General
Outgoing Chancellor Prof. Kagonyera shares Mak Experience
Professor George Mondo Kagonyera has been the Chancellor of Makerere University for an uninterrupted 8 years of service, 2007- 2015.
In the exclusive interview below with Marion Alina of the Makerere University Public Relations Office, the former titular head of the region’s leading institution of higher learning recounts his times at Makerere University and shares words of wisdom. The interview was conducted in the comfort of his Kampala residence on 8th October 2015.
1. What was the high point in your tenure as Chancellor?
During my tenure as Chancellor I have had the privilege to confer honorary degrees on three very important people: Former President Benjamin Mkapa of Tanzania, President Mwai Kibaki of Kenya and our own President Yoweri Kaguta Museveni. You can imagine when a sitting Head of State bows before you and you bless them! Those three occasions in which we conferred degrees upon these people were high points in my life. H.E Mwai and H.E Mkapa are graduates of Makerere University, but now H.E Museveni is a member of our alumni and I hope he will always be invited as such. When President Mkapa came for his conferment, we had arranged that he sits and only bows but he declined to do so and instead knelt before me. And I thought that was a great thing to happen in my life. Normally because they are fairly old people and very important, we usually arrange for them to sit.
2. Are there any other outstanding personalities you believe should be awarded Honorary doctorates?
I think there are many people who have distinguished themselves like Dr. Martin Aliker. We have our Ugandans who were the first to get degrees at Makerere University, like Mr. Alfred Mubanda and Hon. Mayanja Nkangi. Others like the late Bigirwenkya and Bisamunyu could be awarded posthumously. I think we should move expeditiously especially considering that Mubanda and Hon. Nkangi are still alive. They have distinguished themselves in service to this country. Even in the Industry we have people, like Justice Katureebe, our own graduate. We should also consider those outside our country for example all Presidents in the East African Community. Makerere University still maintains her position as the centre for higher learning in the whole of East Africa, so we should continue to sell ourselves and giving honorary degrees is one of the ways that we can do that.
3. Have you experienced any low moments in your tenure?
It is usually when we have had strikes and students have destroyed property both within and outside Makerere University. I was a student leader myself and we always got what we wanted without causing chaos. In the first week of my appointment, we had a staff strike. I spent the whole day pleading with them and reminding them that this was the worst reception from people I wanted to work with. I have been happy to work with MUASA leadership. They have done a tremendous job.
4. What has been your experience in the 8 years as Chancellor Makerere University?
Makerere University is one of the top universities in Africa. We have distinguished ourselves academically. So to be a Chancellor is a great honour and therefore I am eternally grateful to His Excellency the President for having found me fit enough to be appointed Chancellor, despite not holding an important Government post. The previous Chancellor, Prof. Apolo Nsibambi, was a Prime Minister of Uganda. I have enjoyed the eight years. I want to express my gratitude to the members of staff; both academic and non-academic, and students for being wonderful to me. I am very happy to have worked with them
It has always been my great pleasure to be identified with Makerere University. I taught at Makerere for 11 years and even after I left, I kept my connections. So I have been very happy to see Makerere University grow in leaps and bounds in terms of student numbers and variety of academic programmes. I have always been happy with the ranking of Makerere University’s academic performance. We have continuously ranked amongst the highest on the continent in spite of the fairly inadequate resources, a feat that many universities in Africa have not managed to replicate.
Secondly, I love associating with young men and women. I like to see them grow into professionals. So I have always been very happy to be part of the team nurturing part of the young generation. Having been at Makerere under the late President H.E Idd Amin when we were going through some of the difficult times, I have seen Makerere literally resurrect from those times when we even had no water in the laboratories. Imagine a chemistry lab without water in its taps. But when we now see scientists producing some good work, the growth of ICT at Makerere University and many other developments, the progress is commendable.
