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DRGT engages management and staff on harmonized reporting of research and innovations

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By Ritah Namisango

The Makerere University Strategic plan stipulates the institution’s goal to transform into a research led University. This pronouncement calls upon university leaders and staff at the different levels to prioritise research and graduate training. It also presents the Directorate of Research and Graduate Training (DRGT) with a golden opportunity to re-align its functions for improved service delivery.

According to the Director Prof. Edward Bbaale, the commitment by DRGT to conform to the University’s strategic direction has led to systematic reviews of its processes, tools and activities.

DRGT Director Prof. Edward Bbaale
DRGT Director Prof. Edward Bbaale

“We have revised the Graduate Students’ Manual and the Postdoctoral policy. We are also reviewing the Makerere University research agenda,” said Prof. Bbaale during a breakfast meeting held on Tuesday 5 th December 2023 at Imperial Royale Hotel. The meeting was attended by Members of the University Management, College Principals, Deputy Principals, Principal Communication Officers, staff from Mak Public Relations Office, Directorate for ICT Support (DICTS), Makerere University Business School, and DRGT.

During the meeting, Prof. Bbaale informed the participants that DRGT is committed to bringing all stakeholders on board to ensure that an environment that is conducive for research to thrive is created.

“We would like to work with you to enhance the reporting and documentation of research and graduate training. DRGT re-affirms its readiness to undertake the coordination role. We are here to discuss and understand the reporting structure of DRGT so that together, we contribute to the harmonization of research and graduate training processes/systems,” he said.

Prof. Bbaale highlighted that graduate training is a major component of a research driven university. He pointed out that DRGT would work with Management, staff and other stakeholders to prioritise graduate training; establish research entities to ensure uptake of research; promote, package and market research and innovations; and harness internationalization and partnerships to support research.

Deputy Principal- College of Humanities and Social Sciences Dr. Eric Awich Ochen contributing to the discussion.

He revealed that the harmonization of the reporting structure for research and graduate training was aimed at enabling the timely tracking of progress in research and outputs as well as sharing with the government, funding agencies, research partners and stakeholders in general, the impact of Makerere University’s research in the transformation of communities.

Representing the Vice Chancellor, Prof. Barnabas Nawangwe, the Principal of the College of Agricultural and Environmental Sciences (CAES), Prof. Gorettie Nabanoga commended DRGT for convening key stakeholders at the University to discuss a common reporting structure.

Emphasizing the impact of research, the Vice Chancellor underscored DRGT’s coordination role in working with internal and external partners to come up with innovative ways to market and disseminate research to the communities. “Research from Makerere University should impact communities and contribute to societal transformation,” stated the Vice Chancellor.

Principal CAES – Prof. Gorettie Nabanoga represented the Vice Chancellor.

In the same vein, Prof. Nabanoga expressed the readiness of the College of Agricultural and Environmental Sciences as an intensive research unit, to work with DRGT to promote research and graduate training. “Without the coordination role of the Directorate of Research and Graduate Training, research will not have impact,” she said.

Digitizing research activities:

Prof. Bbaale emphasized the need for digitization and online presence of research, innovations and graduate training milestones. He mentioned that DRGT embarked on digitizing some of its activities, and equally called upon the Directorate for ICT Support (DICTS) to consolidate digitization efforts.

Highlights of the Research Information Management System:

The Director of DICTS, Mr. Samuel Mugabi highlighted that Makerere University’s Research Information Management System (RIMS) is an online platform that would feed into other systems. “This digital platform focuses on system integration and providing a solution to the reporting challenges.” He subsequently invited Mr. Juma Katongole, the Principal Systems Administrator at DICTS to make a presentation showcasing the major features of RIMS to the audience.

Plenary discussion:

In line with the programme, the Deputy Director (Administration and Graduate Training) and meeting Moderator, Associate Prof. Julius Kikooma, invited the participants to provide input into the reporting structure for research, graduate training processes and the template for DRGT Annual Report.

