Computing & IS
Project PIs & Accountants Urged to follow Budget Controls, Approval Structures & Policies
Principal Investigators (PIs), research assistants and accountants in the College of Computing and Information Sciences (CoCIS) on 23rd November 2023 were equipped with knowledge and skills on Accountability protocols to increase their knowledge on managing funds.
The half-day blended Workshop which attracted 30 participants was officially opened by the Principal CoCIS, Prof. Tonny Oyana and facilitated by the Manager Accounts and Reports Makerere University Mr. Lubowa S. Gyaviira and the Team Leader, College of Agricultural and Environmental Sciences (CAES) Mr. Tom Vok Elwana.
The training highlighted the common accountability challenges, accountability procedures and approvals and submission of accountability reports.
Noting delays in accountabilities, Prof. Oyana said, he would like to see the college conduct research and grow big rather than being blacklisted by development partners and donors.
The Principal said, the college has established itself in four principle areas of research where it draws credibility namely; the Sensing Technology, Artificial Intelligence, Human Computer Interaction research and Information seeking research.
He observed that sometimes researchers under estimate the reasons to be financially knowledgeable and hence the need for the training.
“Everything happens because of money. If you are a poor manager of your money, then, you cannot pursue the activities you set. So, financial responsibilities and discipline are very important if you are to be a good negotiator”, He said.
Motivated by the need to build a system that is prudent and robust and building an inclusive place to learn, work and succeed, Prof. Oyana shared his experience of what he has learnt as critical.
“First of all, know your financial status and spend within those limits. Never destroy someone’s credibility. I also recommend responsible financial discipline and not to go by peer pressure.
The minute you indicate a budget, you have controls. You don not shift budget items from other controls. If you want to spend and move items that are 10% and above, you need to get permission from the treasury”, Oyana advised.
The Principal also advised researchers to learn and follow the approval structures and policies, stick to their values and ethics and, ensure funds are used for intended activities. He advised scientists to strive for excellence and make good returns to those that entrust them with the resources.
Prof. Oyana extended the call for discipline in the laboratories on grounds that laboratories run on ethics and honesty. He stressed that it is good practice to follow scientific evidence because Science does not depend on rumours but on data and evidence.
Oyana also urged every researcher to have a research gap, be visionary and ensure laboratories have good practices and procedures and, provide data and scientific evidence to back hypotheses.
He reminded researchers that the primary duty of research is contributing to the body of knowledge and secondly to train and mentor young scientists to contribute to their knowledge.
Accountability procedures and approvals
Giving an overview of Accountability procedures and approvals, Mr. Lubowa Gyaviira represented by Mr. Tom Elwana underscored the need for researchers to know the regulations for accountability when planning.
Key Accountability procedures as extracted from relevant laws, policies and procedures that govern public financial management include but not limited to; Public Finance Management Act 2015; Universities and Other Tertiary Institutions Act; Treasury Instructions 2017 and; Makerere University Financial Manual 2014.
Elwana said accountability helps to establish whether the funds advanced were used for the intended purpose and whether all documentation relating to the accountability was presented for review.
Section 10 paragraph 10.20.11 and 10.20.12 of the Treasury Instructions, 2017, requires all advances to be retired as soon as the necessity for their use ceases to exist or within sixty (60) days upon completion of the activity or by closure of business of the last working day of the financial year in which the advance was issued.
“The Makerere University Financial Procedures Manual 2014 under section 4.6.4 enjoins staff to account for all advances received within 14 days of the completion of the activity and in any case not later than 60 days.
Failure to comply with standing instructions leads to the withholding further advances; Recovery from payroll; and or Disciplinary action in accordance with laid down procedures”, he said.
Elwana explained that staff advanced funds should follow the accountability and approval process from the unit accountant to the Internal Audit/examinations and compliance office which delivers to the Secretary Directorate of Internal Audit, who shall ensure it is stamped received, recorded in the register.
