General
Mak PIs & Project Admins Urged to Harmonize the Grants Administration & Management Policy with other University Laws
By Lubanga Elvis
The call for harmonization aims to ensure that individuals involved in grant projects have a comprehensive understanding of how the University Grants Administration and Management Policy aligns with broader University regulations, fostering a culture of compliance and effective grants management. This was during the Grants Administration and Management Support Unit (GAMSU) workshop on the University Grants Administration and Management Policy held at the Food Science and Technology Conference Hall on September 14, 2023, attended by Principal investigators and Administrators from all colleges and Units, who were given informative sessions on financial and procurement policies, legal and audit procedures associated with grants management.
Mr. Yusuf Kiranda, the University Secretary underscored the importance of understanding the Grants Administration and Management Policy in conjunction with the broader university regulatory framework, emphasizing the need for a holistic approach to policy compliance.
During her presentation at the workshop, Prof. Sylvia A. Nakimera Nannyonga – Tamusuza, Head of GAMSU assured attendees that GAMSU will continue to serve as a valuable resource, providing guidance and assistance to Principal Investigators, Grants Administrators, and all stakeholders involved in the grant process under the vision of supporting grant acquisition and promoting compliance.
Mr. Gyaviira Lubowa, deputy University Bursar, shared insights into the financial policies and procedures governing grants at Makerere University, where he clarified on financial aspects and accountability, as key for effective grants management.
“Transparency and financial accountability are non-negotiable in grants management,” Mr. Lubowa emphasized.
Ms. Esther Kabinga, senior legal officer shared insights into legal policies and procedures, where she emphasized the importance of compliance and risk mitigation in grants management.
“At Makerere, we adhere to national guidelines, which means we do not accept grants from terrorist-linked organizations or those prohibited by the Government of Uganda” Ms. Kabinga added.
Mr. Paul Agaba, Manager of Procurement, guided on procurement policies and procedures and their impact on grant-related activities.
“In project Management, Own it! “Be present during deliveries, and don’t compromise on standards” Mr. Agaba explained.
Mr. Patrick Okonyet, Manager Internal Audit addressed audit policies and the importance of transparency and accountability in grant management.
He advised attendees to maintain fiscal prudence and transparency when dealing with project funds and properties.
“Audits are not meant to be feared; they are tools for improvement,” Mr. Okonyet further noted.
Mr. Yusuf Kiranda thanked all participants and emphasized the university’s continuous support towards effective grants administration.
General
Makerere University and Xiangtan University Advance Strategic Partnership in Chemical Engineering
Makerere University and Xiangtan University are set to update their close to 20-year academic partnership, with a new focus on launching a joint Master’s degree program in Chemical Engineering and expanding student and staff exchange initiatives.
The commitment was reaffirmed during a recent visit by a delegation from Xiangtan University to Makerere University headed by Professor Dingyu Ou, in the company of Mr. Tang Fei and Professor Gilbert Gumshabe, the Chinese and Ugandan Directors of the Confucius Institute at Makerere University respectively.
While addressing the delegation, Professor Nawangwe highlighted that this initiative is part of a broader strategy to diversify academic offerings and contribute to national development through training in Chemical Engineering. Through this new initiative, the University will better prepare graduates for the petrochemical industry and support the country’s industrial growth.
The Vice Chancellor appreciated that the proposed collaboration aims to address Uganda’s growing need for industrial expertise, particularly as the country develops its petroleum sector. The two universities here are working toward a 1+2 training model, which will enable Makerere students to gain practical experience and access advanced laboratory facilities at Xiangtan University.
Professor Nawangwe further reiterated that “our relationship with the people of China, not just for Makerere but also for a big part of Uganda, has been opened wider by the establishment of the Confucius Institute, considering that many other collaborations like one being discussed now have come through this collaboration.”
The head of the Xiangtan delegation, Professor Dingyu Ou, expressed appreciation for the meeting, and acknowledged the history between the institutions. “As mentioned, we have a very long relationship and a very stable friendship between our two universities.”
Professor Ou extended appreciation for the support provided to the Confucius Institute at Makerere, the care shown to his colleagues, and looked forward to the successful start of the Chemical Engineering collaboration.
Assuring the delegation of Makerere’s readiness for the collaboration, Ms. Hawa Ndagire Kajumba the Lead, Partnerships and Stakeholder Engagement, Makerere University Advancement Office, aligned with the Vice Chancellor’s emphasis of University goal to have both theory and practice imparted to the students.
She said “the curriculum of the university and Uganda as a whole is moving towards competence-based education training to ensure students are equipped to demonstrate those skills in the actual field, particularly regarding petroleum exploration.”
Ms. Ndagire Kajumba also emphasised a shift in strategy for the partnership office, saying, “we are moving away from just signing MOUs that collect dust, and moving towards those that are more collaborative to benefit our faculty and students, just like this one.”
Professor Gilbert Kumushabe aligned his remarks with those of the Vice Chancellor and Ms. Ndagire Kajumba, and described the method used at Xiangtan University as “actually competence-based teaching.”
Based on his recent visit, Prof. Gumoshabe shared that students in China are divided into groups with dedicated teachers to perform practical, hands-on work beyond the theoretical lecturers. He expressed gladness that the same was being adopted for the Ugandan context.
Both institutions are now working to finalise the specific agreements for the joint degree and exchange programs. Beyond academic training, the collaboration will advance cultural and professional exchange.
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