Assoc. Prof. Gilbert Mayiga on 30th November 2022 handed over the instruments of power to Dr. Joseph Kibombo Balikuddembe the Dean-elect School of Computing and Informatics Technology (SCIT), College of Computing and Information Sciences (CoCIS).
The handover over ceremony was held at the CoCIS Block A conference room and witnessed by the Principal Prof. Tonny Oyana, a representative from the Audit Department, Deans and Heads of Departments, and academic, administrative and support staff from CoCIS.
Prof. Mayiga thanks colleagues at the School for the privilege accorded to him to serve as School Dean from February 2015 to November 30th 2022 attributing the successes achieved during his tenure to colleagues in the four departments, the College and University Management, and from all support staff.
Mayiga reported that challenges notwithstanding, SCIT accomplished all the critical activities on time because colleagues delivered as expected.
In a 24-paged handover report, Mayiga presented an account of the current status of the school as of 30th November 2022 that traces the key activities and developments in the school’s four departments of Information Systems, Information Technology, Computer Science and Networks over the eight years.
The report presented an overview of the status of the departments, resources, records, and major activities overseen during his tenure meant to facilitate the incoming Dean a smooth assumption of the role, by providing information pertinent to that transition.
Prof. Mayiga highlighted key achievements including academic staff progress where staff with PhDs more than doubled from 22, the review of academic programs, increase in student enrolment figures, improvement in graduate supervision, active committees that accomplished their work and the growing and vibrant research activities at the school.
“There are still no full professors in the school in all the four departments. The number of associate professors has grown from zero to six, three of whom are in the department of IS. Several department members progressed academically (achieved a Masters or PhD Degree), and almost all progressed career-wise (were confirmed and/or promoted) during the period”. He said
Mayiga pointed to a number of challenges and pending issues for the attention of the incoming Dean. These included under-staffing especially at the higher Ranks and the need to continuously engage with management to address this issue; Decreased Students Graduation rates that need to be interrogated to remove the bottlenecks; Curriculum Review for expired programs; Few Faculty engaged in research; Increased cases of examinations malpractices and a large number of students that failed to complete their internship due to challenges related to COVID-19.
To the incoming Dean elect, – Dr Joseph Balikuddembe commended Prof. Mayiga for the service, building staff capacity, establishing friendship and creating a positive impact.
I accept to be Dean. A baby has come. I thank colleagues for the support and giving me the mandate of service not leadership”, Dr Balikuddembe submitted.
Staff commend Assoc. Prof. Gilbert Mayiga
Speaker after speaker commended Assoc. Prof. Gilbert Mayiga for his outstanding service and Dr. Balikuddembe for accepting to take on the role.
“The four departments in the school benefited and the Dean supported all programs in the Department of Information Systems to be cleared. Throughout his service, he ensured that programs are in a good place and updated. Apart from work, Prof. Mayiga had social qualities admirable. We learnt a lot from him, He is a very organized person and whenever he was out, he ensured everything was in place. Ag. Deputy Principal and former head IS Dr Peter Nabende appreciated.
“I thank the Dean for building a foundation for the school, leaving a structure of committees to guide the activities and empowering departments to operate and contribute to the vision of the school and also supporting and helping us to link with other structures such as Senate, NCHE and Council”, Assoc. Prof. Engineer Bainomugisha, Head of Computer Science.
“The outgoing Dean has been resourceful. I congratulate him on completing the two terms and choosing to give us more time to serve after resigning. I have been going there with challenges outside his mandate but he has been a father and I hope the incoming will be fatherly”, Dr Swaibu Lwasa., Head of Networks.
“I appreciate his leadership on a personal level and as head of the department. Sometimes when faced with challenges, he is a person with a muscle. I have seen him solve complex issues. I thank you for being a mentor right when I was a teaching assistant, you played a critical role of mentorship at a friendly and tough level”, Dr Agnes Nakakawa Head of Information Systems.
Barbra Nalubenga Head CISPIB said:
“He taught me systems analysis a long time ago in my previous capacity as a lecturer. And as Dean, I thank him for helping me run recess term. He was efficient, organized and foresighted. I wish him success in your next endeavours”.
I came in 2013 and you welcomed me well. You have been good to support staff and the team is happy. As Dean, you have been down to earth, when you found someone sad, you asked what the problem is and offer counsel. You have been patient and friendly to everyone”.
