General
MoES, Council Commend Progress on DARP Project
Published
5 years agoon

The Permanent Secretary, Ministry of Education and Sports (MoES) represented by the Director Education Standards, Dr. Kedrace Turyagyenda and the Chairperson of Council, Mrs. Lorna Magara have commended the progress made by the Digitalizing of Academic Records and Processes (DARP) project so far. DARP is a collaboration between the Department of the Academic Registrar (AR), the East African School of Library and Information Science (EASLIS), Directorate for ICT Support (DICTS), and School of Education.
Funded by the Government of Uganda through the Makerere University Research and Innovations Fund (Mak-RIF), the ultimate goal of the DARP project is to improve the status of both undergraduate and graduate academic records by preserving them, converting them into digital form, and automating academic processes for e-service delivery.
In her remarks at the blended dissemination event held on 1st September 2021, Dr. Turyagyenda who was part of the virtual audience congratulated the Makerere University Management and the Department of Academic Registrar upon embracing the 4th Industrial Revolution (4IR) by using ICT to strengthen its document retrieval processes.
“As you are aware, Makerere University is not only the mother University for Uganda but for East and Central Africa. It should always be ahead and set an example for the rest” noted Dr. Turyagyenda who added that the project was in line with the National e-Government Policy Framework.
She congratulated Makerere upon completing the first phase of the three-year project but nevertheless requested that the remaining phases be completed promptly so as to ensure efficiency and effectiveness.
“I am really delighted to join you on the occasion of presenting yet another digitisation initiative at Makerere University” admitted the Chairperson of Council as she began her remarks.
Mrs. Magara noted that the digitisation of all university processes is the core target of the Council. This is illustrated by the ongoing initiatives such as the e-Human Resource Management System (e-HRMS), Academic Records Information System (MakARIS), digitisation of Financial Management process among others. She added that the DARP project was in line with the second goal of the university strategic plan that focuses on fostering innovations in teaching and learning that respond to the changing environment.
“The sudden change of our work environment following the outbreak of COVID-19 almost two years ago demands that we fast track initiatives to deliver services with limited physical contact. I see the digitisation of our academic records as a crucial step in adapting to the new working environment” she explained.
The Chairperson of Council nevertheless urged the University to develop a risk profile and management plan for e-resources to guard against the challenges of digitisation such as system failures and data piracy. “We must ensure that university systems have the necessary protection against these risks.”

The Vice Chancellor, Prof. Barnabas Nawangwe noted that digitisation of student records has been of great concern to the University Council and Management, given the physical nature and age of some of the records. He therefore thanked the Government for providing funds to support the DARP project through Mak-RIF, and the commitment to continue providing resources for research and innovations at the institution.
Prof. Nawangwe equally thanked the Chairperson and Members of Council for their continual support to Management in the execution of various initiatives and institutional programmes. “The issue of digitisation has been one of the most important issues the Chairperson has been emphasisng to us and we thank Council for their leadership and support.”
The Vice Chancellor announced the University Management’s recommendation that part of the relief funding by the MasterCard Foundation to Makerere University following the fire that gutted the Main Building be allocated to support the DARP project to its conclusive end. The announcement was received with thunderous applause from the team and engagement participants.
The Academic Registrar, Mr. Alfred Masikye Namoah while inviting the Principal Investigator Mrs. Patience Mushengyezi to share project updates and achievements also thanked Government for supporting the non-funded priority areas in Makerere University. He additionally applauded Prof. William Bazeyo, the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC for leading efforts on resource mobilization for the university noting that these resources have benefited university scholars, students and even partners outside the university. He emphasized the need to work even harder to accomplish already running projects including the DARP project.
Making a presentation on what had been achieved under Phase I of the DARP project, the Principal Investigator (PI), Mrs. Patience Mushengyezi thanked the Government, University Council, Management and the Mak-RIF Grants Management Committee (GMC) headed by Prof. William Bazeyo for the funding and support that had propelled the project to its present stage. She paid tribute to the Ag. Deputy Vice Chancellor (Finance and Administration), Dr. Josephine Nabukenya for the guidance during the grant preparation stage as well as the Academic Registrar, Mr. Alfred Masikye Namoah and Directorate of Research and Graduate Training (DRGT) leadership for supervising the project.
Mrs. Mushengyezi introduced members of her team who included; Archivist-Dr. David Luyombya, Project Coordinator/ Administration-Dr. Peace B. Tumuheki-Mukombe, ICT Specialist/Administrator Records-Ms. Ruth Iteu Eyoku, Database Managers-Mr. Tonny Oluka and Mr. Juma Katongole, Monitoring and Evaluation in-charge-Dr. Betty Akullu Ezati and Project Accountant-Mr. Gyaviira Lubowa.

