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Guidelines for Freshers of 2018/2019 Academic Year

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First Year students (Freshers) are by tradition given an “acclimatization” period of normally one week which is referred to as the “Orientation Week”. The Freshers report on Campus one week earlier than the Continuing students and during this week they are introduced to the key facilities in the University as well as other important aspects of life at the University.

Schedule of Semesters for Academic Year 2018/2019

Orientation Week:

Getting used to a new place can be pretty daunting, but that is what orientation week is all about; getting to know your surroundings, meeting students and staff members. This makes you feel comfortable enough to hit the ground running when the semester starts. It is a great chance for you to familiarize yourself with the University.

Saturday 4th August, 2018 to Friday 10th August, 2018 (7 Days) – Orientation Week

Semester One

Saturday 11th August, 2018 to Saturday 8th December, 2018 (17 Weeks)

Semester One Vacation

Saturday 8th December, 2018 to Friday 18th January, 2019 (7 Weeks)

Semester Two

Saturday 19th January, 2019 to Saturday 18th May, 2019 (17 Weeks)

Semester Two Vacation

Saturday 18th May, 2019 to Saturday 27th July, 2019 (10 Weeks)

During this week, arrangements are made to enable the Freshers meet and be addressed by Key Officers, Wardens and Student Leaders who welcome the students.

Arrangements are also made to enable the Freshers acquaint themselves with such key facilities at the University like the Library, University Hospital, Games and Recreation Facilities etc. Freshers are expected to take advantage of the week to survey and acquaint themselves with the general Campus lay out. Another major activity during the Orientation Week is Registration.

All Freshers must ensure that they are registered first centrally and then with each of their respective Colleges/Schools/Departments/Halls.

Orientation Events

Saturday 4th August, 2018

Resident Freshers report to their respective Halls of residence or private Hostels by 5.00 p.m. It is the responsibility of each student to make his/her own travel arrangements to the University or private hostel.

Monday 6th August, 2018

All Freshers shall report to the Freedom Square for a meeting with the University officials at 9.00 a.m. The Freedom square is the open ground in front of the Main Administration Building where official functions of the University are normally performed. Freshers are expected to be seated by 9.00 a.m.

Registration

For a candidate to qualify to be a bonafide student of the University, he/she must be registered. Registration is a mandatory requirement of the University which must be done within the first two (2) weeks from the beginning of the semester by every student. Privately sponsored students will pick their original admission letters after payment of 60% tution and all functional fees from their respective colleges.

Registration will commence on Monday 6th August, 2018 starting at 9.00 a.m. each day.

Ensure that you complete all the required registration formalities within the prescribed time in order to avoid disappointments later.

Registration Requirements

For registration purposes, all first year students MUST produce their original documents. Government sponsored students shall pay the following fees to Makerere University Fees Collection Accounts:

  1. University Rules Booklet – Shs.2,300/=
  2. Undergraduate Gown – Shs.18,400/=
  3. Identity Card – Shs.45,000/=
  4. Guild Subscription fee (Per Year) – Shs.11,500/=
  5. Endowment fee (Per Year) – Shs.11,500/=
  6. Senior Common Room fee (Per Year) – Shs.5,750/=
  7. Sports Contribution fee (Per Year) – Shs.17,250/=
  8. Medical fee (Per Year) – Shs.50,000/=

Total – Shs.164,000/=

NB

(i) The above fees replace the ones on Page 13 in the Freshers Joining Instructions for government sponsored students.

(ii) The Fees Structure (bill) for either Government or Private is attached on your admission letter.

Other Fees

  1. National Council for Higher Education fee (Per Year)-Shs.20,000/= (Payable to the National Council for Higher Education Account in Stanbic Bank)                                                                                               
  2. UNSA Subscription fee(per year)-Shs.2,000/=(payable to Stanbic Bank,City Branch,A/C 0140007248501)

​Payment Procedure

Beginning Semester I 2018/19, all payments are to be made through AIMS System.

