Makerere University and the Aids Healthcare Foundation (AHF) Uganda Cares on July 30, 2025 held a meeting focused on establishing and strengthening collaboration between the two institutions in the fight against HIV/AIDS. The collaboration will particularly focus on prevention and care services for the University’s student population.

Speaking at the event, the Deputy University Secretary, Mr. Kizito Simon who presided over the meeting mentioned that Makerere University is involved in human capital development, aiming to create a healthy population alongside an educated one. “It’s not only good to have an educated population, but a healthy population as well,” he noted.

Mr. Kizito stated that the government supports various interventions in HIV prevention, care, and treatment, with the Makerere University Infectious Diseases Institute (IDI) playing a leading supportive role. On this note, he encouraged AHF Uganda Cares to equally come on board in order to strengthen the fight against HIV/AIDS.

The Deputy University Secretary outlined the Makerere University strategic plan’s prioritization of engagement and partnerships with various sectors, including ministries, departments, agencies, international organizations, civil society, and the private sector in order to strengthen its research-led aspirations. He therefore encouraged Uganda Cares to support HIV AIDS services, including prevention, care, and treatment, and to collaborate in research and innovation, especially with faculty members already engaged in HIV AIDS-related research.

However, he highlighted the demographic vulnerability of Uganda’s young population, with 73.2% aged between zero and thirty years old, making them a high risk group for infections. “This is more than just a time bomb for all of us here, because this is the population which we are hoping to be productive in the later years,” he pointed out.

Mr. Kizito expressed appreciation for the wellness clinic initiative, which is poised to provide accessible sexual reproductive health services to students at no cost. On this note, he stressed the need to publicize these services to ensure students are aware of the available resources and are supported to overcome shyness and reluctance to seek help.

The 91^st Guild President Makerere University, H.E. Ssentamu Churchill James with concern noted the increasing levels of irresponsible behavior among young people, which has led to the high risk of contracting STDs, and welcomed initiatives proposed by AHF Uganda Cares.

He further highlighted the recent concluded HIV awareness campaign with Guild Leaders and the Director of the Makerere University Hospital. The campaign was aimed at educating students about HIV and other STDs, emphasizing the importance of knowledge and awareness.

H.E. Ssentamu pointed out that the first year students who are soon arriving on Campus are a key target audience for these awareness efforts. He stressed the importance of abstinence but also emphasized the need for protection in case of emergencies.

The 91^st Guild President suggested the possibility of counseling for those who have already contracted STDs. “I hope we can have an attachment of counselling for people that have already contracted diseases,” he stated.

He took note of existing efforts such as the government’s stock of contraception and the presence of health ministers at every hall of residence. In this regard, he proposed a linkage between the initiative and these health committee members through the Guild Minister of Health Affairs to ensure continuity.

The National Medical Director-AHF Uganda Cares, Dr. Lubanga Augustine expressed gratitude for the opportunity to discuss collaboration with Makerere University. He particularly noted previous collaborations and the need to seize opportunities for future collaboration.

 He highlighted that AHF Uganda Cares provides cutting-edge medicine regardless of the patient’s ability to pay and advocates for conducive policies to increase access to HIV and STI services.

Dr. Lubanga emphasized the importance of addressing the gap in young people’s access to health services particularly for sexual health issues. He noted that even parents and guardians often avoid discussing sexual issues contributing to a lack of education awareness among young people.

He pointed out that funding for HIV prevention has shifted towards treatment despite the need for continued prevention efforts. In this, he called for increased advocacy and partnerships to secure funding for health services particularly for young people. He appreciated past interventions such as installing condom dispensers in hostels and the need for renewed partnerships with university leaders.

Dr. Lubanga expressed willingness to collaborate with the University Hospital to ensure that no one is left behind in HIV and STI services. As a sign of their commitment, AHF Uganda Cares handed over condom dispensers and condoms to the university.

