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MoES, Council Commend Progress on DARP Project

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The Permanent Secretary, Ministry of Education and Sports (MoES) represented by the Director Education Standards, Dr. Kedrace Turyagyenda and the Chairperson of Council, Mrs. Lorna Magara have commended the progress made by the Digitalizing of Academic Records and Processes (DARP) project so far. DARP is a collaboration between the Department of the Academic Registrar (AR), the East African School of Library and Information Science (EASLIS), Directorate for ICT Support (DICTS), and School of Education.

Funded by the Government of Uganda through the Makerere University Research and Innovations Fund (Mak-RIF), the ultimate goal of the DARP project is to improve the status of both undergraduate and graduate academic records by preserving them, converting them into digital form, and automating academic processes for e-service delivery.

In her remarks at the blended dissemination event held on 1st September 2021, Dr. Turyagyenda who was part of the virtual audience congratulated the Makerere University Management and the Department of Academic Registrar upon embracing the 4th Industrial Revolution (4IR) by using ICT to strengthen its document retrieval processes.

“As you are aware, Makerere University is not only the mother University for Uganda but for East and Central Africa. It should always be ahead and set an example for the rest” noted Dr. Turyagyenda who added that the project was in line with the National e-Government Policy Framework.

She congratulated Makerere upon completing the first phase of the three-year project but nevertheless requested that the remaining phases be completed promptly so as to ensure efficiency and effectiveness.

“I am really delighted to join you on the occasion of presenting yet another digitisation initiative at Makerere University” admitted the Chairperson of Council as she began her remarks.

Mrs. Magara noted that the digitisation of all university processes is the core target of the Council. This is illustrated by the ongoing initiatives such as the e-Human Resource Management System (e-HRMS), Academic Records Information System (MakARIS), digitisation of Financial Management process among others. She added that the DARP project was in line with the second goal of the university strategic plan that focuses on fostering innovations in teaching and learning that respond to the changing environment.

“The sudden change of our work environment following the outbreak of COVID-19 almost two years ago demands that we fast track initiatives to deliver services with limited physical contact. I see the digitisation of our academic records as a crucial step in adapting to the new working environment” she explained.

The Chairperson of Council nevertheless urged the University to develop a risk profile and management plan for e-resources to guard against the challenges of digitisation such as system failures and data piracy. “We must ensure that university systems have the necessary protection against these risks.”

The Vice Chancellor, Prof. Barnabas Nawangwe
The Vice Chancellor, Prof. Barnabas Nawangwe

The Vice Chancellor, Prof. Barnabas Nawangwe noted that digitisation of student records has been of great concern to the University Council and Management, given the physical nature and age of some of the records. He therefore thanked the Government for providing funds to support the DARP project through Mak-RIF, and the commitment to continue providing resources for research and innovations at the institution.

Prof. Nawangwe equally thanked the Chairperson and Members of Council for their continual support to Management in the execution of various initiatives and institutional programmes. “The issue of digitisation has been one of the most important issues the Chairperson has been emphasisng to us and we thank Council for their leadership and support.”

The Vice Chancellor announced the University Management’s recommendation that part of the relief funding by the MasterCard Foundation to Makerere University following the fire that gutted the Main Building be allocated to support the DARP project to its conclusive end. The announcement was received with thunderous applause from the team and engagement participants.

The Academic Registrar, Mr. Alfred Masikye Namoah while inviting the Principal Investigator Mrs. Patience Mushengyezi to share project updates and achievements also thanked Government for supporting the non-funded priority areas in Makerere University. He additionally applauded Prof. William Bazeyo, the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC for leading efforts on resource mobilization for the university noting that these resources have benefited university scholars, students and even partners outside the university. He emphasized the need to work even harder to accomplish already running projects including the DARP project.

Making a presentation on what had been achieved under Phase I of the DARP project, the Principal Investigator (PI), Mrs. Patience Mushengyezi thanked the Government, University Council, Management and the Mak-RIF Grants Management Committee (GMC) headed by Prof. William Bazeyo for the funding and support that had propelled the project to its present stage. She paid tribute to the Ag. Deputy Vice Chancellor (Finance and Administration), Dr. Josephine Nabukenya for the guidance during the grant preparation stage as well as the Academic Registrar, Mr. Alfred Masikye Namoah and Directorate of Research and Graduate Training (DRGT) leadership for supervising the project.

