General
Dr. Onoria, Members of Staff Appeals Tribunal Sworn In
The New Chairperson, Dr. Henry Onoria and Members of the Makerere University Staff Appeals Tribunal were on Thursday 16th November 2023 sworn in to commence their four-year term by Her Worship Evelyn Najjuuko, Senior Grade One Magistrate, Wakiso Court. On hand to witness the swearing-in ceremony were the Chairperson of Council, Mrs. Lorna Magara, Chairperson Appointments Board, Mr. Edwin Karugire, Chairperson Legal, Rules, Privileges and Estates Committee, Mr. George Bamugemereire and Members of Council; Dr. Diana Ahumuza Ateenyi, Dr. Deus Kamnyu Muhwezi and Mr. Jackson Byamukama.
Members of University Management present included the Acting (Ag.) Vice Chancellor, Prof. Umar Kakumba, Ag. Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe, Dean of Students, Mrs. Winifred Kabumbuli, University Bursar, Mr. Evarist Bainomugisha, Ag. Director Human Resources, Mr. Deus Tayari Mujuni, Ag. Director Estates and Works, Eng. Darius Muwanguzi, Ag. Director Internal Audit, Mr. Patrick Akonyet, and Ag. Director Legal Affairs, Mr. Hudson Musoke. Staff Associations were equally well represented by their executives and leaders namely; Chairperson Makerere University Academic Staff Association (MUASA), Dr. Robert Kakuru, Chairperson Makerere University Administrative Staff Association (MASA), Mr. Bennet Magara and Ag. Chairperson National Union of Educational Institutions (NUEI), Mr. Isaac Okello. The Ag. Head, Human Rights and Peace Centre (HURIPEC), Dr. Busingye Kabumba was in attendance.
Vice Chancellor Welcomes Tribunal Members
Welcoming all present Prof. Kakumba appreciated God for the wonderful opportunity to witness the swearing in of the Staff Appeals Tribunal, one of the important organs of the University. He noted that systems, structures and processes enable institutions such as Makerere to not only exist but thrive. This, in the case of the Staff Appeals Tribunal, is achieved by inculcating a harmonious level of co-existence when contradictions emerge.
“The tribunal is such an important organ to handle issues related to grievances, reconciliation and foster the strategic vision of the institution” said the Ag. Vice Chancellor. He therefore congratulated and thanked Dr. Onoria for accepting to come back to his alma mater and head this important organ.
“We are looking forward to your contribution towards fostering the strategic vision of Makerere University as a thought leader in knowledge generation for societal transformation and development” he added.
Chairperson Appointments Board pledges Cordiality
In his brief remarks, Mr. Karugire couldn’t help but share with the audience how he constantly reminds fellow Council Members how he is more Makererean that they are, having been born, raised, educated and now actively serving on the Governing body. “And so it is an honour and a privilege to serve at this great institution.”
He pledged on behalf of the Appointments Board to ensure that in the exercise of its mandate, his Council Committee would strive to make the Tribunal’s workload is lighter. This, he noted, would be achieved by placing Makerere’s mission to provide transformative teaching and learning as well as research environment responsive to national and global needs at the core of all activities.
Mr. Karugire added that the achievement of this mission requires highly motivated, disciplined and committed staff, which makes keeping them (staff) accountable very important. “In this regard, the Appointments Board as well as the Tribunal have different but complimentary roles.”
He concluded by saying that he was looking forward to working with the distinguished members of the tribunal to serve the great Makerere and renewed his pledge to foster a cordial working relationship between the Appointments Board and Tribunal.
New Tribunal Members Sworn In
The University Secretary, Mr. Yusuf Kiranda, who moderated the event shared that Makerere University Staff Appeals Tribunal is by law made up of eight members including a Chairperson; appointed by the Chancellor, and representatives from the University Council (1), University Senate (1), MUASA (2), MASA (2) and the Ministry of Public Service (1). At the time of the swearing-in, the Ministry of Public Service was yet to nominate its representative. As such, the members present were sworn in as listed below;
- Dr. Henry Onoria – Chairperson
- Rt. Hon. Daniel Fred Kidega – Council Representative
- Assoc. Prof. Helen Nambalirwa Nkabala – Senate Representative
- Ms. Rhoda Nalubega – MUASA Female Representative
- Dr. Fred Maniragaba – MUASA Male Representative
- Ms. Sarah Wegosasa – MASA Female Representative
- Mr. Joseph Kalema – MASA Male Representative
HW Najjuuko Calls for Confidentiality
Following the administration of oaths, Her Worship Najjuuko congratulated Members of the Staff Appeals Tribunal upon being sworn in and reminded them that “with great power comes great responsibility.