Dr. Byamugisha Josaphat, Director at the Makerere University Hospital emphasized the importance of prevention in health, through programs such as STI prevention, HIV early treatment, and health education “Prevention is better than cure,” he said. He highlighted that the hospital has got satellite clinics at the Makerere University Agricultural Research Institute Kabanyolo (MUARIK) and the Jinja Campus, serving a significant number of students, staff and the public.

The Director discussed the need for health education and information materials, including pamphlets and WhatsApp messages, to educate students and the public about HIV. “The university is already running health education programs for students and surrounding communities,” he stated.

Dr. Byamugisha further highlighted the importance of male circumcision as a preventive measure against HIV, which is already being offered at the university hospital. “We are aware that safe male circumcision can prevent about 60% of male HIV,” he explained. 

He talked about the need for supplies and human resources for screening, emphasizing the importance of protecting the university community and surrounding areas. “The university hospital aims to go beyond just serving students but also help the broader community,” he added.

The Hospital Director emphasized the importance of peer-to-peer interaction between students and staff to enhance health education and support as this could help the students open up more on sexual issues which may not be the case with a person who is older than them. He further explained students undertaking internship at the Makerere University Hospital already have the advantage of easily talking to the staff about these issues.

Dr. Byamugisha highlighted the need for post-exposure prophylaxis (PEP) drugs and counseling, ensuring that people understand the importance of taking these drugs. He suggested specific targets for collaboration, such as supporting a medical officer and providing services rather than cash. “Many a time we don’t need cash, we need in-kind support through a person or provision of a service,” he stated.

In his final remarks, he appealed for support to make services more accessible to students and reiterated the importance of collaboration to protect students and the broader community.

The Deputy Principal, College of Engineering, Design, Art and Technology (CEDAT)-Prof. Kizito Maria Kasule, highlighted that 75% of young people contracting HIV are between the ages of 14 and 24, indicating a need for targeted prevention efforts.

He pointed out the poverty among girls as a significant issue contributing to the spread of HIV because they look at the sexual related practices as means of earning a living which has led to the high spread of these infections.

Prof. Kasule emphasized the importance of involving different religious institutions to sensitize people about the organization’s work and counteract negative perceptions. He suggested that the organization should collaborate with various religious institutions. “Even Born Agains are involved in the sexual relationships but cannot come out to express themselves,” he added.

He stressed the importance of open discussions about gender and sexuality free from fear and trouble, and he raised the need for sensitization within and outside the institution.

 Coordinator of the HIV program at AHF Uganda Cares, Mrs. Mbabazi Martha, introduced the girl’s act program which aims to empower young women to address issues affecting them at various levels, from primary school to national policy. “The program encourages young women to raise their voices and influence policies that affect their lives,” she commented.

She highlighted the success of the program in engaging young people and influencing policy changes at different levels of governance, such as the distribution of sanitary pads in schools and communities.

Mrs. Mbabazi emphasized the importance of skilling centers for young girls to gain economic independence and avoid exploitation. She highlighted the success of webinars and dialogues in raising awareness and influencing behavior change. In closing, she called for continued collaboration with various stakeholders to support the empowerment of young people and address the root causes of HIV infection.

Mr. Amojong Trevor, a representative from AHF Uganda Cares, introduced the “Boys to Men” initiative program to address poor health seeking behavior and lack of testing among boys. He emphasized that the need to empower girls should go hand in hand with focusing on boys to prevent the spread of HIV.

He mentioned the low demand of female condoms and suggested demonstration on how to use them to increase awareness and usage.

About AHF Uganda Cares

Aids Healthcare Foundation (AHF) Uganda Cares an NGO based in the USA operating in 47 countries, including 14 in Africa. AHF Uganda Cares started in 2002 in the Masaka region and now operates in 32 districts with over seven health facilities. The organization supports over 203,000 lives on HIV treatment and has tested over 7 million Ugandans for HIV.

The organization offers HIV prevention services, including the ABC (Abstinence, Be Faithful, Condom) approach, and provides about 6 million condoms annually.

