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Guidelines to First Year students 2016-2017 Academic Year

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First Year students (Freshers) are by tradition given an “acclimatization” period of normally one week which is referred to as the “Orientation Week”.  The Freshers report on Campus one week earlier than the Continuing students and during this week they are introduced to the key facilities in the University as well as other important aspects of life at the University.

Schedule of Semesters for Academic Year 2016/2017

Orientation Week:
Getting used to a new place can be pretty daunting, but that is what orientation week is all about; getting to know your surroundings, meeting students and staff members.  This makes you feel comfortable enough to hit the ground running when the semester starts.  It is a great chance for you to familiarize yourself with the University.
Saturday 6th August, 2016 to Friday 12th August, 2016 (7 Days) – Orientation Week
Semester One
Saturday 13th August, 2016 to Saturday 10th December, 2016 (17 Weeks)
Ceremony of Admission
Friday 19th September, 2016.  Time: 2.30 p.m. in the Freedom Square (All Freshers are required to wear the undergraduate gown).
Semester One Vacation
Saturday 10th December, 2016 to Friday 20th January, 2017 (7 Weeks)
Semester Two
Saturday 21stJanuary, 2017 to Saturday 20th May, 2017 (17 Weeks)
Semester Two Vacation
Saturday 20th May, 2017 to Saturday 29th July, 2017 (10 Weeks)
During this week, arrangements are made to enable the Freshers meet and be addressed by Key Officers, Wardens and Student Leaders who welcome the students.
Arrangements are also made to enable the Freshers acquaint themselves with such key facilities at the University like the Library, University Hospital, Games and Recreation Facilities etc.  Freshers are expected to take advantage of the week to survey and acquaint themselves with the general Campus lay out.  Another major activity during the Orientation Week is Registration.
All Freshers must ensure that they are registered first centrally and then with each of their respective Colleges/Schools.

Orientation Events

Saturday 6th August, 2016
Resident Freshers report to their respective Halls of residence or private Hostels by 5.00 p.m.  It is the responsibility of each student to make his/her own travel arrangements to the University or private hostel.
Monday 8th August, 2016
All Freshers shall report to the Freedom Square for a meeting with the University officials at 9.00 a.m.
Programme for the Day
9.00 a.m – 12.30 p.m address from the following University officials:

▪ Guild President
▪ Deputy Registrars
▪ The Academic Registrar
▪ Dean of Students
▪ Director University Health Services
▪ Director Counseling & Guidance Centre
▪ The Principal Games Tutor
▪ The University Bursar
▪ The University Chief Security Officer

The Freedom square is the open ground in front of the main Administration Building where official functions of the University are normally performed.
Freshers are expected to be seated by 9.00 a.m.

Registration

For a candidate to qualify to be a bonafide student of the University, he/she must be registered.  Registration is a mandatory requirement of the University which must be done within the first two (2) weeks from the beginning of the semester by every student.
Registration will commence on Monday 8th August, 2016 starting at 9.00 a.m. each day.
Ensure that you complete all the required registration formalities within the prescribed time in order to avoid disappointments later.

Registration Requirements

For registration purposes, the originals of the following must be produced by each Fresher:

▪ Admission Letter, O’Level Certificate/Pass Slip (UCE or Equivalent)
▪ A’Level Certificate/Pass Slip (UACE or equivalent)
▪ Birth Certificate
▪ An Identity Card from the previous A’level School.  The Diploma Holders must produce Identity Cards from their previous College.
▪ Three photocopies of each of the “O” and “A”Level Results Slips/Certificates, and Transcripts/Certificates from the awarding Institutions in case of Diploma Holders.
▪ Seven most recent passport-size photographs. (Current Likeness)
▪ Copies of the Pay-in/Deposit Slip acknowledging payment of the following fees for each government sponsored student to Makerere University Fees Collection Accounts:

a) University Rules Booklet   – Shs.2,000/=
b) Undergraduate Gown    – Shs.16,000/=
c) Identity Card     – Shs.45,000/=
d) Guild Subscription fee    – Shs.10,000/=
e) Endowment fee    – Shs.10,000/=
f) Senior Common Room fee   – Shs.5,000/=
g) Sports Contribution fee   – Shs.15,000/=
h) National Council for Higher Education fees  – Shs.20,000/=(Payable to
the National Council for Higher Education Account)
Change of Programme/Subjects

