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Tanzanian PM Rt. Hon. Majaliwa Graces Islam@75 & MUMSA@50 Celebrations

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The clouds gathered as the clock struck midday, threatening to pour out their rain, perhaps to bless the day’s proceedings, as the Muslim community gathered on Saturday 17th December 2022 at the Main Campus to celebrate 75 years of Islam and 50 years of the Makerere University Muslim Students Association (MUMSA). Suddenly, and as if sensing that the dignitaries were about to arrive, the dark clouds cleared, giving way to a bright sunny afternoon. Right on cue, a grand motorcade gently made its way to the Frank Kalimuzo Central Teaching Facility, stopping right in front of the Main Entrance. Out he alighted, graceful, resplendent in his flowing white tunic to exchange Salaams with the welcoming party.

Rt. Hon. Kassim Majaliwa Majaliwa, Prime Minister of the United Republic of Tanzania and Chief Guest at the celebrations had arrived, accompanied by the Tanzania Chief Mufti – Sheikh Dr. Aboubakary Zubeiry, Zanzibar Grand Mufti Sheikh Saleh bin Omar Kaabi, Ministers, Tanzanian High Commissioner to Uganda – H.E. Dr. Aziz Ponary Mlima and other dignitaries. On hand to receive the Chief Guest were the Minister for Kampala Capital City and Metropolitan Affairs – Hon. Hajjat Minsa Kabanda, Acting Vice Chancellor and Deputy Vice Chancellor (Academic Affairs) – Prof. Umar Kakumba, Turkish Ambassador – H.E. Fikret Kerem Alp represented by his Deputy, Uganda Supreme Mufti – Sheikh Muhammad Shaban Galabuzi, Deputy Supreme Mufti – Sheikh Abdallah Semambo, Dean of Students – Mrs. Winifred Kabumbuli, Principal College of Humanities and Social Sciences (CHUSS) – Prof. Josephine Ahikire, University Imaam – Dr. Sowed Juma Mayanja, Patron MUMSA – Dr. Muhammad Kiggundu Musoke, Head Department of Journalism and Communication and Chairperson Makerere University Muslim Staff Association (MUMSTAF) – Dr. Aisha Sembatya Nakiwala and other officials.

Welcoming the Chief Guest, Prof. Kakumba conveyed the warm greetings of the Vice Chancellor, Prof. Barnabas Nawangwe who was away on official duty and thanked Rt. Hon. Majaliwa for leading the delegation to represent the President of the United Republic of Tanzania, H.E. Samia Suluhu Hassan at the esteemed occasion. “Makerere has grown by leaps and bounds from the good establishment and relationship it has enjoyed with the people and Government of the United Republic of Tanzania.”

Part of the Welcoming Party (Right to Left): Hon. Hajjat Minsa Kabanda, Prof. Abasi Kiyimba (rear), Prof. Umar Kakumba, Sheikh Abdallah Semambo, Sheikh Muhammad Shaban Galabuzi, Deputy Turkish Ambassador, Muslim Official, Dr. Sowed Juma Mayanja, MUMSA Official, Prof. Juma Kasozi and Dr. Muhammad Kiggundu Musoke.
Part of the Welcoming Party (Right to Left): Hon. Hajjat Minsa Kabanda, Prof. Abasi Kiyimba (rear), Prof. Umar Kakumba, Sheikh Abdallah Semambo, Sheikh Muhammad Shaban Galabuzi, Deputy Turkish Ambassador, Muslim Official, Dr. Sowed Juma Mayanja, MUMSA Official, Prof. Juma Kasozi and Dr. Muhammad Kiggundu Musoke.

The Acting Vice Chancellor added that the University Mosque, officially opened in May 1948 by His Highness Crown Prince Abdulla of Zanzibar, is testimony of this good relationship that has existed between Makerere and the Sultan of Zanzibar.

Prof. Kakumba noted that the University Management nevertheless takes cognizance of the fact that Makerere is a secular university that highly respects and gives due consideration to the different religious affiliations and the freedom of worship. “It is the reason why the Management has been very supportive of the different sects of religion and creating opportunity for their growth and engagement of knowledge. For example, under the leadership of the Principal of the College of Humanities and Social Sciences, Makerere University hosts many centres of languages, among them the Centre for Arabic Language.”

