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Mak PIs & Project Admins Urged to Harmonize the Grants Administration & Management Policy with other University Laws

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By Lubanga Elvis

The call for harmonization aims to ensure that individuals involved in grant projects have a comprehensive understanding of how the University Grants Administration and Management Policy aligns with broader University regulations, fostering a culture of compliance and effective grants management. This was during the Grants Administration and Management Support Unit (GAMSU) workshop on the University Grants Administration and Management Policy held at the Food Science and Technology Conference Hall on September 14, 2023, attended by Principal investigators and Administrators from all colleges and Units, who were given informative sessions on financial and procurement policies, legal and audit procedures associated with grants management.

Mr. Yusuf Kiranda, the University Secretary underscored the importance of understanding the Grants Administration and Management Policy in conjunction with the broader university regulatory framework, emphasizing the need for a holistic approach to policy compliance.

Mr. Yusuf Kiranda, the University Secretary speaking to the attendees of the workshop. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Mr. Yusuf Kiranda, the University Secretary speaking to the attendees of the workshop.

During her presentation at the workshop, Prof. Sylvia A. Nakimera Nannyonga – Tamusuza, Head of GAMSU assured attendees that GAMSU will continue to serve as a valuable resource, providing guidance and assistance to Principal Investigators, Grants Administrators, and all stakeholders involved in the grant process under the vision of supporting grant acquisition and promoting compliance.

Professor Sylvia A. N. Nannyonga-Tamusuza introducing GAMSU and the Makerere University Grants Administration and Management Policy. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Professor Sylvia A. N. Nannyonga-Tamusuza introducing GAMSU and the Makerere University Grants Administration and Management Policy.

Mr. Gyaviira Lubowa, deputy University Bursar, shared insights into the financial policies and procedures governing grants at Makerere University, where he clarified on financial aspects and accountability, as key for effective grants management.

“Transparency and financial accountability are non-negotiable in grants management,” Mr. Lubowa emphasized.

Mr. Gyaviira Lubowa, deputy University Bursar sharing on University financial policies and procedures for grants. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Mr. Gyaviira Lubowa, deputy University Bursar sharing on University financial policies and procedures for grants.

Ms. Esther Kabinga, senior legal officer shared insights into legal policies and procedures, where she emphasized the importance of compliance and risk mitigation in grants management.

“At Makerere, we adhere to national guidelines, which means we do not accept grants from terrorist-linked organizations or those prohibited by the Government of Uganda” Ms. Kabinga added.

Counsel Esther Kabinga, Senior Legal Officer at Makerere making a presentation on legal policies and procedures for grants management. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Counsel Esther Kabinga, Senior Legal Officer at Makerere making a presentation on legal policies and procedures for grants management.

Mr. Paul Agaba, Manager of Procurement, guided on procurement policies and procedures and their impact on grant-related activities.

“In project Management, Own it! “Be present during deliveries, and don’t compromise on standards” Mr. Agaba explained.

Mr. Paul Agaba, Manager Procurement addressing attendees on the procurement policies and guidelines. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Mr. Paul Agaba, Manager Procurement addressing attendees on the procurement policies and guidelines.

Mr. Patrick Okonyet, Manager Internal Audit addressed audit policies and the importance of transparency and accountability in grant management.

He advised attendees to maintain fiscal prudence and transparency when dealing with project funds and properties.

“Audits are not meant to be feared; they are tools for improvement,” Mr. Okonyet further noted.

Mr. Patrick Okonyet, Manager Internal Audit discussing audit policies for effective grants management at Makerere. Mr. Patrick Okonyet, Manager Internal Audit discussing audit policies for effective grants management at Makerere. 14th September 2023, The Conference Hall, School of Food Technology, Nutrition and Bioengineering, College of Agricultural and Environmental Sciences (CAES), Makerere University, Kampala Uganda, East Africa.
Mr. Patrick Okonyet, Manager Internal Audit discussing audit policies for effective grants management at Makerere.

Mr. Yusuf Kiranda thanked all participants and emphasized the university’s continuous support towards effective grants administration.

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Applications for Admission to Undergraduate Programmes 2025/26 AY

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The Academic Registrar, Makerere University invites applications from Ugandan, East African, and international applicants for the undergraduate programmes under the private sponsorship scheme for the 2025/2026 Academic Year for ‘A’ Level Leavers Only.

