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Vice Chancellor Rallies Staff on Efficiency & Compliance with Financial Guidelines & Timelines

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By Ritah Namisango

Makerere University has received a total budget of UGX 369.3 billion shillings for the financial year 2022/2023 to be distributed among the 47 budgeting units of the University following the approved work plans and procurement plans.

Speaking during the Budget Execution meeting held on Tuesday 19th July 2022 at the Makerere University Yusuf Lule Central Teaching Facility Auditorium, the Vice Chancellor, Professor Barnabas Nawangwe applauded the leadership and staff involved in the budget process for the good performance realized last financial year (2021/2022).

Prof. Barnabas Nawangwe addresses participants during the Budget Execution Meeting.
Prof. Barnabas Nawangwe addresses participants during the Budget Execution Meeting.

“I thank you for doing a good job. I am here to encourage you to continue doing the good work. Let us continue to be transparent.”

As we commence the financial year 2022/2023, the Vice Chancellor rallied the meeting consisting of members of the University Management, Principals, Deputy Principals, Deans, Heads of Units, College Bursars and staff from the Finance Department to pay more attention to efficiency, timelines and compliance with the financial guidelines and policies.

“When you receive a requisition, study it and clear it immediately. If you need additional information regarding the requisition, write a note on the requisition form and send it immediately to the originating office or responsible officer,” said Professor Nawangwe.

R-L: Professors Helen Byamugisha, Josephine Ahikire, Tonny Oyana and Eria Hisali listen to proceedings during the Meeting.
R-L: Professors Helen Byamugisha, Josephine Ahikire, Tonny Oyana and Eria Hisali and part of the audience (background) listen to proceedings during the Meeting.

Recalling an interaction he had with Mr. Ramathan Ggoobi, the Permanent Secretary-Ministry of Finance, Planning and Economic Development and the ongoing engagement with Accounting Officers, Professor Nawangwe highlighted that it is going to be very tough for the University and other government entities to request for supplementary funding/budgets.

“The Permanent Secretary has indicated that he will not tolerate requests for supplementary funding. So, as people responsible for ensuring that Makerere University’s financial resources are managed well, there is need to understand the new dispensation. The budget process should be accorded priority and everyone should pay attention to detail,” said Professor Nawangwe.

The University Secretary, Mr. Yusuf Kiranda.
The University Secretary, Mr. Yusuf Kiranda.

The Vice Chancellor commended the University Secretary, Mr. Yusuf Kiranda and the Acting University Bursar, Mr. Lubowa Ssebina Gyaviira for organizing the budget execution meeting aimed at bringing every member of staff involved in the budget process and execution on board.

The University Secretary, Mr. Kiranda who is also the Accounting Officer of the University stressed the need to effectively utilize financial resources with adherence to timelines, work plans and procurement plans.  He emphasized the need for team work and the commitment of every member in the budget cycle and chain for the successful implementation of the budget as well as improved service delivery.

Members of Management (Front Row) and other officials follow proceedings during the Meeting.
Members of Management (Front Row) and other officials follow proceedings during the Meeting.

“I encourage each and every one of us to provide financial information and documents on time. If any staff member involved in the process delays a requisition or delays to provide the required information, the entire chain is affected. We should therefore uphold team work, efficiency and transparency,” said Mr. Kiranda.

He underscored the need to align the procurement of items to availability of funds. Mr. Kiranda cautioned staff against authorization of procurement of goods and services without making reference to the approved budget.

“Do not authorize procurement without money/budget. If you authorize procurement of items without a budget, you are committing an offence, and as such, the particular member of staff will be required to commit personal resources to pay,” he said.

Acting University Bursar, Mr. Lubowa Ssebina Gyaviira.
Acting University Bursar, Mr. Lubowa Ssebina Gyaviira.

The Acting University Bursar, Mr. Lubowa Ssebina Gyaviira reiterated the cardinal principle of engagement of stakeholders following a bottom-top approach during the development of the budget. He advised participants to prioritize activities that should not be delayed with reference to the mandate of the respective units.

Responding to the question from one of the College Bursars regarding refund of personal money used to fund university activities, Mr. Lubowa guided as follows: “Before you carry out any activity for which you hope to request for a refund, the first step should be ensuring that you receive authorization from the mandated office/officer.”

One of the participants, Mr. Paul Agaba who is the Manager of Procurement and Disposal Unit reminded members of staff about the on-going pre-qualification of firms/companies interested in providing services to Makerere University.  Mr. Agaba pointed out that the pre-qualification exercise would run up to 5th August 2022, and requested members of staff to convey the information to reputable firms/companies especially service providers of items from Science based Colleges/Units to apply for pre-qualification. He assured the audience that firms that satisfy the requirements would be listed among the pre-qualified service providers.

Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe.
Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe.

Closing the budget execution meeting, the Acting Deputy Vice Chancellor (Finance and Administration), Professor Henry Alinaitwe appealed to everyone to perform his or her role with strict adherence to financial guidelines, rules and procedures.  Professor Alinaitwe re-echoed the need for transparency as well as accountability for resources received to execute university activities.

Professor Frank Mwiine, the Principal of Veterinary Medicine, Animal Resources and Bio-Security (CoVAB) led the prayer calling upon God to bless the deliberations.  The Principal Public Relations Officer, Ms Ritah Namisango moderated the budget execution meeting.

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PUJAB Notice to Schools for 2023-2024 Academic Year

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The Main Building, Makerere University against an almost clear blue sky. Date taken 15th March 2013, Kampala Uganda.

The Academic Registrar, Makerere University informs all Head Teachers of A’ level schools that the Public Universities Joint Admissions Board (PUJAB) application forms for UACE 2022 Senior Six candidates for the 2023/2024 Academic Year admissions are ready for collection from the university from Friday 2nd December 2022.

The application forms should be collected from the Academic Registrar’s Office, Senate Building, Level 3, Makerere University. Application forms are issued on payment of a non-refundable application fee of UG Shs. 52,000/= per applicant.

You are advised to obtain a payment Reference Number(PRN) to enable you pay the application fees following the procedure below:

  1. Go to https://pay.mak.ac.ug
  2. Fill in the details of the school i.e. name (including Centre Numbers) e.mail, and phone number. Click ‘next’.
  3. On the next page scroll through the items and click on PUJAB.
  4. Adjust the Unit to the number of forms required.
  5. Generate PRN, print and present to any bank near you with the amount and pay.
  6. Present receipt to the issuing officer at Makerere University.

The forms are for UGANDANS only.
Please note that only Head Teachers or their authorised representatives will be served.

The closing date for receiving the completed application forms is Friday 20th January 2023.

signed

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

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Mr. Lawrence Alionzi elected 88th Guild President

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Allionzi Lawrence

On Wednesday 30th November 2022, Mr. Lawrence Alionzi (Reg. No.19/U/0486) from the College of Engineering, Design Art and Technology was elected the 88th Guild President in elections conducted virtually.

According to the Guild Statute, elections of the Guild President and all other guild leaders shall be conducted by the guild electoral commission in accordance with the provisions in section 7 of the students guild statute.

The Chairperson of the Guild Electoral Commission Mr. Nsobanyi Edrine declared the results of the elections in the document below:

Swearing in of Guild President, Guild Representative Councilors, Senior Common Room, College Councils, Debating Union and Games Union will be conducted on Monday 5th December  2022 according to the standing election guidelines.

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Prof. Nawangwe applauds the partnership between Makerere University & Mastercard Foundation

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Scholars posing in a group photo with the offcials at the end of the luncheon on 29th November 2022, Makerere University Guest House.

By Bernard Buteera

The Vice Chancellor, Prof. Barnabas Nawangwe, has applauded the partnership that exists between Makerere University and Mastercard Foundation. He said this during the Networking luncheon he hosted in honour of Mastercard Foundation Scholars at Makerere, who won the Resolution Fellowship project at Baobab summit in Kigali.

“Mastercard Foundation is one of the biggest partners for Makerere University and we are so proud of this partnership which has borne a lot of fruit” Prof. Nawangwe said.

The Vice Chancellor thanked the Scholars of Mastercard Foundation for being creative and innovative, and for making Uganda and Makerere University proud, when they won 6 out of the 9 Resolution projects that were given grants at the Baobab summit in Kigali.

Prof. Nawangwe addressing the guests at the event.
Prof. Nawangwe addressing the guests at the event.

“I would like to thank the young people whom we are celebrating today, who made me proud as the Vice Chancellor of Makerere, when they swept almost all the awards at the global stage” Prof. Nawangwe said. He further revealed that during the summit in Kigali, they kept reading Makerere University during the awarding of projects, and at some point he pretended not to be happy, because he was in the company of other Vice Chancellors, but inside of him he was beaming with joy.

”The Resolution social venture projects are extremely important in many ways; Firstly, they encourage young people to be creative and innovative, so that they are able to come with initiatives and projects, which enable them to create their own jobs, instead of moving around looking for jobs which have become fewer, while the population is growing.” Prof. Nawangwe emphasised.