Mrs. Mushengyezi introduced members of her team who included; Archivist-Dr. David Luyombya, Project Coordinator/ Administration-Dr. Peace B. Tumuheki-Mukombe, ICT Specialist/Administrator Records-Ms. Ruth Iteu Eyoku, Database Managers-Mr. Tonny Oluka and Mr. Juma Katongole, Monitoring and Evaluation in-charge-Dr. Betty Akullu Ezati and Project Accountant-Mr. Gyaviira Lubowa.

The DARP PI-Mrs. Patience Mushengyezi (2nd L) and the Academic Registrar-Mr. Alfred Masikye Namoah (L) give the Head GAMSU & Chairperson Mak-RIF GMC-Prof. William Bazeyo (2nd R) and Deputy Director DRGT-Dr. Robert Wamala (R) a guided tour of one of the storage rooms on 27th April 2021, Senate Building, Makerere University. Photo credit: Mak-RIF

The PI shared that DARP is a multiyear project made up of the following three phases;

Phase 1: Planning/preparation for system design

  • Identification and classification of records
  • Physical organisation of records (sorting, arranging, labelling, archiving)
  • Study visits

Phase 2: System Design and Implementation

  • Scanning, archiving, data entry
  • Digitizing records and automation of processes
  • Policy formulation and approval
  • Refurbishment of the Senate conference Hall for provision of ICT services

Phase 3: Implementation and Evaluation

  • Installation of Records Management System
  • Establishing a Records Verification and Certification Centre

Mrs. Mushengyezi shared that as a result of completion of Phase 1, the DARP project had; Sorted and cleaned at least 80% of undergraduate students’ results and files, Established 50% inventory of existing records, Recorded and labelled Senate minutes and records, Opened files for vital documents and closed redundant files, as well as Archived, labelled and systematically shelved boxes containing records.

Furthermore, the reorganisation had; Helped redeem space while creating a better working environment, Prepared records for digitisation under Phase 2, Facilitated easy retrieval of records, Conserved and preserved records – some over 50 years old, and Equipped 10 students of Bachelor of Records and Archives Management and Bachelor of Library and Information Science with hands-on experience.

The PI recommended that funds should be availed to help procure modern records storage facilities such as electronic rotating shelves, which help ensure efficient space utilisation. She further recommended that Makerere should identify land where an off-site record storage facility can be constructed and safely secured for university records. This, she added, could act as an income generating facility, whereby government and non-government entities could be allowed to store their records at a fee.

The DARP PI-Mrs. Patience Mushengyezi (L) and Head GAMSU & Chairperson Mak-RIF GMC-Prof. William Bazeyo (R) inspect one of the storage rooms on 27th April 2021, Senate Building, Makerere University

Appreciating the importance and long overdue implementation of the DARP project, Prof. William Bazeyo the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC announced that funding had already been earmarked for Phases 2 and 3 of the project.

“I would like to affirm to the Academic Registrar that of the resources we received, one of the projects Makerere will be happy to support is DARP Phases 2 and 3. The GMC has approved these subsequent phases because this is something we think we ought to do” announced Prof. Bazeyo to yet more thunderous applause.

Prof. Bazeyo paid tribute to the Chairperson and Members of Council for their support to Management, which underlined their commitment to cause change through digitisation of processes. He equally paid tribute to the Vice Chancellor for his vision of unlocking the potential of Makerere University.

The concluding remarks at the dissemination were delivered by the Deputy Vice Chancellor (Academic Affairs), Dr. Umar Kakumba who was represented by the Deputy Director DRGT, Dr. Robert Wamala. He sincerely appreciated the Government for the first disbursement of funds to Mak-RIF for the current financial year despite the COVID-19 crisis and various commitments. He concluded by thanking the PI and her team for the commendable job done despite the enormity of the task, and the GMC for guaranteeing funding for the remaining phases of the project.