It is with great honor that I present to you the Makerere University College of Health Sciences Annual Report 2024. On behalf of the entire College of Health Sciences Community, I express my sincerest thanks and gratitude to the college management team that delivered the work led by Principal Professor Damalie Nakanjako.

The reporting saw several significant achievements that you will be able to read in this report. Notable among these achievements included kick starting the activities to celebrate 100 years since the medical school was started (CHS@100). The College of Health Sciences led and participated in a number of conferences, research dissemination and collaborations notably the college flagship scientific conference, the Joint Annual Scientific Health Conference (JASH) under the theme, “Global Health Security: Partnerships for Epidemic Response and Control in SubSaharan Africa”. Other activities included: hosting Dr. Yin Ye, President of the BGI group in China, a leading institution in genomics research and a manufacturer of whole genome sequencers (alongside illumina Inc. in California), several research dissemination activities of key studies and a symposium on parenting, a ground breaking initiative of our Child Health and Development Centre.

Our faculty continued to engage in research along teaching and providing clinical care and other services in our teaching site. About 400 publications were published and I congratulate all those who made a contribution to this scholarly achievement.

In the area of teaching and learning, I thank all staff academic and non-academic who ensured that our students were taught and examined. I congratulate the School of Biomedical Sciences for having the Biomedical Sciences programme accredited. Two clinical fellowships were also approved by the Uganda Medical and Dental Practitioners Council.

The College of Health Sciences has achieved a lot in this reporting year and the previous years. A lot remains to be done. My team is ready and prepared to take on the challenges of the college in our administration period of 2024-2028.

I wish you all a nice and enjoyable read.

Assoc. Professor Bruce J. Kirenga
PRINCIPAL

As the funding to the higher education sector keeps on reducing due to competing priorities, universities are implored to come up with structures and strategies to attract and win research grants.

Key findings indicate that universities with institutionalized grant management offices, strong and coordinated research teams are better positioned to effectively compete for grants.

Makerere University, in partnership with Northwestern University, is spearheading the E-SMAC G11 Grants Administration and Management workshop from 14^th to 17^th July 2025, aimed at strengthening grant management offices and systems among the participating universities and entities.

It is envisioned that through this capacity building approach, the workshop which brings onboard over 130 participants from different universities and entities, will address the knowledge and skills gaps among faculty, grant managers, administrators and support staff.

The participating universities and entities include: Makerere University, Uganda Christian University-Mukono, Soroti University, Gulu University, Clarke International University, King Ceasor University, Kyambogo University, Muni University, Mother Kevin University, Uganda Martyrs’ University-Nkozi, Ernest Cook University, Mbarara University of Science and Technology, University of Kisubi, Kabale University, Busitema University, BRAC University, Infectious Diseases Institute, Ministry of Health, and among others.

Makerere University and Northwestern University have built a strong partnership over the past decade through academic exchange, collaborative research, and capacity building initiatives. “Since 2020, the institutions have deepened their collaboration in research administration through the UASP fellowship, sharing best practices and co-developing of sustainable systems to strengthen research management,” said Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza, Head of Grants Administration and Management Support Unit (GAMSU) at Makerere University.

She informed the participants that Northwestern University has been instrumental in building the capacity of staff at Makerere University in grants writing, management and administration.

Prof. Nannyonga-Tamusuza testified that when she was appointed to head GAMSU, she received comprehensive training from Northwestern University, which enhanced her competences and expertise in the field. She acknowledged Kate Klein from Northwestern University for the mentorship that empowered her with valuable knowledge and skills. She reported that five (5) members of staff from Makerere University had been trained by Northwestern University in grants and research management.

Filled with joy, she introduced the team of experts from Northwestern University namely Kate Klein, Bethany Ekesa and Elizabeth Christian to Makerere University, and applauded them for accepting to be facilitators. Prof. Nannyonga-Tamusuza assured the workshop participants that the team from Northwestern University would not only train them, but would share best practices in grants management and administration as well as networking opportunities.

