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CAES Launches Graduate Management System

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The CAES GRADCARE Management System is envisaged to enhance efficiency in the graduate production process, and to improve the completion rate in the stipulated time to 70%.

The CAES GRADCARE Management System

The College of Agricultural and Environmental Sciences (CAES) has developed an online system to enhance efficiency of graduate management processes. The CAES GRADCARE Management System (http://gradcare.caes.mak.ac.ug/) was developed by a team of experts from the Directorate for ICT Support (DICTS), Makerere University led by Mr. Joshua Muhumuza and Mr. Arthur Opio. The system will enhance efficiency by creating a seamless workflow that improves supervision, reduces the lead time and costs for thesis examination, and yields meaningful data for decision making and a repository for graduate research. By doing so, CAES will unclog the production pipeline of graduate students and firmly contribute to the research-led agenda as stipulated in the 2020-2030 Strategic Plan of Makerere University.

Prof. Edward Bbaale addressing the CAES community at the launch of the GRADCARE Management System. Makerere University, Kampala Uganda, East Africa.
Prof. Edward Bbaale addressing the CAES community at the launch of the GRADCARE Management System.

Official launch

The CAES GRADCARE Management System was officially launched by Makerere University Deputy Vice Chancellor in charge of Academic Affairs (DVCAA) represented the Director, Directorate of Research and Graduate Training (DRGT), Prof. Edward Bbaale at the College premises  on 17th October 2023.

CAES staff at the launch ceremony held in the Conference Hall at the School of Agricultural Sciences. Makerere University, Kampala Uganda, East Africa.
CAES staff at the launch ceremony held in the Conference Hall at the School of Agricultural Sciences.

In his remarks, the DVCAA commended the CAES Management for the initiative. He described CAES GRADCARE as a remarkable management system for graduate studies that will support and streamline the path to timely completion. “This system represents a significant leap forward in unlocking the potential of graduate training at Makerere University. With CAES-GRADCARE, we now have the ability to monitor the progress of our graduate students seamlessly, from supervision and thesis submission to examination. This is a commendable achievement that will eliminate the complexities of paper-based reporting and enhance the efficiency of our graduate training processes. It is also a significant step forward in our quest to become a research-led and innovation-driven institution.” The DVCAA further noted that the System will aid the postgraduate department in planning their educational activities and facilitate improved data exchange between administrators and students. “To maximize utility of this system, it is essential to establish links with other existing systems, such as RIMS by DRGT and ACMIS for the academic registrar’s department. These linkages will ensure that information flows smoothly, eliminating conflicts or discrepancies.”

CAES Principal, Prof. Gorettie Nabanoga addressing staff and students on the System. Makerere University, Kampala Uganda, East Africa.
CAES Principal, Prof. Gorettie Nabanoga addressing staff and students on the System.

On behalf of DRGT, Prof. Bbaale expressed commitment to reviewing the institutional graduate strategy and policy, prioritizing internationalization through bilateral agreements with global partners, digitizing administrative processes, and encouraging flexible graduate training approaches such as modular, weekend, and online/blended programmes. “Our goal is to enhance resource mobilization, both internally and externally, and work towards international programme accreditation.”

Makerere University Director of Quality Assurance, Dr Cyprian Misinde graced the launch. Makerere University, Kampala Uganda, East Africa.
Makerere University Director of Quality Assurance, Dr Cyprian Misinde graced the launch.

The launch event was also graced by the Director, Quality Assurance at Makerere University, Dr Cyprian Misinde who commended CAES for developing the System. “The CAES GRADCARE Management System will make the students more productive and this will result into more and quality research output leading to improved ranking of the University.”

CAES staff and students that participated in the launch of the System. Makerere University, Kampala Uganda, East Africa.
CAES staff and students that participated in the launch of the System.