Rev. Can. Onesimus Asiimwe, the Chaplain St. Francis Chapel delivered the opening and closing prayers at the dissemination that was moderated by the Principal Public Relations Officer, Ms. Ritah Namisango as well as the Director Communications, Learning and Knowledge Management, ResilientAfrica Network (RAN) and PRO Mak-RIF, Ms. Harriet Adong.

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2024 Career Fair Tips Students on how to seize available job opportunities

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The DVCAA, Prof. Umar Kakumba addresses the gathering at the Career Fair on 15th March 2024. Freedom Square, Makerere University, Kampala Uganda, East Africa.

By Bernard Buteera

On Friday 15th March 2024, Makerere University held its Annual Career Fair, an event that brings together students from universities and other tertiary institutions to meet and interact with industry experts to share information about existing career opportunities and the new skills needed by the job market. The 2024 Annual Career Fair was held under the theme; Breaking Barriers to Employment Opportunities, and brought together over 2,000 students from the University and Secondary schools around Kampala.

While presiding over the event that was held at Makerere University Freedom Square, the Deputy Vice Chancellor (Academic Affairs), Prof. Umar Kakumba, who represented the Vice Chancellor, Prof. Barnabas Nawangwe, hailed the many companies that had come on board to support the University in preparing the young people for transition and career progression.   

Representatives from Mastercard Foundation-Uganda listening attentively during the Career Fair. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
Representatives from Mastercard Foundation-Uganda listening attentively during the Career Fair.

“On behalf of the Vice Chancellor Prof. Barnabas Nawangwe, and my own behalf, I would like to thank the 20 companies that have partnered with us to support this year’s annual career affair, an event we believe will go a long way in providing career guidance and career mentorship for our students.” He remarked.

 Prof. Kakumba highlighted the importance of the Career Fair or Career Mentorship and why students should take advantage of it. He pointed out that career mentorship provides the most lucrative asset in the life of an individual, which is inspiration.

A cross-section of University students who attended the Career Fair. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
A cross-section of University students who attended the Career Fair.

“The idea of a Career Fair or Career interaction is very important because it inspires young people to aspire to achieve more than they ever dreamt. For most people who have excelled in life, it is not because they were the most brilliant in school, it is because of the career mentorship and guidance they received.” Prof Kakumba pointed out.

On his part, the Chairperson of the Organizing Committee of the Career Fair 2024 and Dean School of Computing and Informatics Technology, Dr. Joseph Balikuddembe thanked the University Management for coming up with the Annual Career Fair.

“I would like to thank the University Management under the leadership of the Vice Chancellor, Prof. Barnabas Nawangwe, and the Deputy Vice Chancellor (Academic Affairs), Prof. Umar Kakumba in whose docket the Career Fair falls, for the vision and foresight that birthed the Career Fair, a critical event that brings university students and industry partners to interact to break barriers and find purpose,” Dr. Balikuddembe remarked.

Dr. Joseph Balikuddembe addresses the gathering at the Career Fair. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
Dr. Joseph Balikuddembe addresses the gathering at the Career Fair.

Dr. Balikuddembe spelled out the salient objectives of the career fair as being two-fold;

“The first one is creating strong relationships with both national and international organizations that will continuously support university students to get more opportunities for experiential learning through internships, voluntary roles and job placements, and the second one is for the university to offer career guidance to the students to address the fears related to the transition to the world of work and face the world of work with confidence.” Dr. Balikuddembe pointed out.

In her welcome remarks, Prof. Justine Namaalwa, the Program Coordinator of the Mastercard Foundation Scholars Program at Makerere University, thanked other partners who had joined the University and the Scholars Program to make the 2024 Career Fair a bigger and even better event.

Prof. Justine Namaalwa, addressing the gathering at the event. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
Prof. Justine Namaalwa, addressing the gathering at the event.

“I would like to add my voice to that of the previous speakers and thank the many organizations and companies that have joined us to support and make this year’s annual Career Fair possible, and I call upon more organizations and companies out there to support the young people to transition to the world of work by breaking barriers to employment opportunities.” Prof. Namaalwa remarked.