In my days there was only one computer centre in the Department of Statistics but now we have computers everywhere! The College of Computing, School of Food Science and technology, Human medicine and many others, have registered tremendous achievements. So I am very happy to be associated with all these developments at Makerere University, but allow me address myself to some particular developments in detail:
The Collegiate System
You know very well that people will always resist change, but I was very happy when Makerere University was organized into a collegiate system so that the various colleges could take charge of their peculiar affairs. I remember when I was Chairperson Appointments Board and systems were grossly centralized, we used to have a lot of problems getting the various faculties recommending people for appointment or promotion. Now that the Colleges can handle their own academic and other businesses, it is a very good thing. In that connection, I would like to register my appreciation to Prof. Venansius Baryamureeba for his contribution to the enforcement of the College System at Makerere University. I have a feeling that it has improved the way that the University is managed.
The MasterCard Foundation Scholars
I have always had the plight of disadvantaged Ugandans in mind. There are very many Ugandans who cannot afford the fees at Universities and yet some of them are very brilliant. More so I was mindful of the girl child from Northern Uganda. You know that young girls are the most highly vulnerable in times of insecurity. I noticed that with the intervention of programmes like the Carnegie Corporation Fund, many girls could access higher education and have tremendous testimonies thereafter. So when I had an opportunity to talk to the MasterCard Foundation, I was very glad that they were able to give us a grant of US$20.9million to pay tuition for the disadvantaged children, both male and female. I hope that the University will manage it properly so that all the money is put to good use. When we have achieved, we can go back and ask for more support. In fact I wished I could have done more using other organizations. The challenge with the position of a Chancellor is that it is a Titular position, therefore you have limitations.
The Loan scheme
All over the world, funding of University programmes is a problem. It becomes even harder in third world countries like Uganda where many of our people are poor. The most effective way of equalizing a society is to give them similar education. Give all Ugandans similar opportunities to acquire education. Even politically you build a nation by making all Ugandans equal. A loan scheme is a partial solution. Accessing the money is the easiest part of it, but when it comes to paying back, the terms and conditions need to be carefully looked into. If a student accesses this money but remains jobless three years after university, there has to be a way of establishing whether this person has genuinely failed to pay back. There must be a way that some people can get relief.
We also have this scholarship programme where student who get high grades are given government sponsorship. We are forgetting that these are the children of people who can afford to pay, people who have sent them to good schools right from an early age. We are forgetting that there is a brilliant child who has no nursery school to go to and goes to a third world primary and secondary school. With no access to a loan scheme, this child would be denied university education. I therefore think we should redesign this support and concentrate more on the needy children especially those from upcountry. We are risking dividing the country into two worlds; the first world around municipalities , towns and the city; and the third world in the villages. You cannot do this because it will bring social-economic conflict in the country. So we should do everything possible to equalize Ugandans based on making education available to as many Ugandans as possible.
Financial stability at Makerere University
We have a holdings company which is supposed to do the business of Makerere University in a business-like manner. We also have the Endowment Fund headed by Dr. Martin Aliker, which is supposed to help Mak identify and access resources that the Holdings Fund can utilize for the development of the University. I think those two funds if they can be made to work, they will bring in a lot of benefits to Makerere University. My appeal to the Management of the University is that they should continue to remind these two institutions, because most of the members are from outside the University, and out of sight can mean out of mind too.
The H.E Mwai Kibaki Presidential Library
This is a project we conceived to cost about $40m.I want to emphasize the anticipated functions this facility will be put to as an international centre. We also established the H.E Mwai Kibaki Chair in Economics and we hope it will make some difference in the stature of School of Economics. I look forward to actively engaging myself in promoting this Library project.
Israel-Agrostudies programme
Israel is one of the most highly advanced countries in relation to agriculture. They use only about 2% of their land for agriculture and yet they are a net agricultural exporting country. Therefore if we learn a bit of their technology and adapt it to our country you can imagine the land mass Uganda has, if we utilize it the way the Israelis utilize theirs we could easily become the food basket of the continent. We must know that the academic courses we study are fine but the manner in which we practically utilize the theoretical knowledge is what matters most. Makerere students from the College of Agricultural and Environmental Sciences (CAES) and the College of Veterinary medicine, Animal Resources and Bio-Security (CoVAB), have been sending students for a one-year paid internship in Israel. I highly commend this. The project is very important and I hope that the people of Uganda will take maximum advantage of the practical skills these young men and women will acquire from Israel to make a difference.