The College Register Mr Patrick Feni said, “The Dean’s Humility surpasses anything I have seen in management at Makerere University. He worked with us to make things done. Dean was friendly regardless… I wish you success”.
Project PIs & Accountants Urged to follow Budget Controls, Approval Structures & Policies
Principal Investigators (PIs), research assistants and accountants in the College of Computing and Information Sciences (CoCIS) on 23rd November 2023 were equipped with knowledge and skills on Accountability protocols to increase their knowledge on managing funds.
The half-day blended Workshop which attracted 30 participants was officially opened by the Principal CoCIS, Prof. Tonny Oyana and facilitated by the Manager Accounts and Reports Makerere University Mr. Lubowa S. Gyaviira and the Team Leader, College of Agricultural and Environmental Sciences (CAES) Mr. Tom Vok Elwana.
The training highlighted the common accountability challenges, accountability procedures and approvals and submission of accountability reports.
Noting delays in accountabilities, Prof. Oyana said, he would like to see the college conduct research and grow big rather than being blacklisted by development partners and donors.
The Principal said, the college has established itself in four principle areas of research where it draws credibility namely; the Sensing Technology, Artificial Intelligence, Human Computer Interaction research and Information seeking research.
He observed that sometimes researchers under estimate the reasons to be financially knowledgeable and hence the need for the training.
“Everything happens because of money. If you are a poor manager of your money, then, you cannot pursue the activities you set. So, financial responsibilities and discipline are very important if you are to be a good negotiator”, He said.
Motivated by the need to build a system that is prudent and robust and building an inclusive place to learn, work and succeed, Prof. Oyana shared his experience of what he has learnt as critical.
“First of all, know your financial status and spend within those limits. Never destroy someone’s credibility. I also recommend responsible financial discipline and not to go by peer pressure.
The minute you indicate a budget, you have controls. You don not shift budget items from other controls. If you want to spend and move items that are 10% and above, you need to get permission from the treasury”, Oyana advised.
The Principal also advised researchers to learn and follow the approval structures and policies, stick to their values and ethics and, ensure funds are used for intended activities. He advised scientists to strive for excellence and make good returns to those that entrust them with the resources.
Prof. Oyana extended the call for discipline in the laboratories on grounds that laboratories run on ethics and honesty. He stressed that it is good practice to follow scientific evidence because Science does not depend on rumours but on data and evidence.
Oyana also urged every researcher to have a research gap, be visionary and ensure laboratories have good practices and procedures and, provide data and scientific evidence to back hypotheses.
He reminded researchers that the primary duty of research is contributing to the body of knowledge and secondly to train and mentor young scientists to contribute to their knowledge.
Accountability procedures and approvals
Giving an overview of Accountability procedures and approvals, Mr. Lubowa Gyaviira represented by Mr. Tom Elwana underscored the need for researchers to know the regulations for accountability when planning.
Key Accountability procedures as extracted from relevant laws, policies and procedures that govern public financial management include but not limited to; Public Finance Management Act 2015; Universities and Other Tertiary Institutions Act; Treasury Instructions 2017 and; Makerere University Financial Manual 2014.
Elwana said accountability helps to establish whether the funds advanced were used for the intended purpose and whether all documentation relating to the accountability was presented for review.
Section 10 paragraph 10.20.11 and 10.20.12 of the Treasury Instructions, 2017, requires all advances to be retired as soon as the necessity for their use ceases to exist or within sixty (60) days upon completion of the activity or by closure of business of the last working day of the financial year in which the advance was issued.
“The Makerere University Financial Procedures Manual 2014 under section 4.6.4 enjoins staff to account for all advances received within 14 days of the completion of the activity and in any case not later than 60 days.
Failure to comply with standing instructions leads to the withholding further advances; Recovery from payroll; and or Disciplinary action in accordance with laid down procedures”, he said.
Elwana explained that staff advanced funds should follow the accountability and approval process from the unit accountant to the Internal Audit/examinations and compliance office which delivers to the Secretary Directorate of Internal Audit, who shall ensure it is stamped received, recorded in the register.
He said, a report for accountability must be attached and receipts indicating clearly amount of advance being accounted for while outstanding advances at end of year will be posted to the general ledger to make up the funds balance.
“Balances on advances not utilized at the end of the work/research should be surrendered to the Head of accounts and a receipt should be issued.
Failure to submit accountability will necessitate refund of all unaccounted for funds by the implementer.