(a) Change of Programme
Since selection for specific programmes was made according to each candidate’s performance and order of programme choices, taking into account the available subject combinations and time-table limitations, there is normally little need to change the programme or subjects.  However, some places become vacant when some of the students admitted do not take up the offers.  Such places are filled through the change of programme/subjects.
Students who wish to change programmes first of all register according to the registration time-table for the programmes and subjects (where applicable) to which originally have been admitted.  Each student who may wish to change his/her programme/subject is required to pay an application fee of Shs.6,000/= plus the bank charges to Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank and crane Bank.

(b) Change of Subjects
Students in the College of Humanities and Social Sciences, Natural Sciences or the College of Education and External Studies may wish to change their subjects.  Change of Subject will be done online on payment of Shs.6,000/=, to either Stanbic Bank, dfcu Bank, Post Bank, Centenary Bank or crane Bank.
Students should be aware that changing one subject may result in a change of College.  Before students apply to change their programmes, Colleges and Subjects, they are encouraged to seek advice on the cut-off point(s) for programmes, requirements for specific subjects and possible subject combinations.
Students are notified and warned about this Senate ruling that any one transferring to another subject or College without proper authority will be liable to discontinuation from the University.
A student who has been permitted to change his/her programme or subject(s) is issued with a letter stating so, and on receipt of such a letter that student should complete the ACCEPTANCE Part and return a copy of each to the Undergraduate Admissions and Records Office, the former and the new College/School.
The change of programme/subjects will be done online from Monday 8th August, 2016 to Friday 12th August, 2016 at Level 3, Senate Building.
N.B: It is advisable that only those students who meet the cut-off points for the desired programmes may apply.

COMMUNICATION FROM UNIVERSITY SECRETARY

Effect 2016/2017 Academic year, all students admitted by Makerere University at the Makerere University Business School-MUBS campus are required to pay Ugx. 190,000 directly to Makerere University Fees Collection Account Number: 9030005866749  at Stanbic Makerere Branch.

Please take note that the Identity Card fee of Ugx. 45,000 is paid once and hence the above figure will adjust to Ugx. 145,000 after the 1st year of study. The details of the total figures is as follows;

                     Ugandans (Ugx)             Other Nationals (Ugx)

Registration   50,000                           101,000
Examination   50,000                           151,500
Technology     25,000                            50,000
Identity Card  45,000                             45,000
Affiliation        20,000                            20,000

Total       Ugx.190,000                 Ugx. 367,500  

You will be required to present the receipts for the above fees at the end of your program in order to access your academic documents.

COMMUNICATION FROM DEAN OF STUDENTS

Accomodation

Accommodation for year one students 2016/2017 in the University Halls of Residence.
1. Government Sponsored
a) A’Level direct merit entrants offered the following study programmes maybe accommodated in the Halls of Residence to which they are attached as indicated on the admission letter.  Eligible students not able to take up the accommodation offer for very strong reasons should inform the Dean of Studentsin writing before Monday 1st August, 2016 and submit your application to Room 214, Senate Building:

i) Bachelor of Science in Agricultural Engineering (AGE)
ii) Bachelor of Science in Agriculture (AGR)
(iii) Bachelor of Architecture (ARC)
iv) Bachelor of Dental Surgery (BDS)
v) Bachelor of Science in Medical Radiography (BMR)
vi) Bachelor of Science in Civil Engineering (CIV)
vii) Bachelor of Science in Conservation Forestry & Products Technology (CFP)
viii) Bachelor of Science in Electrical Engineering (ELE)
ix) Bachelor of Industrial and Fine Art (FIN)
x) Bachelor of Science in Food Sciences and Technology (FST)
xi) Bachelor of Laws (LAW)
xii) Bachelor of Science in Land Surveying and Geometric (LSG)
xiii) Bachelor of Medicine and Bachelor of Surgery (MAM)
xiv) Bachelor of Science in Mechanical Engineering (MEC)
xv) Bachelor of Science in Nursing (NUR)
xvi) Bachelor Social and Entrepreneurial Forestry (SEF)
xvii) Bachelor Science in Quantity Surveying (SQS)
xviii) Bachelor Statistics (STA)
xix) Bachelor Pharmacy (PHA)
xx) Bachelor of Veterinary Medicine (VET)

