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Vice Chancellor Rallies Staff on Efficiency & Compliance with Financial Guidelines & Timelines

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By Ritah Namisango

Makerere University has received a total budget of UGX 369.3 billion shillings for the financial year 2022/2023 to be distributed among the 47 budgeting units of the University following the approved work plans and procurement plans.

Speaking during the Budget Execution meeting held on Tuesday 19th July 2022 at the Makerere University Yusuf Lule Central Teaching Facility Auditorium, the Vice Chancellor, Professor Barnabas Nawangwe applauded the leadership and staff involved in the budget process for the good performance realized last financial year (2021/2022).

Prof. Barnabas Nawangwe addresses participants during the Budget Execution Meeting.
Prof. Barnabas Nawangwe addresses participants during the Budget Execution Meeting.

“I thank you for doing a good job. I am here to encourage you to continue doing the good work. Let us continue to be transparent.”

As we commence the financial year 2022/2023, the Vice Chancellor rallied the meeting consisting of members of the University Management, Principals, Deputy Principals, Deans, Heads of Units, College Bursars and staff from the Finance Department to pay more attention to efficiency, timelines and compliance with the financial guidelines and policies.

“When you receive a requisition, study it and clear it immediately. If you need additional information regarding the requisition, write a note on the requisition form and send it immediately to the originating office or responsible officer,” said Professor Nawangwe.

R-L: Professors Helen Byamugisha, Josephine Ahikire, Tonny Oyana and Eria Hisali listen to proceedings during the Meeting.
R-L: Professors Helen Byamugisha, Josephine Ahikire, Tonny Oyana and Eria Hisali and part of the audience (background) listen to proceedings during the Meeting.

Recalling an interaction he had with Mr. Ramathan Ggoobi, the Permanent Secretary-Ministry of Finance, Planning and Economic Development and the ongoing engagement with Accounting Officers, Professor Nawangwe highlighted that it is going to be very tough for the University and other government entities to request for supplementary funding/budgets.

“The Permanent Secretary has indicated that he will not tolerate requests for supplementary funding. So, as people responsible for ensuring that Makerere University’s financial resources are managed well, there is need to understand the new dispensation. The budget process should be accorded priority and everyone should pay attention to detail,” said Professor Nawangwe.

The University Secretary, Mr. Yusuf Kiranda.
The University Secretary, Mr. Yusuf Kiranda.

The Vice Chancellor commended the University Secretary, Mr. Yusuf Kiranda and the Acting University Bursar, Mr. Lubowa Ssebina Gyaviira for organizing the budget execution meeting aimed at bringing every member of staff involved in the budget process and execution on board.

The University Secretary, Mr. Kiranda who is also the Accounting Officer of the University stressed the need to effectively utilize financial resources with adherence to timelines, work plans and procurement plans.  He emphasized the need for team work and the commitment of every member in the budget cycle and chain for the successful implementation of the budget as well as improved service delivery.

Members of Management (Front Row) and other officials follow proceedings during the Meeting.
Members of Management (Front Row) and other officials follow proceedings during the Meeting.

“I encourage each and every one of us to provide financial information and documents on time. If any staff member involved in the process delays a requisition or delays to provide the required information, the entire chain is affected. We should therefore uphold team work, efficiency and transparency,” said Mr. Kiranda.

He underscored the need to align the procurement of items to availability of funds. Mr. Kiranda cautioned staff against authorization of procurement of goods and services without making reference to the approved budget.

“Do not authorize procurement without money/budget. If you authorize procurement of items without a budget, you are committing an offence, and as such, the particular member of staff will be required to commit personal resources to pay,” he said.

Acting University Bursar, Mr. Lubowa Ssebina Gyaviira.
Acting University Bursar, Mr. Lubowa Ssebina Gyaviira.

The Acting University Bursar, Mr. Lubowa Ssebina Gyaviira reiterated the cardinal principle of engagement of stakeholders following a bottom-top approach during the development of the budget. He advised participants to prioritize activities that should not be delayed with reference to the mandate of the respective units.

Responding to the question from one of the College Bursars regarding refund of personal money used to fund university activities, Mr. Lubowa guided as follows: “Before you carry out any activity for which you hope to request for a refund, the first step should be ensuring that you receive authorization from the mandated office/officer.”

One of the participants, Mr. Paul Agaba who is the Manager of Procurement and Disposal Unit reminded members of staff about the on-going pre-qualification of firms/companies interested in providing services to Makerere University.  Mr. Agaba pointed out that the pre-qualification exercise would run up to 5th August 2022, and requested members of staff to convey the information to reputable firms/companies especially service providers of items from Science based Colleges/Units to apply for pre-qualification. He assured the audience that firms that satisfy the requirements would be listed among the pre-qualified service providers.

Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe.
Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe.