“I pray that you are able to run this office for the term that you are appointed. Please serve it with integrity, professionalism, and I need to emphasize, with confidentiality…and may God bless and keep you,” remarked Her Worship. She concluded by observing that there was no Muslim member of the Tribunal and prayed that there would be one at the next opportunity.
Acceptance Remarks by Dr. Onoria
Delivering his acceptance remarks, the Chairperson of the Staff Appeals Tribunal thanked all present for sparing time to come and witness the swearing-in ceremony. However, he was quick to add that he looked forward to receiving the eighth and final member, the nominee from the Ministry of Public Service. He went on to share that as one who completed his Bachelor of Laws in 1992 and returned to teach for fourteen years from 1998 to 2011, it gave him great pleasure to come back and serve Makerere University, where he spent a significant part of his adult life.
“From where I stand, this is a great opportunity to do one final round in terms of service to the University because I’m not getting any younger…what I can pledge as we start after this tribunal inauguration and swearing-in is that we begin to look at how to fast track resolving some of the matters that have been pending for over six months” said the Chairperson.
The pending cases notwithstanding, Dr. Onoria was particularly happy that the Staff Appeals Tribunal is guided by rules of procedure, and thanked the Legal, Rules, Privileges and Estates Committee of Council for drafting them. He was also pleased that the Tribunal’s membership was largely made up of staff, who will offer a deeper understanding of the cases presented by aggrieved colleagues. “The constituency brings a lot to work out how best to resolve disputes and I am hoping that with the team that is continuing their tenure, my tasks will be much easier as Chair.”
He thanked the Chairperson Appointments Board for his commitment to a culture of collaboration, which will help map out the best ways of resolving disputes as they arise. “I want to thank everybody for coming and I look forward to executing this role…may God bless everybody on the tribunal and give us wisdom and understanding,” he prayed.
Concluding Remarks by Chairperson of Council
Concluding the day’s remarks, the Chairperson of Council expressed pleasure at participating in the inauguration of the Staff Appeals Tribunal and thanked Her Worship for presiding over the swearing-in of the new team. She congratulated Dr. Onoria, the new, as well as continuing members upon being appointed to serve in the critical role.
“The University Council looks forward to your team as a strong pillar of the university’s grievance handling mechanism, which should promote good governance, foster staff confidence and motivation and at the end of the day, improve service delivery” remarked Mrs. Magara. She equally thanked the outgoing Chairperson Justice John Patrick Mashongo Tabaro and his team for their service to the university.
The Chairperson of Council reiterated that the overarching goal of the Makerere University Strategic Plan to position the institution as “a sustainable research-led and responsive university with a highly productive workforce churning out versatile graduates” ought to remind staff of the shared responsibility to deliver on the national development agenda and to push collectively to achieve the plan’s targets.
Turning to the Staff Appeals Tribunal, Mrs. Magara was pleased to note that Dr. Onoria not only has the legal experience and knowledge but also an emotional attachment to the university as a former staff and student. She nevertheless cautioned that the rule of law ought to be the cornerstone of service, “whether in Council, whether in Management or the Staff Tribunal.”
The swearing-in ceremony was followed on 16th and 17th November 2023 by inauguration and orientation activities for members of the Staff Appeals Tribunal as well as relevant Council Committees. The University Secretary also used the occasion to recognise Dr. Josephine Ndagire and Mr. Peter Eneru, the Secretary and Clerk of Staff Appeals Tribunal respectively as well as Mrs. Naome Kiconco Ocheing and Ms. Annet Nakayovu as staff who contribute to its smooth running.
General
Makerere University Writing Centre holds second training workshop: Roots for standard University-wide templates in minute writing
By Chris Kaahwa and Ritah Namisango
Makerere University Writing Center (MakWC) has intensified efforts to improve the quality, consistency, and accuracy of official records across the institution.
In pursuit of this agenda, MakWC has lined up a series of writing training workshops targeting University staff in the various units. On 13th November 2025, 27 members of staff participated in the second training workshop, which highlighted the need for development of standardized templates, to guide the documentation processes within the University. This builds on the workshop for the first cohort where 24 members of staff were trained on 6th November 2025.