Prof. Namaalwa further thanked the young people who took off time to attend the career fair, a very important designed to help them get information and connections for internship and employment opportunities.

Some of the students from secondary schools that attended the Career Fair. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
Some of the students from secondary schools that attended the Career Fair.

“I would like to thank young people who have made the right decision to be here today, you have stepped away from the crowd that is less informed and less connected in terms of transition.” Prof. Namaalwa further remarked.  

The 2024 Annual Career Fair was organized by Makerere University in conjunction with the Mastercard Foundation Scholars Program at Makerere with support from 20 organizations, companies, and exhibitors. The organizations and companies that supported the event were The Mastercard Foundation, ABSA Bank, Bank of Africa, Centenary Bank, Coca-Cola, Chinese Communication Construction Company, Chinese Chamber of Commerce, Infectious Diseases Institute, Makerere University Confucius Institute, Post Bank, Stanbic Bank, Pearl Mariner Investments, Mirembe Villas-Kigo, Good brothers, Star Times, ZTE, Tiang Tang Group among many others.

Students visiting the Coca-Cola stall, one of the exhibitors at the Fair. Career Fair, 15th March 2024, Freedom Square, Makerere University, Kampala Uganda, East Africa.
Students visiting the Coca-Cola stall, one of the exhibitors at the Fair.

The event was characterized by several activities such as; onsite graduate and internship placements, interaction with industry experts, panel discussions, exhibitions, and moderate entertainment. The next Career Fair will be held in March 2025.

Bernard Buteera is the Communications and Public Relations Officer of the Mastercard Foundation Scholars Program at Makerere University.

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Mufti Menk urges youth on productivity, social media usage & entrepreneurship

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Ag. Vice Chancellor-Prof. Umar Kakumba (Centre) presents Mak Souvenirs to Mufti Ismail ibn Musa Menk (2nd Left) as Right to Left: Dean of Students-Mrs. Winifred Kabumbuli, University Imaam-Dr. Sowed Juma Mayanja and MUMSA Patron-Dr. Muhammad Kiggundu Musoke witness on 8th March 2024. Mufti Menk Visit and Public Lecture, 8th March 2024, Frank Kalimuzo Central Teaching Facility, Makerere University, Kampala Uganda, East Africa.

By Ritah Namisango

Mufti Ismail ibn Musa Menk has urged youth to be productive and hardworking even under great hardships.

“Whatever the country will be, depends on the youth. When you are young, ensure that you are productive. I advise you to encourage each other with love, respect and support in order to develop your country. Pray together, play together and work together,” said Mufti Menk.

He stated: “I am here to tell the youth in Uganda to work and develop their communities. You must develop a positive attitude towards work and your country. I advise you to shun any bad habit so that you become responsible citizens. You must shun laziness, idleness and bad habits such as use of drugs, addiction to alcohol and pornography.  You must develop good habits. When you disagree with someone, let it be with respect.”

This was during the Mufti Menk Public Lecture held at the Makerere University Rugby Grounds on March 8, 2024. Running under the theme, ‘Muslim Youth and Work Ethics’, the lecture was hosted by the Office of the Makerere University Imaam.  He was officially welcomed by Prof. Umar Kakumba, the Deputy Vice Chancellor for Academic Affairs, in his capacity as the Acting Vice Chancellor, and Dr. Sowed Juma Mayanja, the University Imaam.

Prof. Umar Kakumba addresses the audience during the public lecture. Mufti Menk Visit and Public Lecture, 8th March 2024, Rugby Grounds, Makerere University, Kampala Uganda, East Africa.
Prof. Umar Kakumba addresses the audience during the public lecture.

Mufti Menk, as he is popularly known, is the grand mufti of Zimbabwe, the head of the fatwa department of the Council of Islamic Scholars of Zimbabwe and a renowned international Muslim scholar and motivational speaker. He holds a degree in Sharia and a doctorate in Social Guidance. His lectures boast a wide audience on YouTube and other social media platforms globally. His lectures and preaching are credited with having converted millions of people to Islam.

Mufti Menk was accompanied by Sheikh Wael Ibrahim from Australia and Dr. Muhammad Salah from Egypt, each of whom was given a preaching session.