He concluded by admitting that in addition to priding itself in a century of training Human Capital and leadership for the region such as Tanzania’s Founding Father H.E. Julius Kambarage Nyerere, Makerere University is privileged to host the Julius Nyerere Leadership Centre. He therefore requested the Rt. Hon. Prime Minister to convey the institution’s warm greetings to H.E. Suluhu Hassan, whose role as Head of State has inspired many young women particularly those of the Muslim faith to take on leadership roles.

Left to Right: Prof. Abasi Kiyimba, Dr. Muhammad Kiggundu Musoke and Dr. Sowed Juma Mayanja address the gathering.
Left to Right: Prof. Abasi Kiyimba, Dr. Muhammad Kiggundu Musoke and Dr. Sowed Juma Mayanja address the gathering.

Congratulating Makerere upon celebrating 100 years of existence, Rt. Hon. Majaliwa Majaliwa recognized the University’s prestigious role in educating leaders for the region in general and H.E. Mwalimu Julius Nyerere and H.E. Benjamin Mkapa of Tanzania in particular.

“I also understand the relationship you have between Makerere and the University of Dar-es-Salaam and the programme of exchange of students. This is of course making the East African Community to be strong, and we expect to establish a lot of programmes that will develop our colleges” added the Rt. Hon. Prime Minister.

In the true spirit of the East African Community, Rt. Hon. Majaliwa Majaliwa delivered his congratulatory remarks in Kiswahili.

“I am happy to be here today because of two important reasons, one is we are celebrating 75 years of Islam and the second one, the Chief Guest today is going to deliver the speech through Kiswahili, which is the EAC language and AU language, so I will try to go slowly so that you don’t get lost” he counseled, much to the amusement of the majority English-speaking audience.

The Deputy Turkish Ambassador represented H.E. Fikret Kerem Alp.
The Deputy Turkish Ambassador represented H.E. Fikret Kerem Alp.

Prior to the Chief Guest’s address, the Deputy Turkish Ambassador in his remarks acknowledged that Makerere plays a vital role in developing human capital for the improvement of Uganda and the East African Community, “I think this country is lucky to have such a well-established and qualified university because education of new generations is the most essential part of development and stability of the country.”

He added that the Republic of Turkey seeks mutual gains and interests in its relationship with Uganda through humanitarian efforts that reach out to every corner of the country. “Currently, my Ambassador is in Lira, which is proof of our struggle to reach out to every corner of Uganda.”

Delivering a highly abridged version of his keynote address owing to the activity-packed programme, Prof. Abasi Kiyimba started by sharing that in 1997, Makerere was privileged to host both H.E. Benjamin Mkapa and H.E. Ali Hassan Mwinyi as the University, Islam and MUMSA celebrated 75, 50 and 25 years of existence respectively.  He added that Makerere had benefited most from the Southern route through which Islam reached Buganda Kingdom from Zanzibar, in the form of teachers, scholars and the brand of Islam practiced. The other two routes through which Islam reached Uganda and Buganda Kingdom were the Eastern route through Mombasa and Northern route through Sudan.

The Head Department of Journalism and Communication and Chairperson Makerere University Muslim Staff Association (MUMSTAF), Dr. Aisha Sembatya Nakiwala delivers her welcome remarks.
The Head Department of Journalism and Communication and Chairperson Makerere University Muslim Staff Association (MUMSTAF), Dr. Aisha Sembatya Nakiwala delivers her welcome remarks.

He added that the formation of MUMSA in 1972 was a significant development in the history of the Muslim Community, for it helped to formalize the Association’s membership and constitution as well as nurture leaders such as the founding Chairman Dr. Makumbi, now a retired Doctor in Kasese. Turning to the fundamental role played by the Sultanate of Zanzibar in donating the first University Mosque, Prof. Kiyimba said “we cherish very much our relationship with the Muslims and people of Zanzibar.”

