Computing & IS
Project PIs & Accountants Urged to follow Budget Controls, Approval Structures & Policies
Principal Investigators (PIs), research assistants and accountants in the College of Computing and Information Sciences (CoCIS) on 23rd November 2023 were equipped with knowledge and skills on Accountability protocols to increase their knowledge on managing funds.
The half-day blended Workshop which attracted 30 participants was officially opened by the Principal CoCIS, Prof. Tonny Oyana and facilitated by the Manager Accounts and Reports Makerere University Mr. Lubowa S. Gyaviira and the Team Leader, College of Agricultural and Environmental Sciences (CAES) Mr. Tom Vok Elwana.
The training highlighted the common accountability challenges, accountability procedures and approvals and submission of accountability reports.
Noting delays in accountabilities, Prof. Oyana said, he would like to see the college conduct research and grow big rather than being blacklisted by development partners and donors.
The Principal said, the college has established itself in four principle areas of research where it draws credibility namely; the Sensing Technology, Artificial Intelligence, Human Computer Interaction research and Information seeking research.
He observed that sometimes researchers under estimate the reasons to be financially knowledgeable and hence the need for the training.
“Everything happens because of money. If you are a poor manager of your money, then, you cannot pursue the activities you set. So, financial responsibilities and discipline are very important if you are to be a good negotiator”, He said.
Motivated by the need to build a system that is prudent and robust and building an inclusive place to learn, work and succeed, Prof. Oyana shared his experience of what he has learnt as critical.
“First of all, know your financial status and spend within those limits. Never destroy someone’s credibility. I also recommend responsible financial discipline and not to go by peer pressure.
The minute you indicate a budget, you have controls. You don not shift budget items from other controls. If you want to spend and move items that are 10% and above, you need to get permission from the treasury”, Oyana advised.
The Principal also advised researchers to learn and follow the approval structures and policies, stick to their values and ethics and, ensure funds are used for intended activities. He advised scientists to strive for excellence and make good returns to those that entrust them with the resources.
Prof. Oyana extended the call for discipline in the laboratories on grounds that laboratories run on ethics and honesty. He stressed that it is good practice to follow scientific evidence because Science does not depend on rumours but on data and evidence.
Oyana also urged every researcher to have a research gap, be visionary and ensure laboratories have good practices and procedures and, provide data and scientific evidence to back hypotheses.
He reminded researchers that the primary duty of research is contributing to the body of knowledge and secondly to train and mentor young scientists to contribute to their knowledge.
Accountability procedures and approvals
Giving an overview of Accountability procedures and approvals, Mr. Lubowa Gyaviira represented by Mr. Tom Elwana underscored the need for researchers to know the regulations for accountability when planning.
Key Accountability procedures as extracted from relevant laws, policies and procedures that govern public financial management include but not limited to; Public Finance Management Act 2015; Universities and Other Tertiary Institutions Act; Treasury Instructions 2017 and; Makerere University Financial Manual 2014.
Elwana said accountability helps to establish whether the funds advanced were used for the intended purpose and whether all documentation relating to the accountability was presented for review.
Section 10 paragraph 10.20.11 and 10.20.12 of the Treasury Instructions, 2017, requires all advances to be retired as soon as the necessity for their use ceases to exist or within sixty (60) days upon completion of the activity or by closure of business of the last working day of the financial year in which the advance was issued.
“The Makerere University Financial Procedures Manual 2014 under section 4.6.4 enjoins staff to account for all advances received within 14 days of the completion of the activity and in any case not later than 60 days.
Failure to comply with standing instructions leads to the withholding further advances; Recovery from payroll; and or Disciplinary action in accordance with laid down procedures”, he said.
Elwana explained that staff advanced funds should follow the accountability and approval process from the unit accountant to the Internal Audit/examinations and compliance office which delivers to the Secretary Directorate of Internal Audit, who shall ensure it is stamped received, recorded in the register.
