General
Mak, MSU and MFAI Partner to Addressing Relationship Violence and Sexual Misconduct (RVSM)
By Rachael P. Kanyi
Makerere University Gender Mainstreaming Directorate (MakGMD), Michigan States University (MSU) and Michigan Fellows Africa Initiative (MFAI), held capacity building trainings for lecturers and students on Relationship Violence and Sexual Misconduct (RVSM). The two days’ symposium was held from 10th -11th October 2024 at the Makerere University Telepresence Center-Senate Building. Participants across different Colleges including lecturers, senior staff members and students were joined by experts from MSU and civil society organizations at Makerere University.
The keynote speaker who is the Cultural Affairs Officer at the US Mission in Uganda, Amy Petersen commended Mak Gender Mainstreaming Directorate for its great work in fighting against sexual harassment. Amy noted that Mak GMD has on several occasions contacted the U.S Embassy to support the Annual International 16 days of Activism with the goal of enhancing safe learning environments. She mentioned that the embassy has always supported higher institutions leading to a good relationship between the two parties.
She noted that sexual relationship violence is one of the biggest challenges hindering girls from meeting their goals. Amy advocated for more efforts in addressing sexual harassment not only at Makerere University, but also beyond the university pointing to Gender Based Violence (GBV) contribution to the spread of HIV/AIDs in Uganda.
Reiterating the impact of sexual harassment, the Guest of Honor Prof. Sylvia Tamale, a distinguished scholar and human rights defender called upon the Mak GMD to ensure that the sexual harassment policy is implemented. She emphasized the need to revisit the interpretation of the policies against GBV citing instances where the policy may be exploited by perpetrators to commit abuses outside the confines of the university.
“We have the policy and laws on sexual harassment, but we haven’t made them touch the root cause of sexual harassment. Many people haven’t felt its impacts and that’s why most perpetrators tend to intimidate the victims and go away with it. We need to implement every part of this policy and, have these laws enforced,” she said.
Prof. Tamale further disclosed that men too are violated, but the rate of women violation is overwhelming, a sign that women need more protection and education against sexual harassment and Gender Based Violence (GBV). She noted that the root causes of such injustices are anchored in colonial histories, patriarchy and sexuality.
Addressing the participants, the Director Mak Gender Mainstreaming Directorate Dr. Euzobia Mugisha Baine, pointed out that the Directorate has since 2019 handled many cases. She observed that majority of the cases are not reported because the victims fear to be victimized and stigmatized and some are intimidated by the perpetrators. She called upon all university staff and students who face sexual harassment to reach out and file complaints in those cases.
“Since 2019, the Directorate has registered a number of cases and action has been taken. However, some victims of sexual harassment fear to open up and file cases against the perpetrators for fear of being victimized and being intimidated by the perpetrators. So they keep it to themselves and some give up on the cases, while some victims leave the university and join other universities to continue with their studies,” said Dr. Euzobia Mugisha Baine.
She revealed that the Directorate’s desires to shift the institution from being a reactive to proactive institution when addressing issues of Gender Based Violence. Dr Mugisha Baine called upon staff and students to join the Directorate to campaign for a zero tolerance to sexual harassment culture in the university.
The Director GMD revealed that the directorate has a lot of programs to implement, but it lacks enough resources such as technical human resource and funds. She appreciated Michigan State University for offering the Directorate an opportunity to learn and engage with initiatives from a different context. She emphasized that the Directorate looks forward to implementing some of the knowledge it has acquired.
The Co- founder of Michigan Fellows Africa Initiative (MFAI) Raymond Musiima noted that partners are purposeful in addressing the persistent challenge of Relationship Violence and Sexual Misconduct (RVSM) within higher education institutions to enhance campus safety, increase support for RVSM victims and survivors through response to developing RVSM cases.
Musiima who is also a student at Michigan State University thanked the Mak Gender Mainstreaming Directorate for its efforts in fighting against sexual harassment in Makerere University pledging partnership continuity with MFAI.
