General
Management Training Calls for Budget Execution that Impacts Uganda
Universities in the 21st century worldwide are increasingly being subject to a number of changes in their operating environment majorly due to rapid technological advancement, changing student demographics, intensifying financial pressures, and heightened accountability demands from governments, donors, and society. Makerere University, as Uganda’s oldest and flagship institution has not been spared the effects of these changes. As such, the increasing need to support national development priorities in the midst of evolving regulatory frameworks, increasing stakeholder scrutiny and expectations necessitates not just response but proactive transformation.
“While graduation numbers and publication counts remain important indicators, our reporting must illuminate Makerere’s transformative impact on Uganda’s development trajectory” remarked the Chairperson of Council, Mrs. Lorna Magara as she delivered her communication at the Top Management Capacity Building Training for Makerere University on 14th August 2025.
The training running from 13th to 15th August 2025 at Speke Resort Munyonyo is aimed at building excellence in 21st Century University Leadership at Makerere through two objectives namely; Strategic Budget Mastery and Implementation Excellence, and Comprehensive Management Excellence and Skills Enhancement. “We must explicitly demonstrate how our work advances Uganda’s Vision 2040 and the National Development Plan IV priorities, especially the four-way growth strategy,” rallied Mrs. Magara.
The Chairperson of Council was making reference to Government’s earmarking of Agro-industrialisation, Tourism development, Mining and minerals development, as well as Science, Technology and Innovation (ATMS) as priority areas to propel Uganda’s economy to a US$500billion one by 2040. Describing the workshop as timely in enabling Makerere appreciate her role in these national aspirations, Mrs. Magara who had in an earlier engagement met with College Principals called for increased collaboration across various disciplines.
“This afternoon’s conversations with our College Principals reaffirmed my confidence in the calibre of leadership we have; their energy, commitment – and we have made some commitments, and candid reflections demonstrate the openness and determination needed to keep Makerere at the forefront of higher education” she affirmed.
Quoting world-renowned Management Consultant Peter Drucker who said “What gets measured gets managed” she added, “However, at Makerere, we elevate this principle and say, ‘what creates impact gets sustained’.” In this, she drew attention to the fact that budget execution is a shared responsibility of all leaders who beyond ensuring accountability for funds allocated ought to adopt results-oriented management.
“Traditional reporting that merely chronicles expenditure and activities is insufficient” said Mrs. Magara, adding that “we require evidence of tangible impact.” She further noted that every leader invited to take part in the training by virtue of their position holds a critical multiplier effect that ought to be felt by those they lead. “Everything rises and falls on leadership” she reminded, citing John Maxwell’s 21 irrefutable laws of leadership.
Earlier, the Vice Chancellor Prof. Barnabas Nawangwe who officially opened the training noted that Makerere is already fulfilling her part in terms of producing quality human resource for the region and increasing her research output in partnership with leading institutions globally. He nevertheless underscored the need for the training, which is aimed at nurturing transformational excellence in leadership and strategic management. This excellence, according to the training objective, ought to be demonstrated through strategic budgeting and budget execution, human resource management, statutory reporting and compliance, procurement optimisation, and comprehensive legal compliance frameworks.
Prof. Nawangwe who appreciated the good work currently done by staff in line with achieving institutional and national objectives nevertheless encouraged participants to continue working with diligence. “Continue loving Makerere, continue working well for Uganda, for Africa, so that we can move our people out of poverty in the shortest time possible.”
Subsequent sessions following the official opening covered; Key issues and lessons from the Financial Year (FY) 2024/2025 budget execution, Highlights of the approved Budget for FY 2025/26, Budget execution guidelines for FY 2025/26, and focus on key budget outputs and reporting.
Tackling key issues and lessons from the recently concluded Financial Year, the University Secretary, Mr. Yusuf Kiranda outlined technical challenges such as: Budget transitions that moved funds for allowances from teaching units, Budget credibility in relation to cashflow planning, Adherence to approved budgets and workplans, Accountability for funds disbursed versus quarterly deadlines, Budget reporting in line with approved workplans, and Responsiveness to audits, and the need to do better in the present financial year.
Highlighting key issues from the approved budget for FY 2025/2026, the University Bursar, Mr. Evarist Bainomugisha noted that Makerere’s allocations are aligned with NDP IV and are aimed at fostering growth in the four priority areas (ATMS). “How do we ensure that we support these areas as Makerere University?” he prompted.