He said, a report for accountability must be attached and receipts indicating clearly amount of advance being accounted for while outstanding advances at end of year will be posted to the general ledger to make up the funds balance.
“Balances on advances not utilized at the end of the work/research should be surrendered to the Head of accounts and a receipt should be issued.
Failure to submit accountability will necessitate refund of all unaccounted for funds by the implementer.
After clearance of all accounted funds, a Journal Voucher (JV) is issued to show clearance of total amount accounted for,” Elwana emphasized
Submission of projects to GAMSU, a MUST for implementation of any activity
Elwana told researchers that all project PIs must not only register their projects and budgets with the Makerere University Grant Administration, Management and Support Unit (GAMSU) but also submit quarterly reports to this unit.
“GAMSU has an application and is calling upon PIs to submit their projects for capturing in their data. Failure to be captured, they may not implement their activities”, Elwana warned
Makerere University established GAMSU, which is tasked with the responsibility of overseeing all projects and grants within the university. This measure, Elwana explained, was an agreement with Government to allow the university oversee and receive the grants instead of the funds going directly to the consolidated fund.
The key responsibility of GAMSU is to ensure that reporting is streamlined within the university. GAMSU requires quarterly accountability reports from all grants and projects.
Submission of all budgets by all projects and grants is also mandatory as part of the accountability reports required by the University and Government.
As a matter of emphasis, on submission of accountability reports, PIs were advised to pay attention to their MoUs since different funders have different requirements.
Detailed presentations from the training follow below.
Computing & IS
Makerere Launches Scholarly Guide, Calls for Increased Research, Publication and Innovation in Africa
VC Emphasizes Research as Key to Africa’s Global Integration
Makerere University Vice Chancellor, Prof. Barnabas Nawangwe, has urged universities across Africa to invest in research, publication, and innovation as a pathway to greater participation in the global knowledge economy.
Speaking at the launch of From Records to Publication: A Guide to Academic Authorship, edited by Prof. Elisam Magara of the East African School of Library and Information Sciences, Prof. Nawangwe highlighted Africa’s low contribution to global scholarship. “Although Africa accounts for 15 percent of the world’s population, it produces only 3 percent of global research publications,” he said.
“There are historical reasons for this,” the Vice Chancellor continued, referencing centuries of slavery and colonialism. “You cannot brush away 600 years of subjugation. And we Africans have not even written enough about that. If we want to move Africa back into the global community, we must invest in research, publication, and innovation.”
He cited China as an example, noting how the country’s investment in research and education has translated into economic and global influence. “When we say China is the factor of the world, it is not that people just wake up and begin making things. They invest in education, in publication, in research. If we want to transform Africa, we must do the same.”
Prof. Nawangwe highlighted Makerere’s progress, revealing that annual peer-reviewed publications have grown from about 500 a decade ago, to 700, and now exceed 2,000. He acknowledged that the university still trails South African institutions, partly because they operate numerous local journals that absorb significant volumes of research. “We are not fully utilising the brand of Makerere University Press,” he said, pledging support to strengthen the press and scale up journal production.
He also reaffirmed the university’s strategy to reduce excessive undergraduate enrolment and expand graduate training to boost research output. “Let us create time for professors to do research and supervise more graduate students,” he said.
Commending Professor Magara and his team for producing the authorship guide, Prof. Nawangwe described the book as an essential handbook for Master’s and PhD students, early-career researchers, and universities across the region striving to become research-led. “This is at the heart of the university. If we invest in research and publication, we secure our future,” he said.
Book Recommended as Mandatory Guide by College Principal
Makerere University’s Principal of the College of Computing and Information Sciences, Prof. Tonny Oyana, called for the newly launched volume to be adopted as a mandatory guide for graduate students and newly appointed lecturers. “This is not a bad book for our first-year PhD students to start with,” he said. “Even those who are hired as junior lecturers still need mentorship. If I were the Vice Chancellor, I would put this book as required reading for every new hire.”