He said, a report for accountability must be attached and receipts indicating clearly amount of advance being accounted for while outstanding advances at end of year will be posted to the general ledger to make up the funds balance.
“Balances on advances not utilized at the end of the work/research should be surrendered to the Head of accounts and a receipt should be issued.
Failure to submit accountability will necessitate refund of all unaccounted for funds by the implementer.
After clearance of all accounted funds, a Journal Voucher (JV) is issued to show clearance of total amount accounted for,” Elwana emphasized
Submission of projects to GAMSU, a MUST for implementation of any activity
Elwana told researchers that all project PIs must not only register their projects and budgets with the Makerere University Grant Administration, Management and Support Unit (GAMSU) but also submit quarterly reports to this unit.
“GAMSU has an application and is calling upon PIs to submit their projects for capturing in their data. Failure to be captured, they may not implement their activities”, Elwana warned
Makerere University established GAMSU, which is tasked with the responsibility of overseeing all projects and grants within the university. This measure, Elwana explained, was an agreement with Government to allow the university oversee and receive the grants instead of the funds going directly to the consolidated fund.
The key responsibility of GAMSU is to ensure that reporting is streamlined within the university. GAMSU requires quarterly accountability reports from all grants and projects.
Submission of all budgets by all projects and grants is also mandatory as part of the accountability reports required by the University and Government.
As a matter of emphasis, on submission of accountability reports, PIs were advised to pay attention to their MoUs since different funders have different requirements.
Detailed presentations from the training follow below.
Makerere University has been directed to integrate the teaching of political economy across all courses to enhance students’ understanding of the country’s socioeconomic conditions. The directive, welcomed by the university’s top management, will be incorporated into the curriculum to align education with the needs of the people and the nation.
The government has also pledged to bolster Makerere’s research funding and strengthen partnerships with the private sector to commercialize innovations developed at the institution.
The call was made by Makerere University’s new Chancellor, Dr. Crispus Kiyonga, during the first session of the 75th graduation ceremony held on January 13, 2025, at the university’s Freedom Square. Dr. Kiyonga also urged the government and the university to establish an agro-industrial park on its land.
“This park would serve three purposes: teaching, generating income, and acting as a demonstration site for communities across the country,” Dr. Kiyonga noted.
The Chancellor emphasized the urgency of addressing Uganda’s food insecurity, highlighting that 40% of children in the Rwenzori region are stunted, with malnutrition affecting all regions of the country.
“Uganda must develop a robust food security system to ensure we do not starve amidst abundance,” he said.
Dr. Kiyonga also pointed out Africa’s underperformance despite its vast resources, describing it as a contradiction. “It is our responsibility to change the conditions of our people and ensure Africa rises to its potential,” he urged.
The ceremony was graced by Hon. Joyce Moriku Kaducu, Minister of State for Primary Education, who represented the First Lady and Minister of Education and Sports, Hon. Janet Kataaha Museveni. Other dignitaries included members of Parliament, the judiciary, the diplomatic corps, and academics.
Education Minister Praises Makerere for Excellence
Hon. Joyce Moriku Kaducu lauded Makerere University for its dedication to academic excellence and innovation.
“Today reflects the resilience, hard work, and commitment of our graduates, supported by the university staff, management, and parents,” she said.
The Minister commended the Vice Chancellor and management for fostering research and innovation while urging them to maintain robust quality control systems to uphold the institution’s integrity.
She also reflected on Makerere’s recent milestones, including the commissioning of a new School of Law building and the launch of the School of Graduate Studies and Research.
“Your achievements stem from hard work, transparency, and accountability. They set Makerere apart as a leader in higher education,” she noted.
Addressing the graduates, Hon. Kaducu encouraged them to apply their skills to solve societal challenges.
“Makerere has equipped you with critical thinking and creativity. Use this to seize opportunities, make a difference, and shine wherever you go,” she concluded.