Some of the University officials who listened to the lecture include: Prof. Buyinza Mukadasi-Academic Registrar, Mrs Winifred Kabumbuli-Dean of Students, Prof. Abasi Kiyimba-Mak Department of Literature, Dr. Oria Hussein-Chairperson Makerere University Mosque Board, Dr. Muhammed Kiggundu Musoke-Patron (Makerere University Muslim Students Association) MUMSA, Ms Ritah Namisango-Principal Public Relations Officer, Mr. Ahmed Ssentongo (Imaam Emeritus), to mention but a few.

THE LECTURE

The Acting Vice Chancellor, Prof. Umar Kakumba welcomed Mufti Menk and his delegation to Makerere University-the institution that nurtured and trained great men and women who have contributed to the development of the continent. “It is a great honour to host you to speak to the youth on preaching peace, unity and development.”

Mufti Menk acknowledged Makerere University leadership, staff and students for the warm reception. He applauded Allah for the good weather, the green and trees at Makerere University, and for all the good that Allah, bestowed upon Uganda, a beautiful country with hardworking people, organic foods such as very sweet bananas as well as delicious pineapples. He affirmed that Uganda is indeed the pearl of Africa.

Prof. Umar Kakumba (Left), Mufti Menk (3rd Left) and other officials follow proceedings during the lecture. Mufti Menk Visit and Public Lecture, 8th March 2024, Rugby Grounds, Makerere University, Kampala Uganda, East Africa.
Prof. Umar Kakumba (Left), Mufti Menk (3rd Left) and other officials follow proceedings during the lecture.

In his youth-centred lecture, he rallied the youth to be the torch bearers including the realization that they have a great responsibility to determine the destiny of Uganda. He explained that this starts with the youth recognizing this calling, working towards developing a positive attitude, believing that they can make a positive difference, shunning bad habits, and committing to being responsible citizens.

“To the youth and everyone here, I encourage you to build yourself. No one is going to build you up, if you do not,” he remarked, before adding  “You are young, the future is in your hands, if you do the right things, the future will be bright.”

He reminded the youth to avoid words of hate for they bring about destruction. “Watch your words, watch your mouth. If you do not agree with someone, disagree with respect.”

Aware of the existence of a number of religious groups, Mufti Menk acknowledged this diversity and offered a message of living in harmony with one another.  “Be careful about how you disagree with people from another faith. If we disagree, it should be with respect.”

Mufti Menk delivers his lecture to part of the majority-youth audience. Mufti Menk Visit and Public Lecture, 8th March 2024, Rugby Grounds, Makerere University, Kampala Uganda, East Africa.
Mufti Menk delivers his lecture to part of the majority-youth audience.

To the youth from poor backgrounds, Mufti Menk provided a message of hope and encouragement pointing out that many people from such backgrounds have succeeded in life. “Even if you come from a poor background, you can achieve. I encourage you to work hard, keep trying, never give up, and you will achieve.”

Tackling leadership, Mufti Menk guided that true leadership is heavily anchored in solving problems, and not fleeing from them. “Differences between us are normal, but differences can make us or break us depending on how we handle them. Those who aim to solve the problems and conflicts in the family, the Ummah or the country are the true leaders.”

Mufti Menk said the youth should be agitated if they lose connection with Allah. He advised youth to target their efforts and love towards Allah, above anyone and anything else, and to avoid doing things that displease Allah and compromise their relationship with Allah. He called upon the youth to uphold the importance of prayer. “Whatever you do, ask for Allah’s guidance. Do not ever get prayer out of your life.”

He implored the youth to use social media constructively such as learning, doing business and job creation, instead of gossip, hate speech, pornography, addiction and general idleness. “Take the example of TikTok; the bad side of TikTok is spreading faster than the good side. So, I urge you, when you see a good and useful message on TikTok, do not just read it and flip on; instead, like it and forward it to many people so that the good messages can outnumber the bad ones.”