Addressing the policy and regulations against sexual harassment, the Executive Director of the Prevention, Outreach and Education (POE) Department under the office of Civil Rights at MSU Kelly Schweda explained that sexual harassment conduct has the purpose or effects of unreasonably interfering with individual’s work or academic performance by creating an intimidating, threatening and hostile offensive working or learning environment.
When sharing the global impacts of gender based violence among men and women, Kelly highlighted that 1 out of 3 women worldwide have experienced gender based-violence and 1 of 10 men experience an instance of GBV during their lifetime necessitating a proactive response when handling the cases. She reminded the participants on the need for each and everyone’s intervention, and tipped the participants on the 5 steps of intervention.
Kelly acknowledged the challenge of power and authority where the perpetrator is in high position and takes that as an advantage over the victim and tipped participants on how to handle the situation and the reporting mechanism through use of the 5Ds cautioning them to be mindful of their body language as it speaks volume of what they intended to communicate.
Presenting about the health and unhealthy relationships, the Director for Employee and Graduate Students Programs within the Prevention, Outreach and Education department Mr. Michael Allensworth advised students to avoid toxic relationships. He tipped them on identifying and distinguishing between healthy and unhealthy relationships.
He elaborated on the importance of having boundaries such as time, physical, emotional, conversational, social among other boundaries guiding that its one way to help them keep safe in the university spaces. He stressed to the participants the power of their consent in everything advising them on how to make restrained consents to avoid making wrong decisions.
The workshop was moderated by the Programs Manager Michigan Fellows Africa Initiative Dorcus Asiimwe who reminded the participants that they have a key role to play in ending the sexual violence in their communities.
Makerere University has made a notable advance by officially launching the implementation of its Mentorship Policy. This initiative aims to strengthen support and guidance for students, fostering personal and academic growth within the university community. This was announced on Thursday, 13 November 2025, by Prof. Sarah Ssali, the Deputy Vice-Chancellor of Academic Affairs, in her remarks delivered by the Dean of Students, Dr. Winfred Kabumbuli, during the annual workshop for mentors of the Mastercard Foundation Scholars Program, held at the Fairway Hotel.
Prof. Ssali praised the university’s mentors for their outstanding work in supporting students.
“I am pleased to join my fellow mentors at this crucial capacity-building workshop organised under the Mastercard Foundation Scholars Program at Makerere University. It is important to recognise and commend your unwavering dedication to the holistic development of our Scholars. Your roles in mentorship, safeguarding, and fostering inclusion are essential, and together, we must continue to advance these efforts for the benefit of our Scholars,” asserted Prof. Ssali.
Prof. Ssali expressed her enthusiasm, noting that mentorship closely aligns with the shared mission: ensuring that all Makerere University students feel safe, thrive, and achieve their academic and personal goals.
“Our efforts in student affairs are incomplete unless we provide our students with the mentorship, guidance, and support they need to develop into responsible global citizens. Safeguarding, mentorship, and inclusion are not just programmatic themes; they are values that define the Makerere University community we seek to build,” Prof. Ssali remarked.
Prof. Ssali further praised the University Council and Management for adopting key policies, the Mentorship Policy 2025 and the Safeguarding Policy 2024, which are essential for the well-being of students and staff at Makerere University.
“I wish to commend the University Council and Management for approving and implementing the Makerere University Career Guidance and Mentorship Policy (2025) and the Safeguarding Policy (2024). These policies provide structure and accountability to our work, helping us strengthen systems that protect and support our students and staff,” Prof. Ssali noted.
Speaking in her role as the Dean of Students, Dr. Kabumbuli highlighted the importance of Mentorship, inclusion, and safeguarding as the critical areas in managing student affairs at Makerere University.
“Safeguarding reminds us of our duty to create and maintain a learning environment where every student feels safe, respected, and valued. Career guidance and mentorship remind us that academic excellence must go hand in hand with personal growth, discipline, and preparation for life after university. Inclusive mentorship compels us to extend our support to every learner, including those with disabilities, those from refugee backgrounds, young mothers, and international students, ensuring that no one is left behind,” Dr. Kabumbuli asserted.
