General
Dr. Umar Kakumba Receives Office of First Deputy Vice Chancellor (Academic Affairs)
The outgoing First Deputy Vice Chancellor in charge of Academic Affairs, Dr. Ernest Okello Ogwang officially handed over office to his successor Dr. Umar Kakumba on Friday, 30th November 2018. The brief ceremony was presided over by the Vice Chairperson of the University Council, Hon. Irene Ovonji-Odida.
The Director Human Resources, Mr. Andrew Abunyang congratulated the Deputy Vice Chancellor in charge of Academic Affairs (DVCAA), Dr. Umar Kakumba and the Deputy Vice Chancellor in charge of Finance and Administration (DVCFA), Prof. William Bazeyo upon their respective successful appointments. He also thanked Hon. Ovonji-Odida for representing the Chairperson of the University Council, Eng. Dr. Charles Wana-Etyem at the ceremony.
Delivering the handover remarks, a jovial Dr. Ernest Okello Ogwang thanked Hon. Ovonji-Odida, Members of Management and University staff present for finding valuable time to witness the smooth transition of office.
“I entered office officially on 8th December 2013. I have learnt a lot of things that have enriched my decision making abilities. I have also noted that so many achievements have been realised at Makerere University over the last five years. Some challenges still remain, but we thank God that we are here to take stock of what has been done so far,” he remarked.
Dr. Okello Ogwang’s parting advice to his friend and successor; Dr. Umar Kakumba was to lobby Government to amend the Universities and Other Tertiary Institutions Act so as to streamline the reporting structures for all offices that the DVCAA oversees. He also urged Dr. Kakumba to use his business skills to help improve University revenue collections.
The outgoing DVCAA thanked the University Council, Management, Senate as well as his office staff for all the support rendered to him during his tenure. He urged the Leadership and his former staff to render the same level of support to Dr. Umar Kakumba and shared his readiness to continue supporting his friend and successor.
“As a businessman, Dr. Kakumba is starting on a firmer footing than I did and if you support him well, he might yield a lot more, and I am sure Allah will pour his blessings upon him.”
Dr. Okello Ogwang used the same opportunity to reiterate his unconditional love for Makerere University, his alma mater when he said, “I am still a Makererean. Makerere gave me two degrees, a job, and the opportunity to serve this institution. My loyalty is to Makerere University.”
In his acceptance remarks, Dr. Umar Kakumba expressed great pleasure and humility to be addressing the audience as DVCAA for the next five years, acknowledging that such moments did not come to all individuals. “I thank and appreciate the Almighty God for rendering us the light of opportunity to see this occasion,” he added.
He thanked Hon. Ovonji-Odida for gracing the handover ceremony as well as his colleagues in the University Council and Senate for the guidance and encouragement throughout the race for office.
“If the University Senate had not entrusted me with the mandate to represent them in the University Council, I doubt that I would be in this position today. I therefore thank the University Senate where I have served for eight years and the College of Business and Management Sciences for entrusting me with the responsibility to represent them,” said Dr. Kakumba.
He went on to stress that his service was not to self but to Makerere University which is bigger than each of us as individuals. “All of us are here to make a contribution, to serve both God and humanity and not to become adversarial.”
“The only thing we can walk away with from this institution is our legacies. My commitment to the position of Deputy Vice Chancellor (Academic Affairs) is to make a contribution and leave a legacy,” added Dr. Kakumba.
He thanked his predecessor Dr. Okello Ogwang for spotting his leadership potential and entrusting him with various responsibilities in line with the mandate of the office of the DVCAA.
In his remarks, the DVCFA Prof. William Bazeyo thanked Dr. Okello Ogwang for his service to Makerere University, noting that his contribution had left the institution in a better place than it was five years ago.
Speaking on behalf of the Vice Chancellor, Prof. Barnabas Nawangwe, the DVCFA commended Dr. Okello Ogwang for his tenacity and willingness to find solutions to challenges.
“The Vice Chancellor shared that Dr. Okello Ogwang is one of the most resilient people that he has worked with who could always be counted on to discuss solutions to pressing challenges. I pray that you continue to give us this motion even after your term of office.”
Prof. Bazeyo welcomed the incoming DVCAA, noting that he joins the University Administration at a time when he is needed to make a personal contribution. “It is only through teamwork and accepting that we want to be a contribution to this institution that we will succeed.”