On his part, the Deputy Vice Chancellor, Academic Affairs, and also the Chairperson of the Steering Committee of Mastercard Foundation Scholars Program at Makerere University, Prof. Umar Kakumba, applauded Mastercard Foundation for the support it renders to young people not only in Uganda and Makerere University, but also all over the world.

Prof. Kakumba addressing the guests at the event.
Prof. Kakumba addressing the guests at the event.

Prof. Kakumba further enumerated the different initiatives Mastercard Foundation at Makerere University which had created profound effect to the young people in Africa and Uganda in particular.

“As a country and specifically as Makerere University, we cannot run away from the idea of developing young people, because they are the current and next generation of leaders, innovators and change makers. We have a duty to skill, mentor and provide them with the continuous capacity to innovate and create economic opportunities for themselves and other young people.” Prof. Kakumba said.

Prof. Kakumba called upon the Makerere University community to emulate what Mastercard Foundation Scholars Program was doing in terms training and skilling the young people at Makerere University.

Prof. Kakumba inspecting some of the products produced by Scholars.
Prof. Kakumba inspecting some of the products produced by Scholars.

”The rest of the university faculty should emulate what Mastercard Foundation ScholarsProgram was doing, for instance every student of Makerere University should have a mentor, and also undergo entrepreneurship training.” Prof. Kakumba pointed out.

Prof. Kakumba further revaled that going forward Makerere University was going to adopt a strategy where the University would make Entrepreneurship as a first choice career pathway.

”We are all aware  of the challenges of youth unemployment in Africa and Uganda in particular. As an institution of learning, Makerere University needs to normalize entrepreneurship as a first choice career pathway for all the graduates.” Prof. Kakumba said.

The Country Director, Mastercard Foundation – Uganda, Mr. Adrian Bukenya, revealed the Foundation was happy with the partnership with Makerere University, which  dates back to 2013 with the establishment of the Scholars Program.

Mr. Adrian Bukenya speaking at the event.
Mr. Adrian Bukenya speaking at the event.

”Mastercard Foundation is proud of the partnership with Makerere University, which began with the Scholars Program in 2013, that has educated and empowered over 1000 young people to study at Makerere University.” Mr. Bukenya said.

Mr. Bukenya pointed out that the Foundation was happy to support young  people beyond the Scholars Program, to ensute that every young person transitions to diginified and fullfilling work.

”As a Foundation we want a world where young people are included and are thriving and their leadership and contributions matter. A future where young people are driving transformative change and achieving their full potential.” Mr. Bukenya said.

Ms. Pauline Gangla,the Head of  the Scholars Program, Eastern and Southern Africa Partner Network at Mastercard Foundation, thanked Makerere University for both the academic and entrepreneurship the university had imparted on the Scholars of Mastercard Foundation.

Ms. Pauline Gangla, addressing the gathering at the event.
Ms. Pauline Gangla, addressing the gathering at the event.

“I would like to thank the University for the Academic Support and entrepreneurship training given to the Scholars of Mastercard Foundation, here at Makerere University. During the summit it was evident in the way the Scholars pitched their projects, the level of confidence they exhibited was very high.” Ms. Gangla revealed.

Ms. Gangla pointed out that the Foundation was very keen on safe guarding measures, to ensure safety and security of the young in the University.

“The Foundation was keen on safe guarding measures, where there is zero tolerance to any form of misconduct against young people. Young people should be treated with respect and dignity within the University and their communities.” Ms. Gangla pointed out.

Prof. Namaalwa speaking during the event.
Prof. Namaalwa speaking during the event.

Prof. Justine Namaalwa, the Program Coordinator, Mastercard Foundation Scholars Program at Makerere University, thanked the University and the Foundation for the visionary partnership which has created profound impact in the University and the country in general.

“We are here to celebrate innovation and creativity exhibited by Mastercard Foundation Scholars over time since 2017, when Scholars started competing in the Resolution Venture Challenge, and all these are fruits of the visionary partnership between Mastercard Foundation and Makerere University.” Prof. Namaalwa revealed.

Prof. Namaalwa pointed  out the Scholars Program at Makerere University was proud of the 21 Resolution Social Venture (SVC) projects and 46 Scholars Entrepreneurship Fund (SEF) which Scholars has established and were making profound impact in their communities. She further revealed that projects had created both personal social development for the Scholars and their communities. She thanked the Vice Chancellor and the entire management, the Steering Committee, the Mentors and all other stakeholders who had supported scholars to grow their projects.

Bernard Buteera is the Communications Officer, Mastercard Foundation Scholars Program at Makerere University.

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