The PI shared that DARP is a multiyear project made up of the following three phases;
Phase 1: Planning/preparation for system design
- Identification and classification of records
- Physical organisation of records (sorting, arranging, labelling, archiving)
- Study visits
Phase 2: System Design and Implementation
- Scanning, archiving, data entry
- Digitizing records and automation of processes
- Policy formulation and approval
- Refurbishment of the Senate conference Hall for provision of ICT services
Phase 3: Implementation and Evaluation
- Installation of Records Management System
- Establishing a Records Verification and Certification Centre
Mrs. Mushengyezi shared that as a result of completion of Phase 1, the DARP project had; Sorted and cleaned at least 80% of undergraduate students’ results and files, Established 50% inventory of existing records, Recorded and labelled Senate minutes and records, Opened files for vital documents and closed redundant files, as well as Archived, labelled and systematically shelved boxes containing records.
Furthermore, the reorganisation had; Helped redeem space while creating a better working environment, Prepared records for digitisation under Phase 2, Facilitated easy retrieval of records, Conserved and preserved records – some over 50 years old, and Equipped 10 students of Bachelor of Records and Archives Management and Bachelor of Library and Information Science with hands-on experience.
The PI recommended that funds should be availed to help procure modern records storage facilities such as electronic rotating shelves, which help ensure efficient space utilisation. She further recommended that Makerere should identify land where an off-site record storage facility can be constructed and safely secured for university records. This, she added, could act as an income generating facility, whereby government and non-government entities could be allowed to store their records at a fee.

Appreciating the importance and long overdue implementation of the DARP project, Prof. William Bazeyo the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC announced that funding had already been earmarked for Phases 2 and 3 of the project.
“I would like to affirm to the Academic Registrar that of the resources we received, one of the projects Makerere will be happy to support is DARP Phases 2 and 3. The GMC has approved these subsequent phases because this is something we think we ought to do” announced Prof. Bazeyo to yet more thunderous applause.
Prof. Bazeyo paid tribute to the Chairperson and Members of Council for their support to Management, which underlined their commitment to cause change through digitisation of processes. He equally paid tribute to the Vice Chancellor for his vision of unlocking the potential of Makerere University.
The concluding remarks at the dissemination were delivered by the Deputy Vice Chancellor (Academic Affairs), Dr. Umar Kakumba who was represented by the Deputy Director DRGT, Dr. Robert Wamala. He sincerely appreciated the Government for the first disbursement of funds to Mak-RIF for the current financial year despite the COVID-19 crisis and various commitments. He concluded by thanking the PI and her team for the commendable job done despite the enormity of the task, and the GMC for guaranteeing funding for the remaining phases of the project.
Rev. Can. Onesimus Asiimwe, the Chaplain St. Francis Chapel delivered the opening and closing prayers at the dissemination that was moderated by the Principal Public Relations Officer, Ms. Ritah Namisango as well as the Director Communications, Learning and Knowledge Management, ResilientAfrica Network (RAN) and PRO Mak-RIF, Ms. Harriet Adong.
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General
Update On Payment of Endowment Fund Fees
Published
2 hours agoon
November 4, 2026By
Mak Editor
The University Council, during its 167th meeting held on 5th June 2025, resolved that all students pay their annual Endowment Fund fees directly into an Endowment Fund designated bank account and present proof of payment as a requirement for registration.
Accordingly, every student is reminded of the obligation to pay the annual Endowment Fund fee of UGX 18,000, payable once every academic year.
Payments can be made through the following channels:
1. Payment Using an ACMIS – generated Payment Reference Number (PRN)
- Log in to the student portal, navigate to Bills and Invoices, and select Endowment Fees to generate a Payment Reference Number (PRN).
- Dial *212*2*1#, enter Merchant Code 985332, and follow the prompts to complete payment.
- Alternatively, download the NCBA NOW UG application, select Muzuri Pay on the home screen, search for Makerere University – MUK ACMIS, and follow the payment instructions.
Payments made through the above channels are reconciled in real time and reflected on your student portal.
2. Manual Bank Payments
Without generating PRNs, students may also make payments through the NCBA agent at the Gift and Souvenir Shop, Main Building, or at any Stanbic Bank branch using the account details below:
NCBA Bank
Account Name: Makerere University Endowment Fund
Account Number: 220868200029
Branch: TWED Towers
Stanbic Bank
Account Name: Makerere University Endowment Fund
Account Number: 9030020625081
Branch: Makerere
Students are advised to retain their payment receipts for future reference.
Reconciliation of previous payments
For students who made payments before this update, reconciliation is ongoing. The Makerere University Endowment Fund will communicate further guidance on the process in due course.
The University appreciates your cooperation and continued support towards strengthening its long-term financial sustainability through the Endowment Fund.
Prof. Buyinza Mukadasi
ACADEMIC REGISTRAR
General
Institutionalizing ORCID at Makerere University: Strengthening Researcher Identification, Visibility and Research Output Tracking
Published
1 day agoon
November 3, 2026By
Mak Editor
The Unit-Based ORCID Sensitization and System Capture of Researcher Identification Workshop was held on Tuesday, 3 November 2026, commencing at 9:00 a.m. at the Telepresence Centre, Senate Building, Makerere University. The workshop was facilitated by the Research and Education Network for Uganda (RENU).
The workshop was opened by Prof. Robert Wamala – Director of the Directorate of Research, Innovations and Partnerships (DRIP). In his remarks, Prof. Wamala emphasised the importance of ORCID in strengthening researcher identification, improving the visibility and discoverability of Makerere University‘s research outputs, and ensuring accurate attribution of scholarly contributions.
Prof. Wamala highlighted the need to move beyond individual ORCID registration towards systematic institutional adoption, including the accurate capture and validation of researchers’ ORCID identifiers in relevant University information systems. He underscored the importance of coordinated implementation at unit level, recognising the critical roles of College Librarians, Library staff and the Directorate of Graduate Training in supporting ORCID adoption among academic staff, researchers and graduate students.