AFRISA
CoVAB is doing amazing work through this AFRISA programme. First of all the teaching of veterinary medicine in the traditional manner in aspects like anatomy, physiology, microbiology and surgery can restrict the adaptability of the graduates. So this programme is very highly innovative. The graduates are able to develop very practical skills and set up their own entities after university.
Secondly this College has taken education to the people at the grassroots. Makerere University was initially labeled the Ivory tower. The Veterinary College has even taken this training to the villages, enhancing people’s skills in areas that they are already involved in, like poultry farming. The farmers graduate and we award them certificates of Makerere University. This psychologically makes them feel good, and when we are graduating them, we see the highly improved productivity.
Resilient Africa Network- RAN
The concept of this project is very interesting. Resilient Africa is studying the various ‘insults’ of the environment, politics, and many other aspects on the lives of the people. They then establish how people are able to survive for example the landslides in Mbale, and share this knowledge, propose further areas of research to benefit both local and international communities. It is an interesting programme, more so because the funds they have from USAID were very competitive. In Africa, Makerere University through the School of Public Health was the only one that competitively won.
Entrepreneurship amongst students
The issue of unemployment is very serious for the whole continent and the world. In Uganda the tradition has been graduates to be employed by government, but we are forgetting that the maximum number of Government employees is 300,000 and many are still young. So if Makerere University graduates about 10,000 students, only a few of them can get employment in government. The private sector which should be doing more than they are doing is still under developed and we need the private sector to grow. Therefore we encourage both foreign and local investment to create jobs. But even when all this is done, you will still get a number of Ugandans who cannot get employment, therefore I appeal to them to be able to get skills that will enable them to start their own businesses. I know that not everybody is born to be an entrepreneur and sometimes we error when we force them to.
Public Lectures
This is a thing to be encouraged. Public lectures recognize the contribution that the various Guest speakers and Panelists have made to society, but they also enhance the stature of the university. We miss Prof. Ali Mazrui- who passed on recently, Prof Wasau- one of the first lecturers in Makerere- also died recently, Prof. Ominde and many others, are those whom we should recognize.
5. As you leave office, are there particular areas your Successor should focus on?
The Successor will partly continue business as usual but there are a few issues that need continuous attention:
Payment of tuition by private students
One of them is the perennial difference between students and management regarding fees. This should be sorted out so that each party understands its responsibility. It is always disheartening to hear about strikes at Makerere University. It is very surprising that it is at Makerere University and not any private institution of higher learning where students pay much higher fees but do not go on strike. I wonder what makes Makerere University students think that you can get a service for which you do not pay for on time without facilitating the budget. Perhaps students should sign a contract and after a certain period if they have not paid, then they should not be allowed in class.
Accommodation
The second is accommodation. Many halls of residence are dilapidated. I inspected Lumumba hall and it was in need of repairs. Part of these people’s training is about the environment in which they live, if they are in a dirty environment then they do not become the graduates we want them to be. The Government should spend money on physical infrastructure. It is not right to use money paid by students to do long term investments. I think fees paid by students should be strictly for operations. Makerere University, through the Endowment Fund and the Holdings Company, must also move faster. There are many people who have money and can invest in physical infrastructure at Makerere University. I would like to appeal particularly to the Chairperson of Council to make sure that he expedites the involvement of private investors. I know of plans to put up a teaching hospital, a hotel, apartments and more infrastructures. This way, Makerere University will be able to raise money and therefore stress less over fees collection. I would like to appeal to Makerere University to utilize all the land we have so that we are able to use the infrastructure to raise funds.
Mwai Kibaki Library
We have been working very hard on the Mwai Kibaki Presidential Library project. We have made a number of visits to H.E Mwai Kibaki in Nairobi and he is very excited about the project. We have even involved the Government of Uganda to the extent that when we visited President Museveni, he pledged US$5million on behalf of the Government. In December there should be a ground breaking for this project and I hope that we shall continue to raise funds. We have exciting proposals on how to raise this money, including involving the Archbishop of York His Grace Ssentamu- a graduate of Makerere University. We are not leaving anybody out. We hope to visit the London School of Economics, which is Mwai Kibaki’s alma mater. This building will change the functional skyline of Makerere University. We are imagining that it will host all sorts of functions, lecture halls, libraries, offices and accommodation for researchers. We are hoping that even Heads of State, Ministers of Finance and other dignitaries can come here for their conferences on Africa instead of going to Washington. The name might be misleading; it is not just a library, it’s a centre with so many functions.
