General
Guidelines for Online Research Proposal and Thesis Defence
The higher education landscape is rapidly changing, the technological rise of the 21st-century and widespread integration of those technologies into our society, combined with access to the internet has integrally changed graduate research proposal and thesis examination/defence approaches. The rapidly changing landscapes call for a review of the research proposal/thesis examination methods in order to keep up with the times and incorporate integrated technologies into the learning modal, these technologies aren’t going to go away, they’ll continue to be integrated into our society and it’s time to embrace them for the advantages they bring. With the heavy integration of online technologies, the University will be able to improve the teaching and learning processes, information retention, engagement, responsibility and academic integrity.
Virtual and blended approaches have become important because they help to break down the traditional walls of examination, and now with access to present day technologies and resources we can tailor the examination experience to the prevailing conditions.
The Makerere University policy and regulations for the examination of research dissertations and theses provide for three forms of defense, namely, face-to-face; blended; and/or online technology. Traditionally, the Makerere University’s thesis examination policy required that all participants be physically present in the room where the thesis defense is taking place, however, under exceptional circumstances, videoconferencing is permitted provided that the following conditions are met:
- The general University regulations governing graduate research proposal and thesis examination/defence will apply (ref. Mak Graduate Hand book available at www.rgt.mak.ac.ug)
- A suitable space and technology for the videoconference should be designated before the proposal and thesis defense. The technology should ensure system stability and quality of sound and image during the examination.
- Contact the Directorate of Information and Communication Technical Services (DICTs) for audio and videoconference technical support for the duration of the defense.
- Inform the Director, Directorate of Research and Graduate Training in advance of an upcoming online research proposal or thesis examination. In this notification letter, the Principal/Dean/Chair should indicate in writing he/she has read and understands the regulations and rules for online examination/defence.
- Videoconference software must be used that allows all participants to see and hear each other during the entire examination/defense.
- Online participants must connect using hardware and network connections that ensure that all participants are visible and audible and that the connection is stable and available throughout the scheduled time of the defense.
- Examination by ordinary cellular telephone (Audio only) is not permitted under any circumstances.
- Conducting a practice run one week prior to the defense to ensure that participants are comfortable using the technology is highly recommended.
- Maintain a good balance between web-conference security (to avoid disruptions, i.e. ‘web-bombing’) and allowing for an open public participation in the defense.
General Considerations
- It is the responsibility of the Department to facilitate the web/teleconference-based defense;
- To ensure that the candidate knows how to use the software platform, the Chair and candidate should conduct a test meeting prior to the defense.
- Virtual research proposal and thesis defenses should adhere to the normal University requirements and procedures as much as possible;
- The candidate and the examiners are encouraged to use a headset to reduce audio feedback, and to use an ethernet connection to the internet instead of WiFi.
- The PhD Thesis defenses are open to the public audiences, and specific video connection instructions will be distributed to the University community in advance of the defense.
- At the discretion of the Chair of the examination committee, a defense in progress may be stopped and rescheduled, ideally within one week if technical difficulties prevent the student, Chair or examiners from participating.
Before the Examination/defense
- The Chair opens the meeting 15 minutes before the scheduled start of the defense. All participants should join the meeting at least 10 minutes before the defense begins.
- The Chair should ensure that late participant arrivals do not distract the candidate once they start their oral presentation. Alternatively, the Chair can lock the meeting after the oral presentation begins.
- At the start of the defense, the Chair will explain the format of the defense, including the time allowed for the oral presentation and set the ground rules for participation.
- It is advisable that the candidate should send their presentation materials to the Supervisor and Chairperson ahead of time in case technical difficulties prevent projecting them during the teleconference.
- To avoid distracting the candidate during their oral presentation, examiners and audience members’ microphones and camera should be turned off.
During the Examination/defense
- The Chair should reminds the candidate and examination committee of the regulations. The Chair could project the slides on behalf of the candidate.
- Audience members can either ask their question via the tool, in which case the Chair can turn on their video and microphone and invite them to interact directly with the candidate.
After the examination/defense
- At the end of the question period, the Chair will ask the audience to leave the meeting and invite the candidate to either leave the meeting or isolate them from the other participants in the “lobby” depending on the software platform used.