The Chairperson MUMSTAF Dr. Aisha Nakiwala in her welcome remarks thanked the University Management for various infrastructure projects that have benefited the Muslim community, and support extended to Students’ activities. She thanked the Chief Guest  for gracing the event and requested him communicate to H.E. Suluhu Hassan that her invitation to visit Makerere University and address the community still stands and remains highly anticipated particularly by the female Muslim Staff and Students.

The celebrations notwithstanding, when the call for prayer was made, the Chief Guest, visiting delegation and Muslim faithful put the day’s proceedings on hold and made their way to the University Mosque. The proceedings, ably moderated by Dr. Muhammad Kiggundu Musoke were graced by the past leadership of MUMSA, most notably Hon. Al Hajji Latif Ssebagala – Chairman MUMSA (1992-1994), whose energetic salaams to the faithful led smiles to break across their faces.

The Patron MUMSA Dr. Muhammad Kiggundu Musoke (2nd Right) introduces Former and Current Chairmen of MUMSA who included Hon. Al Hajji Latif Ssebagala (Right) and former Imaam Sheik Ahmed Ssentongo (6th Left).
The Patron MUMSA Dr. Muhammad Kiggundu Musoke (2nd Right) introduces Former and Current Chairmen of MUMSA who included Hon. Al Hajji Latif Ssebagala (Right) and former Imaam Sheik Ahmed Ssentongo (6th Left).

The current Chairman MUMSA Mr. Noordin Mutebi appealed to the gathering to support the association’s outreaches to less privileged communities in Uganda, by procuring a bus to help transport participants and eliminate one of the biggest recurring expenses. Responding to all the requests put forth, Rt. Hon. Majaliwa offered to update H.E. Suluhu Hassan on the invitation to visit Makerere. He equally pledged to contribute Six (6) Million Tanzanian Shillings to help various causes of the Muslim community and work together with the leadership to address the bus issue raised by the MUMSA Chairman.

Mark Wamai

General

Re-Advert: Position of Second Deputy Vice Chancellor

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Mak Main Building

Makerere University is governed by the Universities and Other Tertiary Institutions Act, Cap 262. The University is seeking applications from suitably qualified applicants for the position of Second Deputy Vice-Chancellor. The Second Deputy Vice Chancellor holds a pivotal role in financial governance, institutional planning, and administrative leadership.

1.      POSITION:           SECOND DEPUTY VICE-CHANCELLOR
2.      SALARY SCALE: PU2
3:     DUTY STATION:  MAKERERE UNIVERSITY
4.      ROLE

The Second Deputy Vice-Chancellor will report to the Vice–Chancellor and shall:

a)     Assist the Vice Chancellor in performance of his or her functions and in that regard shall oversee the finances and administration of the University;

b)     Be responsible for the Planning and Development of the University and,

c)      Perform such other functions that may be delegated to him or her by the Vice Chancellor or assigned by the University Council.

5.      PURPOSE OF THE JOB

To provide strategic leadership and ensure efficient and sound financial, human and fiscal resources management in the University.

6.      DUTIES AND RESPONSIBILITIES

a)     Provide leadership in Strategic planning and governance, leadership and administrative experience, Human resource and performance Management, Stakeholder engagement and collaboration.

b)     Provide leadership in preparation and implementation of the University’s recurrent and capital budgets.

c)      Monitor the development and implementation of the University’s accounting procedures, manuals and other documents relating to financial control and Management as per approved financial regulations.

d)     Oversee income and expenditure of all income generating units of the University.

e)     Coordinate the production of the University-wide Financial Reports by Colleges and Units.

f)      Management of human resources in the University.

g)     Oversee the management of University Estates and Assets.

7. CANDIDATE SPECIFICATION

a)     Hold a PhD or any other academic doctorate.

b)     Be at the rank of associate or full professor level in an institution whose academic ranking is comparable with that of Makerere University as accepted by Senate.

c)      Be a Ugandan citizen within the age bracket of 40 to 65 years at the time of application.

7.1 Academic Qualifications

a)     Earned a Ph.D. or equivalent doctorate should be acceptable by Senate.

b)     At least five years of financial or administrative leadership experience at the level of school dean/director or higher in a higher education institution, public service, or corporate institutions.

c)      Supervised at least ten (10) postgraduate students (Master’s and Ph.D.) to completion. At least three of the students must be at the PhD level.