From the deliberations, participants applauded DRGT on the planned and deliberate strategies targeted at improving the documentation and reporting of research processes, outputs and innovations as well as graduate training. They particularly credited the Directorate for re-organizing of the Graduate Students’ Handbook, which is an important tool of reference for both staff and graduate students.

Moderator- Associate Prof. Julius Kikooma

The participants implored the Directorate of Research and Graduate Training to consider the following:

  • Prioritizing graduate training and its support systems/mechanisms: The University leadership and the respective Colleges should come up with strategies to strengthen graduate training.
  • Tracking the time graduate students spend on the programme: It is important to monitor the time when each graduate student enrolls and when he/she completes the programme. This will provide key insights on the rates as well as the factors that affect completion on a case by case basis.
  • Graduate students’ supervision: Rallying University leaders at different levels to make students supervision attractive through motivation mechanisms, incentives, including the consideration of the number of graduate students, a member of staff is supervising significantly contributing to promotion criteria and/or academic growth.
  • Orientation of PhD Students: There is need for DRGT to work with Colleges to organize scheduled orientations for PhD students because they enroll at different times within the academic year. However, the Directorate should continue undertaking the orientation for the Masters students at the centre because they enroll at the same time.
  • Reporting on Publications: This should be categorized as follows: Staff publications, Staff and Students publications, and Student publications.
  • The Research Reporting Template should provide the following: preliminary information, executive summary, graduate training component and the research component.
  • The Research component will highlight research outputs (publications, books, book chapters, patents, policy briefs), Conference papers, posters and presentations, Innovations and Other scientific discoveries, research grants, collaborations and partnerships, as well as Impact and Outreach.
  • Impact and Outreach component will highlight community engagement activities such as; public lectures and talks, exhibitions, media coverage, policy influence, dissemination days among others.
  • The need for the reporting processes to capture graduate students who are on mobility programmes and their progress.

Closing:

The Director, Prof. Bbaale thanked members for their valuable input into the research reporting processes. He reiterated the Directorate’s readiness to continue working closely with all stakeholders in the execution of its mandate.

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Special University Entry Examinations for the Diploma in Performing Arts 2024/25

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Performing Arts and Film (PAF) students entertaining the guests during the ceremony. 74th Graduation Ceremony, Day 1, 29th January 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.

The Academic Registrar Makerere University invites applications for the Special University Entry Examinations for admission to the Diploma in Performing Arts.

The examination will take place on Saturday 18th May, 2024.

Application process is online for those intending to sit the examination. Kindly note that there is payment of a non-refundable application fee of Shs. 110,000/- excluding bank charges in any (Stanbic Bank Branch, Dfcu Post Bank, UBA and Centenary Bank). The application fees includes 2 Past Papers availed to you on completion of the online process.

TO BE ELIGIBLE TO SIT THE EXAMINATIONS, THE CANDIDATE MUST POSSESS AN O’LEVEL CERTIFICATE (UCE) WITH AT LEAST 5 PASSES.

The deadline for receiving the online applications is Thursday 16th May 2024.

How to Apply

  • Application is online for ALL applicants.
  • Other relevant information can be obtained from Undergraduate Mature Age Office, Level 5 Senate Building, Makerere University or can be acceessed from https://see.mak.ac.ug
  • A non refundable application fee of Shs. 110,000= for Ugandans, Easte Africans Applicants. Or US $ 75 or equivalent for internationalapplicants plus bank charges should be paid in any of the banks used by Uganda Revenue Authority.
  • Apply through the application portal https://see.mak.ac.ug

Prof. Mukadasi Buyinza

ACADEMIC REGISTRAR

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Advert: Admissions to Undergraduate Programmes 2024/25 AY

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The Main Administration Building, Makerere University, Kampala Uganda as seen from the Freedom Square.

The Academic Registrar, Makerere University invites applications from Ugandan, East African, and international applicants for the undergraduate programmes under the private sponsorship scheme for the 2024/2025 Academic Year.