Delving into a few specifics, the University Bursar noted that Government allocated approximately 33.9billion shillings to the Development budget. This, he noted will cover; the College of Business and Management Sciences (CoBAMS) Infrastructure Expansion, Acquisition of Computers for Colleges, Administrative Units and Smart classrooms, Furniture for Colleges and Administrative Units, E-resources for the Library, Renovation of CCE Hall, Office Equipment, Renovation of selected Halls or Residence, Repairs at the College of Veterinary Medicine, Animal Resourses and Biosecurity (CoVAB) Building, ICT Equipment, Digitalisation of Financial Management, Extension of Street lighting and Automation of switching system, among other undertakings.
Sharing Budget execution guidelines for the current financial year, the Deputy University Secretary, Mr. Simon Kizito outlined the need for Units to adhere to policy directives regarding; fiscal consolidation in terms of following workplans to the letter and ensuring timely collection of non-tax revenue (NTR) such as payment of tuition. Also emphasized was the need for units to honour timely payment of taxes and statutory deductions such as pay as you earn (PAYE), value-added tax (VAT) and withholding tax (WHT).
In line with administrative guidelines, Mr. Kizito urged colleges to ensure that their finance committees meet before any expenditure is approved. He equally urged units to avoid getting into situations that necessitate virement and change of workplans, noting that this was heavily discouraged by the line Ministry of Finance, Planning and Economic Development.
Handling the day’s final topic; focus on key budget outputs and reporting, the Acting Deputy Chief, Planning and Development, Mr. Emmanuel Kitamirike emphasized the need for units to quantify what they seek to achieve, the budgets required to achieve expected results, and at the end of the budgeting period, a report on what was done, and the reasons for variation of expected performance, if any. On how this can be achieved, Mr. Kitamirike proposed; the need for University Secretary’s Office to share copies of final approved planning, reporting and budget documents with the implementing units, as well as the need for unit heads to examine workplans and begin the reporting process early, and where necessary revise workplans for upcoming quarters.
The highlight of the day’s sessions was an opportunity for Mrs. Lorna Magara to bask in the limelight as participants sung Happy Birthday to their Chairperson of Council. Council Member and Head of the Institute of Gender and Development Studies (IGDS), Prof. Sarah Ssali who moved a vote of thanks appreciated Mrs. Lorna Magara for choosing to spend a significant amount of time on her special day speaking to Principals and staff.
The final day of the training will cover Human Resource Matters, with special communication from the Chairperson Appointments Board, Mr. Edwin Karugire. Also set to be covered are the procurement function of public entities and key legal matters in university operations.
At an orientation for Postgraduate students held at the Yusuf Lule Central Teaching Facility Auditorium on 11th August 2025, the Academic Registrar and Acting Deputy Vice Chancellor in charge of Academic Affairs, Prof. Buyinza Mukadasi, reiterated Makerere University’s readiness to avail all the necessary support to ensure timely completion of various programmes. He underscored the contribution of research conducted by Makerere to national development priorities and urged Postgraduate students to play their role in making this influence more impactful.
Picking up from where Prof. Buyinza left off, the Director, Directorate of Graduate Training, Prof. Julius Kikooma reassured students that “Makerere University has all the resources to facilitate you through the academic journey of your graduate studies.” He equally further advised that “The Graduate Handbook is your bible that will guide you through your academic programs,” given its comprehensive reference to policies, procedures, and resources that support students during their graduate journey.
In his remarks, the Director, Prof. Robert Wamala introduced the Directorate of Research, Innovations, and Partnerships (DRIP) and outlined its role in guiding students in research. He explained DRIP’s primary functions, which include promoting and coordinating research activities, innovation and technology transfer, and overseeing research ethics and integrity. The Directorate also enhances research capacity and infrastructure, secures funding, and manages partnerships. He stressed the importance of understanding and following key university policies such as the Research and Innovations Policy and the Intellectual Property Management Policy. Prof. Wamala explained that the Intellectual Property Policy ensures that “IP created by a student in the course of study at the university, will be owned by the student,” adding that, “whatever you develop through the course of your study belongs to you and not the university.” He further encouraged students to protect their ideas and innovations through proper registration and documentation.