The DVCFA further thanked the University Council for supporting the DVCAA’s office, noting that this had resulted in the quick issuance of transcripts as well as automated generation of student examination permits. He also thanked the Academic Registrar, Mr. Alfred Namoah Masikye for supporting the DVCAA’s office to attain several milestones during Dr. Okello Ogwang’s tenure.
The Vice Chairperson of Council congratulated Dr. Okello Ogwang upon successfully completing his term and conveyed her respect for his leadership style.
“I have learnt from Dr. Okello Ogwang that humility and respect for others despite their level are very important values. He has the ability to see the good in others and has respect for diversity,” shared Hon. Ovonji-Odida.
The Vice Chairperson was happy to share about the growing diversity in the composition of Makerere’s leadership but noted that she would love to see more women come into Management positions. “Diversity matters and is very important in determining how you are perceived by the community and donors out there. How you cater for persons with disabilities in your infrastructure for example is a very important aspect.”
Addressing the incoming DVCAA, the Vice Chairperson congratulated Dr. Umar Kakumba upon his appointment and encouraged him to reflect upon Makerere’s role in society.
“This is a lovely office that allows you to see both the developed and shanty parts of our city, including the greenery. As you sit here, I hope that you will reflect on the connection between Makerere University and Uganda and learn from it,” she advised.
Hon. Ovonji-Odida also prayed that both Deputy Vice Chancellors would work hard to change the challenging aspects of Makerere’s culture and establish cultures that strive for excellence.
“As beneficiaries from people who have seen your potential, I hope that you can see the importance of involving the young in leadership through institutional mentorship,” she added.
The Vice Chairperson fully endorsed Dr. Okello Ogwang’s advice on the need to revise the Universities and Other Tertiary Institutions Act but noted that all staff in their individual capacities have a contribution to make to Makerere University. She therefore called upon all witnesses of the handover ceremony to contribute to the future direction of Makerere by actively taking part in ongoing efforts to draft the new 10-year strategic plan.
“To Dr. Umar Kakumba, you have the full support of the University Council because Management’s success is Council’s success. We want to see you succeed so please, use it (your success) for institutional glory,” concluded Hon. Ovonji-Odida.
The DVCAA handover ceremony was additionally witnessed by the Director Research and Graduate Training (DRGT)-Prof. Buyinza Mukadasi, Director Internal Audit (IA)-Mr. Walter Yorac Nono, Director Gender Mainstreaming (GMD)-Dr. Euzobia Mugisha Baine as well as staff from the Finance Department, Internal Audit, Vice Chancellor’s Office, DVCAA’s Office, Directorate of Legal Affairs (DLA) and the Public Relations Office.
Article by Public Relations Office
Makerere University has made a notable advance by officially launching the implementation of its Mentorship Policy. This initiative aims to strengthen support and guidance for students, fostering personal and academic growth within the university community. This was announced on Thursday, 13 November 2025, by Prof. Sarah Ssali, the Deputy Vice-Chancellor of Academic Affairs, in her remarks delivered by the Dean of Students, Dr. Winfred Kabumbuli, during the annual workshop for mentors of the Mastercard Foundation Scholars Program, held at the Fairway Hotel.
Prof. Ssali praised the university’s mentors for their outstanding work in supporting students.
“I am pleased to join my fellow mentors at this crucial capacity-building workshop organised under the Mastercard Foundation Scholars Program at Makerere University. It is important to recognise and commend your unwavering dedication to the holistic development of our Scholars. Your roles in mentorship, safeguarding, and fostering inclusion are essential, and together, we must continue to advance these efforts for the benefit of our Scholars,” asserted Prof. Ssali.
Prof. Ssali expressed her enthusiasm, noting that mentorship closely aligns with the shared mission: ensuring that all Makerere University students feel safe, thrive, and achieve their academic and personal goals.
“Our efforts in student affairs are incomplete unless we provide our students with the mentorship, guidance, and support they need to develop into responsible global citizens. Safeguarding, mentorship, and inclusion are not just programmatic themes; they are values that define the Makerere University community we seek to build,” Prof. Ssali remarked.
Prof. Ssali further praised the University Council and Management for adopting key policies, the Mentorship Policy 2025 and the Safeguarding Policy 2024, which are essential for the well-being of students and staff at Makerere University.