With over 50 members of staff so far trained, MakWC is building both the individual and institutional capacity in writing minutes, record keeping and presentation of official records.
Addressing the participants, Professor Fredrick Jones Muyodi, Team Leader, MakWC, described the Center as a transformative initiative committed to enhancing academic and scholarly writing, and publication capacities across the University. He shared that the Center continues to support faculty, staff, and students through mentorship and training on various forms of writing, including theses, dissertations, publications, project proposals and grants.
Noting the urge for professional development, Professor Muyodi acknowledged staff from the Department of the Academic Registrar, administrative units, colleges, and Makerere University Jinja Campus for embracing continuous learning. He highlighted the Centre’s deliberate plan to continuously use a comprehensive training and mentorship model, bringing on board specialists and mentors with extensive experience in writing, collaborative research, and publication to guide and support participants.
The Academic Registrar of Makerere University, Professor Buyinza Mukadasi represented by Mrs. Patience Rubabinda Mushengyezi, applauded the Writing Center for continuously providing practical support to staff who handle official documents and sensitive academic information. “This is the kind of support we all need in the various units. Many of us will benefit from this workshop,” she said.
Stressing the need for standardized templates and ethical writing practices, Mrs. Mushengyezi noted that minutes are important documents that must be accurate, confidential, and easy to reference. “Many of us handle sensitive information. A standard template will help us keep our records consistent and professional across all units,” she stated.
Mrs. Mushengyezi encouraged staff to take the training seriously pointing out that proper minute writing and documentation contributes to professional and institutional credibility. She tasked staff involved in writing minutes as well as documentation of university proceedings to ensure that official records conform to the Universities and Other Tertiary Institutions Act.
Guiding participants through the Roles of a Minute Taker, Mrs. Mushengyezi pointed out the different types of meetings, which included; Regular, Special, and Emergency, and urged them to have a solid understanding of the University’s operational framework in order to record such meetings accurately.
During a session on legal compliance, Ms. Esther Kabinga, Principal Legal Officer, explained that adherence to policies and regulations, which govern minutes writing, upholds the integrity of records and decision making process of institutions. “In addition”, she said, “Accuracy and objectivity, completeness and clarity, timeliness and confidentiality, compliance with organizational policies and procedure,” are among the key considerations that the staff should comply with while writing minutes.
She guided participants to desist from including personal opinions in writing minutes, stressing that in accurate or incomplete documentation may expose institutions and individuals to legal risks. “Proper documentation protects both the University and the decision-makers,” she said.
To ensure consistency across academic and administrative units, Ms. Prossie Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts) advocated for the adoption of University-wide standardized templates. She explained that standard templates promote a uniform and consistent writing culture. She called upon participants to use simple, clear and official language while avoiding abbreviations and unnecessary jargons. She emphasized that each minute should accurately record the resolution made, indicate the person responsible for follow-up actions, and provide clear timeline for implementation. “Good minutes, reflect not just what was discussed, but also the discipline, clarity, and accountability of the institution,” she added.
In a virtual presentation, Professor Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning (IODeL) sensitized the participants on the Ethical and Responsible Use of Artificial Intelligence (AI). Underscoring AI’s growing transformative role in teaching, learning, research, and administration, Professor Muyinda urged participants to integrate AI tools into their daily work, and to conform to the University’s approved AI policy.
Supporting his submission, Dr. Godfrey Mayende, Head of the Department of Open and Distance Learning (ODL) and Deputy Director of IODeL, highlighted how AI and Online platforms provide automated accuracy, faster turnaround in work efficiency, and better accountability in writing and recording minutes.
He guided participants on preparing effectively for virtual meetings, including confirming the agenda, setting platform options (recording, captions, cohost), and preparing consent scripts.
Closing the workshop, Professor Ronald Bisaso, Assistant Team Leader, MakWC commended staff for their active participation, as well as, the facilitators for sharing the knowledge and expertise.
“As the Writing Center, we are profoundly honored that we started with a team entrusted with essential duties of this great institution. Standardizing minute writing is the next step toward improving the credibility and accountability of our academic records,” he concluded.