Login your account at https:/student.mak.ac.ug and generate a Payment Reference Number (PRN). The PRN is required make a payment in the bank.

Should you find difficulties in generating the reference number, banks at the campus have helpdesk dedicated to assisting students generate reference numbers and make tuition payments.

For inquiries, you can contact the Revenue Office on the ground floor, Main Building or send an email to finance@finance.mak.ac.ug

Payment of Living-out/Food Allowances 2018/18 Academic Year

All Government Sponsored students are required to submit Bank Account Names and Numbers to the office of the University Bursar as soon as they receive their admission letters to the University for purposes of processing the above allowances. Payment of the Living-out/food allowance shall only be done after registration with the University. 
Students are therefore advised to pay the prescribed University dues and register at the earliest opportunity.

Change of Programme/Subjects

(a)      Change of Programme

Since selection for specific programmes was made according to each candidate’s performance and order of programme choices, taking into account the available subject combinations and time-table limitations, there is normally little need to change the programme or subjects.  However, some places become vacant when some of the students admitted do not take up the offers.  Such places are filled through the change of programme/subjects.

Students who wish to change programmes first of all register according to the registration time-table for the programmes and subjects (where applicable) to which originally have been admitted.  Each student who may wish to change his/her programme/subject is required to pay an application fee of Shs.6,000/= plus the bank charges to Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank and Post Bank.

(b)      Change of Subjects

Students in the College of Humanities and Social Sciences, Natural Sciences or the College of Education and External Studies may wish to change their subjects.  Change of Subject will be done online on payment of Shs.6,000/=, to either Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank.

Students should be aware that changing one subject may result in a change of College.  Before students apply to change their programmes, Colleges and Subjects, they are encouraged to seek advice on the cut-off point(s) for programmes, requirements for specific subjects and possible subject combinations.

Students are notified and warned about this Senate ruling that any one transferring to another subject or College without proper authority will be liable to discontinuation from the University.

A student who has been permitted to change his/her programme or subject(s) is issued with a letter stating so, and on receipt of such a letter that student should complete the ACCEPTANE Part and return a copy of each to the Undergraduate Admissions and Records Office, the former and the new College/School.

The change of programme/subjects will be done online from Monday 6th August, 2018 to Friday 10th August, 2018 at Level 3, Senate Building.

N.B:    It is advisable that only those students who meet the cut-off points for the desired programmes may apply.

Alfred Masikye-Namoah

ACADEMIC REGISTRAR

Elias Tuhereze

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Makerere University Pushes for Stronger Support for Research Ethics Committees amid Growing Research Demands

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Seated: Prof. Sarah Ssali (2nd L) and Prof. Robert Wamala (2nd R) with Chairpersons of Research Ethics Committees on 25th May 2026. High-level meeting between University Management and Chairpersons of Research Ethics Committees (RECs) held in the Vice Chancellor’s Boardroom, Makerere University Main building, Kampala Uganda, East Africa on May 25, 2026.

By Moses Lutaaya

Makerere University has intensified efforts to strengthen research governance and ethical oversight, with university leaders calling for greater institutional support for Research Ethics Committees (RECs), whose role has become increasingly central to the institution’s research-led agenda.

The call was made during a high-level meeting between University Management and Chairpersons of Research Ethics Committees held at the Vice Chancellor’s Boardroom at the Makerere University Main Building on May 25, 2026.

Opening the meeting, the Director of Research Innovations and Partnerships (DRIP), Prof. Robert Wamala, highlighted a number of operational and administrative challenges affecting the effectiveness of RECs at Makerere University.

Prof. Wamala observed that RECs continue to operate with gaps in institutional framework outlining their position within the university governance structure, a gap he said has affected institutional support and long-term sustainability.

According to Prof. Wamala, inadequate facilitation continues to affect the operations of several committees, especially in areas of staffing, administrative coordination, and remuneration for REC administrators.