Mrs. Winifred Kabumbuli (Left) and Prof. Buyinza Mukadasi (Right) follow proceedings. Mufti Menk Visit and Public Lecture, 8th March 2024, Rugby Grounds, Makerere University, Kampala Uganda, East Africa.
Mrs. Winifred Kabumbuli (Left) and Prof. Buyinza Mukadasi (Right) follow proceedings.

The Mufti cautioned the youth against disrespecting people they may not agree with. “Even in Islam, there are many sects, but they are all part of the Ummah, and should be accommodated. Everyone makes mistakes. Even married couples or siblings disagree. Therefore, you should learn to live with diverse people in the Ummah or in your country. You should emulate Prophet Muhammad (PBUH) who would painstakingly speak to people in the wrong, to win them over and expand the Ummah,” he counseled.

Mufti Menk urged youth to fight bad habits, especially addictions such as pornography, substance abuse, adultery, hate speech and gossip. He advised them to be on the guard to resist temptations that arise from the various media in our hypersexual age. To achieve this, he said, youth need to develop self-confidence and self-esteem.

 “Do not be shy; look for help whenever you are in problems of addiction. Be careful and selective because the media promotes a lot of bad desires and behaviours. Care for and help one another. None of you is useless, but you must realize this fact yourself. Drop the negative attitude, and adopt a positive attitude towards different situations and relationships.”

On entrepreneurship, Mufti Menk shared his belief that it provides a solution to lack of jobs and unemployment of the youth. “There is a blessing in entrepreneurship. Sometimes Allah has chosen you for business /entrepreneurship,” he highlighted.  

Mufti Menk urged the youth to use social media productively and avoid hate speech. Mufti Menk Visit and Public Lecture, 8th March 2024, Rugby Grounds, Makerere University, Kampala Uganda, East Africa.
Mufti Menk urged the youth to use social media productively and avoid hate speech.

He appealed to the youth to continue searching for jobs. “Don’t give up looking for jobs, scarce as they may be. But, in the meantime, buy something and sell it, do some entrepreneurship. Avoid complaining, and never give up! However intelligent you may be, never stop praying to and trusting in Allah! Never take prayer out of the equation! Also, help those more challenged or vulnerable than you, such as orphans, widows, persons with disabilities or the unemployed.”

OTHER ACTIVITIES

Other activities of the day included Qur’anic recitation by a male student, three preaching sessions, Jummah prayers and Asr prayers.

Being the International Women’s Day, the preaching during the Jummah prayers focused on the fact that Islam gave a lot of rights to women such as inheritance of property. However, the preacher stressed that according to Allah, obligations are more important than rights for every human being.   

On March 9, the Mufti attended a religious and interactive cooperation dinner at Serena Kampala hotel for charity causes, where a ticket cost Shs 150,000 for individual person and Shs 5 million for a table.

The organizers of the Mufti’s visit to Uganda said they had invited all Imaams of the 15,000 mosques in the country and all district khadis to the activities of both days.

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Mak Council Launches Grants Management System, Underscores Support Role

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The Chairperson FPAIC-Mr. Bruce Kabaasa (2nd Left), Vice Chancellor-Prof. Barnabas Nawangwe (3rd Right) DVCFA-Prof. Henry Alinaitwe (Right), Chairperson Mak-RIF Grants Management Committee-Prof. Fred Masagazi Masaazi (2nd Right), Head GAMSU-Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza (3rd Left) and MakGMS Lead Developer-Mr. Denis Wamala (Left) pose for a group photo on 12th March 2024. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.

The Makerere University Grants Management System (MakGMS) was on Tuesday 12th March 2024 officially launched by the University Council at a ceremony presided over by the Chairperson, Finance, Planning, Administration and Investment Committee (FPAIC), Mr. Bruce Kabaasa. The hybrid ceremony held in the School of Food Technology, Nutrition and Bioengineering Conference Hall was graced by Members of Management led by the Vice Chancellor Prof. Barnabas Nawangwe, the Leadership and Staff of the Grants Administration and Management Support Unit (GAMSU) as well as Makerere University Research and Innovations Fund (Mak-RIF) and project Principal Investigators.

