Computing & IS
CoCIS Non-Teaching staff skilled on Performance Management & Appraisal, PR & Team Building
Over 50 Non-Teaching staff from the College of Computing and Information Sciences (CoCIS) were on 12th May 2023 retooled on different aspects including Performance Management and Appraisal, Public Relations, Customer care, Team building and Communication.
The training which brought together administrative, support and contract staff was officially opened by the Principal CoCIS and closed by the Ag. Director, Directorate of Human Resources Makerere University, Mr Lawrence Sanyu.
It was facilitated by officials from the Makerere University Directorate of Human Resources and the Public Relations office. Facilitators included the Ag. Manager Performance Management and Appraisal Mr Deus Tayari Mujuni, the Technical person in charge of the e-HRMS system Mr Joshua Muhumuza, the Ag. Manager Staff Development, Welfare and Retirement Benefits Division Mr Julius Lebo and the University’s Principal Public Relations Officer Ms Ritah Namisango.
The appraisal is a must for staff to benefit from the University – Ag. Director HR
The Ag. Director, Directorate of Human Resources Makerere University, Mr Lawrence Sanyu commended the college management for organising the training. Mr Sanyu told staff that although they had qualifications at the time of recruitment, they have to be retooled and evaluated to ascertain whether the reasons for which they were employed are still being realised.
“We are doing appraisal not to punish anyone, but to evaluate and see whether we are still meeting the organisational objectives.” The Ag. Director said adding that appraisals are not only meant for confirmation, promotion and contract renewals.
“If you do not appraise yourself, it affects all the benefits you are supposed to get from the university including salary. The reasons why people are not doing these appraisals could be they are doing something different from what they were recruited to do”, Mr Sanyu explained.
He implored staff, to update their information on the portal saying, the appraisals are now done online and that the portal has been kept open because the online systems have just been introduced so that everyone can participate.
The Ag. Director stressed the importance of good customer care service especially, the care of students on the grounds that they are the reason the university exists. Mr. Sanyu told staff that every job in the university is related to students whether one is a cleaner, a custodian or a lecturer.
“You are very important in your capacity and without you, the university suffers. And since you are critical, you must make sure you do your work as expected and be happy you are in that position.”, Mr Sanyu advised and urged staff to desist from despising their jobs on the reason that the same jobs earn them fees for their children and food on their tables.
Sanyu emphasised teamwork as a cornerstone to achieving organisational goals saying, the reason staff should work together is not that they like one another but to work towards the University’s main goal.
Uphold the Basic Values and Ethics-CoCIS Principal
In his opening address, the Principal CoCIS Prof. Tonny Oyana implored staff to uphold basic values and work ethics.
“You must be dedicated to your work. A good worker has ethics and discipline. When someone gives you money, s(h)e expects a return on that investment. As workers, you are expected to exhibit traditional and basic values such as good time management, respect for colleagues and those in authority”. Prof. Oyana stated
Describing values as critical in making a working environment conducive, Prof. Oyana reminded staff that Africans have some traditional values, some of them very basic such as being polite, greeting and welcoming people.
“The thing that separates us from other animals is intelligence and conscience. The greeting is the basic entry point for a conversation and a way to relate”, the Principal explained and cautioned workers who come and leave early and those that cannot perform beyond their expectations.
Prof. Oyana pledged to make sure that the welfare of staff is taken care of and later led the meeting into a discussion about what was not going on well in the college for collective feedback and solutions.
Aspects of the training
Performance Management and Appraisal important
The Ag. Manager Performance Management and Appraisal Mr. Deus Tayari Mujuni presented on the aspect of Performance Management and Appraisal wherein he handled different aspects including Performance Management, Goal setting, the role of the Appraiser and Appraisee and the importance of Performance Appraisal.
Mr Mujuni told staff that the performance appraisal cycle starts with a plan in December of the calendar year based on the mission, vision and strategic objectives and goals.
In addition to measuring and improving the performance of employees and increasing their future potential and value to the university, Mr Mujuni said staff performance appraisal helps individuals learn how well they are doing over a period of time.
“It facilitates promotion decisions and makes it easier to ensure that vacant positions are filled by most capable individuals”.
Makerere University according to Mr Mujuni uses the Performance Appraisal key tool for deciding employee promotion, determining transfers, making termination decisions and identifying training needs.
It is also used to identify skills and competence deficits, provide employee feedback, and, determine reward allocation.