6. You have advocated for more powers to the Chancellor, how best do you think this can be achieved?
First of all, there is enough power with people at the university. Previously Chancellors were the Heads of State and so everyone was exercising power on delegation of the Head of state. Now that Chancellors are ordinary citizens, I think they need a little bit more power, for instance to call people to order. I have had many people come to me and say, “Mr. Chancellor we have this problem with Makerere University.” And I say look I have no power. Chancellors are usually distinguished Ugandans, so some more powers to the Chancellor would be good.
This idea has been mooted for a long time and it is up to the Government through the Ministry of Education, to re-design the leadership structures of public universities, especially now that Chancellors are not Heads of State. This restructuring should also take into account their facilitation. I recall a time I had to go for graduation at Busitema University, I hired a car and paid my own money but I had been invited as Chancellor. Now there is some improvement, because when there is a function and I am invited as a Chancellor, Makerere University sometimes facilitates.
7. Which is the winning strategy for Makerere University to get to the number one position on the continent?
We need to improve on the support to Staff. If you do not feed a cow you cannot get milk out of its udder. We need to pay them reasonably well so that we discourage them from moon lighting. They will then spend more and more of their time at the University teaching and researching. Then we support them in getting research funds, get some allowances from it and publish too.
In relation to students, we have to be able to convince them that the most important thing they can do for themselves is acquire good knowledge and they can only do this through studying hard, obeying university rules and in the process they become more productive.
8. Staff of public universities continue to decry the low remuneration. Do you think this will improve to the desired magnitude as the years roll by?
I am glad that the last time we met the President he made an offer to improve the Staff remuneration and I am glad that recently all categories of Staff were considered. If this can be implemented, it is a good thing.
What we should recognize is that we must not as public universities isolate ourselves from the rest of the Public Service because they all have demands. So while we are advocating for our interests, we must know that we belong to a larger family and therefore our demands on Government must be reasonable. Secondly the Government’s purse is not big enough to put ample funds in everybody’s pocket. I think you should form a public employees association. Both Universities and public service should have an association where their interactions with the Government on their welfare is coordinated. The best scenario would be for Government to take over the entire wage bill so that internally generated funds can attend to other needs.
9. What next after Makerere University?
God knows what next. Many people will be surprised that I do not make deliberate efforts to plan this and that. I have lived for 74 years, my father died when I was only 15 and here I am. I don’t normally plan, that doesn’t mean that I don’t look at the future, I do. But I do not anxiously wait for what may come my way. I am an academician and politician, therefore it is in this realm that probably a role will crop up. And if it doesn’t, I can quietly live my life in this ‘manyata’ of mine. No big problem. Whatever will be available, private sector, government I will be happy. I am still a very strong man.
END
By Ritah Namisango
“This initiative, funded by the Government of Uganda through Makerere University Research and Innovations Fund in partnership with the Mastercard Foundation, represents a significant step forward in our efforts to modernize and digitalize our academic processes. It’s therefore with great pleasure and pride that I launch the Digitalization of Academic Records and Processes project at Makerere University, and I commission the Registry of Students’ Records and the Archive of Students’ Records,” stated the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo.
As the world continually evolves from manual and traditional methods of records management to modern and digitalized processes, Makerere University launched the Digitalization of Academic Records and Processes (DARP) project to ease the storage, retrieval and acquisition of academic documents by her stakeholders.
The project has digitalized records and implemented new processes as well as established a digital state-of-the-art storage facility at the Senate Building to securely store university academic documents. The digitization process comes along with a university policy that guides on how to record, manage, retrieve and dispose of records not in use. This project is designed to reduce on the substantial amount of space that paper storage systems occupy as well as safeguard records from disasters like fire.
Officiating at the launch of the DARP project on Friday 19th April, 2024 at Makerere University Freedom Square, Hon. John C. Muyingo, affirmed on behalf of Hon. Janet Kataaha Museveni that the launch was a significant milestone in the history of Makerere University.