“I wish to commend the University Council and Management for approving and implementing the Makerere University Career Guidance and Mentorship Policy (2025) and the Safeguarding Policy (2024). These policies provide structure and accountability to our work, helping us strengthen systems that protect and support our students and staff,” Prof. Ssali noted.
Speaking in her role as the Dean of Students, Dr. Kabumbuli highlighted the importance of Mentorship, inclusion, and safeguarding as the critical areas in managing student affairs at Makerere University.
“Safeguarding reminds us of our duty to create and maintain a learning environment where every student feels safe, respected, and valued. Career guidance and mentorship remind us that academic excellence must go hand in hand with personal growth, discipline, and preparation for life after university. Inclusive mentorship compels us to extend our support to every learner, including those with disabilities, those from refugee backgrounds, young mothers, and international students, ensuring that no one is left behind,” Dr. Kabumbuli asserted.
Dr. Kabumbuli urged the mentors to reaffirm their shared commitment to a student-centred approach, one that recognises the human dignity, potential, and diversity of every Scholar. She encouraged the mentors to continue exemplifying the values of integrity, professionalism, and compassion that embody the spirit of Makerere.
On behalf of the Mastercard Foundation Scholars Program and the Africa Climate Collaborative, Program Director Prof. Justine Namaalwa shared exciting news with the Program mentors about the recent recruitment of 191 undergraduate scholars and 41 graduate students. She highlighted the importance of providing mentorship and guidance to these scholars, who come from diverse backgrounds and possess various strengths and challenges. Prof. Namaalwa encouraged everyone to actively support these students as they embark on their academic journeys.
“We were excited to welcome 191 undergraduate and 41 master’s Scholars to the Programme this academic year. These talented individuals hail from diverse backgrounds and bring immense potential, and they need your active support and mentorship,” Prof. Namaalwa remarked.
Prof. Namaalwa further requested that, as the University continues to recruit more mentors, it’s essential to recognise that effective mentorship goes beyond mere knowledge sharing. It involves actively listening, empathizing with the mentees, and empowering them to forge their own unique paths.
”Together, we can create a supportive environment that fosters growth and success for all our Scholars and students of Makerere University.” Prof. Namaalwa pointed.
The Annual Mentors’ Workshop, which was attended by over 70 mentors from different units of the University and others from other organisations, featured a range of activities designed to enhance mentors’ skills and understanding. Mr. Musa Mwambu from Light for the World, a partner of the Mastercard Foundation, led a valuable training session focused on inclusion, equipping participants with essential insights. Additionally, Mr Apollo Mulondo from the Refugee Law Project provided an in-depth training session designed to empower mentors to support students with refugee status effectively. The workshop also included opportunities for mentors to hear firsthand from young individuals, including a student with disabilities and two safeguarding champions, enriching their understanding and commitment to inclusive mentorship.
The writer is the Principal Communications Officer for the Mastercard Foundation Scholars Program at Makerere University.
General
Makerere University Writing Centre trains first cohort of staff on professional minute writing
By Christopher Kaahwa and Ritah Namisango
On 6th November 2025, the Makerere University Writing Centre (MakWC) held a training workshop aimed at enhancing professional writing skills among University staff.
Focusing on official documentation and record keeping, the training, hosted at the School of Business Conference Hall, attracted participants from different University units, including Assistant Administrative Officers and Assistant Academic Registrars. This marked the first cohort of trainees to benefit from the program, which covered topics such as the fundamentals and responsibilities of a minute taker, writing techniques, policy and legal considerations, e-meeting platforms, and the ethical use of Artificial Intelligence (AI).
In her opening remarks, Mrs. Patience Rubabinda Mushengyezi, the Deputy Academic Registrar, who represented the Academic Registrar, Professor Buyinza Mukadasi, commended the Writing Centre for championing the growth of writing skills across the University. “I want to thank the team from the Writing Centre for considering the Academic Registrar’s Department. Writing is central to everything that we do – from keeping accurate minutes to communicating decisions. This training will greatly improve our writing skills,” she said.
Mrs. Mushengyezi emphasized that official records, especially minutes, must be accurate, ethical, and well-structured. She reminded participants that minutes are not mere summaries, but legal and public documents that can serve as evidence in administrative or legal matters. “When we write minutes, we must remember they represent official proceedings and can be used in courts of law. This calls for professionalism, clarity, and ethical responsibility in your daily work,” she stated.