Prof. Wamala appreciated RENU for facilitating the engagement and encouraged participants to translate the knowledge gained into practical action within their respective units. The workshop marked an important step in Makerere University‘s efforts to strengthen researcher identification, improve research visibility and enhance the institutional management and tracking of scholarly outputs.

The opening session also featured remarks from the University Librarian Prof. Ruth Nalumaga and Dr. Cyprian Misinde, the Director of Quality Assurance, who underscored the importance of ORCID in strengthening research visibility, scholarly communication and institutional research information management. Their contributions highlighted the need for collaboration across the Library, Quality Assurance, Graduate Training and DRIP to support effective ORCID adoption and integration into University processes.
The workshop provided an opportunity to sensitise participants on ORCID and strengthen their capacity to support its adoption and system capture within their respective units. The participation of College Librarians, Library staff and the Directorate of Graduate Training was particularly strategic in supporting researchers and graduate students to establish and maintain their ORCID profiles.

The workshop was attended by College Librarians and Library Staff; Representatives from the Directorate of Graduate Training; Directorate of Quality Assurance and the Directorate of Research, Innovations and Partnerships. Their participation was intended to strengthen awareness, institutional coordination and practical support for ORCID adoption across the University.
The engagement, marked a collaborative step towards institutionalizing ORCID at Makerere University and strengthening the University’s capacity to identify, track and showcase its research contributions globally.
General
Makerere Research Offers a New Lens on Kampala’s Growing Water Challenge
Published
2 days agoon
November 2, 2026
As Greater Kampala continues to expand, the question of how the city will secure enough water for its growing population is becoming increasingly urgent. New homes, roads, industries and commercial centres are transforming the metropolitan landscape, but this growth also places pressure on wetlands, catchments and the infrastructure that supplies water to communities. For Makerere University, this challenge is not only a matter for public debate. It is also a question that research can help answer before today’s decisions become tomorrow’s problems.
That concern shaped a dissemination workshop held at the University on Wednesday, 28th October 2026. The gathering brought together researchers, policymakers, university leaders, planners, students, development partners and members of the media to consider findings from the Urban Expansion Model for Mitigating Water Scarcity in Greater Kampala Metropolitan Area, known as UREMWAS, an occasion that was graced by the Minister for Kampala Capital City and Metropolitan Affairs, Hon. Hajjat Minsa Kabanda, who attended as chief guest.
At the heart of the research is a practical concern: how can a fast-growing metropolitan area accommodate more people and economic activity without undermining the natural systems and public infrastructure on which its residents depend? The UREMWAS project seeks to help answer that question by giving planners a way to examine how different patterns of urban development may affect water availability. Rather than treating water scarcity as an isolated problem of supply, the study relates it to the choices made about land, housing, drainage, settlement and infrastructure.
Understanding the Link Between Urban Growth and Water
Presenting the study, the Principal Investigator Dr. Nestor Mugabe explained that Greater Kampala is among Uganda’s fastest-growing urban regions. Its expansion has increased pressure on water sources and supply networks, while also changing the natural landscapes that help sustain those resources. As settlements spread, the consequences can extend beyond the immediate area where construction takes place. Wetlands may be encroached upon, catchments altered and the routes through which water moves across the landscape disrupted. “The value of this model is in helping planners see the consequences of today’s choices before those choices become difficult and costly to reverse.” He stated.
The model brings together information on population movement, built-up areas, drainage patterns, wetland cover and water demand. By considering these factors together, planners can explore possible urban growth scenarios and assess their likely implications before major decisions are made. The intention is to support better-informed choices on where development should take place, which natural areas require protection and where investment in water infrastructure may be most needed.