Dr. Kabumbuli urged the mentors to reaffirm their shared commitment to a student-centred approach, one that recognises the human dignity, potential, and diversity of every Scholar. She encouraged the mentors to continue exemplifying the values of integrity, professionalism, and compassion that embody the spirit of Makerere.
On behalf of the Mastercard Foundation Scholars Program and the Africa Climate Collaborative, Program Director Prof. Justine Namaalwa shared exciting news with the Program mentors about the recent recruitment of 191 undergraduate scholars and 41 graduate students. She highlighted the importance of providing mentorship and guidance to these scholars, who come from diverse backgrounds and possess various strengths and challenges. Prof. Namaalwa encouraged everyone to actively support these students as they embark on their academic journeys.
“We were excited to welcome 191 undergraduate and 41 master’s Scholars to the Programme this academic year. These talented individuals hail from diverse backgrounds and bring immense potential, and they need your active support and mentorship,” Prof. Namaalwa remarked.
Prof. Namaalwa further requested that, as the University continues to recruit more mentors, it’s essential to recognise that effective mentorship goes beyond mere knowledge sharing. It involves actively listening, empathizing with the mentees, and empowering them to forge their own unique paths.
”Together, we can create a supportive environment that fosters growth and success for all our Scholars and students of Makerere University.” Prof. Namaalwa pointed.
The Annual Mentors’ Workshop, which was attended by over 70 mentors from different units of the University and others from other organisations, featured a range of activities designed to enhance mentors’ skills and understanding. Mr. Musa Mwambu from Light for the World, a partner of the Mastercard Foundation, led a valuable training session focused on inclusion, equipping participants with essential insights. Additionally, Mr Apollo Mulondo from the Refugee Law Project provided an in-depth training session designed to empower mentors to support students with refugee status effectively. The workshop also included opportunities for mentors to hear firsthand from young individuals, including a student with disabilities and two safeguarding champions, enriching their understanding and commitment to inclusive mentorship.
The writer is the Principal Communications Officer for the Mastercard Foundation Scholars Program at Makerere University.
General
Makerere University Writing Centre trains first cohort of staff on professional minute writing
By Christopher Kaahwa and Ritah Namisango
On 6th November 2025, the Makerere University Writing Centre (MakWC) held a training workshop aimed at enhancing professional writing skills among University staff.
Focusing on official documentation and record keeping, the training, hosted at the School of Business Conference Hall, attracted participants from different University units, including Assistant Administrative Officers and Assistant Academic Registrars. This marked the first cohort of trainees to benefit from the program, which covered topics such as the fundamentals and responsibilities of a minute taker, writing techniques, policy and legal considerations, e-meeting platforms, and the ethical use of Artificial Intelligence (AI).
In her opening remarks, Mrs. Patience Rubabinda Mushengyezi, the Deputy Academic Registrar, who represented the Academic Registrar, Professor Buyinza Mukadasi, commended the Writing Centre for championing the growth of writing skills across the University. “I want to thank the team from the Writing Centre for considering the Academic Registrar’s Department. Writing is central to everything that we do – from keeping accurate minutes to communicating decisions. This training will greatly improve our writing skills,” she said.
Mrs. Mushengyezi emphasized that official records, especially minutes, must be accurate, ethical, and well-structured. She reminded participants that minutes are not mere summaries, but legal and public documents that can serve as evidence in administrative or legal matters. “When we write minutes, we must remember they represent official proceedings and can be used in courts of law. This calls for professionalism, clarity, and ethical responsibility in your daily work,” she stated.
Speaking during the workshop, Professor Fredrick Jones Muyodi, the Team Leader, Makerere University Writing Centre (MakWC), explained that the Centre is pivoted to support the University’s strategic goal of becoming a research-led institution by 2030. Established and institutionalized in 2025 by the University Senate and Council, the Centre operates under the Directorate of Research, Innovations, and Partnerships (DRIP).