- Each examiner will individual assess and score the candidate’s performance. No vote will be recorded for an examiner who was not able to attend the defense. If an examiner must leave early due to technical difficulties, they can be allowed to vote via email at the Chair’s discretion.
- The Chair will ask the examiners to sign the Examination Report. More details on digital signatures shall be provided by the DRGT.
- The Chair will invite the candidate to return to the meeting and inform them of the outcome of the examination/defense.
- If the candidate passes but revision of the thesis is required, the Chair will provide written comments to the candidate. All examiners must agree on the required changes. Optional changes that the candidate should consider prior to submitting the final report to the DRGT.
- If the candidate fails, the Chair will provide written comments on the oral defense performance.
- At the committee’s discretion, the candidate may be given a second attempt to defend the proposal or thesis.
Guidelines and best practices for the Principal/Dean/Chair
In advance of the examination/defense, the Chair
- Consult with the student to select the video conference program to be used. At the time of the defense, the Chair should be the host/point person for any technology difficulties. Please do not leave this to the student, even if Chair is sure the student is more adept at technology.
- Be knowledgeable of the ICT facility especially on how to allow the student to share slides and control the presentation.
- Consider offering a “test run” with the student to ensure that the technology works and that they are comfortable using it to present their findings and answer questions.
- Ensure that the student maintain audio-video connection throughout the examination.
- Be responsible for ensuring that the requirements for online participation are met and that the online participation was uninterrupted or, if interrupted, that the defense was paused until the situation was fully restored.
At the defense
- All participants should be in the examination room at least 15 minutes before the scheduled start time.
- Don’t multitask during the research proposal or thesis defense. Many examiners often do this in the online environment, but this is not a regular online meeting, it is an examination. The student defending has spent years in anticipation of this examination/defense.
- Chair has the authority to discontinue the online defense at any time if they judge that online participation is interfering with the proper conduct of a rigorous and fair defense.
- If one or more participants is dropped from the connection, or if audio is lost, the defense must be paused until the connection is restored. If the connection cannot be restored, the Chair must suspend the defense until it can be rescheduled.
- Chair will introduce the candidate and the examination committee members; just as you would in a live defense (this is also a final check that all the audio/visuals work).
- Put a brief the agenda/rules in the chat window as a reminder of the examination rules.
- Audio-only participation by either the examination committee members and the student is not permitted.
Guidelines and best practices for the candidate/student defending
In advance of the defense
- The student should arrange to distribute all visual materials in advance of the defense
- Make sure you know how to use the chosen video conferencing site (WebEx, Zoom, Microsoft Teams).
- Share your slides with your Supervisor before the start of the defense. Ensuring someone else has them and could potentially share them if necessary is a good back up plan.
- If you have notes or a presentation, practice how you will setup and deliver that beforehand. You may want to arrange your screen so that you can see your committee
- To ensure high quality and full access to web-conference features, the candidate should participate in the defense using a laptop or desktop computer.
- Plan your physical space for the defense to ensure that there is enough light so that you can be seen without a shadow; avoid glare, shadows, or an overly cluttered backdrop, and Use headphones is encouraged, to reduce any potential background noise.
At the defense
- When delivering the presentation, sit and be sure that your webcam has a good shot of you from the shoulders up. In a live defense, you would probably be standing, but that will not work here since you will not be as clearly visible.
- Even though you are, sitting and you are communicating via videoconference, your gestures and nonverbal communication still matter. Just as in a face-to-face examination, practice to avoid all those verbal fillers that may clog your communication.
Guidelines and best Practices for the examination committee members/Panelists
- Do a test run, and consult DICTs and time to arrange the camera and lighting in advance.
- Use your video to the extent that your internet connection allows, rather than a still image or your name.
- Please mute your microphone unless you are speaking.
- The examination committee members evaluate the candidate’s presentation, the quality of the research proposal or thesis as well as the candidate’s response questions.
Guidelines and best practices for the public audience:
- After the defence, examination committee members have completed their rounds of questioning, and if time permits, the audience will have an opportunity to submit questions in writing using the chat feature.
- Please keep the microphone muted at all times.
Troubleshooting
- Ensure there is a back-up phone number for all required participants in case there is a problem with the technology. While University policy does not allow for participation via phone, being able to reach participants by phone can help troubleshoot a solution.
- If all else fails, notify the Director DICTS of the issue by other means (e.g., email, text).