Prof. Oyana reflected on his personal contribution to the book, revealing that administrative responsibilities nearly forced him to withdraw. “Because of the work that I do, I was about to give up,” he admitted. “But Professor Magara was persistent. He came back to me and gave me more time.”
He credited a PhD student, Caroline Ilako, for assisting with library research and literature reviews, saying, “She did a wonderful job. We went back and forth through revisions, but finally we produced the work.”
On the quality of the book, Prof. Oyana said, “When you pick up a book, look at how it is laid out. The quick judgment tells you about the quality. This is well put together. We are beginning to show quality comparable to Western presses.”
He also challenged traditional notions of “publish or perish,” noting, “As scholarship evolves, those who evaluate scholarship must also adjust. Impact, innovation, and tangible products are increasingly valued alongside journal articles.”
Editor Highlights Research-Based Approach
Prof. Elisam Magara, the book’s editor, explained that the guide is designed to support scholars from the moment they conceive a research idea to the point their work is published and read. “I looked at the books we were using and asked myself: which kind of book can truly guide students? We needed a clear guide from the time a scholar thinks of writing up to the time the book is read,” he said.
He detailed the rigorous editorial process that began in 2022, including international calls for contributions, peer review of abstracts, writeshops for feedback, and multiple rounds of chapter reviews. “Don’t write and keep,” he advised. “Your book must have impact. It must reach the public and be used.”
Prof. Magara also acknowledged the sabbatical granted by the Vice-Chancellor, which enabled him to balance teaching and editorial responsibilities. “This book is meant not just for Makerere but for scholars across the region and beyond,” he said.
Mak Press Outlines Rigorous Publishing Process
Dr. Isaac Tibasima, representing the Managing Director of Makerere University Press, explained the publication pathway. “Once you bring your manuscript to the press, we take it through evaluation, external peer review, revisions, copy-editing, typesetting, and pre-press review before printing,” he said.
He also highlighted the press’s efforts to strengthen college-based journals. “We will not run the journals, but they will be published under the imprint of Makerere University. If we produce consistent issues, we can then move toward global indexing,” Dr. Tibasima said.
All new journals and articles now carry Digital Object Identifiers (DOIs) to enhance discoverability, while past publications are being retroactively assigned DOIs. “We are not there yet, but we are moving there, and we are intentional about getting there,” he added.
School Leaders Celebrate Scholarship and Mentorship
In welcome remarks, Dr. Sarah Kaddu, Dean of the School, said, “This event is a celebration of scholarship, intellectual discipline, and the journey of knowledge creation. This book speaks directly to one of the most critical challenges facing scholars—transforming research records into publishable work.”
Dr. Sylvia Namujuzi, Head of the Department of Records and Archives Management, added, “This book is timely. It responds to real challenges faced by early-career researchers, postgraduate students, and even seasoned academics—questions of structure, authorship ethics, citation, collaboration, and navigating the publication ecosystem.”
She concluded: “Well-managed records are not endpoints; they are the beginning of inquiry, reflection, and publication. This guide demonstrates that pathway.”
Book Outline
- Introduction: Publication Journey. (Prof. Elisam Magara)
PART I: Foundations of Academic Authorship.
- Conceptual Foundations of Academic Authorship
Elisam Magara and Joseph Kiplangat.