“Whatever the college achieves, it cascades to the school, department and the individual. Every person has a contribution to the achievement of the college and university strategic goals. Every morning, you must have a plan and at the end of the year you contribute to the plan of the college and university.” Mujuni said.
The Technical person in charge of the e-HRMS Mr. Joshua Muhumuza conducted the practical session on filling the Performance Appraisal tool,
The detailed presentation is linked. Performance Appraisal
Every University Employee Contributes to the Image of the University – Mak Publicist
Presenting on Public Relations, International Relations, and Effective Customer Care services, the Principal Public Relations Officer at Makerere University, Ms Ritah Namisango emphasised that the primary stakeholder in the university is the student.
Overall, Namisango emphasised that every university employee has a role to play when it comes to Public relations and effective customer care.
“The way you dress and appear, your attitude and behaviour towards students, colleagues, those in authority and visitors are what makes the image of this university”, Ms Namisango said.
Namisango handled different aspects including customer care, challenges faced in Public Relations, Customer care and how to overcome them, the importance of good Public relations, and customer care services in an organisation.
Namisango cautioned staff against idle talk and gossiping and always to seek guidance from relevant offices in case they face challenges. She also asked staff to support the PR and Communication offices, especially by providing information for university reports, websites and profiles.
For details see linked presentation. PR Interpersonal Relations and Customer Care
Be in the solution department and NOT the Problem Department – Julius Lebo
Presenting on Team Building and Effective Communication, the Ag. Manager Staff Development, Welfare and Retirement Benefits Division Mr Julius Lebo explained that effective team building and communication is about building consensus for the institution’s good.
“Even if you disagree, continue working. We enjoy being in the problem department but we should be in the solution department to help the institution move forward.”, Mr. Lebo advised.
He called upon the staff to work collaborative as a team no matter whether they are friends or not for the good of the university.
“Disagree to agree and focus on your work. I do not have to like you to work with you. Liking is a bonus. It is not under any law to like anyone. Focus on what brought you to the university”, Mr Lebo advised.
The link to Mr Lebo’s Presentation: Effective Teamwork and Communication
Makerere University’s College of Computing and Information Sciences (CoCIS) hosted a two-day workshop on Artificial Intelligence (AI) for students and staff participating in the Erasmus+ exchange program. The event, opened on November 11, 2024, brought together participants from Makerere University, Busitema University, and the University of Twente, aiming to foster knowledge exchange and collaboration in AI applications in agriculture and health.
Professor Tonny Oyana, Principal of CoCIS, officially opened the workshop, emphasizing the transformative role of AI in the modern world. “In the next 30 years, computing and AI will be integral in every field. Just as Word and Windows became standard, AI is also becoming essential across disciplines,” he stated, urging participants to remain innovative and rise above global competition.
Throughout the event, Prof. Oyana highlighted the need for resilience, collaboration, and exceeding expectations in academic and professional pursuits. “If you’re required to publish three papers, aim for five,” he advised, stressing that academic success often requires going beyond minimum standards. He also encouraged participants to be proactive, using time effectively and fostering collaborative relationships that can drive impactful research and innovation.
The workshop provided a platform for interdisciplinary exchanges and networking opportunities, with participants urged to seize this opportunity for international collaboration and exploration of new ideas in AI. Prof. Oyana underscored that today’s challenges, from healthcare to environmental sustainability, require a multidisciplinary approach: “Today’s problems can’t be solved by one person. It’s through collaboration across institutions and countries that we create better solutions.”
The event is part of an ongoing Erasmus+ initiative, promoting academic exchange and building capacities in AI across various fields, aligning with CoCIS’s commitment to fostering innovation and preparing students to meet the demands of a technology-driven world
Dr. Mariette Applauds Staff and Students for Embracing Erasmus+ Program.
Representing the Head of the Department of Computer Science, Dr. Mariette Atuhuriire Katarahweire commended staff and students for their enthusiasm in embracing the program. The event, held in partnership with Busitema University and the University of Twente, brought together participants to foster academic and cultural exchange across institutions.
Dr. Mariette highlighted the importance of international collaboration, recounting her own experience studying in Belgium and interacting with Dutch institutions. “I once thought Erasmus was only for Europe, but seeing it extended to Africa and embraced here is heartening,” she remarked. She praised the event organizers and encouraged both students and faculty to seize such collaborative opportunities, adding, “It’s not just for students; staff should also take part, as these experiences refresh your perspective and enhance your work.”