7.2 Strategic Planning and Governance

a)     Experience in leading large administrative teams at the level of dean or higher, demonstrating efficiency and productivity.

b)     Proven record in developing and executing strategic plans, aligning financial and administrative objectives with institutional goals.

c)      Evidence of developing and implementing financial policies that have improved financial efficiency, transparency, and risk management.

d)     Evidence of implementing organisational restructuring or process improvements to ensure operational efficiency.

e)     Ability to develop and implement institutional policies, ensuring compliance with national higher education and financial regulations.

7.3 Leadership & Administrative Experience

a)     Minimum 5 years of senior academic leadership in a recognized institution comparable with that of Makerere University, as accepted by Senate.

b)     Demonstrated    experience    in    managing    budgets    exceeding    UGX 500,000,000=, ensuring financial sustainability and accountability.

c)     Proven ability to mobilize resources, secure grants, and attract external funding to support institutional growth.

d)     Experience in conducting financial forecasting, cost control measures, and investment strategies to optimize institutional resources.

e)     Track record of leading financial audits and compliance assessments in alignment with national and international financial regulations.

f)      Experience in handling procurement, asset management, and infrastructure development, ensuring transparency and value for money.

7.4    Human Resource and Performance Management

a)    Track record of leading workforce planning, recruitment, and talent development strategies, ensuring a high-performance institutional culture.

b)     Experience in implementing performance-based appraisal systems, leading to improved staff efficiency and accountability.

c)      Proven ability to foster industrial harmony, resolving labour disputes and improving employer-employee relations.

7.5    Infrastructure Development and Resource Optimization

a)     Experience in overseeing capital development projects, ensuring timely delivery and cost efficiency.

b)     Track record of overseeing the maintenance and expansion of university facilities, enhancing institutional infrastructure.

c) Proven ability to negotiate and manage contracts for outsourced services, ensuring cost-effectiveness and quality standards.

7.6 Digital Transformation and ICT Integration

a) Experience in integrating ICT solutions in financial and administrative operations, improving service delivery and efficiency.

b) Evidence steering the automation of financial, procurement, and HR systems, reducing paperwork and improving real-time decision making.

c) Proven ability to implement cybersecurity measures that safeguard institutional financial and administrative data.

7.7 Stakeholder Engagement & Collaboration

a) Demonstrated experience in building partnerships with government agencies, donors, private sector investors, and international organizations to enhance institutional funding.

b) Proven ability to engage faculty, students, and staff in financial decision-making, ensuring transparency and inclusivity.

c) Experience in negotiating contracts, partnerships, and collaborations that have led to financial and administrative growth.

7.8 Personal Attributes

a) High level of integrity, transparency, and ethical leadership, with a record of financial prudence.

b) Strong analytical, problem-solving, and decision-making skills, backed by evidence of successfully managing complex financial and administrative challenges.

c) Excellent communication, negotiation, and interpersonal skills, ensuring effective stakeholder engagement.

d) A visionary leader with the ability to drive financial sustainability administrative efficiency, and institutional growth.

8. REMUNERATION

An attractive remuneration package that is in accordance with Makerere University terms and conditions of service.

9. TENURE

The Second Deputy Vice Chancellor shall hold office for a period of five years and shall be eligible for re-appointment for one more term.

10. METHOD OF APPLICATION

Interested applicants are invited to submit their application letters. The following documents shall comprise a complete application:

a) A signed letter of application;

b) A vision statement;

c) Curriculum Vitae with contact details signed and dated by the applicant;

d) Copies of required minimum number of publications;

e) Certified copies of academic transcripts and certificates;

f) Three (3) letters of recommendation;

g) Copies of letters of appointment to leadership positions at the level of Dean of a School in a national accredited university or other academic institution;

h) A copy of the applicant’s National Identity Card or passport;

i) A copy of the last clearance from the Inspector General of Government or other equivalent national body;

j) Referees should be advised to send confidential reference letters, addressed to the Chairperson Search Committee for the Position of Second Deputy Vice Chancellor and delivered directly to the address below by 5:00 pm on Monday 14th April, 2025;

k) The references should cover the following areas: the applicant’s academic credential, experience, leadership, managerial and administrative skills and personal integrity.