The training workshop is part of the Expanded Strengthening of Makerere University’s Research Administration Capacity (E-SMAC) program, which focuses on enhancing research administrative systems and staff capacity at Makerere University and its partner institutions. Mordecai Tayebwa is the Program Director and Principal Investigator of the E-SMAC program being implemented from July 2024 to December 2025. The program is funded by the National Institute of Allergy and Infectious Diseases (NIAID).

The workshop provides a platform to build faculty, grant managers and administrators capacity in grant writing and management, foster cross-functional collaboration across departments, strengthen understanding of budget creation, biosketch and funder systems, encourage mentorship and peer to peer learning, and lay a foundation for regular support.

The training tackles four broader themes namely Grants Introduction and Systems, Proposal Development, Capacity Building, and Outcomes and Forward Planning. It covers vital areas such as grant writing, budgeting, funder systems, compliance, and overall grant administration. It features practical sessions, mentorship opportunities, and collaborative learning, with the goal of strengthening pre-award and post-award grant management and improving research productivity and compliance.

Opening the workshop, the Acting Deputy Vice Chancellor (Finance and Administration) at Makerere University, Prof. Winston Tumps Ireeta urged universities to institutionalize grant management offices and policies as well as strengthening research systems through collaborations.

Sharing his experience, Prof. Ireeta informed the participants that he was involved in the strategic discussion that led to the establishment of GAMSU at Makerere University. “We observed that Makerere University School of Public Health had established a grants office, which was instrumental in attracting and winning funds for research. We were inspired by this best practice. Thus, a comprehensive policy was developed to streamline and strengthen grants management across all colleges at the University,” he said.

Prof. Ireeta noted that Makerere University commits to being a research-driven institution, a strategic direction, that needs a strong funding base. ‘Research grants are therefore a key resource,” he said.

Stressing the importance of adhering to the technical details in the grants management processes, Prof. Ireeta appealed to the participants to be active listeners and maximally utilize the moment to learn from the experienced facilitators.

In the same vein, Prof. Nannyonga-Tamusuza, applauded the University Council and Management for the strategic direction undertaken to elevate GAMSU from a Unit to a Directorate. This points to the central role of the grants office in the life cycle of Makerere University. She pointed out that GAMSU reports to the Vice Chancellor through the Deputy Vice Chancellor (Finance and Administration).

Established by the University Council in 2020, GAMSU is a central office at Makerere University. It provides professional and coordinated services across the entire grant life-cycle-from identifying funding and developing proposals to ensuring compliance, project execution, financial oversight, and institutional capacity building. GAMSU works closely with academic and administrative staff to support competitive, well-managed and accountable research.

Focusing on the training workshop, Prof. Nannyonga-Tamusuza called upon the participants to utilize the golden opportunity to deepen their understanding of grants management in advancing research. She acknowledged the role of this collaboration in fostering mutual learning and the sharing of best practices, noting that such initiatives were key in ensuring that research conducted by universities aligns with global standards. She encouraged participants to engage fully in the workshop, collaborate with their peers, and build lasting connections to foster continuous learning.

The Administrative Director of the Havey Institute for Global Health at Northwestern University, Kate Klein, noted that grants administration goes beyond securing funding. She explained that grant administration is about building strong, sustainable systems that support researchers, facilitate collaboration, and ultimately contribute to solving global challenges.

Klein stated that grants administration and management require continuous learning, adaptability, and a strong foundation in regulatory and financial oversight.

“Collaborating and learning from one another is essential,” Klein stated. “When grants administration is effectively managed, it becomes a powerful catalyst for driving impactful change in research, ultimately advancing global initiatives that address the world’s most pressing challenges.”

She urged participants to critically analyze their current systems and identify areas where improvements could be made. By doing so, they would be better positioned to manage grants effectively and maximize their impact. She guided that a research grants administrator should be able to design monitoring frameworks, liaising with funders to address grant-specific issues, coordinating compliance, budgeting and reporting to ensure timely and effective implementation.