Closing the budget execution meeting, the Acting Deputy Vice Chancellor (Finance and Administration), Professor Henry Alinaitwe appealed to everyone to perform his or her role with strict adherence to financial guidelines, rules and procedures.  Professor Alinaitwe re-echoed the need for transparency as well as accountability for resources received to execute university activities.

Professor Frank Mwiine, the Principal of Veterinary Medicine, Animal Resources and Bio-Security (CoVAB) led the prayer calling upon God to bless the deliberations.  The Principal Public Relations Officer, Ms Ritah Namisango moderated the budget execution meeting.

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Advert: Mature Age Entry Scheme – Private Sponsorship 2024/2025

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Students sit for an exam in the pre-COVID era, Makerere University, Kampala Uganda.

The Academic Registrar, Makerere University invites applications for the Undergraduate
Programmes under the Mature Age Entry Scheme only for Private Sponsorship for
2024/2025 Academic Year.
Non-Refundable Application fee of Shs. 50,000/= for Ugandans OR $75 Equivalent for
Internationals, plus bank charge should be paid in any of the banks used by Uganda
Revenye Authority after generating a Payment Reference Number (PRN).

  • Apply using the Institution’s Applications Portal URL:https: //apply.mak.ac.ug
  • Application is for candidates who passed the Mature Age Entry Examinations of December 17, 2022 and February 24, 2024 only.
  • Any candidate who passed the examinations in mentioned above and was not admitted on Government/ Private sponsorship for December 17, 2022 sitting, and for Government sponsorship for February 24, 2024 sitting, is eligible to apply for admission on Private Sponsorship for 2024 /2025 Academic Year.

The closing date for applying will be Friday 26th July, 2024.

Further details can be accessed by following this link.

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

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Diploma/Degree Holders Admission Lists 2024/25

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Main Library, Makerere University. Photo taken on 29th February 2016.

The Office of Academic Registrar, Makerere University has released lists of Diploma/Degree Holder applicants admitted under Private/Self Sponsorship for the academic year 2024/25. Please note that admission is subject to verification of academic documents by the awarding institutions.

The admission list is displayed here below:

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African Futures Research Leadership Program: Cohort 5 – Call for Scholars

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Participants at the initial AAP convening participate in design-thinking exercises to help imagine the future of partnerships between MSU and Africa. Photo: AAP

The Alliance for African Partnership (AAP) is seeking applicants for the fifth cohort of the AAP African Futures Research Leadership Program. This competitive visiting scholar program supports early career researchers from the AAP consortium to work for one year under the mentorship of faculty members from MSU and their home institution, focusing on building skills in research for impact, writing scholarly and/or policy publications, disseminating of research results, and developing grant proposals for external support. Scholars will also participate in a structured professional development program while building bridges and lasting connections with MSU contacts and across their cohort. 

The main objective of the African Futures program is to strengthen the capacity of a cadre of African researchers to return to their home institutions and become scientific leaders in their community, establish long-term partnerships with MSU faculty, co-create innovative solutions to Africa’s challenges, and in turn become trainers of the next generation of researchers. This program aims to address the gender gap in Africa, where only 30% of researchers are women, so scholars selected for the program will be women, or men who can demonstrate they are committed to support efforts towards gender equity in higher education institutions in Africa. The research areas that the scholars will engage in during the program should be aligned to AAP’s research priority areas

The AAP Management Team requests applications from early career researchers to participate in the next cohort, with work to begin virtually in February 2025. Scholars will spend September – December 2025 at MSU for the in-person portion of the program, followed by another period of virtual collaboration, ending in early 2026. The scholar and mentor team will receive a small grant for research and professional development activities including conference attendance and publication. Scholars will also receive a stipend during their time at MSU, visa application support, and round-trip travel from their home institution.

Eligibility

  • Citizen of an African country 
  • Completion of a PhD degree within the last 10 years 
  • Employed as an Academic Staff member at one of the AAP African consortium universities including Egerton University, Makerere University, University of Dar es Salaam, Lilongwe University of Agriculture and Natural Resources, University of Botswana, University of Nigeria, Nsukka, University Cheikh Anta Diop, University of Arts and Humanities, Bamako, United States International University-Africa, and University of Pretoria 
  • Have documented approval of leave or sabbatical to participate in the program for the in-person period 
  • Have a mentor at their home institution that will serve as a collaborator and mentor
  • Research must be in one of the AAP priority areas
  • Applicants may only submit one proposal to AAP in this round of funding. Prior scholars are not eligible to apply. 

To learn more about the program, including how to apply, click below

Learn more

Applications to be an African Futures scholar are due August 18, 2024

Additional program dates:

  • Program start date (virtual): February 2025
  • In-person program: Sept – Dec 2025
  • Program end date: February 2026

Please contact Jose Jackson-Malete at jacks184@msu.edu or +1 517-353-6989 with any questions.

Source: AAP

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