Both Hardcopy and Electronic (Email) applications shall be accepted.

(a) Hardcopy applications: Both confidential letters and sealed applications marked

“CONFIDENTIAL: POSITION OF SECOND DEPUTY VICE CHANCELLOR”

should be addressed to:

SECRETARY SEARCH COMMITTEE
THE ACADEMIC REGISTRAR
MAKERERE UNIVERSITY
6TH Floor, ROOM 602, SENATE BUILDING
P. O. BOX 7062, KAMPALA, UGANDA

(b) Electronic media (e-mail) applications should have all the above documents scanned and emailed to search.dvcfa[at]mak.ac.ug by 5.00 pm East African Standard Time on Monday 14th April, 2025.

Please note that:

(a) Incomplete applications or applications received after the closing date and time

will not be considered.

(b) Only shortlisted applicants shall be contacted.

For more Information and inquiries:
Email us on search.dvcfa@mak.ac.ug OR Call Telephone number: +256-414-532634 during working hours (between 8:00 am to 5:00 pm Monday to Friday).

MAKERERE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER

Prof. Buyinza Mukadasi (PhD)
ACADEMIC REGISTRAR

Mak Editor

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RE-Advert: Position of First Deputy Vice Chancellor

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Front View of the reconstructed Main Building, Makerere University. Date Taken 8th November 2024. Kampala Uganda, East Africa.

Makerere University is governed by the Universities and Other Tertiary Institutions Act, Cap 262. The University is seeking applications from suitably qualified applicants for the position of First Deputy Vice-Chancellor. The First Deputy Vice Chancellor must possess a strong background in academic leadership, teaching, research, and strategic institutional management.

1. POSITION: FIRST DEPUTY VICE-CHANCELLOR

2. SALARY SCALE: PU2

3: DUTY STATION: MAKERERE UNIVERSITY

4. ROLE

The First Deputy Vice-Chancellor will report to the Vice–Chancellor and shall:

  1. Assist the Vice Chancellor in performance of his or her functions and in that regard be responsible for the Academic affairs of the University
  2. In the absence of the Vice-Chancellor, perform the functions of the Vice-Chancellor and,
  3. Perform such other functions that may be delegated to him or her by the Vice Chancellor or assigned by the University Council.

5. PURPOSE OF THE JOB

To provide leadership and Coordination of academic and academic research matters to ensure effective and efficient implementation of policies, teaching and research programmes.

6. DUTIES AND RESPONSIBILITIES

  1. Initiate, obtain approval of policies, plans and programmes that will enhance the academic and professional excellence of the University.
  2. Initiate, coordinate curriculum development and review for all courses offered at the University.
  3. Ensure that all examinations are set and marked in accordance with established Regulations.
  4. Coordinate the appointment of external examiners.
  5. Oversee the selection and admission of qualified students.
  6. Oversee the development of research programmes by liaising with Principals of Colleges/Deans of Schools and submit them to Senate and Council for approval.

7. CANDIDATE SPECIFICATION

  1. Hold a PhD or any other academic doctorate.
  2. Be at the rank of associate or full professor level in an institution whose academic ranking is comparable with that of Makerere University as accepted by Senate.
  3. Be a Ugandan citizen within the age bracket of 40 to 65 years at the time of application.

7.1 Academic Qualifications

  1. Earned a Ph.D. or equivalent doctorate in a relevant discipline.
  2. Minimum 5 years of progressive academic experience, including teaching, research, and academic administration at the level of dean of a school or higher.
  3. At least 20 peer-reviewed publications in reputable journals indexed in Scopus, Web of Science, or equivalent databases.
  4. Supervised at least ten (10) postgraduate students (Masters and PhD) to completion and graduation; at least three of these students must have been at the level of PhD.