Highlighting the challenges that most colleges grapple with in managing graduate production processes, the Principal of CAES, Prof. Gorettie Nabanoga said the CAES GRADCARE Management System is going to be a game changer in the training of graduate students.“In developing the CAES GRADCARE Management System, our target is to ensure we have a flawless graduate management process. With the system, no one will be left behind. Our target is to ensure no student spends more than the stipulated time on a programme.” The Principal also noted that the College was working towards increasing graduate students’ enrolment to 40 percent. She appreciated the DICTS for supporting the development of the GRADCARE System.

The Deputy Principal of CAES, Prof. Yazhidi Bamutaze briefing participants about the System. Makerere University, Kampala Uganda, East Africa.
The Deputy Principal of CAES, Prof. Yazhidi Bamutaze briefing participants about the System.

The Deputy Principal of CAES, also lead supervisor of the GRADCARE Management System, Prof. Yazhidi Bamutaze decried the continued delays in completion, noting that the backlog was clogging the system. “With the CAES GRADCARE System, all this is expected to change. There will be regular monitoring of progress on the side of the students and supervisors from the time of submission of the proposal to the time of examining the thesis. This will foster timely completion. As a College, we remain committed to take good care of our students and help them achieve their aspirations and goals.”

Part of the audience listens to Prof. Yazidhi Bamutaze talk about the system. CAES Conference Hall, Makerere University, Kampala Uganda, East Africa.
Part of the audience listens to Prof. Yazidhi Bamutaze talk about the system.

Following the development of the CAES GRADCARE Management System, the Deputy Principal noted that next step would be to retool and mentor staff on graduate students’ supervision. The College also intends to initiate formal platforms for regular interactions with graduate students at department, school and college level, improve operations of the graduate supervision and examination tracking system, and operationalize the graduate student timeline –Almanac.

The Principal of CAES, Prof. Gorettie Nabanoga, supported by Mr. Arthur Opio from DICTS demonstrating how the System works. CAES, Makerere University, Kampala Uganda, East Africa.
The Principal of CAES, Prof. Gorettie Nabanoga, supported by Mr. Arthur Opio from DICTS demonstrating how the System works.

How the system works

Step 1 – Proposal review

This feature starts when a registered student signs into the system and uploads their project proposal. The proposal is then reviewed by the student’s supervisors and thereafter endorsed. It is then moved to the level of Head of Department who appoints a review committee to handle the proposal. Finally the proposal is reviewed and endorsed by the head of the committee. 

The Head, Department of Agribusiness and Natural Resource Economics, Dr. Gabriel Elepu sharing his experience with graduate supervision and his views about the System. CAES Conference Hall, Makerere University, Kampala Uganda, East Africa.
The Head, Department of Agribusiness and Natural Resource Economics, Dr. Gabriel Elepu sharing his experience with graduate supervision and his views about the System.

Step 2 – Intent submission

This feature starts by the student upon signing in, downloads the intent form from the system, reviews and fills it. The student then uploads the filled intent form to the system. This form is then reviewed by the student’s supervisors who then endorse it. It is then moved to the Dean who endorses it as well.  The Dean then shortlists Examiners for the student who are sent for appointment by the Principal.

The DICTS team that developed the System with the CAES and University Administrators after the launch. CAES Conference Hall, Makerere University, Kampala Uganda, East Africa.
The DICTS team that developed the System with the CAES and University Administrators after the launch.

Step 3 – Thesis             

This process starts when a student uploads their thesis onto the system. This is then reviewed and approved by the supervisors. The thesis then moves to the Head of Department who also reviews and endorses it. The Dean then reviews and endorses the thesis. The Examiner who was appointed to review the thesis does so and sends back comments if any.

CAES staff and University Administrators after the launch of the System. CAES Conference HallMakerere University, Kampala Uganda, East Africa.,
CAES staff and University Administrators after the launch of the System.

Step 4 – Examiner appointments

The system allows the admin/Principal to appoint examiners for specific students as recommended by the Dean. The system allows the Head of Department to appoint a committee to review a student proposal.

Hasifa Kabejja

Agriculture & Environment

APCCO Coffee Agroforestry Project Training, Research and Community Outreach Activities Report

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Makerere University Academic / Research supervisors interacting with one of the PhD students concerning the shade intensity evaluation experiment at NARO-NaCORI, Mukono district.