- Archives as a Source of Information for Academic Writing
David Luyombya, Sylivia Namujuzi and Francis Ekwaro
- The place of Oral History in Contemporary Writing
Elisam Magara, James Nkanshah-Obrempong and Nthan Nzyoka Joshua
- Managing Ethical Dilemmas in Academic Writing
Maria Tsvere, Tsitsi Kanonge and Joselin Chigwada
- The Role of Copyright and Neighbouring Rights in Protecting Works of Authors and Publishers in Uganda
Ronald Kakungulu Mayambala
PART II: Managing the Publication Process
- A Manuscript: From Inception to Publication
Sarah Mirembe Kyankya
- Managing Co-Authorship in Academic Writing
Gankhanani Moffat Moyo
- Managing Illustrations and Visual Artworks in Academic Writing
Bob Magara Rutatugirwa
- Tapping into Open Access Platforms for Gainful Authorship
George Muganga
- Managing the Costs in Academic Authorship
Aloysius Rukundo
- The Important Translation in Publication
Monica Mweseli
- Citations and Referencing in Academic Writing
Clement Lutaaya Nabutto, Namujuzi Sylivia, and Daviv Luyombya, Makerere University
- Referencing Management Software In Academic Writing
Odeke Moses Osamai and Constant Okello-Obura
- Compliance with International Bibliographic Control Standards in Academic Authorship
Elisam Magara and Dniel Osinde
PART III: Secondary Services in Academic Writing
- Journal Impact Factor and its Role when Submitting a Publication Article
Tonny J. Oyana and Caroline Ilako
- Managing Mentorship Programmes for Scholarly Writing
Diyoshak Rhoda Danladi and Elisam Magara
Report by
Jane Anyango, Principal Communication Officer CoCIS
Ritah Atukwatse, Journalism and Communication Student (2nd Year)
Fred Kanwagi, Journalism and Communication Student (3rd Year)
Computing & IS
Makerere University and SoonPay Sign Landmark MoU to Champion Blockchain Innovation and Financial Inclusion Across Africa
On Saturday 6th December 2025, Makerere University entered into a ground-breaking partnership with the U.S.-based fintech company SoonPay, marking a major breakthrough in Uganda’s push to integrate emerging technologies into research, innovations, higher education and national development.
The Memorandum of Understanding was signed by the Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe and Mr. Frantz Morency, Chief Executive Officer of SoonPay L.L.C, during the Makerere University Financial Innovation Day, a high-energy event that brought together over 800 students, faculty, industry partners, and technology leaders.
The MoU institutionalizes the collaboration of Makerere University through the Makerere University Technology and Innovation Centre and SoonPay LLC. The signing ceremony was witnessed by Dr. Cathy Ikiror Mbidde-Manager of Makerere University Technology and Innovation Centre and Ms. Vuyani Jones-Blockchain Infrastructure Manager.
Organized by the Makerere University Technology and Innovation Centre (MUTIC) in partnership with SoonPay, the event ran under the theme “Innovation and Financial Inclusion for a Secure Future.” It featured keynote speeches, panel discussions, live demonstrations, and the signing of a Memorandum of Understanding (MoU) that will usher in a new era of blockchain training, research, and innovation at Uganda’s premier university.
The event was supported by several partners, including the National Social Security Fund (NSSF), the Uganda Blockchain Association, the National Planning Authority (NPA), Prudential Uganda, and other technology and financial sector stakeholders.
A Strategic Partnership to Transform Africa’s Digital Landscape
The newly signed MoU between Makerere University and SoonPay is expected to unlock a broad set of opportunities for students and academic staff. These include blockchain education and certification, joint research projects, internships and apprenticeships, the development of new financial inclusion tools, and the integration of emerging technologies into existing academic programs.
SoonPay’s entry into Uganda is part of a larger vision to expand blockchain-driven solutions across Africa—a continent its executives say has historically been excluded from global technological revolutions.
Impressed by the overwhelming numbers of students who filled the Yusuf Lule Central Teaching Facility Auditorium to the brim, the Vice Chancellor, said: “Dear students, by choosing to stay on campus, on a Saturday, and after completing your examinations, you have demonstrated your willingness to learn and embrace the blockchain technology as well as emerging technologies in general.”
Stating that blockchain technology is the future for Africa, the Vice Chancellor challenged the students to take charge of Africa’s digital transformation.
“You are the people to emancipate Africa from marginalization,” he declared. “What will liberate our continent is not politics—we have done too much of that. It is education, research, innovation, and technology.”
Prof. Nawangwe delivered a sweeping historical reflection, tracing Africa’s technological setbacks to the destruction of its civilization over several centuries.
“For 400 years, Africans were taken away as slaves. For another 200 years before that, our lands, knowledge systems, and technologies were disrupted,” he said. “This represents around 600 years of destruction and marginalization of African civilization.”