Prof. Robert Wamala. High-level meeting between University Management and Chairpersons of Research Ethics Committees (RECs) held in the Vice Chancellor’s Boardroom, Makerere University Main building, Kampala Uganda, East Africa on May 25, 2026.
Prof. Robert Wamala.

He also pointed to challenges arising from new regulatory requirements governing the appointment of REC members, particularly the need for appointment letters to be authorized or signed by the Vice Chancellor.

Prof. Wamala further raised concern over the high cost of mandatory accreditation and training processes required by the Uganda National Council for Science and Technology (UNCST), especially the Good Research Regulatory Practice (GRRP) training undertaken every three years. “Payment for training is too high for individual RECs to cover,” he noted, adding that many committees are struggling to independently raise the money to undertake the training for all their members.

He also emphasized the need for stronger institutional monitoring systems to support timely submission of accreditation renewal applications, oversight of approved research activities, and coordination of REC operations across the university.

In her remarks, the Deputy Vice Chancellor in charge of Academic Affairs, Prof. Sarah Ssali, commended the growing contribution of RECs in advancing Makerere University’s research agenda and acknowledged the concerns raised by Prof. Wamala and committee members.

“There were not very many RECs,” Prof. Ssali said. “So now that we are 10, it is really impressive because it speaks to our cause for a research-led university.” She admitted that despite their importance, many RECs still operate outside the formal university establishment, making staffing and operational support difficult.

Prof. Sarah Ssali. High-level meeting between University Management and Chairpersons of Research Ethics Committees (RECs) held in the Vice Chancellor’s Boardroom, Makerere University Main building, Kampala Uganda, East Africa on May 25, 2026.
Prof. Sarah Ssali.

“The only challenge that I see is that they are not fully institutionalized. So it is upon units to start them or not to start them,” she explained. Prof. Ssali added that because RECs are not fully integrated into the public service structure of the university, recruiting and remunerating staff through conventional university systems remains complicated. “Hiring for them staff will be a little bit cumbersome because the university will say they are not part of our structure,” she said.

She nevertheless emphasized that university management recognizes the strategic importance of RECs in strengthening ethical research oversight and supporting Makerere’s position as a research-led institution. “RECs are doing a great job of furthering our strategic agenda of being a research-led university,” she noted.

Prof. Ssali explained that the growing reliance on institutional RECs by the Uganda National Council for Science and Technology demonstrates the trust placed in Makerere University’s ethical review systems.

Addressing concerns about the cost and frequency of mandatory training, Prof. Ssali acknowledged the financial burden on RECs but explained that many of the requirements are set by national regulators. “Many of the things you have raised are with National Council, they are not with us,” she said. “We can only pledge to lobby.”

To address logistical challenges associated with training senior academics, she proposed more flexible scheduling arrangements. “For a professor to give you a whole day is going to be a challenge,” she said. “Maybe you can do half days throughout the week.”

Prof. Ssali also encouraged colleges and schools to allocate part of their enhanced research budgets toward supporting REC activities, including staffing, training, and operational facilitation.

The High-Level Meeting in session. High-level meeting between University Management and Chairpersons of Research Ethics Committees (RECs) held in the Vice Chancellor’s Boardroom, Makerere University Main building, Kampala Uganda, East Africa on May 25, 2026.
The High-Level Meeting in session.

She suggested that colleges and schools hosting RECs should directly take responsibility for sustaining them. “For me, that’s the way out — to ensure that the colleges and schools that have RECs take them as their responsibility,” she noted.

The DVC-AA also addressed concerns related to intellectual property rights, Material Transfer Agreements (MTA), and the need for researchers to formally communicate scientific discoveries and innovations to the university to ensure institutional protection and benefit-sharing. “All you are saying is true, but it depends on you as researchers informing the institution that we have made this discovery,” she said.