Please follow these directions for planning and conducting an online/virtual proposal or thesis examination. These directions provide procedures and technical guidelines for running a virtual oral research proposal or thesis examination using videoconferencing technology. These directions do not replace the University regulations governing research proposal or thesis examination. Then Chair is responsible for understanding and conducting examination in accordance with the University regulations.
The following recommended directions explain how to set up a video-conference examination, and ensure that the defense runs smoothly and securely.
Process for planning and conducting a videoconference for Graduate Research proposal and Thesis examination/defence
Contact point in case you need further clarification of these regulations and procedures:
In a landmark event symbolizing Uganda’s stride towards sustainable transportation, Hon. Dr. Monica Musenero Masanza, Minister of Science, Technology, and Innovation, commissioned the first Electric Fast-Charging Station at Makerere University on Friday 13th March 2026. The ceremony, held at the Senate Building Parking Lot, marks a pivotal moment in the nation’s e-mobility journey, blending academic innovation with industrial application and governmental support.
The station, a DC Fast Charger C6-180 installed in collaboration with Kiira Motors Corporation (KMC), is designed to power electric vehicles efficiently, supporting Uganda’s shift from fossil fuels to renewable energy sources. This setup ensures high-power DC charging ideal for fleet operations.
Hon. Dr. Musenero, in her keynote remarks, highlighted the profound significance of the occasion, tracing its roots back to 2011 when Makerere unveiled the Kiira EV – Uganda’s first electric vehicle prototype. “This infrastructure is the physical manifestation of a journey that began on this very hill nearly two decades ago,” she stated, emphasizing how the university’s initial proof-of-concept challenged skepticism about Africa’s role in automotive technology.
The event, she noted, completes a narrative full circle, with the birthplace of the Kiira EV now hosting the infrastructure to sustain a modern electric fleet. The commissioning aligns seamlessly with Uganda’s National E-Mobility Strategy, which aims to localize 65% of the e-mobility value chain by 2040 and create over 500,000 high-quality green jobs.
Hon. Dr. Musenero underscored the strategy’s focus on reducing dependence on imported fossil fuels while enhancing environmental well-being. “We are transforming Uganda into a net source of e-mobility solutions,” she declared, pointing to the potential for Ugandan intellect to produce vehicle parts and charging systems domestically.
In his remarks at the event, the Vice Chancellor Prof. Barnabas Nawangwe described the launch as a “multi-faceted achievement,” not only advancing the institution’s inclusive agenda but also setting an example for public institutions in adopting e-mobility. In so doing, Makerere University has positioned itself at the forefront of this transition.
On September 26, 2025, President Yoweri Museveni commissioned the Kiira Vehicle Plant in Jinja and handed over three Kiira Motors Corporation (KMC) buses to Makerere University to enhance staff and student mobility. The fleet included two diesel-powered Kayoola Coaches and one electric Kayoola EVS 8.5m bus donated by KMC specifically to aid the movement of differently-abled staff and students. This move demonstrates academia’s capacity to integrate home-grown solutions into daily operations, impacting the economy through practical science.
The commissioning of the fast-charging station is rooted in a long history of collaboration. The Kiira Electric Vehicle Project, hatched in the former Faculty of Technology, has evolved into a national movement for automotive manufacturing. Hon. Dr. Musenero praised this progression: “We have moved beyond proving that an electric vehicle can be built in Uganda. We are now ensuring our electric vehicles are deployed across the continent, solving Africa’s mobility problems.”
Academia’s role remains central, as Hon. Dr. Musenero elaborated. While government provides policy frameworks and the private sector offers capital, universities supply the essential knowledge. The E-Mobility Skilling Programme at Makerere University‘s Innovation Pod (Mak-UniPod) is training the next generation of electric vehicle engineers, who are tackling “moonshot projects” to redefine urban transport. Research into optimizing local resources, such as Uganda’s lithium and cobalt deposits for battery production, is also underway.
A key environmental highlight of this development is Uganda’s renewable energy advantage. With over 95% of the national grid powered by hydroelectric dams, every charge at this station utilizes clean energy. “We are using our own water to power our own vehicles, keeping our wealth within our economy rather than exporting it to purchase foreign oil,” Hon. Dr. Musenero remarked, framing the launch as Uganda plugging into the global renewable shift. She pledged the Science, Technology, and Innovation (STI) Secretariat’s continued collaboration with Makerere University, KMC, and partners to proliferate such stations across Kampala and beyond.