b) Non Residents
The rest of the government sponsored students, including all those admitted through Diploma and Mature age entry schemes (irrespective of study programmes offered) shall be Non Residents and eligible for Food and Living out allowance.  Register with the Warden’s Office at your Hall of attachment upon arrival.
c) Change to Private Programmes
Students admitted on government sponsorship but who choose to take up alternative study programmes under private sponsorship shall lose all government related benefits and should not claim for any.

d) Students Admitted Under Disability Scheme
Students in the above Scheme may be resident in the Halls of attachments indicated on their admission letters, irrespective of the study programmes offered.
e) Students Admitted Under Sports & District Quota Schemes
Students admitted under these categories will be treated as in 1(a) and (b) above, subject to availability of bed space by the time their admission is finalized.

2. Change of Halls of Attachment
This is PROHIBITED except where Gender was mixed up i.e female attached to Male Halls or vice versa.

3. Privately Sponsored Students

a) A few bed spaces have been reserved for privately sponsored students.  Once admitted privately sponsored students who wish to be accommodated should apply to Dean of Students in Room 214, Senate Building for Bed space.

b) Privately sponsored students granted permission to reside in Halls of Residence may pay for meals at the nearest Food Court.  There are six Food Courts located in Africa, Nkrumah/Nsibirwa, University Hall, Mary Stuart, Galloway House and Kabanyolo Hostel.

Alfred Masikye-Namoah
ACADEMIC REGISTRAR

Elias Tuhereze

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Re-Advert for Applications for Diploma and Certificate Training

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The Government of Uganda and AFRISA in Collaboration with Makerere University invites
applicants for Diploma and Certificate programs tenable at the College of Veterinary Medicine,
Animal Resources and Bio-security (COVAB).

The details are in the following document:

The deadline for receiving applications will be 25th August, 2025.

Elias Tuhereze

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Mak Marathon Unveils NCBA as Platinum Sponsor

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Left to Right: NCBA Bank CEO-Mr. Mark Muyobo, MakEF Board Chairperson-Dr. Maggie Kigozi and the Vice Chancellor-Prof. Barnabas Nawangwe hold the dummy cheque unveiling the UGX 1.45 billion sponsorship for the Makerere Marathon for the next five years. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.

Makerere University has today Wednesday, 9th June 2025 officially unveiled NCBA Bank Uganda as the Platinum Sponsor of the Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon. Formerly known as a fun run, the initiative was rebranded on 27th March 2025 during the launch of its Fifth Edition. This year’s event, #MakRun2025, is slated for 17th August 2025 under the theme “Run the Hills for the Future”.

MakEF Board Chairperson, Dr. Maggie Kigozi. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
MakEF Board Chairperson, Dr. Maggie Kigozi.

Addressing the Media at a press conference this afternoon, the MakEF Board Chairperson, Dr. Maggie Kigozi remarked, “We are deeply honoured and excited to unveil NCBA Bank Uganda as the Platinum Sponsor of #MakRun2025, with a landmark commitment of UGX 1.45 billion over the next five years.”

Dr. Maggie Kigozi shows her support for #MakRun2025. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Dr. Maggie Kigozi shows her support for #MakRun2025.

Dr. Kigozi further described the unveiling as “a strategic partnership built on shared values and a common vision for inclusive education and sustainable impact,” adding that it would “fast-track the establishment of a fully equipped Disability Support Unit for students living with disabilities, and to build a sustainable pool of funds to support Economically Disadvantaged Students.”