After clearance of all accounted funds, a Journal Voucher (JV) is issued to show clearance of total amount accounted for,” Elwana emphasized
Submission of projects to GAMSU, a MUST for implementation of any activity
Elwana told researchers that all project PIs must not only register their projects and budgets with the Makerere University Grant Administration, Management and Support Unit (GAMSU) but also submit quarterly reports to this unit.
“GAMSU has an application and is calling upon PIs to submit their projects for capturing in their data. Failure to be captured, they may not implement their activities”, Elwana warned
Makerere University established GAMSU, which is tasked with the responsibility of overseeing all projects and grants within the university. This measure, Elwana explained, was an agreement with Government to allow the university oversee and receive the grants instead of the funds going directly to the consolidated fund.
The key responsibility of GAMSU is to ensure that reporting is streamlined within the university. GAMSU requires quarterly accountability reports from all grants and projects.
Submission of all budgets by all projects and grants is also mandatory as part of the accountability reports required by the University and Government.
As a matter of emphasis, on submission of accountability reports, PIs were advised to pay attention to their MoUs since different funders have different requirements.
Detailed presentations from the training follow below.
ICT Bootcamp for Vacists (P7, S4 & S6), Students & General Public
Makerere University, College of Computing and Information Sciences (CoCIS) is the main ICT training, research and consultancy Centre in Makerere University and the region. The College runs a Center for Innovations and Professional Skills Development (CiPSD), through which the College addresses various industrial challenges, like skills development, incubation of new ideas and nurturing of new technology-based business.
CiPSD has organised an ICT Bootcamp to equip participants with hands-on tech skills. Practical sessions are open to vacists (P.7, S.4 and S.6), Students and the general public.
DURATION : 2 Weeks – Instructor Led (Hands-on practical training)
Start Dates : 20th/11/2023 (P.7 & S.4 ) | 04th/12/2023 (S.6 & Others)
CERTIFICATE : Each participant will receive a certificate at the end of the training
BOOTCAMP REGISTRATION LINK : https://bitly.ws/X9kv
TARGET AUDIENCE :
- Vacists (P.7, S.4 & S.6)
- Anyone interested in acquiring hands-on tech skills.
- Microsoft Office Suite, Internet & Online Collaboration – 50,000/= (2 weeks)
- Programming/Dynamic Website Design, – 50,000/= (2 weeks)
- Graphics Design & Image Editing – 50,000/= (2 weeks)
- Networking & Systems Administration – 50,000/= (2 weeks)
- Computer Repair & Software Maintenance – 100,000/= (2 weeks)
- 3D Computer Animation – 50,000/= (2 weeks)
- Computerised Accounting – 350,000/= (3 weeks)
PAYMENT PROCEDURE: To book your slot, go to the Accounts Office, CIT Block A, Level 2, and get a reference number. Proceed to any nearest bank and deposit training fees.
The Center for Innovations and Professional Skills Development (CIPSD)
Block A – Front Office/Block B, Level 5
College of Computing and Information Sciences (CoCIS)
Tel: +256 753 200013/ +256 392 000180 / +256 782 512897
CoCIS CIPSD Short Courses Nov, Dec 2023 & Jan 2024
Makerere University College of Computing and Information Sciences (CoCIS) is the main ICT Training, Research and Consultancy Centre in Makerere University. The College has six Academic departments comprising of the Department of Computer Science, Department of Networks, Department of Information Technology, Department of Information Systems, Department of Library and Information Sciences, and the Department of Records and Archives management.
In addition to the mainstream degree programmes, C0CIS has a specialized Center for Innovations and Professional Skills Development CIPSD) which delivers state-of-art training in ICT e.g. the Cisco Networking Academy for Cisco related courses, the Microsoft IT Academy Program for Microsoft related courses, International Computer Driving License course, Oracle Certified Training center for Oracle, Linux and Unix Training center. The College is also an authorized Testing center, operating under PearsonVUE and Kryterion. Listed in the table below are the courses currently offered at the Center with their next start dates, duration, and cost.
- For SENIOR 4 & 6 VACISTS at affordable fees.
- Utilize your vacation and achieve an international certificate to help your future career and stand out from the crowd.
- Nov 2023 / Jan 2024 / April 2024 / July 2024 (For all courses)
Tel: +256 392 000 180
Mob: +256 782 512 897
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