Addressing Makerere students, Hon. Dr. Musenero issued a challenge: “See this charging station as a symbol of your own potential. The engineers who built the first Kiira EV were once sitting exactly where you are. They did not wait for permission to be great.” She urged them to leverage available resources to innovate, building on a legacy that has shifted national conversations.
The event drew distinguished guests, including Members of Management, Eng. Paul Isaac Musasizi, KMC’s CEO and his management team, private sector partners, development agencies, and university faculty.
Looking ahead, this launch propels Uganda towards a “Qualitative Leap” in its economy, as Hon. Dr. Musenero described. By fostering innovation and investing in young minds, the nation aims to lead in technological advancement. The station not only powers vehicles but ignites progress, ensuring Uganda remains at the forefront of Africa’s e-mobility revolution.
As the ceremony which was intermittently “blessed” by drizzles drew to a close, the feeling of hope for a cleaner, self-reliant future – one charged by Ugandan ingenuity, was unmistakable.
General
Makerere University and International Partners Sign MoU for the 9th Kampala Geopolitics Conference
Makerere University, on 10th March, 2026, signed a Memorandum of Understanding with the Embassy of France in Uganda, the Konrad Adenauer Foundation (KAS), and Alliance Française de Kampala to organize the 9th edition of the Kampala Geopolitics Conference (KGC), scheduled to take place on 15–16 April 2026 at Makerere University.
The signing formalizes the continued partnership that has established the Kampala Geopolitics Conference as one of the region’s leading platforms for dialogue on global affairs, bringing together scholars, policymakers, civil society leaders, and students to debate the major geopolitical and socio-economic transformations shaping the world.
The conference, inspired by the Nantes Geopolitics Conference in France, was first launched in Kampala in 2018 and has since grown into a unique intellectual space for cross-continental exchange between Africa and Europe.
A Platform for Ideas, Dialogue, and Youth Engagement
Speaking at the signing ceremony, Makerere University Vice Chancellor, Prof. Barnabas Nawangwe, emphasized the importance of the Kampala Geopolitics Conference as a platform that connects academic discourse with global policy conversations while empowering students to engage with the complex challenges shaping the international system.
The Vice Chancellor noted that hosting the conference reflects Makerere University’s long-standing commitment to fostering intellectual exchange and positioning the institution as a hub for regional and global dialogue.
“Makerere University is proud to host the Kampala Geopolitics Conference because it creates an important platform for debate and exchange on the global issues shaping our world, while giving our students the opportunity to engage directly with leading thinkers and policymakers,” said Prof. Nawangwe.
Prof. Nawangwe further commended the Embassy of France in Uganda, the Konrad Adenauer Foundation, and Alliance Française de Kampala for their continued collaboration with Makerere University in organizing the conference over the years. He expressed confidence that the 2026 edition will once again provide a dynamic platform for dialogue, bringing together scholars, policymakers, and students to examine the geopolitical trends shaping Africa and the wider world.
Speaking at the signing ceremony, H.E. Virginie Leroy, Ambassador of France to Uganda, highlighted the significance of the conference as a platform that encourages dialogue on global issues while empowering young people to participate in shaping the future.
Since its inception, the Kampala Geopolitics Conference has created opportunities for students, researchers, policymakers, and entrepreneurs to engage with some of the most pressing global debates. The Ambassador noted that the curiosity and engagement of Ugandan students have become one of the defining features of the conference.
“This conference has become a unique space where students, researchers, policymakers and civil society exchange ideas on the major transformations shaping our world,” Ambassador Leroy said, adding that the event demonstrates the intellectual vitality of Uganda’s youth and the strength of the partnerships that sustain it.
Strengthening Partnerships for Global Dialogue
The Konrad Adenauer Foundation, a long-standing partner in the initiative, reaffirmed its commitment to supporting platforms that foster meaningful discussions on international affairs and regional dynamics.
Speaking during the ceremony, Anna Reismann, Director of the Konrad Adenauer Foundation in Uganda, emphasized the importance of the conference in connecting local perspectives with global debates.