In his remarks, the Vice Chancellor who credited Chairperson FPAIC with not only conceiving the idea but also following up on the development of MakGMS concluded that there was no one better placed to launch the same. Mr. Kabaasa in turn thanked former members of FPAIC such as Prof. Winston Tumps Ireeta for going the extra mile in contributing to the formulation of the supporting regulation, the Makerere University Grants and Administration Management Policy. In the same breath, he thanked the Head GAMSU, Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza for working hard and swiftly to ensure that the MakGMS is developed and launched.

The Chairperson FPAIC, Mr. Bruce Kabaasa addresses the audience at the launch. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
The Chairperson FPAIC, Mr. Bruce Kabaasa addresses the audience at the launch.

Mr. Kabaasa reassured his audience that the essence of the policy and system is not to control, but rather provide an institutionalised support mechanism for those winning grants to execute them efficiently. Additionally, he said MakGMS is meant to “support those who don’t have the grants to understand where the grants are, and to perform mentoring that those of you who are successful are meant to perform with those who are emerging because academia is a mentoring field.”

Still on academia, the Chairperson FPAIC noted that “we live in a University where statements like inter, intra and multidisciplinary are the mantras of academic discourse.” He added that these mantras are not possible if people are not relating, hence underscoring another function of the MakGMS – to provide a dashboard where at a glance, it will be easy and possible to see the research being undertaken at institutional level and how researchers can augment each other’s work.

Prof. Barnabas Nawangwe commended in-house development of Information Systems such as MakGMS. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
Prof. Barnabas Nawangwe commended in-house development of Information Systems such as MakGMS.

Earlier, Prof. Nawangwe in his remarks had noted that as Makerere University aims to shift from a research-intensive to a research-led paradigm, it was important to organize and automate the various systems so as to ensure that all staff and students contribute to the university’s strategic direction. Citing China’s continued rise in global influence as a result of a robust research and innovations output, the Vice Chancellor reiterated that unless systems such as MakGMS were put in place, it was going to be hard to monitor and evaluate how Makerere’s research contributes to national and continental growth aspirations.

“MakGMS is one way to streamline what we are doing so that we can do more research, attract more grants, get more people involved and know who is doing what and how it is useful for our country and continent” he stated.

Prof. Nawangwe therefore congratulated the Head GAMSU and her team for bringing the much-needed energy that has propelled the MakGMS to launch stage. He lauded the GAMSU Steering Committee headed by the Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe, acknowledging that with their combined strength, the system could not fail. In the same breath, he commended the Directorate for ICT Support (DICTS) headed by Mr. Samuel Mugabi for doing an excellent job in as far as the in-house development of systems is concerned.

Left to Right: Prof. Fred Masagazi Masaazi, Prof. Barnabas Nawangwe, Mr. Bruce Kabaasa and Prof. Henry Alinaitwe at the MakGMS launch event. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
Left to Right: Prof. Fred Masagazi Masaazi, Prof. Barnabas Nawangwe, Mr. Bruce Kabaasa and Prof. Henry Alinaitwe at the MakGMS launch event.

Acknowledging that GAMSU is a key unit of the university that cannot be taken for granted in terms of generating data for off-budget reporting, Prof. Henry Alinaitwe introduced members of the Steering Committee namely; the University Secretary-Mr. Yusuf Kiranda, Dr. Sabrina Kitaka, Dr. Charles Masembe, Dr. Agnes Rwashana Semwanga, Dr. Helen Nambalirwa Nkabala, Dr. Godfrey Akileng, Dr. Robert Wamala, Mr. Gyaviira Lubowa and current Head GAMSU-Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza. He equally acknowledged the contribution of former Heads of GAMSU, Prof. Grace Bantebya and Prof. William Bazeyo, whose efforts, he said, laid the foundation for developments such as MakGMS.

“Makerere is aspiring to be a research-led University and GAMSU is at the centre of that aspiration. This is where we consolidate all the data regarding grants, support research or grant writing, and report about grants in terms of topics, amounts of money received and their distributions per quarter or annum” Prof. Alinaitwe explained.