This report provides an update on ongoing training, research and community engagement activities being done under the DANIDA-funded APCCO Coffee Agroforestry Project that is being implemented at Makerere University under collaboration with NARO-University of Copenhagen (UCPH), National Coffee Research Institute Uganda (NaCORI), Mukono Zonal Agricultural Research and Development Institute (MuZARDI), CURAD Incubator, GrowGrounds, NewForesight, and Regen Farmer. This report highlights part of students’ PhD research studies being conducted in Mukono and Nakaseke districts focused on understanding how Robusta Coffee Agroforestry systems can contribute to improving smallholder livelihoods, closing the living income gap, and enhancing climate resilience. The APCCO project seeks to promote sustainable coffee agroforestry systems that deliver environmental benefits such as carbon sequestration, biodiversity conservation, and climate resilience, while also improving household welfare. Integrating trees into Robusta coffee farms is a proven strategy to enhance smallholder productivity and build resilience to climate variability. As a multi-benefit nature-based solution, tree integration can improve ecosystem services, support climate adaptation, and strengthen livelihoods when effectively managed. However, its adoption remains uneven, constrained by gaps in farmers’ knowledge, socio-cultural and economic barriers, and misconceptions, particularly under increasing climate pressures. This project aims to investigate farmers’ knowledge of tree species, the factors influencing their integration and the performance of Robusta coffee in central Uganda.

Mak Editor

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Agriculture & Environment

Re-Advertised Call for Applications: QCF Postdoctoral Research Fellowships

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Prof. Gorettie Nabanoga, Principal of CAES plants a tree to signify the launch of the 30-acre Botanical Gardens at the Makerere University Agricultural Research Institute Kabanyolo (MUARIK). Makerere University College of Agricultural and Environmental Sciences (CAES) Wakiso Uganda, East Africa.

Makerere University’s Department of Geography, Geo-informatics and Climatic Sciences in partnership with Quadrature Climate Foundation and Red Cross Red Crescent Climate Centre are seeking two fellows for Quadrature Climate Foundation (QCF) Fellowship Programme. This is a two-year post-doctoral programme fully funded by QCF, which is an independent charitable foundation working for a greener and fairer future. Applications for the two-year post-doctoral fellowship are invited from individuals with demonstrated interest and expertise in locally led adaptation to climate change research. This initiative is a unique and excellent opportunity to expand the network of interested individuals with researchers and decision-makers, as well as deliver action-oriented research to inform policy and practice. Depending on their interest, each applicant should choose one of the two thematic areas offered under the fellowship program:

  1. Knowledge co-creation for locally led adaptation to climate change
  2. Decentralised decision making for effective climate change adaptation and resilience

The Fellow working on the Thematic Area 1: knowledge co-creation for locally adaptation will explore collaborative learning processes (including informal learning) for climate change adaptation among smallholder farmers with focus on Uganda, with linkages to related work in Bangladesh, Mozambique and Napal. The overall intention is to generate understanding of how decision making processes, across scales, can be linked to local and context specific knowledge systems and process for epistemic just adaptation. The key research questions are:

  • What does the process of co-creating knowledge for locally led climate change adaptation look like in a rural smallholder farming setting of a Least Developed Country (LDC)?
  • What are the possibilities, promises and pitfalls of knowledge co-creation for locally led adaptation planning?

The research will intentionally contribute to methodological and practice advances in co-creation of knowledge for locally led climate change adaptation.

The research on Thematic Area 2: decentralized decision making for effective adaptation and resilience will undertake scientific interrogation of a climate finance mechanism that has been designed for locally led adaptation and resilience in Uganda. The Fellow will largely focus on testing selected assumptions behind the design of the mechanism. The key questions are:

  • How does effective locally led climate change adaptation and resilience building investment decision making look like in practice?
  • What works and how does it work? What does not work and why?