Professor Muyodi shared that the Centre has developed a comprehensive training and mentorship program to build writing skills across the University and beyond. The program will involve experts and mentors experienced in writing, collaborative research, and publication. It will use a hybrid approach, combining traditional teaching with online learning, case studies, and hands-on practice.
He also revealed that the Centre will offer short courses, lasting up to two weeks, in key areas such as academic, technical and scientific writing, editing and proofreading, policy brief and report writing, writing for community engagement, professional writing for administrators, and publishing. “These courses will strengthen the writing capacity of both staff and students while promoting research translation and effective communication,” he said.
On behalf of the Writing Center, Professor Ronald Bisaso commended the support from the Directorate of Human Resource and the Academic Registrar’ department for the identification of capacity development gaps, that provided the basis for the choice of topics and training facilitators.
During her presentation on the Fundamentals and Roles of a Minute Taker, Mrs. Mushengyezi underscored the importance of understanding institutional structures and governing frameworks before taking on the role of writing minutes. She explained that Makerere University’s governance system – from the University Council and Senate down to College Boards and departmental committees, operates under clear mandates, which minute writers must understand to accurately record proceedings.
She noted that effective minute writing begins with proper preparation, which includes knowing the committee composition, consulting the Chairperson about meeting details, and ensuring members receive timely notices and agendas. She advised participants to differentiate between regular, special, and emergency meetings, as each requires a unique approach to documentation. Drawing from experience, she encouraged participants to arrive early for meetings, verify meeting logistics, and carry official record books to ensure accuracy. “A well-prepared minute writer, not only captures discussions accurately, but also upholds the credibility of the meeting,” she remarked.
Mrs. Proscovia Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts), led a session on Writing Techniques. During the session, she emphasized that minutes are vital for accountability, serve as a record for future reference, and inform those who missed meetings. “Well-written minutes should tell a clear, flowing story that remains meaningful even years later,” she said.
Ms. Nakayiki stressed that minute writing requires preparation and structure. She advised secretaries to be familiar with the meeting type and agenda, list all attendees and absentees, clearly summarize discussions, and outline action points. She also encouraged the use of templates, testing of recording devices beforehand, and remaining attentive during meetings to capture key decisions accurately.
Presenting on Policy and Legal Frameworks for Minute Writing, Ms. Esther Kabinga, Principal Legal Officer discussed the laws and policies that govern record keeping in Uganda. She noted that minutes are crucial for transparency and accountability, citing laws such as the Companies Act (2012), Public Finance Management Act (2015), and Access to Information Act. She also referenced some of Makerere University policies, including the Record Keeping Policy, Academic Records Management Policy (2022), and Communications Policy (2013). “Proper documentation protects both the institution and the individuals involved in decision-making,” she emphasized.
Discussing the Ethical and Responsible Use of Artificial Intelligence (AI), Prof. Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning, noted that AI has become part of everyday life. He commended Makerere University for adopting an official AI policy that promotes its ethical, inclusive, and responsible use in teaching, research, administration, and innovation. He urged participants to use AI as a supportive tool, combining it with human judgment and creativity while writing.
Building on to the aforementioned presentation, Dr. Godfrey Mayende, the Head, Department of Distance Learning and Deputy Director at the Institute of Open, Distance and eLearning, highlighted the role of digital platforms such as Zoom, Microsoft Teams, Google Meet, and WebEx in improving meeting efficiency and documentation. He pointed out that these platforms provide useful features like recording, transcription, and chat functions that make meetings more interactive and inclusive. “Familiarity with these tools enhances accountability and ensures that discussions are well-documented and easy to retrieve,” he advised.
Writers: Ritah Namisango is a Principal Communication Officer at Makerere University. Christopher Kaahwa contributed to this article as a Volunteer. Christopher Kaahwa is a Graduate of Makerere University-Bachelor of Journalism and Communication.
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