Dr. Godfrey Kawooya Kubiriza, from the Department of Zoology, Entomology & Fisheries at the College of Natural Sciences (CoNAS), discussed the importance of aligning research with relevant Sustainable Development Goals (SDGs) to ensure it remains current and impactful. He advised students to be cautious of peers who might negatively influence their studies and urged them to co-create with stakeholders to ensure their research has a clear impact. He also emphasized translating research evidence into policy briefs and building interdisciplinary and regional networks, encouraging connections with colleagues from East Africa, West Africa, and Europe for future collaborations and career development.
The Head ICT Division, Office of the Academic Registrar, Dr. Mike Barongo welcomed the students and underscored the importance of downloading admission letters from the portal, as these contain student numbers necessary to activate the student portal. He highlighted that enrolment is key to knowing the fees to be paid and to creating a Makerere University email address. In case of challenges, students were encouraged to seek help from college registrars or the Directorate of ICT Support. “The College of Computing has a support center at the basement of Block A, where students can get assistance,” he said.
The Deputy University Librarian, Dr. Kizito Ongaya, provided an overview of library services, noting significant changes compared to the 1990s and early 2000s. He outlined various training programs, including Reference Management Tools and Plagiarism Detection, and stressed the importance of using the available resources. “There are over 40 online libraries that we pay for. We pay over 1 billion shillings per annum to subscribe to these libraries, and you need special training so that you are able to access these,” he said. He also shared the library website, https://mulib.mak.ac.ug/ as a valuable resource.
Mr. Henry Nsubuga the Head of Counselling and Guidance Services addressed mental health and well-being, especially for PhD and Masters students, noting the significant mental toll of such programs. He pointed out that over 40% of graduate students experience depression, anxiety, and stress, and urged them to seek help early. He advised against internalizing negative feedback, suggesting instead that criticism be reframed as external rather than personal. He also encouraged positive self-talk to maintain motivation.
Ms. Diana Nabikolo, the Safeguarding Liaison Officer, briefed students on the Safeguarding Policy launched in April, which complements 11 other safeguarding policies available on the university policies website. She explained that the policy addresses various forms of abuse—physical, emotional, and neglect—as well as infrastructure-related concerns. She mentioned the presence of Safeguarding Champions in each college, both staff and students, who may assist in logging cases into the Makerere Safe Space and determining whether an issue qualifies as a safeguarding concern.
The Registrar at the Directorate of Graduate Training Ms. Caroline Nannono Jjingo explained the Directorate’s presence at all colleges and its coordination role with college and school registrars. She clarified the difference between enrolment and registration, noting that enrolment signifies acceptance of the study offer and triggers billing, while registration must follow enrolment. She also outlined the official withdrawal process, which can be prompted by financial challenges, illness, or job opportunities. Students were advised to formally notify the university to avoid being marked absent. “Withdrawal can only occur after registration,” she said, adding that students should inform the university if they plan to return.
The event was moderated by the Managing Editor Makerere University Press Dr. William Tayeebwa, who also doubles as a Senior Lecturer in the Department of Journalism and Communication, College of Humanities and Social Sciences (CHUSS). It follows a similar orientation session for undergraduate students held on 4th August 2025.
As the new academic year begins, our dedicated staff and student Safeguarding Champions are stepping up to ensure that all freshers feel welcomed, safe, and supported. These committed individuals are here to guide New University Students through their university journey, offering resources, advice, and a listening ear. Together, we’re creating a vibrant and secure campus community where everyone can thrive!
Safeguarding Measures at Makerere University
“At Makerere University, we prioritise the safety and well-being of our students, staff, and the surrounding community. Our safeguarding measures include a range of policies and practices designed to prevent harm and create a secure environment. We are committed to fostering a supportive atmosphere where everyone feels safe and valued,” remarked Prof. Buyinza Mukadasi, the Deputy Vice Chancellor of Academic Affairs.
Safeguarding is about protecting people’s health, well-being and human rights, enabling them to live free from harm, abuse and neglect. Specific to Makerere University, it is the measures put in place to promote the safety and well-being of all Students, Staff and other stakeholders.
As part of the University Initiative to Improve the Safety and Wellbeing of Students and Staff, 25 Staff and 68 Student Safeguarding Champions attended an intensive refresher training on Safeguarding at Makerere University. They received information materials and planned their engagements during the University Orientation, which took place from 4th to 8th August 2025.
Orientation week is always a lively blend of excitement and nervousness for the new students. Thousands of fresh students arrive from all corners of Uganda and beyond, carrying dreams and sometimes unspoken worries.