Presenting the Existing Support Systems and Principal Investigator (PI) agreements, Prof. Nannyonga-Tamusuza pointed out the critical role of GAMSU in maximizing Makerere University’s access to grants. This is particularly important in the context of limited financial resources, where GAMSU ensures that the university effectively leverages available funding opportunities.

Prof. Nannyonga-Tamusuza explained that GAMSU ensures research projects align with the priorities of funders and comply with both institutional and external regulations. She emphasized that this alignment is essential for securing and managing grants successfully. She stated that oversight offered by GAMSU, helps streamline the process for researchers. She pointed out that grant management is a collaborative process, involving multiple stakeholders across the university, which ensures that the necessary expertise and support are in place to manage grants effectively.

Underscoring the importance of grant negotiations, particularly with sub-award grants, Prof. Nannyonga-Tamusuza clarified that such negotiations are most successful when managed at the institutional level, where GAMSU oversees the entire lifecycle of a grant-from identifying funding opportunities to post-award activities.

Harriet Nambooze, the Project Coordinator at Makerere University School of Health Sciences, provided participants with a detailed guide on navigating the National Institutes of Health (NIH) grant application process. She introduced essential tools such as Grants.gov, eRA Commons, SAM.gov and the NATO Commercial and Government Entity (NCAGE), which are critical for applying and receiving an NIH award.

Nambooze stressed the importance of accurately setting up roles in the eRA Commons system, including Signing Official (SO), Principal Investigator (PI), Account Administrator (AA), and Administrative Official (AO), as well as ensuring that profiles are up-to-date across various systems.

She highlighted the necessity of adhering to NIH’s strict submission deadlines and maintaining active individual and institutional profiles to facilitate timely applications. She recommended that institutions should appoint multiple Signing Officials (SOs), to avoid any delays with the required submissions.

Presenting to the participants, Mordecai Tayebwa shared a detailed, step-by-step guide to starting a new grant application. He explained the key elements of the grant process, including the necessity of including a budget, adhering to specific formatting guidelines, and uploading required documents, such as the foreign justification for international projects.

He pointed out the need of thoroughly verifying the application before submission to ascertain that all required documents are included. “This step is crucial to avoid errors that could delay or jeopardize the submission,” he said.

The first day of the workshop set a strong foundation for enhancing grant administration capacity among the participating universities. Participants were equipped with knowledge and skills in grant systems at the national and global levels.

Day two, will focus on topics such as reading funding opportunity announcements, tailoring writing, budget development and justification, sub-contract management, sub-recipient monitoring, and Memoranda of Understanding (MoUs).

On Day three, the participants will gain a deeper understanding of the Grants Office, financial management, internal controls and reporting, peer review process overview and project closeout.

On Day four, the participants will witness the launch of the MakGAP (Makerere University Grants Professional Initiative), listen to a keynote speech on grants management from the Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe, as well as presentations on professional growth through MakGAP, CRA Exam, and Global Research Administration Networks, and professional recognition of research managers and administrators in Africa and post evaluation.

The first day of the workshop set a strong foundation for enhancing grant administration capacity among the participating universities. Participants were equipped with knowledge and skills in grant systems at the national and global levels.

Day two, will focus on topics such as reading funding opportunity announcements, tailoring writing, budget development and justification, sub-contract management, sub-recipient monitoring, and Memoranda of Understanding (MoUs).

On Day three, the participants will gain a deeper understanding of the Grants Office, financial management, internal controls and reporting, peer review process overview and project closeout.

On Day four, the participants will witness the launch of the MakGAP (Makerere University Grants Professional Initiative), listen to a keynote speech on grants management from the Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe, as well as presentations on professional growth through MakGAP, CRA Exam, and Global Research Administration Networks, and professional recognition of research managers and administrators in Africa and post evaluation.