Vice Chancellor Highlights Makerere’s Impact
Vice Chancellor Prof. Barnabas Nawangwe congratulated the 13,658 graduates, including 143 PhD recipients and 53% female graduates. He commended the efforts of staff, parents, and sponsors in supporting the students’ journeys.
The College of Computing and Information Sciences presented a total of 681 Graduands. Of theses12 were Doctoral candidates (7 Females and 5 males), 73 Masters candidates( 26 Female and 47 Male) and 596 Bachelors (251 Females and 345 Males)
Prof. Nawangwe praised the achievements of Makerere’s colleges, including the College of the College of Computing and Information Sciences. The College celebrated notable achievements, including three students who received the Africa 2024 Marketplace Simulation Award during the AFRICA2024 Conference in Egypt.
The college also secured a $1.5 million grant from Google for the Ocular project, which leverages artificial intelligence to improve the diagnosis of malaria, tuberculosis, and cervical cancer. The AI Health Lab, led by Dr. Rose Nakasi, continues to produce innovative diagnostic tools, including a phone-to-microscope adaptor, supported by partners like Google and the National Institutes of Health. Additionally, the AirQo Project launched the CLEAN-Air Africa Network, focusing on air quality management using low-cost sensors.
Prof. Nawangwe reiterated Makerere’s transformation into a research-led institution supported by the government’s Research and Innovation Fund. “We are addressing national priorities, such as improving the Parish Development Model and advancing e-governance,” he stated.
The Vice Chancellor congratulated Dr. Chrispus Kiyonga on his appointment as Chancellor and urged graduates to leverage their education to create solutions for societal challenges.
“Let your Makerere education be a beacon of hope for the world,” he concluded.
Prof. LenkaBula’s Call for Resilience and Redefining African Women’s Mission
In a keynote address by Professor Puleng LenkaBula, Principal and Vice-Chancellor of the University of South Africa (UNISA) titled “The Power of Resilience – African Woman, Find Your Generational Mission and Redefine Your Worth”, Prof. LenkaBula highlighted the critical role of African women in shaping the continent’s destiny.
Prof. LenkaBula expressed gratitude for being invited to such a significant occasion and extended greetings from South Africa, including from UNISA’s Chancellor, former South African President Dr. Thabo Mbeki. She praised Makerere University for its legacy of academic excellence and contributions to the African continent, emphasizing its role in anti-colonial struggles, post-colonial development, and its steadfast commitment to African unity.
“Makerere University stands as a beacon of academic excellence and innovation, a vital part of Africa’s intellectual and developmental heritage,” she remarked, reflecting on the institution’s shared history with UNISA and other centers of higher learning in Africa.
The Vice-Chancellor acknowledged the many prominent figures associated with Makerere, including freedom fighters and leading intellectuals. She also paid tribute to African women who have played pivotal roles throughout history, including Queen Amina of Zazzau, Njinga of Angola, Empress Tayetu Betul of Ethiopia, and modern figures such as Wangari Maathai and Ellen Johnson Sirleaf.
“These women embodied resilience and vision, redefining leadership in ways that transformed societies,” Prof. LenkaBula said. “It is now up to you, graduates, especially women, to take up the mantle, redefine your worth, and reclaim your generational mission.”
Drawing on the wisdom of influential thinkers like Frantz Fanon and Chinua Achebe, she urged graduates to embrace their responsibility as leaders and problem-solvers in Africa’s quest for prosperity. Prof. LenkaBula warned against complacency, emphasizing that each generation must confront its unique challenges and opportunities to secure a brighter future for the continent.
She also called for a renewed focus on gender equity in academia and leadership, noting the disproportionate burdens faced by women in society. Citing the achievements of Makerere University in gender mainstreaming, she expressed optimism about the role of young leaders in dismantling patriarchal systems and fostering inclusive development.
“As you step into the world, remain grounded in your communities while adopting a global outlook. Africa’s intellectual and social resilience has always been its greatest asset,” Prof. LenkaBula urged.