Each applicant should:

Have the Uganda Certificate of Education (UCE) with at least five passes, or its equivalent and at least two principal passes at Uganda Advanced Certificate of Education (UACE) obtained at the same sitting. For day programmes only candidates who sat A’ Level in 2023, 2022 and 2020 are eligible to apply. For evening, afternoon, and external programmes, a candidate is not restricted on the year of sitting A’ Level. Detailed information on the weighting system can be accessed by following this link.

Other relevant information can be obtained from UNDERGRADUATE ADMISSIONS OFFICE, LEVEL 3, SENATE BUILDING OR CAN BE found on the University Website https://www.mak.ac.ug. Effective Tuesday 30th April, 2024.                                               

A non-refundable application fee of shs.50,000/= for Ugandans, East African and S. Sudan applicants or $75 or equivalent for internationals  plus bank charges should be paid in any of the banks used by Uganda Revenue Authority.                                           

 Candidates who hold grades X, Y, Z, 7 and 9 of ‘O’Level results should not apply because they are not eligible for admission.     

How to submit your application                                            

  1. Applicants should access the Institution’s Admissions URL https://apply.mak.ac.ug/
  2. Sign up by clicking on the REGISTER NOW. Use your full name, e-mail and Mobile No.  Please note that your name must be similar to the one on your supporting academic documents for your application to be considered valid.
  3. A password will be sent to you on your mobile phone and email.                                      
  4. The system will prompt you to change the password to the one you can easily remember.
  5. To fill an application form, click on the APPLY NOW button displayed on the appropriate running scheme.                                              
  6. Obtain a payment reference number by clicking on “Pay for Form” Button
  7. Make a payment at any of the banks used by Uganda Revenue Authority                                            

MOBILE MONEY PAYMENT STEPS:                                                 

  1. Dial *272*6# on either MTN or Airtel                                                             
  2. Select option 3-Admission                                                     
  3. Select option 3-Pay Fees
  4. Enter reference number obtained from Application portal 
  5. Details of Application form will be confirmed                                                              
  6. Enter PIN to confirm payment                                                            

The closing date for receiving applications for undergraduate admissions is Wednesday 31st May 2024.                                                           

WARNING:                                                             

  1. Applicants are strongly warned against presenting forged or other people’s academic documents to support their applications for admission.  The consequences, if discovered, are very grave indeed.
  2. Do not buy any other documents not originating from the Academic Registrar’s Office.  Those who buy them do so at their own risk. 
  3. The Academic Registrar has not appointed any agent to act on his behalf to solicit for additional funds other than the application fee stated above.    
  4. Applicants are advised to use the right programme names and codes. the university will not be responsible for any wrong information entered in the system by applicants.                                               

Further details including fees structure can be accessed by following the link: Advert for Private Sponsorship Undergraduate Admissions 2024/25 Academic Year

Further information can be obtained by following the links below:

Prof. Buyinza Mukadasi
ACADEMIC REGISTRAR

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Graduate Forum Concludes with Calls to Embrace Feedback, Publication & Protect IP

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Representative of the DVCAA-Prof. Umar Kakumba, Prof. Buyinza Mukadasi (Centre) flanked by Prof. Edward Bbaale (2nd Left), Ms. Clare Cheromoi (2nd Right) and other officials at the opening ceremony of Day 2 of the Forum on 26th April 2024. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.

The two-day Annual Forum for Graduate Research and Policy dialogue concluded on Friday 26th April 2024 with the Directorate for Research and Graduate Training (DRGT) calling on PhD candidates to embrace the feedback received from peers and mentors as well as seek avenues of identifying and protecting any Intellectual Property (IP) arising out of their work. The Director DRGT, Prof. Edward Bbaale particularly reminded candidates that whereas their papers had been subject to single-blind peer review and passed, additional feedback should always be expected in an academic environment. The Deputy Director DRGT, Prof. Robert Wamala on the other hand called upon candidates to visit the Intellectual Property Management Office (IPMO) to receive insights on aspects of their research, innovations and services that are unique and ought to be protected.