Dr. Mugabe cautioned that water scarcity rarely emerges from a single decision or event. Instead, it can develop gradually as many small choices accumulate without sufficient attention to their combined effect. The value of the model, he explained, lies in helping decision makers see a wider picture and understand how development in one part of the metropolitan area may affect water security elsewhere.
The findings point to a close relationship between the pattern of urban growth and the pressure placed on water systems. When settlements expand without effective planning, development can reach sensitive areas such as wetlands and catchments. These landscapes perform important functions in storing, filtering and releasing water. When they are degraded, the natural processes that support water availability are weakened. At the same time, extending piped water infrastructure to scattered communities can become more difficult and expensive.
By contrast, growth guided by clear plans, the protection of natural areas and timely infrastructure investment offers a stronger basis for managing demand. The research therefore presents urban planning and water security as closely connected responsibilities. Decisions about housing, roads and commercial development cannot be considered separately from the resources needed to sustain the people who live and work in those places.

Dr. Mugabe also emphasised that water scarcity cannot be solved by infrastructure alone. The challenge involves governance, public behaviour and coordination among institutions that may otherwise plan and operate independently. Engineers, physical planners, local leaders, communities and researchers need to work with shared evidence if their decisions are to reinforce rather than undermine one another.
That message was given a human dimension through the experiences of communities consulted during data collection. Dr. Mugabe acknowledged the residents who shared their perspectives with the research team, including people who travel long distances or pay high prices to obtain water. Their experiences, he noted, helped the researchers understand the everyday consequences of water insecurity in ways that statistics alone cannot fully convey. Behind every figure on demand or supply are households and individuals whose routines, finances and wellbeing are affected by access to water.
Taking the Findings Beyond the University
The discussion that followed the presentation reflected the broad reach of the issue. Participants considered the role of wetlands in protecting water sources, the need to enforce planning regulations and the importance of involving communities early in decisions that affect their surroundings. They also explored whether the model could be adapted for other fast-growing towns and cities in Uganda, where urbanisation may create similar pressures on land and water resources.
Several contributors stressed that research findings should be communicated in accessible language, particularly to local leaders and community groups. A model can help inform technical decisions, but its impact is likely to be greater when the people affected by planning choices can also understand the evidence and use it in their own discussions. Participants further encouraged the research team to keep the model updated as new information becomes available. Because cities change rapidly, a planning tool must be able to reflect changing populations, land use and demand if it is to remain useful.
The discussion was moderated by Prof. William Tayeebwa, who guided the discussion and encouraged participants to engage with the findings from their different areas of experience. The questions and reflections reinforced the importance of treating water security as a shared metropolitan concern rather than the responsibility of a single institution or profession.
Speaking on behalf of the Makerere University Research and Innovation Fund, its Engagement officer, Ms. Grace Cherotich Ruto congratulated the research team and reaffirmed the fund’s commitment to supporting research that responds to Uganda’s practical challenges. He encouraged researchers to consider the people who will use their findings from the earliest stages of a project and to plan how the knowledge generated will be communicated and applied. Research, he observed, is most valuable when it moves beyond academic shelves and contributes to policy, services and people’s lives. “Research has its greatest value when the knowledge generated at the university reaches the people and institutions that can use it to improve lives.” Prof. Julius Kikooma, Director, Directorate of Graduate Training stated.

