules, procedures and regulations. He stressed that disclosure of projects is very important going forward, to ensure that Makerere abides by the law and provides the environment conducive for research to thrive.

Prior to inviting the Acting (Ag.) Deputy Vice Chancellor (Finance and Administration)-DVCFA, Prof. Henry Alinaitwe to deliver his remarks, the Head GAMSU, Prof. Grace Bantebya Kyomuhendo acknowledged that the Unit has been able to make strides in the two months of operation, thanks to the great support from the University leadership.

“We are moving very fast because we have the commitment of Council and the commitment of Management. The Government is also interested in us as the premier University” remarked Prof. Bantebya Kyomuhendo.

Prof. Grace Bantebya Kyomuhendo, the Head Grants Administration and Management Support Unit (GAMSU).
Prof. Grace Bantebya Kyomuhendo, the Head Grants Administration and Management Support Unit (GAMSU).

Earlier, the Head GAMSU had presented the proposed outline of GAMSU’s Project Database Management System. She encouraged Principal Investigators to always add their consortia and collaborating partners, as they are key incentives for attracting even more funders.

Prof. Henry Alinaitwe in his remarks thanked the Directorate of Finance and GAMSU for organizing the workshop, which comes at a time when the University Management is working on improvements to prudently support grants administration and management.

“This training in Financial Management for project staff is timely and in line with the provisions of the University Grants Administration and Management Policy which was approved by Council in 2020. Compliance with the Policy is not by choice but a yardstick by which all project activities shall be measured” he remarked.

The Ag. DVCFA thanked BVL Consultants for facilitating the training and pledged to continue supporting all efforts aimed at fully implementing the GAMSU policy, including workshops aimed at ensuring that the role of GAMSU is fully appreciated by all staff in the University.

Prof. Alinaitwe concluded by requesting all participants to put financial management systems in place, respond to user queries promptly with the reassurance that GAMSU isn’t coming to take away funding from units but rather, ensure that Makerere achieves her objective of being research-led.

Mr. Gyaviira Lubowa addresses participants during the workshop.
Mr. Gyaviira Lubowa addresses participants during the workshop.

Delivering the closing remarks, Mr. Gyaviira Lubowa congratulated participants upon successfully concluding the training noting that they would be awarded certificates. He thanked Prof. Bantebya Kyomuhendo for being extremely supportive of the four-day training through her active participation in the different sessions.

Contributions from the audience called for involvement of research project support functions namely Finance, Grants and Procurement at all stages of the application process to ensure that the grant writing teams incorporate all the mandatory costs and procedures.  

Written by: Public Relations Office

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Notice: Makerere Disability Scheme 2025/26 Medical Review Exercise

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Person with special needs at the 73rd Graduation Ceremony

The Academic Registrar, Makerere University invites persons with disability who applied for admission to public universities under the Disability Scheme for 2025/2026 academic year to appear for medical/review exercise at Makerere University, Senate Building, Level Two (2) in the Telepresence Centre.

Note: Only those who have the minimum entry requirements of at least two principal passes at A’ Level and at least five (5) Passes at O’ Level or the equivalent will be interviewed.

Only candidates candidates who sat A’ Level in 2024, 2023 and 2022 are eligible for admission.

The exercise will be conducted on 26th, 27th, 28th, 29th and 30th May, 2025 respectively from 9.00 a.m – 1.00 p.m. each day.

Important:

a)If you fail to appear on any of the given days above, there will be no other chance for you.

b) Applicants who are beneficiaries of other Government Scholarships are not eligible for admission through the Disability Scheme.

Mak Editor

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Mak Inducts Newly Appointed Staff

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Prof. Buyinza Mukadasi, Mr. Deus Tayari Mujuni, Mr. Yusuf Kiranda and Mr. Amon Muteganda pose for a group photo with new staff during the induction ceremony on 15th May 2025. Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year, Senate Conference Hall, Kampala Uganda, East Africa.

Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year. Held in the Senate Conference Hall, day one of the induction was presided over by the Acting (Ag.) Deputy Vice Chancellor (Academic Affairs)-DVCAA, Prof. Buyinza Mukadasi, who represented the Vice Chancellor, Prof. Barnabas Nawangwe.

Warmly welcoming the new staff, Prof. Buyinza congratulated the ladies and gentlemen upon choosing Makerere University as the workplace for embarking on their next phase of professional growth, self-discovery, and personal development.

Prof. Buyinza Mukadasi addresses new staff during the induction. Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year, Senate Conference Hall, Kampala Uganda, East Africa.
Prof. Buyinza Mukadasi addresses new staff during the induction.

“You are joining a century-old institution with a distinguished history and a deeply rooted culture of academic excellence” Prof. Buyinza remarked. “For over 100 years, Makerere has nurtured the intellectual talents of young people and contributed meaningfully to the development of society across the globe,” he added.

The Ag. DVCAA nevertheless tipped that although the onboarding process might overwhelm staff with a lot of information, it is all meant to enable them better understand their roles, the benefits due them, and the unique opportunities that come with working in a world-class institution. Prof. Buyinza therefore encouraged new staff to contribute to the attainment of Makerere’s Mission, connect with the vibrant community they are now part of, enjoy the beautiful greenery the campus affords, and take advantage of professional development as well as well-being promoting programmes.