Prof. LenkaBula concluded her address to Graduands with a powerful call to action: “Your graduation is not merely a personal achievement but a contribution to Africa’s collective progress. History has thrust upon you the task of creating a future defined by resilience, innovation, and equality.”
Graduation Statistics of the 75th graduation ceremony
During the course of the 75th graduation ceremony, a total of 13,658 graduands will receive degrees and diplomas of Makerere University. Of these, a total of 143 graduands will graduate with PhDs, 1,813 with Masters degrees, 11,454 with Bachelor’s degrees and 243 with postgraduate diplomas. 53 % of the graduands are female and 47% are male. 44% of the PhD graduands are female. A total of 491 graduands will receive first class degrees. The best graduand from the sciences, graduating with a CGPA of 4.91 and a Bachelor of Science is Mr. Mubiru Enock Joel. The best graduand from the humanities, graduating with a Bachelor of Leisure and Hospitality Management, with a CGPA of 4.07 is Mr. Bagoole Abdul Latif Umar. 16% of the graduands are graduating with post-graduate degrees and diplomas.
Makerere University’s College of Computing and Information Sciences (CoCIS) hosted a two-day workshop on Artificial Intelligence (AI) for students and staff participating in the Erasmus+ exchange program. The event, opened on November 11, 2024, brought together participants from Makerere University, Busitema University, and the University of Twente, aiming to foster knowledge exchange and collaboration in AI applications in agriculture and health.
Professor Tonny Oyana, Principal of CoCIS, officially opened the workshop, emphasizing the transformative role of AI in the modern world. “In the next 30 years, computing and AI will be integral in every field. Just as Word and Windows became standard, AI is also becoming essential across disciplines,” he stated, urging participants to remain innovative and rise above global competition.
Throughout the event, Prof. Oyana highlighted the need for resilience, collaboration, and exceeding expectations in academic and professional pursuits. “If you’re required to publish three papers, aim for five,” he advised, stressing that academic success often requires going beyond minimum standards. He also encouraged participants to be proactive, using time effectively and fostering collaborative relationships that can drive impactful research and innovation.
The workshop provided a platform for interdisciplinary exchanges and networking opportunities, with participants urged to seize this opportunity for international collaboration and exploration of new ideas in AI. Prof. Oyana underscored that today’s challenges, from healthcare to environmental sustainability, require a multidisciplinary approach: “Today’s problems can’t be solved by one person. It’s through collaboration across institutions and countries that we create better solutions.”
The event is part of an ongoing Erasmus+ initiative, promoting academic exchange and building capacities in AI across various fields, aligning with CoCIS’s commitment to fostering innovation and preparing students to meet the demands of a technology-driven world
Dr. Mariette Applauds Staff and Students for Embracing Erasmus+ Program.
Representing the Head of the Department of Computer Science, Dr. Mariette Atuhuriire Katarahweire commended staff and students for their enthusiasm in embracing the program. The event, held in partnership with Busitema University and the University of Twente, brought together participants to foster academic and cultural exchange across institutions.
Dr. Mariette highlighted the importance of international collaboration, recounting her own experience studying in Belgium and interacting with Dutch institutions. “I once thought Erasmus was only for Europe, but seeing it extended to Africa and embraced here is heartening,” she remarked. She praised the event organizers and encouraged both students and faculty to seize such collaborative opportunities, adding, “It’s not just for students; staff should also take part, as these experiences refresh your perspective and enhance your work.”
The workshop featured presentations by PhD students, providing them with valuable feedback and a platform to share ideas. “Presenting helps you think deeply about your work and clarify it for others,” Dr. Mariette explained, noting that feedback from peers and faculty can help overcome challenges in research and spark new insights.
Welcoming first-time visitors to Uganda, Dr. Mariette encouraged students to take advantage of the program’s travel opportunities, which offer exposure to different environments, cultures, and academic perspectives. “Collaborations like these allow you to make connections, share ideas, and gain insights that can transform your academic journey,” she concluded.