Day two of the forum was officially opened by the Deputy Vice Chancellor (Academic Affairs), Prof. Umar Kakumba, who was represented by the Academic Registrar, Prof. Buyinza Mukadasi. The DVCAA in his remarks reminded PhD fellows that their research will be of ultimate benefit to society when it transcends the initial objective of generating new knowledge, to translation into effective technologies, innovations and strategies that can be appropriately delivered to beneficiaries.

“It is therefore gratifying that this convention has helped to establish a supportive community of doctoral students and promote social and intellectual interactions among students and researchers from academia, industry and government” he appreciated.

Prof. Buyinza Mukadasi officially opens Day 2 of the Forum. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Prof. Buyinza Mukadasi officially opens Day 2 of the Forum.

Prof. Buyinza further highlighted that the current drive by Ugandan Universities to transition into centres of excellence in graduate training will be facilitated by training of high-calibre staff and enabling the development of new PhD curricula. Makerere University in particular, he noted, is currently developing Taught PhD curricula in most disciplines as a way of tapping into crosscutting knowledge that empowers graduates to tackle today’s multifaceted challenges.

He nevertheless urged PhD fellows on the current curricula to embrace the philosophy of interconnectivity by attending research dissemination outside their disciplines and incorporating those insights that help their research address the bigger picture.

Prior to this, the Chairperson of the Annual Forum’s Organising Committee and Deputy Director DRGT, Prof. Julius Kikooma had painted a picture of what had transpired on day one. He started off by thanking Hon. Dr. John C. Muyingo for presiding over the opening ceremony, where he launched the Research Information Management System (RIMS) as well as the Vice Chancellor for delivering an impromptu keynote address, which demonstrated his passion for research and the power that it’s commercialisation holds for driving industrialisation that can propel Uganda’s and Africa’s development aspirations.

Prof. Julius Kikooma presents highlights of Day 1. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Prof. Julius Kikooma presents highlights of Day 1.

Prof. Kikooma further highlighted that papers presented on day one each highlighted the importance of research as an awareness raising tool that can foster implementation of innovations that impact various spheres of societal well-being. Researchers on Day one nevertheless admitted that a lot of their findings never make it to the implementation stage, hence the need for research uptake strategies.

“Noteworthy were calls for multidisciplinary research teams, which were reechoed as a catalyst for championing a broader understanding of the different issues that may impact development, and foster reception and implementation by policymakers at both local and international levels” continued Prof. Kikooma.

The papers he highlighted equally took note of; increasing minority groups and marginalised persons albeit no interventions in sight, the need to close the knowledge gap in different interventions across numerous development sectors, financing for capacity building and interventions so as to create meaningful and lasting impact of interventions, and the need for more bankable data to foster decision making and policy formulation in areas such as health, environment and energy.

Highlights by Prof. Kikooma further took note of; the resourcefulness of community engagement and collaboration in research undertakings as an essential step to foster uptake and use of research findings, as well as socio-cultural biases, attitudes and stereotypes and constraints in the form of resources and technologies that affect scaling up of research efforts.

The Deputy Principal CoCIS, Dr. Peter Nabende (Right) and participants listen keenly to one of the presentations of the breakaway sessions. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
The Deputy Principal CoCIS, Dr. Peter Nabende (Right) and participants listen keenly to one of the presentations of the breakaway sessions.

Prof. Kikooma equally took lead in the reflections on mental health and well-being for graduate students. He addressed the prevalence of mental health problems among graduate students and environmental factors that could actually be the source of these mental health challenges.

“It is crucial that we start more open conversations about mental health and well-being on campuses, to breakdown the stigma, to support students to build up their emotional resilience, and to enable more people to seek support from counseling and mental health services when things get tough” Prof. Kikooma proposed.

Graduate students as architects of knowledge production, pioneers of innovation, and catalysts of progress are an integral part of Makerere’s quest to become a research-led university. This position was reiterated by Prof. Edward Bbale’s remarks, wherein he further emphasized, “we count on you in terms of your dedication, your thirst for discovery, that must shape the future of our university and contribute to the socio-economic transformation of Uganda”.

Prof. Edward Bbaale and other officials pose for a group photo with PhD fellows. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Prof. Edward Bbaale and other officials pose for a group photo with PhD fellows.