7.2 Strategic Planning & Governance

  1. Evidence of having served or participated in university-level strategic planning processes including, membership to strategic planning committees and contribution to policy development and institutional growth.
  2. At least five years of demonstrated experience in academic programme accreditation processes contributing to the securing approvals from the relevant national or international regulatory bodies.
  3. Demonstrated evidence in leading at least one (1) higher education ICT integration initiative, improving online learning, digital governance, or student information systems or the development of at least one online course curriculum.

7.3 Leadership & Administrative Experience

  1. A minimum of 5 years of senior academic leadership in a recognized institution comparable to that of Makerere University, as accepted by the Senate, at the level of Dean of a School or higher.
  2. Participated in the development and implementation of at least two (2) academic policies improving quality assurance, curriculum development, or institutional governance.
  3. Demonstrated ability to lead a school or college, ensuring optimal performance and professional development of members.
  4. Proven track record of mentoring at least 10 faculty members toward career progression and research output, including co-teaching, publication, and capacity development in areas of teaching and training, grants, research and innovations.
  5. Participated in at least three (3) university committees or initiatives on academic policy development, research and publications, or student affairs.
  6. Participation in mediation of at least five (5) student or faculty grievances, ensuring fair and transparent resolutions.

7.4 Teaching, Learning & Curriculum Development

  1. Led or contributed to the development of at least five (5) accredited academic programmes or curricula at undergraduate and postgraduate level.
  2. Participated in the Designing and conducting at least 10 faculty development workshops focused on pedagogy, research methodologies, or curriculum advancement.

7.5 Research & Innovation

  1. Secured at least $200,000 in competitive research grants from national or international funding agencies.
  2. Established or managed at least one (1) research centre, or college wide research programme or industry-academic partnerships.
  3. Published a minimum of five (5) books, or 5 book chapters, or patents (separate from the papers in peer reviewed journals), contributing to knowledge production in the discipline.
  4. Organized at least three (3) international or national research conferences, fostering collaboration and knowledge exchange.

7.6 Financial & Resource Management

  1. Successfully managed academic budgets exceeding UGX 500,000,000= in a leadership role.
  2. Led at least two (2) faculty resource mobilisation initiatives, increasing funding for research, scholarships, or infrastructure.
  3. Secured at least one (1) international academic partnership to enhance funding, student exchange, or faculty development.
  4. Developed and executed at least three (3) cost-cutting strategies, optimising institutional resources without compromising academic quality.

7.7 Stakeholder Engagement & Collaboration

  1. Built at least five (5) partnerships with government agencies, private sector stakeholders, or international academic institutions.
  2. Successfully led at least two (2) community engagement or outreach programmes, strengthening university-industry relations.
  3. Served on or contributed to at least three (3) University, national, or international education policy boards, shaping higher education discourse.

7.8 Personal Attributes

  1. Proven record of upholding institutional integrity, with no record of financial mismanagement or ethical violations.
  2. Demonstrated decision-making and problem-solving skills, having led at least five (5) crisis resolution initiatives.
  3. Recognized for academic leadership excellence, receiving at least one (1 ) award or recognition for contributions to higher education.

8. REMUNERATION

An attractive remuneration package that is in accordance with Makerere University terms and conditions of service.

9. TENURE

The First Deputy Vice Chancellor shall hold office for a period of five years and shall be eligible for re- appointment for one more term.

10. METHOD OF APPLICATION

Interested applicants are invited to submit their application letters. The following documents shall comprise a complete application:

  1. A signed letter of application;
  2. A vision statement;
  3. Curriculum Vitae with contact details signed and dated by the applicant;
  4. Copies of required minimum number of publications;
  5. Certified copies of academic transcripts and certificates.
  6. Three (3) letters of recommendation;
  7. Copies of letters of appointment to leadership positions at the level of Dean of a School in a national accredited university or other academic institution;
  8. A copy of the applicant’s National Identity Card or passport;
  9. A copy of the last clearance from the Inspector General of Government or other equivalent national body.
  10. Referees should be advised to send confidential reference letters, addressed to the Chairperson Search Committee for the Position of First Deputy Vice Chancellor and delivered directly to the address below by 5:00 pm on Monday 14th April, 2025.
  11. The references should cover the following areas: the applicant’s academic credential, experience, leadership, managerial and administrative skills and personal integrity.