The workshop featured presentations by PhD students, providing them with valuable feedback and a platform to share ideas. “Presenting helps you think deeply about your work and clarify it for others,” Dr. Mariette explained, noting that feedback from peers and faculty can help overcome challenges in research and spark new insights.
Welcoming first-time visitors to Uganda, Dr. Mariette encouraged students to take advantage of the program’s travel opportunities, which offer exposure to different environments, cultures, and academic perspectives. “Collaborations like these allow you to make connections, share ideas, and gain insights that can transform your academic journey,” she concluded.
She expressed gratitude to the workshop organizers and applauded the participants, hoping that the event would be a fruitful learning experience for everyone involved.
Dr. Rose Nakibuule Highlights AI Research and International Collaboration in Makerere’s Exchange Program
Dr. Rose Nakibuule, Program Coordinator at Makerere University, outlined the focus areas of an international research collaboration that involves exchanges between Makerere, the University of Twente (Netherlands), Busitema University. The program emphasizes artificial intelligence (AI) applications in agriculture and health, with a primary goal of fostering knowledge exchange and research development.
“This program is about the mobility of students and staff between institutions to enhance research and collaboration,” Dr. Nakibuule explained. “Last year, three Makerere PhD students went to Twente for six months, and this year two of us, myself and Stephen Odongo, will participate.” She noted that students from Busitema University have also benefited from the exchange.
Dr. Nakibuule highlighted several AI-focused projects, including disease monitoring systems and AI-powered translation tools aimed at helping farmers who speak diverse languages. “We’re developing a platform that can translate information into local languages, so farmers across regions can access vital data,” she said. In agriculture, the program’s projects also include AI models for identifying crop varieties, allowing farmers to use smartphones to scan seeds or pods for variety detection.
The program’s collaborative nature also addresses resource limitations faced by Makerere. “Twente has the resources we need to build these AI systems, while we bring local expertise and the specific needs of our communities. Together, we’re creating tools that can be applied directly in the field,” Dr. Nakibuule said. This hands-on, cross-border collaboration aims to ensure that research goes beyond the lab, benefiting communities directly and supporting data-driven agricultural practices.
Makerere University’s College of Computing and Information Sciences (CoCIS) has warmly welcomed Dr. Alo Oluwaseum Olubisi, a senior lecturer from Nigeria, who will serve as a volunteer in teaching, research, mentorship, and knowledge-sharing. Dr. Olubisi, assigned to the Department of Computer Science, is being oriented into the college to familiarize herself with the environment and begin contributing to the college’s academic and research goals.
In a landmark partnership marking a significant South-South academic exchange, CoCIS Principal, Prof. Tonny Justus Oyana, praised the initiative as a pivotal step towards strengthening intra-African academic cooperation. “We have previously seen exchanges primarily with Europe, but this Nigeria-Uganda collaboration is a milestone. If scholars continue to work together through such faculty exchanges, it will advance knowledge transfer and foster Africa’s development,” Prof. Oyana stated. “I welcome this incredible opportunity for Africans to work collaboratively.”
The appointment is part of a broader effort led by Makerere University’s Vice Chancellor to join the Nigerian Technical Aid Corps (TAC), a program facilitated by Nigeria to support partner African countries. His Excellency, the High Commissioner of Nigeria to Uganda, was instrumental in helping Makerere access this initiative, which aims to bolster academic expertise across African institutions.
Dr. Olubisi’s role, effective from November 1, 2024, to October 31, 2026, includes teaching, conducting research, and engaging in community outreach. Prof. Oyana highlighted her multifaceted duties, noting, “She will engage in lectures, knowledge dissemination, and also support the examination process. Importantly, her presence will aid in mentoring young faculty and graduate students, enriching their research skills and academic progression.”
Dr. Olubisi’s work will be supervised by the Head of the Department of Computer Science. She is expected to conduct lectures, lead demonstrations, guide tutorials, and engage in practical sessions. Additionally, she will focus on building research capacity among staff and students, especially in impact evaluation using advanced technologies, and will contribute to collaborative research initiatives. Her role also includes acting as an examiner and participating in curriculum development within the department.
“We have introduced her to our PhD students to foster collaboration on key research projects,” Prof. Oyana added. “Her engagement in these strategic areas is anticipated to enhance productivity and offer immense benefits to Makerere University.”
Dr. Olubisi’s appointment reflects Makerere University’s dedication to fostering academic partnerships across Africa, supporting capacity building, and promoting innovative research and knowledge exchange within the continent.
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