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Launch of Mak Attendance Management System a Moment of Truth

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The launch of Staff and Student Attendance Management System presided over by the Chairperson of Council, Mrs. Lorna Magara on Friday 3rd May 2024 has been heralded as a moment of truth for the Council, Management, Staff, Students and Stakeholders of Makerere University. On Council’s part that includes improved performance management, accountability, and a transparent promotion process, while for Management it signifies a milestone in terms of achieving a professionally governed university and guaranteeing academic freedom. For staff and students it means improved monitoring and evaluation of teaching, learning and research activities, and for the Government and people of Uganda, clear accountability for the over UGX 200 billion annual wage bill.

In her remarks, Mrs. Magara took time off to allay fears that the system has been designed as a policing tool, stating that the University Council had carefully considered the multifaceted roles that staff, especially faculty, engage in both on and off-campus. The Council, she said, had therefore provided clear guidance to Management on allowances and authorisations that must be in place to enable faculty fulfil their functions.

She added that the decentralised collegiate system already caters for the direct supervision of faculty, while a similar devolved architecture applies to administrative and support staff. “So as we embrace this biometric system, I invite you to recognize the collective benefit it brings to Makerere University.”

Mrs. Lorna Magara requested all staff and students to embrace the system. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Mrs. Lorna Magara requested all staff and students to embrace the system.

These benefits, noted the Chairperson of Council, include; improved service delivery for faculty, students and the administration, improved institutional ratings, as well as improved visibility and credibility for the system developers. She further noted that the attendance management system is only a fraction of the more comprehensive and holistic approach that the University Council is undertaking to strengthen performance management.

“In the current and future budgeting and other resource allocation processes, the Council prioritizes the acquisition of tools that enable the staff to perform and the students to learn effectively and in a conducive manner. For example, I am aware that the procurement processes for three buses for transporting students for field practicals has already been completed.

“The renovation of Lumumba Hall is nearing completion and Mary Stuart Hall will follow in line. There is increasing emphasis on research labs, teaching materials and related equipment. As part of our infrastructure development focus, the Council also addresses the need for faculty offices, graduate student centres, IT hardware and software for teaching and research” Mrs. Magara explained, concluding by requesting all staff and students to embrace the system.

Prof. Barnabas Nawangwe noted that the system will contribute to the professional governance mechanisms of the University. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Prof. Barnabas Nawangwe noted that the system will contribute to the professional governance mechanisms of the University.

In line with embracing the system, the Vice Chancellor, Prof. Barnabas Nawangwe noted that the advent of the system should be received with happiness by all staff and students. “We must run our university professionally and the best way to do it is by going digital in every way possible.”

He added that Makerere has in addition to attendance management digitalised other activities such as human resources management, data repository, academic records and processes, research management, and prayed all business processes would have been completed by the end of 2024. The Vice Chancellor reiterated that the attendance management system’s implementation framework had been enriched by the input from staff representatives to cater for all teaching modes, including eLearning.

Prof. Nawangwe further emphasised that the system is in no way designed to curtail academic freedom, but rather promote it through proper accountability for time spent at the workplace. “The Council as our employer ought to know whether the person that is employed is doing their job.”

The DVCAA, Prof. Umar Kakumba uses the facial recognition feature of the biometric device at CoCIS. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
The DVCAA, Prof. Umar Kakumba uses the facial recognition feature of the biometric device at CoCIS.

He therefore thanked the Director, Directorate for ICT Support (DICTS), Mr. Samuel Mugabi and his staff for alleviating the need for Makerere to rely on expensive, externally-sourced systems. “Since we realized the resources that we have in-house, the digitalisation of the university has just gone up.”

The Director Human Resources (HR), Mr. Tayari Deus Mujuni on his part thanked the University Council for ensuring that development of the system was funded, Management for ensuring that the system is implemented, and the Director DICTS for ensuring that the system is developed and delivered on time.

Mr. Tayari Deus Mujuni makes his remarks on behalf of the Directorate. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Mr. Tayari Deus Mujuni makes his remarks on behalf of the Directorate.

One of the deliverables of the system will be human resource analytics. Mr. Mujuni commended this output as a quick way to measure whether staff are delivering according to their mandate. “If we continually generate these analytics, it becomes easy for us to know the teaching load, to follow up on requests for staff appointments in terms of how many staff you have and how many staff you need.”

The Director HR further noted that the system will come in handy in providing accountability to Government in terms of staff and students being taught. “The audit query will not arise again because we will have the evidence of all staff in attendance and account the funds that Government has contributed in terms of wage.”

Presenting the system’s architecture, Mr. Samuel Mugabi said it consists of biometric devices to enable staff clock in/out using their thumb-print or facial-image. For those who may for any reason or impairment not be able to reach the height of the biometric devices, an AI-enabled voice-recognition capability is being explored for future deployment.

Mr. Samuel Mugabi gestures during his presentation on the system architecture. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Mr. Samuel Mugabi gestures during his presentation on the system architecture.