Both Hardcopy and Electronic (Email) applications shall be accepted.

a) Hardcopy applications: Both confidential letters and sealed applications marked “CONFIDENTIAL: POSITION OF FIRST DEPUTY VICE CHANCELLOR” should be addressed to:

SECRETARY SEARCH COMMITTEE
THE ACADEMIC REGISTRAR
MAKERERE UNIVERSITY
6TH Floor, ROOM 602, SENATE BUILDING
P.O.BOX 7062, KAMPALA, UGANDA

b) Electronic media (e-mail) applications should have all the above documents scanned and emailed to search.dvcaa@mak.ac.ug by 5.00 pm East African Standard Time on Monday 14th April, 2025.

Please note that:

a) Incomplete applications or applications received after the closing date and time will not be considered.

b) Only shortlisted applicants shall be contacted.

For more Information and inquiries: Visit our website https://mak.ac.ug/search-for-dvcs OR email us on search.dvcaa@mak.ac.ug OR Call Telephone number: +256-414-532634 during working hours (between 8:00 am to 5:00 pm Monday to Friday).

MAKERERE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

Mak Editor

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Office of the Academic Registrar Lauded for Groundbreaking Achievements In Digitalization

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Mr. Charles Ssentongo (5th Left), together with Office of the Academic Registrar staff members are joined by Dr. Dickson Kalungi (4th Right) and MUST Registrars for a group photo in front of the Senate Building on 25th March 2025.

By Gerald Ochwo

On 25th March 2025, a delegation of Registrars from Mbarara University of Science and Technology (MUST) undertook a benchmarking exercise at Makerere University, with a specific focus on the latter’s pioneering efforts in academic records digitalization. The delegation, led by Dr. Dickson Kalungi, Ag. Deputy Academic Registrar was received by Mr. Charles Ssentongo, Deputy Academic Registrar in charge of Admissions and Records Division, who represented the Academic Registrar (AR), Prof. Buyinza Mukadasi.

The visit was prompted by Makerere University‘s trailblazing achievements in digitalizing academic records, as exemplified by the Digitalization of Academic Records Project (DARP). This initiative has been instrumental in creating a centralized, digital one stop repository of all University’s academic records, thereby enhancing the efficiency, accuracy, and security of academic records management.

In his welcoming remarks, Mr. Ssentongo conveyed the Academic Registrar’s message and highlighted Makerere University‘s efforts to digitalize all its processes and records. He further noted that the university is intentional about creating a digital ecosystem that makes academic records retrieval easy and efficient.

As a university, we are now intentional with the digitalization of all our processes including, digitization of our manual records that date as way back as the inception of Makerere University. Currently, the DARP project as gone as far as creating a one stop center for both Academic document verification and certification, whereby our former graduates, will only need to access the online verification and certification portal and submit their documents without necessarily having to travel many physical distances to Makerere University” Mr. Ssentongo remarked.

Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.
Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.

In his appreciation remarks, the MUST head of delegation, Dr. Dickson Kalungi, thanked the Academic Registrar for honoring their request to come and learn from the best practices that exist at Makerere University and particularly commended the Department for the great steps and strides made in pioneering modern Academic records storage management systems.

“I want to sincerely thank the Office of the Academic Registrar for sparing time and organizing this meeting. As a University, we have embarked on a transformative change drive whereby we intend to automate all our registry processes including, the management of Academic Records. The DARP project at Makerere University, has been one project where we draw a number of lessons and we are eager to go and implement some of the best practices we have observed here today”

Conclusion

The benchmarking exercise undertaken by Mbarara University of Science and Technology demonstrates the significance of Makerere University and particularly, the Office of the Academic Registrar’s achievements in academic records digitalization. The DARP project serves as a model for other institutions to follow, highlighting the importance of investing in digital solutions to enhance the efficiency, accuracy, and security of academic records management. It further demonstrates the university’s commitment to sharing knowledge and best practices with other institutions. Makerere University‘s efforts in digitalizing academic records have set a high standard for other universities to emulate, and the DARP project is a shining example of innovation and excellence in academic records management.

Gerald Ochwo is the Liaison Officer, Office of the Academic Registrar

Mak Editor

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