The Education and Sports Minister further noted that in today’s fast-paced world, universities must manage massive amounts of academic information, and efficient record keeping necessitates that the information is accurate, accessible and secure, benefiting both the institution and its stakeholders. She noted that the DARP system would streamline the processes of managing and accessing academic records, resulting in significant timesaving for students and other stakeholders at the university and beyond.
“Digitalization of academic records and processes is an innovation set to revolutionize the way records are managed by addressing pressing public concerns such as efficiency, security, integrity and accessibility as well as eliminating the unnecessary delays in the processes. The traditional manual approach, while effective in its time has become increasingly challenging to sustain in this digital world, therefore, digitalizing academic records and processes provide crucial responses to the monotonous questions that the outdated manual system never addressed,” stated the Minister’s speech.
Having outlined the challenges and risks that the traditional paper-based record keeping systems present such as the storage space factor, the risk of mixing active and inactive records, the high rate of wear and tear as well as vulnerability to manipulation of records, the Minister commended Makerere University on the enviable track record of efficiently managing and securely storing its academic documents, Senate minutes, curricula, examination results and students files for nearly a century, despite political upheavals and other challenges.
She observed that digitalized systems would make academic records more accessible to the students and eliminate the frustration of delays caused by bureaucratic inefficiencies and the outdated paper system, enabling them to timely take the necessary steps in academic and professional progression.
As the University embarked on its journey of digital transformation, Hon. Janet Kataaha Museveni equally applauded Makerere for continuously upholding its commitment to academic excellence, research and innovation. She advised the fraternity to stay committed to the principles of innovation and inclusiveness that define the University. As such, she urged them to embrace the digital transformation wholeheartedly so as to harness the power of technology and enable Makerere University to remain a beacon of excellence in the academic world.
“Since its establishment in 1922, Makerere University has been a beacon of knowledge and learning, shaping the minds of generations of students and contributing significantly to the development of our nation, Africa and the world at large. Thank you for these brains. Your hard work, expertise, and dedication were instrumental in building this DARP project to realization. I am confident that you will have a lasting and positive impact on this university and the entire education sector, not only in Uganda, but the entire world,” said Hon. Janet Museveni.
The First Lady expressed her gratitude for the partnership with Mastercard Foundation and the support it renders in advancing education and innovation at Makerere University.
The Vice Chancellor, Prof. Barnabas Nawangwe highlighted that the launch of the DARP project was not only a landmark achievement for Makerere University, but also a confirmation of the importance that the University Council and Management attach to the role that digitalization and e-services play in implementation of the University strategic plan that continually strives for a professionally managed university.
The Vice Chancellor revealed that the official launch of the DARP Project, undertaken in-house by a hardworking team of University staff, was a financial gain on the part of the University and an additional asset in the quest to improve efficiency and effectiveness as far as the University academic records and processes are concerned.
“Our current drive has been the continued digitalization of various business processes and services so as to be more responsive to the dynamic needs of our students, staff and stakeholders. We have been able to achieve this through intentional development of our in-house information systems development capacity, which has saved us a lot of funds in terms of initial purchase as well as annual license renewal costs,” said the Vice Chancellor.
Prof. Nawangwe stated that the DARP project has greatly contributed to the timely and improved service delivery to students and clients. He added that the ultimate goal is to enable students download their own transcripts without need for elaborate physical processes at the university.
“During the 74th graduation ceremony, Makerere University was able to issue academic transcripts to qualifying students before graduation. I am pleased to inform you that we succeeded in issuing of academic transcripts before the graduation date because of the DARP project, which we are launching today. With the digitalization of students’ academic records, the University is now in a better position to provide the required information and data on time,” said the Vice Chancellor.
Prof. Nawangwe elaborated that Makerere, being Uganda’s Premier University has been a major beneficiary of several initiatives aimed at improving ICT infrastructure and connectivity. He added that the University has been able to achieve this largely due to the generous donations of the Government of Uganda and other development partners. He thanked His Excellency Yoweri Kaguta Museveni, the President of Uganda whose support led to the creation of the Research and Innovations Fund (Mak-RIF) in the 2019/2020 financial year with initial funding of UGX 30 Billion.