Appreciating the generous sponsorship, the Vice Chancellor, Prof. Barnabas Nawangwe acknowledged that NCBA Bank had not only made history as the biggest corporate sponsor of #MakRun to date but also aligned with Makerere’s vision to improve the quality of student life. “This is a powerful gesture of trust in our mission and a demonstration of deep corporate citizenship”, he added.

Prof. Barnabas Nawangwe makes his remarks. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Prof. Barnabas Nawangwe makes his remarks.

Prof. Nawangwe further thanked NCBA for recognizing that an investment in Makerere University is an indirect investment in the future of Uganda. “The Makerere Marathon is not just a race. It is a movement to establish a fully-fledged Disability Support Unit for students living with various forms of disabilities, and to build a sustainable fund for Economically Disadvantaged Students.”

The Vice Chancellor therefore rallied staff, students, alumni, partners and friends of Makerere to match NCBA’s generous support with vigour and commitment, so as to make #MakRun2025 the most impactful edition since its founding.

Mr. Mark Muyobo makes his remarks at the press conference. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Mr. Mark Muyobo makes his remarks at the press conference.

The Chief Executive Officer, Mr. Mark Muyobo thanked Makerere University for giving NCBA Bank Uganda the opportunity to play its part in “shaping Uganda’s future one student, one community, one strength at a time,” adding that #MakRun is a symbol of hope for students living with disabilities as it speaks to Makerere’s core values of inclusion, equity, and excellence.

On a rhythmical note, Mr. Muyobo remarked that the #MakRun2025 theme is “not just about finishing lines, it is about opening doors; giving opportunities to those who are disabled. It is about promoting active lifestyle.”

Runners get flagged off for an evening run after the unveiling ceremony. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Runners get flagged off for an evening run after the unveiling ceremony.

#MakRun2025 will for the first time feature a full 42.2km marathon race with international accreditation and professional timing along a dedicated traffic-free route.

“These are not just upgrades, these are bold steps towards building a world-class international marathon right here in Kampala. We are proud to be the wings at your back as you take this leap because when Makerere University, the beacon of higher learning in Uganda grows stronger, the ripple effects are felt across the region and across the continent” Mr. Muyobo affirmed.

Mr. Mark Muyobo (L) and Dr. Maggie Kigozi (R) pose with the signed MoU. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Mr. Mark Muyobo (L) and Dr. Maggie Kigozi (R) pose with the signed MoU.

To officially seal the deal, a Memorandum of Understanding was officially signed between Makerere University and NCBA Bank Uganda, and thereafter, a dummy cheque of UGX 1.45 billion was presented to Dr. Maggie Kigozi as the Vice Chancellor, Members of Management and NCBA staff witnessed.

Left to Right: Mr. Mark Muyobo, Dr. Maggie Kigozi and Prof. Barnabas Nawangwe pose for a photo at the Main Building entrance. Makerere University Endowment Fund (MakEF)’s flagship initiative – the Makerere University Marathon unveiling of NCBA Bank Uganda as Platinum Sponsor with UGX 1.45 Billion over five years, 9th July 2025, Kampala, East Africa.
Left to Right: Mr. Mark Muyobo, Dr. Maggie Kigozi and Prof. Barnabas Nawangwe pose for a photo at the Main Building entrance.

Mark Wamai

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Directorate of Graduate Training Empowers PhD Supervisors with Academic Supervision Training

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By Moses Lutaaya

The Directorate of Graduate Training (DGT) in conjunction with CARTA’s Emerging and Re-emerging Infectious Diseases (TERID) Research Hub and the East– Spark Project  completed a two days Doctoral (PhD) academic supervisors training under the theme:  “Empowering Academic Supervision Training in Eastern Africa: Sparking Potential, Advancing Research, and Knowledge (EAST-SPARK).”

The training took place between 2nd and 3rd July 2025 at the College of Business and Management Sciences’ (COBAMS) School of Business conference hall.