He called upon PhD candidates to interest themselves keenly in the policies that govern their environment such as the; Intellectual Property Management Policy, Research and Innovations Policy as well as the Intellectual Property Management Office as structures that have been put in place to ensure that their research is well-facilitated.

Makerere University is very resolute to explore and walk the entire journey along the value chain from research and innovation to commercialisation. In line with this, the Makerere University Innovation Pod was established to package and market research outputs and innovations for impactful adoption within communities” explained Prof. Bbaale.

In addition to emphasis that the Innovation Pod is multidisciplinary and therefore open to innovations from all disciplines, he equally reemphasied the need for staff and students to use the Makerere University Press (Mak Press) to publish their work. Mak Press, Prof. Bbaale noted, is well recognised across the globe and works published therein will receive wide consumption and appreciation.

Dr. William Tayeebwa outlines the benefits that publishing with Mak Press accords to PhD Fellows. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Dr. William Tayeebwa outlines the benefits that publishing with Mak Press accords to PhD Fellows.

Addressing the audience, the Managing Editor Mak Press, Dr. William Tayeebwa clarified that all scholars at Makerere University have the privilege of having their works published free of charge by his unit, and better still, are eligible to receive 20% of the proceeds from the sales of their publications. To practically illustrate the opportunity at hand, Dr. Tayeebwa admitted that paper presentations from the two-day forum were good candidates for compilation into a book that can be published by Mak Press.

He revealed that talks with College Principals had addressed the need to support Graduate Students to publish their work in college-based journals. “The commitment we want to make as Makerere University Press under the Directorate of Research and Graduate Training is to continue this conversation with College Principals, especially to have special issues dedicated to PhD student work.”

The President PhD Fellows at Makerere University (Pf@Mak), Ms. Clare Cheromoi not only thanked Mak Press, DRGT and the University Management for putting in place a supportive environment for the students to thrive but like the proverbial Oliver Twist, also asked for more. She called upon PhD candidates to not only consider university-wide events such as the Annual Forum as a marketplace for their powerful ideas but also an avenue to build lasting relationships.

“I thank you and welcome you all to our training on policy briefs that will be held on Wednesday 1st May 2024,” added the President to the PhD community.

Ms. Clare Cheromoi speaks during the closing ceremony. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Ms. Clare Cheromoi speaks during the closing ceremony.

Prof. Bbaale concluded the day’s remarks by inviting the President and Executive Committee of Pf@Mak to consider making the Annual Forum a Bi-annual event so as to grant even more PhD candidates the opportunity to present their work.

“As the Directorate, we are committed to enhancing such meetings and interactions and we are very grateful that the University Central Management and Vice Chancellor is very passionate, and we received their utmost support financially and otherwise” he added.

Prof. Bbaale paid tribute to his predecessor and Principal Investigator RIMS, Prof. Buyinza Mukadasi for ensuring that his idea saw the light of day. He reassured PhD candidates that they would receive priority in the implementation of RIMS, so as to make their journey even smoother.

Prof. Julius Kikooma (Right) with part of his organising committee Left to Right: Ms. Ritah Namisango, Ms. Clare Cheromoi and Mr. Joseph Elasu. Annual Forum for Graduate Research and Policy Dialogue, 26th April 2024, Yusuf Lule Central Teaching Facility Auditorium, Makerere University, Kampala Uganda, East Africa.
Prof. Julius Kikooma (Right) with part of his organising committee, Left to Right: Ms. Ritah Namisango, Ms. Clare Cheromoi and Mr. Joseph Elasu.

He thanked the Annual Forum and Policy Dialogue’s Organising Committee led by Prof. Julius Kikooma for a job well done in organising the inaugural event, and tasked them to aim higher so as to make future events bigger. He singled out the contribution of the Forum’s moderator, the Principal Public Relations Officer, Ms. Ritah Namisango for seamlessly steering the event, and the Media and ICT Teams for ensuring that the research findings shared at the Forum made their way to virtual audiences both in real-time and subsequent news broadcasts.

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