He revealed that the funding has continued to be availed throughout the last five financial years, which is clear demonstration that the Government of Uganda esteems Research and Innovation as catalysts to Uganda’s continued march from a peasant to a modern and prosperous country.
“I am proud to say that Mak-RIF has transformed Makerere’s academic and research landscape tremendously. Over the last five Financial Years, we have worked with other key stakeholders including Government ministries, institutions, agencies, organizations, and the private sector. Together, we have continued to increase the local generation of translatable research and scalable innovations that address key gaps required to drive Uganda’s development agenda, especially the un-funded priorities” stated Prof. Nawangwe.
In the same spirit, the Vice Chancellor applauded the Principal Investigator and Team Leader DARP, Mrs. Patience Rubabinda Mushengyezi and all the Team Members for the hard work that has improved the status of academic records and processes from manual processes to e-services. The DARP project is a collaboration between the Academic Registrar’s Department, College of Education and Externals Studies (CEES), College of Computing and Information Sciences (CoCIS) and the Directorate of Information and Communication Technology Support (DICTS). The DARP Project team includes: Prof. Betty Ezati, Dr. Peace Tumuheki, Dr. David Luyombya, Dr. Joyce Bukirwa, Ms. Ruth Iteu Eyoku, Mr. Juma Katongole, Mr. Joshua Muhumuza and Mr. Lubowa Gyaviira.
The Vice Chancellor also thanked the Makerere University Research and Innovations Fund (Mak-RIF) and the Mastercard Foundation for supporting different phases of the DARP Project.
Mrs. Lorna Magara, the Chairperson of Makerere University Council acknowledged that launching the DARP project at Makerere University marked a significant step forward in digitalizing higher education services. She underscored that the transformational power of digitalization could not be overstated. She stated that by implementing an Academic Records Management System, the University would streamline the tracking and retrieval of academic files and establish a robust platform for digital certification and record verification.
“In an era where credential fraud poses a significant challenge, the DARP Project reinforces transparency, trust, and confidence in our academic processes. It is testament to our commitment to excellence. The DARP Project heralds a new era; one where our certificates and transcripts are shielded against increasingly sophisticated forgeries. By providing digitally verifiable academic documents, we empower employers worldwide to expedite verification procedures,” she articulated.
The Chairperson stated that Makerere University aims to create a dynamic and integrated learning environment with a goal to equip students with the skills and knowledge needed to thrive in an ever-evolving world. She emphasized the need to prioritize student-centeredness and adaptability which vision perfectly aligns with the DARP Project to ensure that the most deserving students can compete fairly in the job market alongside genuinely qualified candidates.
She advised that a system’s effectiveness hinges on the quality of input it receives, therefore, meticulous attention to detail is essential to ensure that the necessary information is accurately fed into the system to yield the expected outcomes. She recommended that vigilant effort has to be invested in ensuring quality processes in how the information is gathered and fed into the system, and the quality of persons tasked to do the work.
Mrs. Magara praised the DARP Principal Investigator for initiating the project in support of the University’s efforts to; address the critical element of maintaining integrity of academic records, significantly contributing to the University’s commitment to digitizing systems, and upgrading the process of archiving of records for ease in verification, certification, and retrieval.
She also extended appreciation to the Government of Uganda for the provision of funds through Mak-RIF, and to Mastercard Foundation for the provision of equipment and other support that will facilitate safe processing and storage of the academic documents.
The Principal Investigator and Team Leader, DARP project, Mrs. Patience Rubabinda Mushengyezi proclaimed that the launch of the project was the birth of a new era in records management at Makerere University.
To enable the audience to understand and appreciate the situation before the DARP project, Mrs. Mushengyezi shared a documentary that highlighted the transformation from a purely manual process to a digital one. She added that the digitalization of student records from the 1980s changes the narrative of delays and long queues to fast, timely and friendly services to the students.
The Principal investigator disclosed that the DARP project team’s aspiration was to have the digitalization of students’ records rolled out in all the schools and colleges of the University. She observed that because of the hard work of the DARP team, they now have clear and well organized documents and the ‘ugly’ records shall never be seen again since they no longer exist. She expressed gladness that what started as a vision had become reality, culminating in the launch of the DARP project.