During the 2025 Freshers’ Orientation, an Information Tent was set up at the Senate Building to assist new students, parents, and guardians with various types of information and guidance. The well-trained Student Champions, representing the 9 Colleges and 3 Schools at both the main campus and the Jinja Campus, wore white “Safeguarding Champion” T-shirts. They actively helped welcome the new students and familiarise them with the university environment.
A key emphasis was on increasing awareness of Safety and Well-being at Makerere University. In each college, the Student Safeguarding Champions were supported and guided by the Staff Safeguarding Champions. Others moved between groups of freshers, providing peer-to-peer guidance and distributing brochures with simple messages: ‘Your safety matters.’
Speaking during Orientation, Prof. Buyinza Mukadasi, the Ag. Deputy Vice Chancellor, Academic Affairs and University Academic Registrar, emphasised that the University was committed to the Safety and well-being of all University Students and Staff.
“When students know their rights and have the support systems in place, they are better positioned to thrive academically and socially. This is the kind of environment that nurtures both learning and personal growth,” Prof. Buyinza noted.
In her speech, Dr. Winfred Kabumbuli, the Dean of Students, pointed out that the Safeguarding policy included provisions for Students, Staff, and other Stakeholders, as well as the accredited Hostels and their owners.
Talking about the Champions, she mentioned that “These young leaders have taken it upon themselves to be the first line of support for their peers. Their presence is a reminder that at Makerere University, safety, respect, and inclusivity are everyone’s responsibility.”
As the semester begins, the Safeguarding Champions will continue their work by organising peer-support circles, awareness drives, and training sessions in various colleges. The University Management is urging all students and staff to have a personal responsibility of ensuring a safe, respectful and inclusive environment for all.
When discussing with the Champions, she highlighted, “These young leaders have made it their mission to be the first line of support for their peers. Their presence serves as a reminder that at Makerere University, safety, respect, and inclusivity are the responsibility of everyone.”
Addressing the student champions, Prof. Justine Namaalwa Jjumba, a member of the Safeguarding Implementation Team, urged them to lead by example in their behaviour, willingness to support other Students to identify any safeguarding risks, prevent any form of harm or abuse, report in case of any incident and support during case management.
“Let us be champions of inclusive language. We do not refer to them as ‘blind people’; we say ‘visually impaired.’ As champions, you need to be keen on identifying risks and possible causes of safeguarding concerns, report promptly, and support each other,” Prof. Namaalwa said.
The Safeguarding Liaison Officer, Ms. Diane Nabikolo Osiru, who supports monitoring the implementation and review of the Makerere University Safeguarding policy as well as coordinating activities of awareness creation and enhancement among students, staff, and partners, was at the forefront of championing awareness creation during orientation week.
Student Safeguarding Champions speak out
Mary Agnes Atim, a third-year Fine Art student, described orientation week as a valuable experience that provided a well-rounded introduction to university life for her peers.
“I have really enjoyed the orientation. As an advocate, I appreciated the opportunity to talk to fellow students about the safeguarding initiative. I’m confident that by now they know the ‘dark spots’ and will be better protected from fraudsters,” Atim said.
Edinah Kamurasi, a second-year Bachelor of Arts in Economics student, expressed gratitude for the in-depth two-day training, admitting that she had not been fully aware of the University’s safeguarding policy before.
“I am really grateful for the in-depth training we had as champions. Before this, I wasn’t even sure about the safeguarding policy, but now I can confidently explain it to others and interact with students every day, explaining the same thing. I also learnt a lot,” Kamurasi said.
Jenkins Okidi, a third-year Bachelor of Animal Production student, shared that many of the students he interacted with were enthusiastic about the MakSafeSpace, the University’s confidential e-reporting platform.
“Most freshers were excited to learn they have a safe, private way to report any concerns,” Okidi, said.
Sharifah Nalubembe, a second-year Library and Information Science student, noted that during the orientation week, she was able to guide fellow students to the appropriate offices for support.
“It felt very satisfying to help and ensure that no one ended up in the wrong hands,” Nalubembe said.
Fahad Kiyimba, a second-year Software Engineering student, described the training as highly informative in promoting the safety and wellness of students across campus.
“After the training we received as champions, I gained valuable knowledge and skills. It gave me the confidence to engage first-year students about our comprehensive safeguarding policy, and that is exactly what I did during orientation week,” Kiyimba said.
Ms. Carol Kasujja Adii is the Senior Communication Officer in charge of Safeguarding and Crisis communication at Makerere University.
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