Left to Right: Mr. Yusuf Kiranda, Prof. Frank Norbert Mwiine, Mr. Samuel Mugabi, Mr. Stephen Mpirirwe, Mr. Juma Katongole, Mr. Denis Wamala, Mr. Yunusu Musisi and Ms. Ritah Namisango. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
Left to Right: Mr. Yusuf Kiranda, Prof. Frank Norbert Mwiine, Mr. Samuel Mugabi, Mr. Stephen Mpirirwe, Mr. Juma Katongole, Mr. Denis Wamala, Mr. Yunusu Musisi and Ms. Ritah Namisango.

In his capacity as the University Accounting Officer, Mr. Yusuf Kiranda used the launch as an opportunity to remind the audience that all grants received by the University are subject to the supreme law in the administration of public funds i.e. the Public Finance Management Act, as well as guidelines of the Treasury Instructions 2017. Nevertheless, he noted that Section 44 of the Act provides a waiver for public entities such as Makerere to maintain the funds in-house upon obtaining exemption from the Minister responsible for Finance. He concluded by observing that whereas it had hitherto been nearly impossible to obtain the aforementioned waiver, “with the launch of this system (MakGMS), I believe that problem is resolved.”

The woman of the moment Prof. Nannyonga-Tamusuza couldn’t help but thank the Vice Chancellor for entrusting her with the huge responsibility of heading GAMSU, noting that there was no better way to commemorate her first year in office than the launch of MakGMS. She equally acknowledged the support rendered by the University Secretary and the entire Management to GAMSU during the development of the system. MakGMS was developed in-house by DICTS, with Mr. Denis Wamala as lead developer seconded by the Director Mr. Samuel Mugabi.

The Head GAMSU, Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza makes a presentation on the MakGMS. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
The Head GAMSU, Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza makes a presentation on the MakGMS.

Speaking broadly about the research infrastructure at Makerere, Mr. Mugabi described ICT as “a critical enabler of the research ecosystem”, and that it is important that the University establishes state-of-the-art digital research infrastructure. He added that the approach taken by Makerere in this regard is to gradually shift from procuring expensive proprietary systems to building in-house capacity to develop systems that can solve institutional and national problems.

“We are now an integrated process-driven University but we need to become a data-driven institution and that is where the big data analytics comes in. And we need to adopt emerging technologies, which we are starting to do” Mr. Mugabi shared.

Speaking more about the system, Prof. Nannyonga-Tamusuza noted that MakGMS will require authentication using the Makerere University email credentials and all who are going to access the system will be required to sign oaths of confidentiality so as to build trust among system users. MakGMS will also support archiving of supporting documents and research data, and will be able to automatically issue certificates to users for grants received. The system will also integrate automatic communication between GAMSU and Principal Investigators so as to notify researchers on the progress of grant applications. SMS notifications to users will be incorporated in the future.

Mr. Bruce Kabaasa and Prof. Barnabas Nawangwe (Centre) pose for a group photo with members of Management, Leadership of GAMSU and Principal Investigators. Makerere University Grants Management System (MakGMS) Launch, 12th March 2024, School of Food Technology, Nutrition and Bioengineering (SFTNB) Conference Hall, CAES, Kampala Uganda, East Africa.
Mr. Bruce Kabaasa and Prof. Barnabas Nawangwe (Centre) pose for a group photo with members of Management, Leadership of GAMSU and Principal Investigators.

Supplementing Prof. Nannyonga-Tamusuza’s submission, the Lead Developer, Mr. Denis Wamala shared that MakGMS has been built on robust, scalable infrastructure that is primarily open source. The merits of this is that the system will be easy to integrate with other existing Information Systems, which will greatly enhance data sharing.

Prof. Nannyonga-Tamusuza concluded by reassuring all Principal Investigators that the MakGMS is here to support their work, and that GAMSU remains committed to providing training on grant writing in partnership with the Directorate of Research and Graduate Training (DRGT) as well as providing all supporting documents required during application processes. She added that MakGMS will greatly enhance monitoring and evaluation of grants performance so as to offer insights on how to improve or mitigate any risks that could arise.

Proceedings of the launch were moderated by the Principal Public Relations Officer, Ms. Ritah Namisango and committed to God Almighty through a prayer led by the GAMSU Accountant, Ms. Christine Ninsiima.

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