General
Mak PIs & Project Admins Urged to Harmonize the Grants Administration & Management Policy with other University Laws
By Lubanga Elvis
The call for harmonization aims to ensure that individuals involved in grant projects have a comprehensive understanding of how the University Grants Administration and Management Policy aligns with broader University regulations, fostering a culture of compliance and effective grants management. This was during the Grants Administration and Management Support Unit (GAMSU) workshop on the University Grants Administration and Management Policy held at the Food Science and Technology Conference Hall on September 14, 2023, attended by Principal investigators and Administrators from all colleges and Units, who were given informative sessions on financial and procurement policies, legal and audit procedures associated with grants management.
Mr. Yusuf Kiranda, the University Secretary underscored the importance of understanding the Grants Administration and Management Policy in conjunction with the broader university regulatory framework, emphasizing the need for a holistic approach to policy compliance.
During her presentation at the workshop, Prof. Sylvia A. Nakimera Nannyonga – Tamusuza, Head of GAMSU assured attendees that GAMSU will continue to serve as a valuable resource, providing guidance and assistance to Principal Investigators, Grants Administrators, and all stakeholders involved in the grant process under the vision of supporting grant acquisition and promoting compliance.
Mr. Gyaviira Lubowa, deputy University Bursar, shared insights into the financial policies and procedures governing grants at Makerere University, where he clarified on financial aspects and accountability, as key for effective grants management.
“Transparency and financial accountability are non-negotiable in grants management,” Mr. Lubowa emphasized.
Ms. Esther Kabinga, senior legal officer shared insights into legal policies and procedures, where she emphasized the importance of compliance and risk mitigation in grants management.
“At Makerere, we adhere to national guidelines, which means we do not accept grants from terrorist-linked organizations or those prohibited by the Government of Uganda” Ms. Kabinga added.
Mr. Paul Agaba, Manager of Procurement, guided on procurement policies and procedures and their impact on grant-related activities.
“In project Management, Own it! “Be present during deliveries, and don’t compromise on standards” Mr. Agaba explained.
Mr. Patrick Okonyet, Manager Internal Audit addressed audit policies and the importance of transparency and accountability in grant management.
He advised attendees to maintain fiscal prudence and transparency when dealing with project funds and properties.
“Audits are not meant to be feared; they are tools for improvement,” Mr. Okonyet further noted.
Mr. Yusuf Kiranda thanked all participants and emphasized the university’s continuous support towards effective grants administration.
Waste Management efforts at Makerere University have been boosted by a donation of 30 waste bins by Centenary Bank’s Makerere Branch. The bins received on Monday 11th May 2026 in the Freedom Square by the Vice Chancellor, Prof. Barnabas Nawangwe in the company of the Deputy Vice Chancellor (Academic Affairs), Prof. Sarah Ssali, Deputy University Secretary, Mr. Simon Kizito and other officials were handed over by the Branch Manager, Mr. Sunday Julius.
Appreciating the donation from Centenary Bank on behalf of University Management, Prof. Nawangwe noted that Makerere University strives to maintain “the cleanest environment in Kampala”, especially as a good example to future leaders, the students.
Acknowledging earlier donations to the Halls of Residence by Centenary Bank, Prof. Nawangwe described the ceremony as “the beginning of a long journey of collaboration in environmental stewardship,” with separation of plastics from biodegradable waste earmarked as the next step in user education.
In his remarks, Mr. Sunday noted that the donation was in line with the Bank’s Environmental, Social and Governance (ESG) objectives, particularly the Social component, where supporting institutions with waste management facilities to enhance hygiene is key. “It is important for Centenary Bank to give back to the society where it makes money”, he emphasized.
Describing Makerere University as the “main institution that Centenary Bank operates a branch”, Mr. Sunday recognised the donation as a step in the right direction with a valuable partner.
The newly-donated bins will be placed in various public locations under supervision of the Estates and Works Directorate.
Makerere University and the University of Notre Dame, Indiana, USA (ND) have signed a Memorandum of Understanding (MOU), which opens opportunities for collaboration between the two historic and leading research institutions in the areas of staff and student exchange, joint research and training, joint supervision of graduate students, and others.
The Vice Chancellor, Prof. Barnabas Nawangwe signed on behalf of Makerere University and Rev. Robert A. Dowd, the 18th President signed on behalf of the University of Notre Dame. The ceremony, which was held at the University of Notre Dame campus at South Bend, Indiana was witnessed by Dr. Lorna Magara, the Chairperson of the Council of Makerere University, who led the Mak delegation.
Dr. Magara appreciated the institutionalisation of the collaboration between the two universities and the very warm hospitality accorded to the Mak delegation.
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