The remarks also highlighted the role of graduate training in building research capacity. Prof. Julius Kikooma, Director of the Directorate of Graduate Training, welcomed participants and commended the team for bringing its work to a wider audience. He noted that universities demonstrate their value to society when knowledge developed through research and scholarship informs decisions beyond the campus. Graduate research, including the work of master’s and doctoral students, helps generate and develop ideas that can be tested against real conditions and contribute to practical solutions.
A Shared Responsibility for a Growing City
Representing the Vice Chancellor, Prof. Moses Musinguzi commended the researchers for addressing an issue of national importance. He reaffirmed the university’s commitment to serving the country through knowledge and collaboration, and called on government agencies, local authorities and development partners to draw on the expertise available at the institution. Water, land and urban growth are interconnected, he noted, and the management of rapidly expanding cities must be guided by sound evidence.
For the university, the workshop offered an opportunity to connect research with the institutions and communities that may put its findings to use. The model’s potential depends not only on its technical capacity, but also on whether planners and decision makers can incorporate its insights into the choices they make. Continued engagement between researchers and end users will therefore be important as the work develops.
In her address, Chief Guest Hon. Hajjat Minsa Kabanda thanked Makerere University for convening the workshop and recognised the contribution of its scholars to national development. She described the growth of Kampala and the surrounding metropolitan area as both an opportunity and a responsibility. As the country’s economic heart and home to millions of people, the city needs reliable services, including access to clean and safe water. The challenge is to ensure that expansion does not outpace the systems and natural resources required to sustain it.
“Kampala’s water challenges extend beyond administrative boundaries, so our response must be built on cooperation, shared evidence and responsible planning.” Hon. Hajjat Minsa Kabanda emphasized.

Hon. Kabanda said that the UREMWAS model could help government make better-informed decisions about the direction of urban growth, the protection of natural resources and the location of water infrastructure investment. She also pointed out that the metropolitan area extends beyond the administrative boundaries of Kampala itself. Water and land pressures do not stop at those boundaries, making coordination among the ministry, Kampala Capital City Authority, neighbouring local governments, water utilities and researchers essential.
The Minister assured the university that her ministry would study the findings and consider how they could inform its planning work. She encouraged the research team to maintain a close relationship with policymakers so that the model can remain relevant to decisions as the metropolitan area changes. She also called on citizens to protect wetlands, use water responsibly and observe planning guidelines, stressing that the future of the city will be shaped by the actions of both public institutions and residents.
Turning Research into Public Action
Her remarks underscored the role universities can play as partners in public decision making. By bringing together research expertise, emerging talent and the freedom to examine difficult questions, institutions of higher learning can help government understand complex challenges and consider options grounded in evidence. She congratulated Makerere on its research tradition and encouraged it to continue producing work that responds to the needs of the country.
The workshop closed with a shared recognition that disseminating the findings is a starting point rather than an end in itself. The research team and its partners expressed the need to continue engaging government and other stakeholders, share the results more widely with local leaders and communities, and refine the model as further data becomes available. These next steps will help determine how effectively the research can support planning in Greater Kampala and whether its approach can be useful in other urban areas.
The timing of the work is significant. Decisions made now about land use, housing, drainage and water infrastructure will influence the shape of Greater Kampala for years to come. Once wetlands have been damaged, settlements established in unsuitable locations or infrastructure built without adequate coordination, correcting the consequences can be difficult and costly. A model that allows decision makers to explore possible outcomes in advance offers an opportunity to identify risks earlier and weigh development choices more carefully.
For residents, the stakes are tangible. Reliable water affects household routines, public health, livelihoods and the ability of businesses and institutions to operate. Protecting the resources that sustain supply is therefore not separate from the wider ambition to build a productive and liveable city. The challenge is to ensure that urban growth improves people’s lives without weakening the environmental systems on which those lives depend.

By bringing researchers and decision makers into the same conversation, Makerere’s UREMWAS dissemination workshop demonstrated how university research can contribute to a shared understanding of a public problem. The work does not remove the difficult choices facing the metropolitan area, but it offers a way to examine those choices with a clearer view of their possible consequences. As Greater Kampala continues to grow, the task ahead will be to turn that evidence into coordinated planning, responsible development and sustained protection of water resources.
The gathering marked a step in moving the UREMWAS findings from a research project into wider public and policy discussion. The central message was clear: the future of Greater Kampala’s water security will depend not only on how much water can be supplied, but also on how the city grows, how its natural systems are protected and how well the institutions responsible for its future work together.
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