He added that for teaching staff, a student attendance management system has been developed and integrated with both Academic Management Information System (ACMIS) and the electronic-Human Resource Management System (e-HRMS). This will enable students to register class attendance by selecting their time-tabled course, lecturer’s name, and submit their attendance register. The system will register GPS coordinates of teaching venues and any registration done using a mobile-based app on a device that is not within range will not be recorded.

Mr. Mugabi nevertheless appreciated that cultural transformation is very important for the system to succeed. “We cannot transform or automate a process until we appreciate why it is important,” adding that the way system users are brought on board is very important for their adoption and use.

Mrs. Lorna Magara (Centre) and Prof. Barnabas Nawangwe (Left) listen to Prof. Tonny Oyana (Right) make his remarks. Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Mrs. Lorna Magara (Centre) and Prof. Barnabas Nawangwe (Left) listen to Prof. Tonny Oyana (Right) make his remarks.

The launch event was proudly by the College of Computing and Information Sciences (CoCIS), which prides itself in conducting high-quality research and educating the next cadre of leaders, entrepreneurs, teachers, skilled labor force, digital innovators, wealth creators, and young scientists. Addressing his audience the Principal Prof. Tonny Oyana noted that CoCIS, by virtue of its mandate, will remain a very important college, especially in the next 20 – 30 years as the digital revolution unfolds. “We are at the forefront of deliberations anywhere in this university.”

He recognised the presence of the Chairperson of Council, Members of Council, Vice Chancellor, Deputy Vice Chancellors, Members of Management, College Principals, Staff and Students who graced the event.

Mrs. Lorna Magara (2nd Left) and Prof. Barnabas Nawangwe (Left) witness as Hon. Emojong Kisaija Harman (2nd Right) assisted by Mr. Joshua Muhumuza (Right) launches the Student Attendance Management System (SAMS). Launch of the staff and students attendance management system by Chairperson of Council, Mrs. Lorna Magara, 3rd May 2024, Conference Room, Level 4, College of Computing and Information Sciences (CoCIS), Makerere University, Kampala Uganda, East Africa.
Mrs. Lorna Magara (2nd Left) and Prof. Barnabas Nawangwe (Left) witness as Hon. Emojong Kisaija Harman (2nd Right) assisted by Mr. Joshua Muhumuza (Right) launches the Student Attendance Management System (SAMS).

H.E. Vincent Lubega Nsamba was on 18th March 2024 sworn in as the 90th Guild President of Makerere University and effectively, leader of the Guild Cabinet and student body. Represented by his Minister for Information, Research and Computer Technology, Hon. Emojong Kisaija Harman at the launch, the Guild President welcomed the system, given the necessity of adopting of ICT in the digital era.

“We as the Students Guild are optimistic that this initiative and the system being launched today will improve service delivery to students with regard to teaching” appreciated Hon. Emojong. He reassured the University Leadership of the Students Guild’s readiness to participate in the system rollout and willingness to raise awareness among the student body of its benefits.

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Re-advertisement: Undergraduate Programmes 2024/2025

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A section of the University Road

The Academic Registrar, Makerere University invites applications from Ugandan, East African, and international applicants for the undergraduate programmes under Government Sponsorship (BVL) and private sponsorship scheme for the 2024/2025 Academic Year.

Each applicant should:

a) Have the Uganda Certificate of Education (UCE) with at least five passes, or its equivalent and at least two principal passes at Uganda Advanced Certificate of Education (UACE) obtained at the same sitting. For day programmes only candidates who sat A’ Level in 2023,2022 and 2020 are eligible to apply. For evening, afternoon, and external programmes, a candidate is not restricted on the year of sitting A’ Level.

OR

d) Degree from a recognised/Chartered Institution

Further details on the re-advertised programmes , fees structure, and the procedure of submitting applications can be accessed from the document below:                                            

The closing date for receiving applications for undergraduate admissions is Friday 26th July 2024.                                                           

WARNING:                                                             

  1. Applicants are strongly warned against presenting forged or other people’s academic documents to support their applications for admission.  The consequences, if discovered, are very grave indeed.
  2. Do not buy any other documents not originating from the Academic Registrar’s Office.  Those who buy them do so at their own risk. 
  3. The Academic Registrar has not appointed any agent to act on his behalf to solicit for additional funds other than the application fee stated above.    
  4. Applicants are advised to use the right programme names and codes. The university will not be responsible for any wrong information entered in the system by applicants.     

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

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Freshers’ Orientation and Registration For 2024/2025 Academic Year

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To All First Year Students;
First Year students (Freshers) are by tradition given an “acclimatization” period of one week
which is referred to as the “Orientation Week”. The Freshers report on Campus one week
earlier than the Continuing students and during this week they are introduced to the key facilities in the University as well as other important aspects of life at the University.

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Admission Lists -Disability, Sports and District Quota Schemes 2024/25

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Students move towards Main Building on University Road

The Office of Academic Registrar, Makerere University has released the admission list of candidates admitted under the Disability, Sports and District Quota Schemes with Government sponsorship 2024/25 Academic Year.

Kindly follow the links below to access the lists:-

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