Makerere University has made a notable advance by officially launching the implementation of its Mentorship Policy. This initiative aims to strengthen support and guidance for students, fostering personal and academic growth within the university community. This was announced on Thursday, 13 November 2025, by Prof. Sarah Ssali, the Deputy Vice-Chancellor of Academic Affairs, in her remarks delivered by the Dean of Students, Dr. Winfred Kabumbuli, during the annual workshop for mentors of the Mastercard Foundation Scholars Program, held at the Fairway Hotel.
Prof. Ssali praised the university’s mentors for their outstanding work in supporting students.
“I am pleased to join my fellow mentors at this crucial capacity-building workshop organised under the Mastercard Foundation Scholars Program at Makerere University. It is important to recognise and commend your unwavering dedication to the holistic development of our Scholars. Your roles in mentorship, safeguarding, and fostering inclusion are essential, and together, we must continue to advance these efforts for the benefit of our Scholars,” asserted Prof. Ssali.
Prof. Ssali expressed her enthusiasm, noting that mentorship closely aligns with the shared mission: ensuring that all Makerere University students feel safe, thrive, and achieve their academic and personal goals.
“Our efforts in student affairs are incomplete unless we provide our students with the mentorship, guidance, and support they need to develop into responsible global citizens. Safeguarding, mentorship, and inclusion are not just programmatic themes; they are values that define the Makerere University community we seek to build,” Prof. Ssali remarked.
Prof. Ssali further praised the University Council and Management for adopting key policies, the Mentorship Policy 2025 and the Safeguarding Policy 2024, which are essential for the well-being of students and staff at Makerere University.
“I wish to commend the University Council and Management for approving and implementing the Makerere University Career Guidance and Mentorship Policy (2025) and the Safeguarding Policy (2024). These policies provide structure and accountability to our work, helping us strengthen systems that protect and support our students and staff,” Prof. Ssali noted.
Speaking in her role as the Dean of Students, Dr. Kabumbuli highlighted the importance of Mentorship, inclusion, and safeguarding as the critical areas in managing student affairs at Makerere University.
“Safeguarding reminds us of our duty to create and maintain a learning environment where every student feels safe, respected, and valued. Career guidance and mentorship remind us that academic excellence must go hand in hand with personal growth, discipline, and preparation for life after university. Inclusive mentorship compels us to extend our support to every learner, including those with disabilities, those from refugee backgrounds, young mothers, and international students, ensuring that no one is left behind,” Dr. Kabumbuli asserted.
Dr. Kabumbuli urged the mentors to reaffirm their shared commitment to a student-centred approach, one that recognises the human dignity, potential, and diversity of every Scholar. She encouraged the mentors to continue exemplifying the values of integrity, professionalism, and compassion that embody the spirit of Makerere.
On behalf of the Mastercard Foundation Scholars Program and the Africa Climate Collaborative, Program Director Prof. Justine Namaalwa shared exciting news with the Program mentors about the recent recruitment of 191 undergraduate scholars and 41 graduate students. She highlighted the importance of providing mentorship and guidance to these scholars, who come from diverse backgrounds and possess various strengths and challenges. Prof. Namaalwa encouraged everyone to actively support these students as they embark on their academic journeys.
“We were excited to welcome 191 undergraduate and 41 master’s Scholars to the Programme this academic year. These talented individuals hail from diverse backgrounds and bring immense potential, and they need your active support and mentorship,” Prof. Namaalwa remarked.
Prof. Namaalwa further requested that, as the University continues to recruit more mentors, it’s essential to recognise that effective mentorship goes beyond mere knowledge sharing. It involves actively listening, empathizing with the mentees, and empowering them to forge their own unique paths.
”Together, we can create a supportive environment that fosters growth and success for all our Scholars and students of Makerere University.” Prof. Namaalwa pointed.
The Annual Mentors’ Workshop, which was attended by over 70 mentors from different units of the University and others from other organisations, featured a range of activities designed to enhance mentors’ skills and understanding. Mr. Musa Mwambu from Light for the World, a partner of the Mastercard Foundation, led a valuable training session focused on inclusion, equipping participants with essential insights. Additionally, Mr Apollo Mulondo from the Refugee Law Project provided an in-depth training session designed to empower mentors to support students with refugee status effectively. The workshop also included opportunities for mentors to hear firsthand from young individuals, including a student with disabilities and two safeguarding champions, enriching their understanding and commitment to inclusive mentorship.
The writer is the Principal Communications Officer for the Mastercard Foundation Scholars Program at Makerere University.
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