“Today, Makerere University is launching a new era of digital transformation in the management of students’ records and service delivery. We are changing the narrative of long queues, lengthy processes and we are now moving to efficient and digital services. We are here also to commission the registry of the students’ records and archive. The registry has been fitted with modern shelves with the capacity of storing over 30,000 students files but as we have seen, there is room for improvement and expansion. The archive has been fitted with modern shelves that have a capacity of storing over 100,000 students’ files and 21 wagons will store 170,000 students’ files,” Mrs. Mushengyezi declared.
Recalling the genesis of the DARP Project, Mrs. Mushengyezi shared that when the Government allocated support to the university’s research and innovations fund in 2019, she approached her colleagues and together, they submitted a project proposal. The project identified several challenges which were affecting records management at Makerere University namely; manual records handling, inadequate storage space, inadequate security for records, inexistent policy on records management, and lack of a system to streamline records management. The DARP project therefore set out to address these gaps with the ultimate goal of operating e-services.
“The objectives of DARP Project were to digitalize academic processes including students’ files and examination results and other documents like senate minutes. We wished to establish a students’ records verification and certification Centre. We also wanted to use ICT to improve efficiency in conducting senate meetings and to archive existing manual documents into properly bound and referenced files. It has been a lot of hard work by the project team, but we have seen God’s hand in this transformational journey. I wish to say that we have achieved 95% of our objectives,” Mrs. Mushengyezi stated.
The Principal Investigator noted that the DARP project had created efficiency in the academic Registrar’s department with ability to generate reports on number of students by categories such as course, graduation cohort, academic disciplines i.e. Medicine, Law, Engineering etc., current enrolment and progression, as well as policies passed by the University Senate per year, and so on.
She thanked the Government of Uganda for funding the entire process by providing laptops, access control systems, CCTV cameras, printers, furniture, archival boxes, the 21 shelves, the wagons, stationery and facilitation of the entire team. She also thanked Mastercard Foundation for the support through the relief fund.
She appreciated the entire Makerere University Council and Management for the support rendered towards the establishment of the DARP project and for prioritizing the Project as a university programme. In a very special way, she acknowledged Prof. William Bazeyo, the former Deputy Vice Chancellor (Finance and Administration), Prof. Fred Masagazi Masaazi-Chairperson of Mak-RIF Grants Management Committee (GMC), Prof. Umar Kakumba, Deputy Vice Chancellor (Academic Affairs), Mr. Alfred Masikye Namoah, former Academic Registrar and the Academic Registrar, Prof. Buyinza Mukadasi, the University Secretary, Mr. Yusuf Kiranda, Deputy Registrars namely Mr. Charles Ssentongo and Mr. Tom Otim, for providing tireless support.
In addition, she recognized the supervisors in the Directorate of Research and Graduate namely Prof. Edward Bbaale and Ms. Prossie Nakayiki.
The Principal Investigator, Mrs. Mushengyezi also appreciated the members of staff whom she referred to as DARP Foot Soldiers for organizing, sorting and scanning the records.
In recognition of her selfless service and leadership, the DARP project team members through the Vice Chancellor, Prof. Barnabas Nawangwe presented Mrs. Patience Mushengyezi with a plaque and bouquet of flowers.
The DARP project launch was graced by the Chancellor Emeritus, Prof. Ezra Suruma, Members of Parliament, Vice Chancellors of other Universities, former Vice Chancellors, former Deputy Vice Chancellors in charge of Finance and Administration, the Makerere University Students’ Guild, and Mrs. Mushengyezi’s family. The Chaplain, St. Francis Chapel, Rev. Dr. Lydia Nsaale Kitayimbwa led the opening prayer while the event was moderated by Dr. Zahara Nampewo, the Deputy Principal of the School of Law and Ms. Ritah Namisango, Principal Public Relations Officer and Chairperson of the Protocol, Publicity and Media Sub-Committee for the launch. The Department of Performing Arts and Film was on hand to lead the anthems and keep the guests entertained.
By Betty Nabisubi
On Friday 12th April 2024, over 100 international students convened at Makerere University to participate in the Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students.
The campaign, which included both physical and virtual participants, rallied international students to always ask for help. The annual event enables students to participate in engaging discussions, and provides a platform for them to openly share and address personal and academic challenges, both on and off campus.