She noted that Africa has increasingly become a focal point in global geopolitics, attracting engagement from a wide range of international actors through investments, trade, security cooperation, and diplomatic partnerships. While these engagements create new opportunities for economic growth and technological advancement, they also raise important questions about sustainability, governance, and the terms of international cooperation.
According to Reismann, the conference provides an important forum to examine these issues and to encourage dialogue that bridges academic perspectives with practical policy considerations.
The 2026 edition of the Kampala Geopolitics Conference will focus on key global and regional issues shaping international relations and development.
Among the themes to be explored are the future of development cooperation, particularly as global aid dynamics evolve and countries explore more sustainable and balanced partnerships. Another panel will examine youth and public policy in Africa, recognizing the critical role that young people play in shaping governance, innovation, and development across the continent.
With Africa home to the youngest population in the world, discussions will highlight the importance of ensuring that young people are not only beneficiaries of public policies but also active contributors to their design and implementation.
Makerere University at the Centre of Global Conversations
Hosting the conference reflects Makerere University’s continued commitment to fostering intellectual exchange and positioning the institution as a hub for regional and international dialogue.
Through its partnerships with global institutions such as the Embassy of France, the Konrad Adenauer Foundation, and Alliance Française de Kampala, Makerere continues to create platforms that connect academic knowledge with policy discussions and real-world challenges.
The Kampala Geopolitics Conference is expected to once again bring together leading experts, scholars, and practitioners from across Africa and Europe, while providing students with a rare opportunity to engage directly with global debates.
As preparations for the 2026 edition gather momentum, the partners expressed confidence that the conference will continue to inspire critical thinking, encourage dialogue across disciplines and generations, and strengthen cooperation between Africa and its international partners.
Caroline Kainomugisha is the Communications Officer, Advancement Office, Makerere University.
Makerere University has kicked off the three-day Careers Fair 2026, bringing together students, industry leaders, and policymakers to discuss the future of work in the era of Artificial Intelligence (AI).
The first day of the expo, held under the theme “Man or Machine: Exploring AI’s Impact on Careers” and sponsored by the National Social Security Fund (NSSF), explored the impact of AI on industries and careers.
The annual expo offers career guidance, job opportunities, entrepreneurship training, and networking platforms for students. It builds on previous themes focused on employability, innovation, and adapting to rapidly changing work environments.
In her keynote address, Hon. Dr. Monica Musenero Masanza, Minister for Science, Technology and Innovation, stressed the need for Uganda to strategically position itself in the digital economy.
She noted that Africa missed the first and second industrial revolutions and warned that the current digital revolution could also bypass the continent if deliberate efforts are not made to participate in it.
“Africa was just here, minding her own business, hunting her animals, resting. A distant industrial revolution impacted us very negatively,” she said, referencing the slave trade and colonization that followed the first industrial revolution.
The minister emphasized that Uganda must focus on producing digital goods and services rather than merely consuming them.
“We are still down there, but we are facing up. We must give Uganda a clear chance at sustainable and progressive transformation,” she said.
She observed that Uganda’s digital economy is currently skewed toward consumption, resulting in significant financial outflows.
“Our net flow in this digital economy, including AI, is negative. We are losing money, jobs, and opportunities,” she added.
Musenero urged young people to move beyond simply using digital tools and instead focus on creating value.
“Mind or machine, it must give us a positive economic voice. Whichever one gives us that, we should go for it,” she said.
Speaking on behalf of the Vice Chancellor, Professor Moses Musinguzi, the Principal of the College of Engineering, Design, Art and Technology acknowledged the inevitability of Artificial Intelligence in modern society and urged stakeholders to focus on harnessing its potential.
“The general consensus worldwide is that we cannot condemn AI. Instead, we should see how we can make better and more productive use of it,” he said.
Musinguzi highlighted some of the challenges posed by AI in academia, noting that students can easily generate answers within minutes, potentially undermining the learning process.
“A student using AI can generate your answer in less than a minute. And that’s not what we want. We want to impart knowledge and skills to students,” he stressed.
He encouraged institutions to adopt AI responsibly while maintaining the core objective of producing skilled graduates.
“We are now trying to see better methods of using AI while still maintaining the objective of producing students who have the skills and knowledge to advance the world,” Musinguzi said.