Prof. Ssali reiterated Makerere University’s commitment to strengthening research governance systems and pledged continued engagement with both university management and national regulatory bodies to address the concerns raised by REC members. “Where they are, they enable research, publication and growth,” she said of the RECs. “Most importantly, they enable us to be ethical with the way we do our things.”

The meeting was attended by chairpersons of the various Research Ethics Committees across Makerere University and affiliated institutions. These included Dr. Ponsiano Ochama from the School of Medicine Research Ethics Committee (SOM-REC), Dr. Moses Ocan from the School of Biomedical Sciences Research Ethics Committee (SBS-REC), Dr. Paul Kutyabami from the School of Health Sciences Research Ethics Committee, Dr. David Kyaddondo from the Uganda Cancer Institute Research Ethics Committee, Dr. Stella Neema from the School of Social Sciences Research Ethics Committee (MAKSS-REC), Dr. Joseph Kagayi from the School of Public Health Research Ethics Committee, Dr. Joseph Kateete from the Infectious Diseases Institute Research Ethics Committee, Dr. Fred Okuku from the Uganda Heart Institute Research Ethics Committee, Dr. Kassim Sadik from the College of Agricultural and Environmental Sciences Research Ethics Committee, and Dr. Eddy Walakira from the College of Business and Management Sciences Research Ethics Committee.

The discussions reflected Makerere University’s broader ambition to consolidate its position as a leading research-intensive institution while ensuring that ethical standards, accountability, and innovation protection remain central to its academic mission.

Mak Editor

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Sylas Ruhweza: A Brief Life Marked by Meaningful Accomplishments

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The late Sylas Ruhweza, 3rd President of the Scholars Association Makerere University (SAMAK). Kampala Uganda, East Africa.

On May 29, 2026, the Mastercard Foundation Scholars Community learned of the passing of Sylas Ruhweza Atwooki, a remarkable Scholar of the Mastercard Foundation Scholars Program at Makerere University. At just 32 years old, Sylas had already made an indelible mark. He served as the representative of Makerere University on the Mastercard Foundation Advisory Board, contributing to vital decisions that shape the future. Additionally, he held the prestigious role of Minister of Information for Tooro Kingdom, an extraordinary achievement that set a powerful example for his peers and illuminated the potential for leadership and impact within the community.

Sylas was born on 19 July 1994 to the late Tinkasimire Paul Adyeeri and Ms. Ategeka Margret Abwooli in what is now Bunyangabu District. As the ninth of eleven children, he recognised early the power of education and the doors it can open. His academic journey commenced at Kaboyo Primary School, followed by Fort Portal Secondary School for his O-levels. With the backing of the Mastercard Foundation Scholarship, he confidently pursued his A-levels at Hannah International School and later enrolled at Makerere University, where he successfully earned a Bachelor of Science in Petroleum Geoscience and Production in 2022, once again bolstered by the Mastercard Foundation Scholars Program.

Sylas actively contributed to the Scholars community as the 3rd President of the Scholars Association Makerere University (SAMAK) and as the first Team Lead of the AlumNet Foundation, established in 2018, an umbrella organisation that unites all the alumni of the Mastercard Foundation at Makerere University. This organisation serves as a community of practice for Makerere University alumni, promoting agency and voice, peer mentorship, and community-impact initiatives. He demonstrated transformative leadership as Chairperson of the Mastercard Foundation Alumni Network at BRAC from 2020 to 2022. At the time of his death, Sylas served as the Minister of Information in the Tooro Kingdom and as the Strategy and Engagement Lead for the Mastercard Foundation Alumni Network’s Uganda Chapter, where he continued to advocate for collaboration and social responsibility. He was a Programme Associate at Africa Climate Collaborative, one of the Mastercard Foundation Initiatives at Makerere University, and was also pursuing his Master’s degree at Victoria University. May his soul find eternal peace.

Bernard Buteera is the Principal Communications and Public Relations Officer of the Mastercard Foundation Scholars Programme at Makerere University.