Key considerations in the research will include local leadership, inclusion, context specificity, cross-scale, and capability strengthening. The targeted contributions of the fellowship include improved knowledge management for climate resilience planning and decision-making, strengthened evidence-based research-policy-practice dialogues, framework(s) for integrating local and experiential knowledges in resilience building investment decision making processes, among others.

The Fellows will be based, full-time, at Makerere University, Kampala as a core member of the team working on locally led adaptation and resilience. Their work will be conducted under the auspices of the Least Developed Countries Universities Consortium on Climate Change (LUCCC) through which Makerere University is engaged in research and knowledge management collaborations. The Fellowships will focus on Uganda, but with deliberate linkages across LDCs, which might necessitate travels for in-person working meetings.

Roles and responsibilities of the Postdoctoral Research Fellow

The Fellow will be highly motivated to work with a transdisciplinary research team, grow their research expertise, engage with climate change researchers, decision-makers, practitioners and generate different categories of publications. Makerere University will mentor to the Fellow to provide professional development support. Where needed, the Fellow will participate in teaching and community outreach activities including knowledge sharing in ways that foster collaborative research for adaptation policy and practice.

Requirements:

  • A PhD, awarded within the previous five years, in a related discipline (e.g., geography, climate and society, sustainability, adaptation governance, epistemic justice, climate finance).
  • Knowledge and experience of locally led adaptation
  • Experience in synthesizing and managing datasets and literature.
  • Experience in, and knowledgeable of, participatory and collaborative action-oriented research methodologies and tools.
  • Demonstrated ability to produce research information products for different audiences.
  • Excellent written and verbal communication skills in English
  • Demonstrated interest and experience in transdisciplinary collaborations across-scales including with local communities, decision-makers and practitioners
  • Experience in giving international oral presentations and interest in public communication for wide-ranging categories of audiences
  • Data and information visualisation skills will be an added advantage

Application requirements:

Applicants should submit a single PDF with: (i) an application letter not longer than 2 pages that includes indication of theme of interest, a description of demonstrated research interests, research expertise, and an explanation of how they can work as part of the transdisciplinary research team in line with the fellowship objectives described above; (ii) a CV including a publication list; (iii) copies of academic transcripts and/or certificates; (iv) an example of written work; (v) email addresses of two references who have been directly involved in their PhD research.

Applicants must submit the PDF application document to colocal.caes@mak.ac.ug. Please type “LUCCC PDR Application: COLOCAL-Makerere” as the subject line of the email.

Closing date

Midnight (GMT+3) on 15th May, 2026 or until the position is filled.

Selection process

Eligible and complete applications will be considered followed by communication with short-listed applicants. Makerere University, in consultation with Quadrature Climate Foundation and the Red Cross Red Crescent Climate Centre, will conduct interviews of the short-listed applicants.

If you have not heard from Makerere University within two months of the deadline, please assume your application has been unsuccessful.

Contact details for enquiries about this post-doc fellowship: colocal.caes@mak.ac.ug

Makerere University reserves the right to

  • Disqualify ineligible, incomplete and/or inappropriate applications;
  • Change the conditions of the award or to make no awards at all

-The QCF Fellowship Programme is a two-year, post-doctoral programme fully funded by Quadrature Climate Foundation (QCF).

-Quadrature Climate Foundation is an independent charitable foundation working for a greener and fairer future. For more information on QCF, please visit qc.foundation.

Hasifa Kabejja

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Agriculture & Environment

Africa Climate Collaborative: Masters & PhD Scholarship Announcement Academic Year 2026/2027

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Africa Climate Collaborative, Makerere University. Kampala Uganda, East Africa.

Makerere University, in partnership with Mastercard Foundation, is implementing Africa Climate Collaborative, an initiative that aims to shape a future where African knowledge, innovation, and leadership drive sustainable, climate-resilient development across the continent.

Makerere University is pleased to announce Fifty [50] Masters and Twelve [12] PhD Scholarship opportunities under the Africa Climate Collaborative for the Academic Year 2026/2027.

DEADLINE FOR SUBMISSION OF APPLICATIONS: Friday, 5th June 2026. 

Mak Editor

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