He further noted that AI will inevitably affect traditional careers, making adaptation essential.
“If we don’t innovate, there is a threat that we shall be exterminated,” he warned, urging students to embrace innovation and contribute to Africa’s development.
Earlier, Lameck Kavuma from AI Studio Uganda explained the fundamentals of AI, describing it as a system built on pattern recognition and mathematical models that predict the next word or action.
“AI is all about pattern recognition,” he said, noting that the technology still has limitations, particularly when dealing with noise or changes in context.
Kavuma observed that AI has existed since the 1990s in forms such as spam filters and recommender systems. However, recent advances in generative AI now allow machines to process long texts and hold conversations, making it appear as though AI is crossing into traditionally human roles.
He emphasized that AI could level the playing field by increasing productivity and removing traditional barriers to access.
“AI is a leveler. It removes gatekeepers,” Kavuma said.
On his part, Gerald Paul Kasato, Deputy Managing Director of NSSF, stressed the importance of collaboration between humans and machines.
“The future is not about humans competing with machines. It is about humans learning how to work with machines,” he said.
Kasato noted that AI, automation, and digital technologies are rapidly reshaping the workplace and creating new opportunities.
“AI, automation, and digital technologies will transform industries, but they will also create new careers, new businesses, and new opportunities,” he said.
He urged students to equip themselves with the right skills, mindset, and adaptability to thrive in the evolving job market.
“The real challenge is ensuring that young people are equipped with the right skills, mindset, and adaptability to thrive in this new world,” Kasato emphasized.
Kasato revealed that NSSF continues to promote financial literacy among young people, with more than 130,000 students registered and over UGX 235 billion saved.
“The future belongs to those who are curious, adaptable, innovative, and willing to continuously learn,” he said.
Also speaking at the event, Michael Ssegwaya, Executive Director and Chief Financial Officer at ABSA Bank, emphasized the need to adapt to a rapidly changing world driven by AI.
“The world is changing, and the banking sector is also changing. We handle millions of transactions, many of which are processed through AI systems,” he said.
Ssegwaya encouraged students to use AI tools to enhance productivity while maintaining independent thinking.
“I told my daughter, you can use AI, but your answers should not look like they came directly from AI. I need you to think and think differently,” he said.
He also highlighted ABSA’s “Ready to Work” program, which aims to prepare students for the evolving job market.
Ssegwaya urged students to develop skills such as creativity, communication, and empathy, which are less likely to be replaced by machines.
“Critical thinking is going to be important. Creativity may not necessarily be replaced,” he said.
He challenged students to become job creators rather than job seekers.
“I hope you are going to the university to become a job creator and not just a job seeker,” he added.
Similarly, Charlotte Kukunda from ACCA highlighted the need for professionals to adapt to the rapidly evolving technological landscape.
“The pace of change in AI is phenomenal, and it is also scary,” she said.
Kukunda revealed that ACCA is reimagining its qualification structure to include employability modules such as entrepreneurship, digital technology, and innovation.
“We have included optional employability modules so that students can choose what makes sense for their career paths,” she explained.
ACCA’s revised qualification, set to launch in June and September 2027, will emphasize skills such as data analysis, financial investment, and sustainability reporting.
She encouraged students to embrace AI while strengthening human intelligence.
“Accountants are embracing artificial intelligence and exploring its potential while paying attention to the risks,” she said.
Meanwhile, Douglas Opio, Executive Director of the Federation of Uganda Employers, challenged students to consider becoming employers.
“We have an acute shortage of employers,” he said.
Opio emphasized the importance of strong theoretical foundations, describing theory as the basis for practical innovation.
“Theory is like the operating system of practice,” he noted.
He urged students to view skills as a renewable resource that can drive growth and innovation.
“AI must be part of the skill set that you actively look for,” he added.
The NSSF Career Expo, launched in 2010, aims to bridge the gap between education and employment by equipping students and graduates with the skills, knowledge, and networks needed to thrive in the modern workforce.
The event promotes a culture of saving, innovation, and entrepreneurship while bringing job opportunities closer to students.
Key features of the expo include career guidance and counseling, job opportunities, entrepreneurship training, mentorship, and networking platforms. This year’s expo is being held in 15 universities across Uganda, including Makerere University, Kyambogo University, and Uganda Martyrs University, Nkozi.
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