Bernard Buteera

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Makerere University Chancellor Dr. Crispus Kiyonga Appointed 2nd Deputy Prime Minister

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The Chancellor, Hon. Dr. Crispus Kiyonga gestures during an interview on 17th January 2025. 75th Graduation Ceremony, Day 5, CAES, CEDAT and CHUSS. 17th January 2025, Freedom Square, Makerere University, Kampala Uganda, East Africa.

President Yoweri Kaguta Museveni has appointed Makerere University Chancellor Dr. Crispus Walter Kiyonga as Uganda’s Second Deputy Prime Minister and Deputy Leader of Government Business in Parliament.

The appointment was announced on May 26, 2026, as part of the cabinet reshuffle for the 2026–2031 government term. Dr. Kiyonga now assumes one of the senior leadership positions in government while continuing to serve as Chancellor of Makerere University.

Dr. Kiyonga is both Chancellor and alumnus of Makerere University. He studied at Makerere University School of Medicine from 1973 to 1978, graduating with a Bachelor of Medicine and Bachelor of Surgery (MBChB). He later obtained a Master of Health Science in Population Dynamics from the Johns Hopkins School of Public Health in 2004.

Born on September 19, 1952, in Kasese District, Dr. Kiyonga attended Bwera Primary School, Nyakasura School, and Kings College Budo before joining Makerere University.

He was appointed Chancellor of Makerere University in August 2024 and formally installed in October 2024, succeeding Professor Ezra Suruma.

Incoming Chancellor Dr. Crispus Kiyonga lifting the Chancellor’s Mace.

Political and Public Service Career

Dr. Kiyonga entered national politics during Uganda’s 1980 elections, where he won a parliamentary seat on the Uganda Patriotic Movement (UPM) ticket. He later joined the National Resistance Movement during the liberation struggle and subsequently served in several senior government positions after 1986.

He represented Bukonjo County West in Parliament from 1980 to 2016 and was also a member of the Constituent Assembly that drafted the 1995 Constitution.

Over the years, Dr. Kiyonga has held several ministerial portfolios, including:

  • Minister for Cooperatives and Marketing
  • Minister of Finance
  • Minister of Internal Affairs
  • Minister of Health
  • Minister without Portfolio
  • Minister of Defence

During his tenure as Minister of Health, he played a key role in Uganda’s response to the Ebola outbreak in Gulu in 2000.

From 2016, he served as Uganda’s Ambassador to China, where he represented Uganda during a significant period of Uganda-China relations.

Dr. Kiyonga’s appointment marks a return to frontline government leadership after several years in diplomatic service and university leadership.

Significance for Makerere

As Chancellor, Dr. Kiyonga serves as the titular head of Makerere University and presides over major ceremonial functions, including graduation ceremonies.

University Chancellor Dr. Crispus Kiyonga confers a Doctorate Degree upon one of the graduands during the 76th Graduation Ceremony. 76th Graduation Ceremony, Day 2, School of Public Health (MakSPH). Commencement Speaker-Dr. Margaret J. Kigozi, Makerere University Endowment Fund Chairperson. 25th February 2026, Freedom Square, Kampala Uganda, East Africa.
University Chancellor Dr. Crispus Kiyonga confers a Doctorate Degree upon one of the graduands during the 76th Graduation Ceremony.

His appointment reflects the longstanding contribution of Makerere University alumni to public service and national leadership in Uganda and across the region.

Speaking during his installation as Chancellor in 2024, the First Lady and Minister of Education and Sports, Hon. Janet K. Museveni, noted that Dr. Kiyonga’s experience and networks would support the advancement of the university.

Makerere University congratulates Chancellor Dr. Crispus Walter Kiyonga upon his appointment and wishes him success in his new role.

The Writer is a Volunteer in the Public Relations Office, Makerere University and the Mak Sharks PRO | Est. 2014

Philemon Akoragye.
Philemon Akoragye

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