Speaking during the workshop, Professor Fredrick Jones Muyodi, the Team Leader, Makerere University Writing Centre (MakWC), explained that the Centre is pivoted to support the University’s strategic goal of becoming a research-led institution by 2030. Established and institutionalized in 2025 by the University Senate and Council, the Centre operates under the Directorate of Research, Innovations, and Partnerships (DRIP).
Professor Muyodi shared that the Centre has developed a comprehensive training and mentorship program to build writing skills across the University and beyond. The program will involve experts and mentors experienced in writing, collaborative research, and publication. It will use a hybrid approach, combining traditional teaching with online learning, case studies, and hands-on practice.
He also revealed that the Centre will offer short courses, lasting up to two weeks, in key areas such as academic, technical and scientific writing, editing and proofreading, policy brief and report writing, writing for community engagement, professional writing for administrators, and publishing. “These courses will strengthen the writing capacity of both staff and students while promoting research translation and effective communication,” he said.
On behalf of the Writing Center, Professor Ronald Bisaso commended the support from the Directorate of Human Resource and the Academic Registrar’ department for the identification of capacity development gaps, that provided the basis for the choice of topics and training facilitators.
During her presentation on the Fundamentals and Roles of a Minute Taker, Mrs. Mushengyezi underscored the importance of understanding institutional structures and governing frameworks before taking on the role of writing minutes. She explained that Makerere University’s governance system – from the University Council and Senate down to College Boards and departmental committees, operates under clear mandates, which minute writers must understand to accurately record proceedings.
She noted that effective minute writing begins with proper preparation, which includes knowing the committee composition, consulting the Chairperson about meeting details, and ensuring members receive timely notices and agendas. She advised participants to differentiate between regular, special, and emergency meetings, as each requires a unique approach to documentation. Drawing from experience, she encouraged participants to arrive early for meetings, verify meeting logistics, and carry official record books to ensure accuracy. “A well-prepared minute writer, not only captures discussions accurately, but also upholds the credibility of the meeting,” she remarked.
Mrs. Proscovia Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts), led a session on Writing Techniques. During the session, she emphasized that minutes are vital for accountability, serve as a record for future reference, and inform those who missed meetings. “Well-written minutes should tell a clear, flowing story that remains meaningful even years later,” she said.
Ms. Nakayiki stressed that minute writing requires preparation and structure. She advised secretaries to be familiar with the meeting type and agenda, list all attendees and absentees, clearly summarize discussions, and outline action points. She also encouraged the use of templates, testing of recording devices beforehand, and remaining attentive during meetings to capture key decisions accurately.
Presenting on Policy and Legal Frameworks for Minute Writing, Ms. Esther Kabinga, Principal Legal Officer discussed the laws and policies that govern record keeping in Uganda. She noted that minutes are crucial for transparency and accountability, citing laws such as the Companies Act (2012), Public Finance Management Act (2015), and Access to Information Act. She also referenced some of Makerere University policies, including the Record Keeping Policy, Academic Records Management Policy (2022), and Communications Policy (2013). “Proper documentation protects both the institution and the individuals involved in decision-making,” she emphasized.
Discussing the Ethical and Responsible Use of Artificial Intelligence (AI), Prof. Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning, noted that AI has become part of everyday life. He commended Makerere University for adopting an official AI policy that promotes its ethical, inclusive, and responsible use in teaching, research, administration, and innovation. He urged participants to use AI as a supportive tool, combining it with human judgment and creativity while writing.
Building on to the aforementioned presentation, Dr. Godfrey Mayende, the Head, Department of Distance Learning and Deputy Director at the Institute of Open, Distance and eLearning, highlighted the role of digital platforms such as Zoom, Microsoft Teams, Google Meet, and WebEx in improving meeting efficiency and documentation. He pointed out that these platforms provide useful features like recording, transcription, and chat functions that make meetings more interactive and inclusive. “Familiarity with these tools enhances accountability and ensures that discussions are well-documented and easy to retrieve,” he advised.
Writers: Ritah Namisango is a Principal Communication Officer at Makerere University. Christopher Kaahwa contributed to this article as a Volunteer. Christopher Kaahwa is a Graduate of Makerere University-Bachelor of Journalism and Communication.
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