In his opening remarks, the Director of Graduate Training Prof. Julius Kikooma challenged the team to set clear and manageable objectives for graduate students under their supervision so that they can complete their doctoral studies on time.:

“Set expectations at the beginning of the research journey of PhD students under your supervision. Resist working with students that are not objective. Set a time frame with in which the student is able to do their research so that they are able to finish their doctoral studies on time.”

He added, “The issue of supervising graduate research is very vital because there needs to be seamless progression of the graduate students.”

Prof. Kikooma further highlighted that the target in the strategic plan is to have 30% graduate students enrolled in the next five years. Currently, it is about 17%.

“We need to get everything right in this training. Our biggest issues are in the supervision process flow of the graduate students. Graduate supervisors need to listen to students and equally the students need to listen to the supervisors. The graduate supervision journey is simple with open communication and immediate feedback between the two parties.”

This will help us in creating a new breed of academia and researchers that Makerere university and the country as a whole need.”

Director of Graduate Training Prof. Julius Kikooma

Prof. Kikooma further added “Take the excellence you have to represent the university. Ensure you have all they policies on your fingertips so that you guide the students well.”

In his remarks, Prof. Ibrahim Okumu (representing the Principal, COBAMS) said that such a training was necessary and it was a right move towards standardization of doctoral training in the region.

“What does it take to standardize doctoral and graduate studies? We need to create unison in the region and learn by doing. Doctoral studies are vital and cannot be taken for granted. We need to continue creating critical thinkers ready to nature research programs. These trainings are enablers in this journey.”

He added, “Let us blend the old and young birds in this training so that we share knowledge and experience to nature and grow the dreams of the doctoral students. Nature the inner person, not imposing yourself on to the student. Enable them to open up while doing their research and they will have a good and seamless doctoral academic journey.”

Prof. Ibrahim Okumu

Dr. Drago Kato Charles, a trainer and a senior Lecturer at the Department of Biomedical Laboratory Technology at CoVAB said, “These trainings are continuous professional development programs aimed at refreshing doctoral supervisors every now and then. They are vital and needed by the mixture of the young, intermediate and senior supervisors.”

He added, “These senior supervisors share knowledge and experience on what is going on in the world of education. The young come to learn from old supervisors. The goal is to increase completion and quality of the PhD output. In totality, such a training aims to improve quality and mentorship on how to facilitate and handle graduate student supervision.”

He added that the trainees were taking the obtained skills to their schools and colleges to produce more quality doctoral and graduate students which would lead to growth of economies since every country needs PhD researchers to drive economic transformation and policy developments as well as implementation.

Dr. Peter Ssenkusu, a senior lecturer in the Department of Foundations and Curriculum studies in the School of Education said, “The training modules are extensively researched. The areas covered are very pertinent for doctoral supervision.”

Dr. Stephen Ojiambo Wandera, a facilitator and a Senior Lecturer at the Department of Population Studies in the School of Statistics and Planning at COBAMS added, “The vision for Makerere University is to be a research led institution. To be research- led university, we need to promote graduate teaching and learning. To achieve this, graduate students need supervisors that are well trained and skilled. We will also continue to do retooling for experienced supervisors.”

Dr. Byaruhanga Micheal Bruce from the Department of Biochemistry and Tourism, a lecturer and a participant said, “Whoever thought about this training did something very important. I thought all I was doing in supervision was normal until this training came. I did not know that some issues I knew would let the students off the course while others would keep them on. I want to ensure that all I have learnt is put into action. The modules have been very enriching. We need more of such trainings, probably for more than two days.”

Dr. Tukae Mbegalo, a guest trainer from Mzumbe University in Tanzania said, “The training is very relevant considering the diversity of the participants which include the young and senior researchers because of sharing the experiences which include delays and the relationships between supervisors and supervisees.” He added, “As supervisors, our emphasis is on scientific writing which we should instill in the students. Scientific writing leads to consistency right from problem setting, objectives, methodology and aligning it to the results so that we improve the quality of the doctoral outputs.”

Elias Tuhereze

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