The aim of holding a mental health awareness campaign for international students in the university is to promote mental well-being and provide support and resources for students facing mental health challenges. Furthermore, it seeks to raise awareness about common mental health issues, reduce stigma surrounding mental illness, and educate students on available mental health services and support networks. Additionally, it aims to empower students to recognize signs of distress, encourage help-seeking behavior, and foster a supportive and inclusive campus community where students feel comfortable discussing mental health concerns.
In line with the Mental Health Awareness Campaign theme; It is ok to ask for help, each Official urged the international students to seek guidance and support from the right offices and entities within the Makerere University system.
The Office of the Dean of Students represented by Mr. Peter Mwanja, Warden of University Hall emphasized the importance of students seeking help rather than isolating themselves in their hostels when faced with problems. He urged students to refrain from complaining about lack of assistance, but instead take action by speaking up when faced with challenges. Mr. Mwanja pledged to stand with the students throughout their academic journey so as to ensure that they have a fruitful stay at Makerere University.
In the same spirit, the Manager of the Makerere University Counselling and Guidance Centre, Mr. Henry Nsubuga called upon international students to utilize their services. He appealed to students to seek for help whenever they feel distressed.
“Please come to the Centre when you need help. The Centre is ready to provide assistance upon any distress signal. I assure you that nobody will judge you for not being okay. We have professional counsellors who are willing to help,” remarked Mr. Nsubuga. The Makerere University Counselling and Guidance Centre is conveniently located at Plot 106, Mary Stuart Road, opposite Mary Stuart Hall.
Dr. Gardner Herbert from the Julius Nyerere Leadership Centre at Makerere University emphasized the importance of emotional intelligence, which encompasses the ability to understand, manage, and express one’s own emotions effectively, as well as to recognize and respond appropriately to the emotions of others. He highlighted the significance of students possessing skills such as self-awareness, self-regulation, social awareness, and relationship management.
Self-awareness, he emphasized, serves as the foundation of emotional intelligence. This involves recognizing and understanding one’s own emotions, strengths, weaknesses, values, and motivations. Dr. Gardner explained that ndividuals with high self-awareness are better equipped to comprehend how their emotions influence their thoughts and behaviors, leading to more informed decision-making and greater self-control.
Mr. Gerald Ochwo on behalf of the Makerere University International Office encouraged the audience to visit the premises on Flat A5, Block A, Lincoln Flats for their mandate is anchored on ensuring that International students’ university experience is enriching. Furthermore, he emphasised the importance of students managing their visas proactively, instead of rushing to renew them either at the last minute or upon expiry. He pledged to organize more events to foster relationships among students.
Focusing on nurturing a supportive environment for students away from home, the International Office invited Ms. Olivia Mwanje, a student of Makerere University pursuing a Master’s degree in Climate Change and Development at the College of Agricultural and Environmental Sciences to share a lived experience.
Ms. Mwanje was one of the beneficiaries of the exchange students’ programme to Utrecht University in the Netherlands. Her testimony served to demonstrate to international students that with dedication and sacrifice, it is possible to leave one’s home country, study abroad, and excel both academically and personally. She encouraged students to remain focused on their academic programmes despite the allure of other pursuits.
“I urge you, fellow students, to remain steadfast in your educational aspirations while exploring the opportunities available. Prioritize your academic goals over non-academic pursuits,” said Ms. Mwanje. She stressed that deviating from the primary objective leads to unintended consequences. For instance, she shared stories of students who abandoned their academic pursuits for menial jobs upon arrival abroad. Ms. Mwanje advised students to stay committed to their studies and, upon completion, pursue other non-academic endeavors if they so desire.
The Guild President, H.E. Vincent Lubega Nsamba expressed the Guild Leadership’s strong commitment to ensuring that international students have a comfortable stay at Makerere University. He encouraged international students to seek counselling whenever they feel distressed and emphasized the importance of talking to peers for support.
One of the international student leaders, Mr. Harrison Igwe expressed enthusiasm for organizing activities that promote unity within the international student community at Makerere University. The goal of the activities, he said, is to enhance camaraderie and strengthen support networks among international students.
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