“At Makerere University, the well-being, safety, and professional growth of our staff are priorities. We are committed to walking this journey with you, and to building an institution that is not only a place of work but a place of inspiration and belonging” Prof. Buyinza reassured.

Mr. Deus Tayari Mujuni (2nd Right) responds to a question as Left to Right: Mr. Amon Muteganda, Prof. Buyinza Mukadasi and Mr. Emmanuel Kitamirike listen. Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year, Senate Conference Hall, Kampala Uganda, East Africa.
Mr. Deus Tayari Mujuni (2nd Right) responds to a question as Left to Right: Mr. Amon Muteganda, Prof. Buyinza Mukadasi and Mr. Emmanuel Kitamirike listen.

In his welcome remarks, the Chief Human Resources Officer, Mr. Deus Tayari Mujuni congratulated the new staff upon successfully completing the rigorous process the resulted into their respective appointments. He equally thanked the Vice Chancellor for endorsing the induction ceremony with not only budgetary support but also his representation.

Reiterating the need to appreciate the culture, politics and dynamics of the institution that they are now part of, Mr. Mujuni tasked new staff to take time and appreciate the University Vision, Mission and Objectives, and ensure that they adhere to them. He equally urged new staff to read and understand the various university policies and where in doubt, consult the relevant offices.

Ultimately, he urged staff in the fulfilment of their duties and responsibilities not to disregard their individual goals. “You have aspirations that you must achieve as an individual and I encourage you not to neglect them.”

Mr. Amon Muteganda congratulated the new staff upon their respective appointments. Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year, Senate Conference Hall, Kampala Uganda, East Africa.
Mr. Amon Muteganda congratulated the new staff upon their respective appointments.

The University Council as the supreme governing body of the university is also the policy making body, whose Appointments Board oversees the appointment, promotion, removal from service, and discipline of all university staff and officers. The representative of Staff with Disabilities on University Council, Mr. Amon Muteganda Kabahima who chaired the session on University Governance equally congratulated new staff.

“You underwent a tough process full of various competitive stages and we are sure that we have the right people for the various jobs” he commended.

Addressing aspects of University Governance and the key Offices, the University Secretary and Secretary to Council, Mr. Yusuf Kiranda guided that the policies and regulations that govern the institution are broad, numerous, and as such cannot adequately be covered over the two-day induction. He nevertheless encouraged staff to visit the University Policies website and appraise themselves with the details, not only for avoidance of breaching them but also building a culture voluntary compliance.

Mr. Yusuf Kiranda made a presentation on University Governance and Key Offices. Makerere University on Thursday 15th May, 2025 embarked on a two-day induction exercise spearheaded by the Directorate of Human Resources for newly appointed staff, whose tenures commenced in the 2024/2025 financial year, Senate Conference Hall, Kampala Uganda, East Africa.
Mr. Yusuf Kiranda made a presentation on University Governance and Key Offices.

Mr. Kiranda equally encouraged staff not to ascribe importance and respect to colleagues based on rank and titles but seek to esteem each and every member of staff as an important and vital contributor to the fulfilment of the University’s Vision and Mission.

“We are all equally important in this university; the person whose services the university does not require, it does not hire. As long as you are here, you are required” he explained.

The University Secretary equally called upon staff to familiarize themselves with the law that establishes and governs public universities; the Universities and Other Tertiary Institutions Act (UOTIA). In his presentation, he singled out section twenty-four (24) that outlines the objectives of a public university in Uganda, as well as sections 30 to 32 that prescribe various offices’ responsibilities.

Mr. Kiranda equally encouraged staff to read the Human Resources Manual, Policy and Regulations against Sexual Harassment (PRASH), the Safeguarding Policy, among others. He concluded by reiterating the need for staff to read and appreciate the policies that directly address their welfare and steer clear of negative narratives and discourse, particularly those that seek to weaponize discourse. Other topics to be covered during the two-day induction include; the University Strategic Plan, Financing, Research-led Agenda, Institutional Communication and Public Relations and the Makerere University Retirement Benefits Scheme (MURBS). Topics to be covered on day two include; Legal Instruments, The Collegiate System, Human Resources Management and Functions, as well as Policies on Gender Equality and Sexual Harassment. Others include; Academic Issues, Quality Assurance, Procurement, Audit, and Library Resources.

Mark Wamai

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Pre-entry Exam Results for Bachelor of Laws 2025/2026

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The office of the Academic Registrar has released the results for Bachelor of Laws Pre-Entry Examination 2025/2026 held on Saturday 12th April, 2025.

Candidates who scored 50% and above passed the examination and have been recommended to the Admissions Committee for consideration. However, the candidates who passed have to submit an application where Bachelor of Laws is among the programme choices in the application system here: https://apply.mak.ac.ug.

Those who are not satisfied with their results may appeal within two weeks from the date of the release of results.

The list includes the different categories of applicants namely: A-level, Diploma Holders, Degree Holders and Mature-Age:

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