She expressed gratitude to the workshop organizers and applauded the participants, hoping that the event would be a fruitful learning experience for everyone involved.
Dr. Rose Nakibuule Highlights AI Research and International Collaboration in Makerere’s Exchange Program
Dr. Rose Nakibuule, Program Coordinator at Makerere University, outlined the focus areas of an international research collaboration that involves exchanges between Makerere, the University of Twente (Netherlands), Busitema University. The program emphasizes artificial intelligence (AI) applications in agriculture and health, with a primary goal of fostering knowledge exchange and research development.
“This program is about the mobility of students and staff between institutions to enhance research and collaboration,” Dr. Nakibuule explained. “Last year, three Makerere PhD students went to Twente for six months, and this year two of us, myself and Stephen Odongo, will participate.” She noted that students from Busitema University have also benefited from the exchange.
Dr. Nakibuule highlighted several AI-focused projects, including disease monitoring systems and AI-powered translation tools aimed at helping farmers who speak diverse languages. “We’re developing a platform that can translate information into local languages, so farmers across regions can access vital data,” she said. In agriculture, the program’s projects also include AI models for identifying crop varieties, allowing farmers to use smartphones to scan seeds or pods for variety detection.
The program’s collaborative nature also addresses resource limitations faced by Makerere. “Twente has the resources we need to build these AI systems, while we bring local expertise and the specific needs of our communities. Together, we’re creating tools that can be applied directly in the field,” Dr. Nakibuule said. This hands-on, cross-border collaboration aims to ensure that research goes beyond the lab, benefiting communities directly and supporting data-driven agricultural practices.
Makerere University’s College of Computing and Information Sciences (CoCIS) has warmly welcomed Dr. Alo Oluwaseum Olubisi, a senior lecturer from Nigeria, who will serve as a volunteer in teaching, research, mentorship, and knowledge-sharing. Dr. Olubisi, assigned to the Department of Computer Science, is being oriented into the college to familiarize herself with the environment and begin contributing to the college’s academic and research goals.
In a landmark partnership marking a significant South-South academic exchange, CoCIS Principal, Prof. Tonny Justus Oyana, praised the initiative as a pivotal step towards strengthening intra-African academic cooperation. “We have previously seen exchanges primarily with Europe, but this Nigeria-Uganda collaboration is a milestone. If scholars continue to work together through such faculty exchanges, it will advance knowledge transfer and foster Africa’s development,” Prof. Oyana stated. “I welcome this incredible opportunity for Africans to work collaboratively.”
The appointment is part of a broader effort led by Makerere University’s Vice Chancellor to join the Nigerian Technical Aid Corps (TAC), a program facilitated by Nigeria to support partner African countries. His Excellency, the High Commissioner of Nigeria to Uganda, was instrumental in helping Makerere access this initiative, which aims to bolster academic expertise across African institutions.
Dr. Olubisi’s role, effective from November 1, 2024, to October 31, 2026, includes teaching, conducting research, and engaging in community outreach. Prof. Oyana highlighted her multifaceted duties, noting, “She will engage in lectures, knowledge dissemination, and also support the examination process. Importantly, her presence will aid in mentoring young faculty and graduate students, enriching their research skills and academic progression.”
Dr. Olubisi’s work will be supervised by the Head of the Department of Computer Science. She is expected to conduct lectures, lead demonstrations, guide tutorials, and engage in practical sessions. Additionally, she will focus on building research capacity among staff and students, especially in impact evaluation using advanced technologies, and will contribute to collaborative research initiatives. Her role also includes acting as an examiner and participating in curriculum development within the department.
“We have introduced her to our PhD students to foster collaboration on key research projects,” Prof. Oyana added. “Her engagement in these strategic areas is anticipated to enhance productivity and offer immense benefits to Makerere University.”
Dr. Olubisi’s appointment reflects Makerere University’s dedication to fostering academic partnerships across Africa, supporting capacity building, and promoting innovative research and knowledge exchange within the continent.
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