Each applicant should:

Have the Uganda Certificate of Education (UCE) with at least five (5) passes, or its equivalent and at least two (2) principal passes at Uganda Advanced Certificate of Education (UACE) obtained at the same sitting. For day programmes only candidates who sat A’ Level in 2024, 2023 and 2022 are eligible to apply. For evening, afternoon, and external programmes, a candidate is not restricted on the year of sitting A’ Level. Detailed information on the weighting system can be accessed by following this link.

Other relevant information can be obtained from UNDERGRADUATE ADMISSIONS OFFICE, LEVEL 3, SENATE BUILDING OR CAN BE found on the University Website https://www.mak.ac.ug. Effective Wednesday 16th April 2025. 

A non-refundable application fee of shs.50,000/= for Ugandans, East African and S. Sudan applicants or $75 or equivalent for internationals  plus bank charges should be paid in any of the banks used by Uganda Revenue Authority.                                           

 Candidates who hold grades X, Y, Z, 7 and 9 of ‘O’Level results should not apply because they are not eligible for admission. Below are the availble courses including respective fees structure.

How to submit your application                                            

  1. Applicants should access the Institution’s Admissions URL https://apply.mak.ac.ug/
  2. Sign up by clicking on the REGISTER NOW. Use your full name, e-mail and Mobile No.  Please note that your name must be similar to the one on your supporting academic documents for your application to be considered valid.
  3. A password will be sent to you on your mobile phone and email.                                      
  4. The system will prompt you to change the password to the one you can easily remember.
  5. To fill an application form, click on the APPLY NOW button displayed on the appropriate running scheme.                                              
  6. Obtain a payment reference number by clicking on “Pay for Form” Button
  7. Make a payment at any of the banks used by Uganda Revenue Authority                                            

MOBILE MONEY PAYMENT STEPS:                                                 

  1. Dial *272*6# on either MTN or Airtel                                                             
  2. Select option 3-Admission                                                     
  3. Select option 3-Pay Fees
  4. Enter reference number obtained from Application portal 
  5. Details of Application form will be confirmed                                                              
  6. Enter PIN to confirm payment                                                            

The closing date for receiving applications to undergraduate programmes shall be Tuesday 20th May 2025.                                                           

WARNING:                                                             

  1. Applicants are strongly warned against presenting forged or other people’s academic documents to support their applications for admission.  The consequences, if discovered, are very grave indeed.
  2. Do not buy any other documents not originating from the Academic Registrar’s Office.  Those who buy them do so at their own risk. 
  3. The Academic Registrar has not appointed any agent to act on his behalf to solicit for additional funds other than the application fee stated above.    
  4. Applicants are advised to use the right programme names and codes. the university will not be responsible for any wrong information entered in the system by applicants.                                               

Prof. Buyinza Mukadasi
ACADEMIC REGISTRAR

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Embrace the Safeguarding Policy- Makerere Jinja Campus Students urged

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Makerere University Jinja Campus safeguarding policy sensitization meeting for students, staff and stakeholders by the Office of the Dean of Students, 15th April 2025 at the Civil Service College, Jinja, Uganda, East Africa.

The Director of Makerere University Jinja Campus, Associate Professor Ronald Kakungulu-Mayambala, has urged students to familiarise themselves with the Safeguarding policy aimed at creating a safer and more inclusive learning environment.

Speaking during the safeguarding policy sensitization meeting held today Tuesday, April 15, 2025 at the Civil Service College, Jinja, Prof. Kakungulu-Mayambala, emphasized the importance of awareness and adherence to the policy, which seeks to protect students, staff, and other stakeholders from all forms of abuse, harassment, exploitation, and discrimination.

“As Management we want every student to enjoy their stay at the University without being tormented and that can only happen, if students know their rights by reading about different policies on our website. You are meant to be living in a safe environment. We do not want anybody’s dream to be shattered or somebody to drop out from University,” Prof. Kakungulu-Mayambala, said.