He urged students not to miss the opportunity that modern technologies such as blockchain and artificial intelligence present.
“We are lucky to be living in an era where Africa is free,” the Vice Chancellor said. “My hope is that we do not wait another 600 years to take advantage of this freedom. The most important resource we have is not minerals; it is human resources—you, the youth.”
Prof. Nawangwe reminded students that Makerere’s reputation as the “intellectual capital of Africa” places immense responsibility on their shoulders.
“You are among the very few Ugandans privileged to study at Makerere University. University graduates are not supposed to wait for jobs—you are the ones expected to create them,” he said.
Why Blockchain? Transparency, efficiency, and global competitiveness
The Vice Chancellor highlighted the transformative potential of blockchain technology, especially in improving financial systems—a sector he described as the backbone of any modern economy.
“Without efficient financial systems, nothing else works,” he said. “Blockchain offers transparency, reduces fraud, and minimizes corruption. If applied properly, it could transform how we manage finances, education, and even our natural resources, including the oil that Uganda is about to exploit.”
He added that Makerere’s students are already demonstrating global competitiveness in innovation, winning international competitions and creating products across multiple disciplines.
“The brains are here,” he said. “What we need is exposure to opportunities and technologies that will help you turn your ideas into impactful solutions.”
In a passionate keynote address, SoonPay CEO, Mr. Frantz Morency underscored why his company chose Uganda as its launchpad for blockchain adoption in Africa.
“As the Professor said, we have been excluded for more than 400 years,” he stated. “Even though we’re an American company, we know our roots. Look around the SoonPay team—you will see yourselves. We chose Uganda intentionally.”
Mr. Morency pointed to Africa’s dismal participation in the global blockchain economy. “In the U.S., blockchain generates $2.6 billion—61.7 percent of the world’s share. The rest of the world generates $1.6 billion. And Africa, just $14 million, or 0.33 percent,” he said. “That is unacceptable.”
He attributed the gap not to a lack of interest among young Africans, but to a lack of opportunity. “You want to learn—what you lacked was opportunity,” he said. “With the support of Professor Nawangwe, Dr. Cathy Ikiror Mbidde, and Dr. Margaret Nagwovuma, SoonPay wants to bridge that gap in education, technology, and economic opportunity.”
Mr. Morency also shared his personal journey, connecting his Haitian background to the aspirations of African youth.
“Many of you may see me as ‘the guy in the green suit,’ but I come from a small island—Haiti,” he said. “My mother never finished first grade; my father never finished second grade. What they gave me was integrity, work ethic, and the determination to seize opportunities when they came.”
He urged students not to seek opportunities abroad out of desperation, but to build meaningful careers in Africa. “Africa does not need to lose its talent. Why can’t you build here? Why can’t businesses, innovation, and prosperity thrive here?” he said. “Educate yourselves. Build. Create. Grow.”
A milestone for Makerere and Africa
Dr. Cathy Ikiror Mbidde, Head of the Makerere University Technology and Innovation Centre (MUTIC), described the event as a “major milestone” in the institution’s evolution.
“We are here to witness one of the key emerging technologies and to reflect on how universities can embrace such milestones,” she said. “Everyone has a role to play in transforming our lives through research, ideas, and projects.”
She thanked SoonPay for choosing Makerere University, noting that students had been “instrumental” in pushing for blockchain education.
“You have been constantly asking questions, pushing us, and showing deep curiosity about blockchain. Today, we finally have answers,” she told the students.
Beyond the speeches, the event showcased SoonPay’s blockchain infrastructure, student-led innovations, and a roadmap for integrating digital finance tools into university programs. Partners such as NSSF emphasized the importance of preparing young people for a digital future.
With the MoU now in force, Makerere University is positioning itself as a regional hub for blockchain education, research, and innovation. The partnership with SoonPay aims not only to train students but to shape Uganda’s—and Africa’s—next generation of tech leaders.
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