Prof. Ronald Kakungulu-Mayambala, the Director Makerere University Jinja Campus. Makerere University Jinja Campus safeguarding policy sensitization meeting for students, staff and stakeholders by the Office of the Dean of Students, 15th April 2025 at the Civil Service College, Jinja, Uganda, East Africa.
Prof. Ronald Kakungulu-Mayambala, the Director Makerere University Jinja Campus.

In his speech, Prof. Kakungulu-Mayambala, also called upon students who have complaints but do not know the reporting lines, to approach staff safeguarding champions to make sure that they live in a safe environment.

Addressing guests, Emmanuel Muchake, the Guild Administrator at Jinja Campus, pointed out that the launch of the safeguarding policy is timely because as a University, without creating a conducive environment for teaching and learning, they will not have students graduate.

On Friday, April 4,2025, the Third Deputy Prime Minister and Minister without Portfolio, Right Honourable Lukia Isanga Nakadama, officially launched the Safeguarding Policy and commended Makerere University for crafting a policy that lays out the University’s framework for embedding viable safeguarding measures into its ethos and all institutional activities and processes to: Identify, detect, and act swiftly on safeguarding risks.

The Safeguarding Policy was developed in response to the growing need for institutions of higher learning to implement proactive measures that address concerns related to student welfare, mental health, gender-based violence, and power imbalances in academic settings.

Mr. Emmanuel Muchake addressing guests. Makerere University Jinja Campus safeguarding policy sensitization meeting for students, staff and stakeholders by the Office of the Dean of Students, 15th April 2025 at the Civil Service College, Jinja, Uganda, East Africa.
Mr. Emmanuel Muchake addressing guests.

Some of potential safeguarding risks in Institutions of higher learning include emotional distress, Sexual Exploitation, Abuse and Harassment (SEAH); material loss, financial exploitation, discrimination and neglect, unfair and illegitimate response to civic engagements, cyber security/threats, psychological and emotional harm, substance abuse and physical assault. Discrimination and neglect which are often high risks for students with disabilities and international students.

The safeguarding policy sensitization meeting in Jinja Campus brought together students and staff in a meaningful dialogue on safeguarding issues affecting learning.

The event was graced by Dr. Rodney Rugyema, from the Dean of Students Office, who emphasized the University’s commitment to the well-being of all its members. In his remarks, he highlighted the importance of safeguarding policies in preventing abuse, harassment, exploitation, and other forms of misconduct within the Jinja Campus community.

“Safeguarding is not a one-time action, but a continuous culture of care and accountability. We all have a role to play in ensuring a safe and respectful space for learning and growth,” Dr Rugyema, said.

Dr. Rodney Rugyema (Left) and Prof. Ronald Kakungulu-Mayambala (Right) during the sensitization. Makerere University Jinja Campus safeguarding policy sensitization meeting for students, staff and stakeholders by the Office of the Dean of Students, 15th April 2025 at the Civil Service College, Jinja, Uganda, East Africa.
Dr. Rodney Rugyema (Left) and Prof. Ronald Kakungulu-Mayambala (Right) during the sensitization.

The sensitization session covered key topics including; recognizing signs of abuse, understanding reporting procedures on the MakSafeSpace and fostering mutual respect among peers.

Participants were encouraged to actively engage and reflect on their roles in upholding safety standards both on and off campus.

Students who attended the sensitization welcomed the initiative, with many expressing optimism that the policy would improve campus safety and encourage victims to come forward without fear of retaliation.

“We have seen issues go unreported in the past because students didn’t know where to turn. This policy provides clarity and assurance that the university is taking these matters seriously,” noted, a third-year student.

The University plans to conduct a series of sensitization workshops and distribute printed copies of the policy to ensure that every member of the campus community is well-informed. This initiative is part of Makerere University‘s broader strategy to reinforce its values of integrity, respect, and protection for all.

The Safeguarding Sensitization Meeting concluded with a collective pledge to uphold safety, dignity, and mutual respect within the University community.

Carol Kasujja
Carol Kasujja Adii

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Government Sponsorship Undergraduate Admission Lists 2025/26

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The Office of the Academic Registrar, Makerere University has released admission lists for Government sponsored students for the Academic Year 2025/2026. The Office has also released Cut Off Points for Government Admissions.

Below are lists of candidates admitted to the respective courses tenable at Makerere University and Makerere University Business School:

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