The Permanent Secretary, Ministry of Education and Sports (MoES) represented by the Director Education Standards, Dr. Kedrace Turyagyenda and the Chairperson of Council, Mrs. Lorna Magara have commended the progress made by the Digitalizing of Academic Records and Processes (DARP) project so far. DARP is a collaboration between the Department of the Academic Registrar (AR), the East African School of Library and Information Science (EASLIS), Directorate for ICT Support (DICTS), and School of Education.
Funded by the Government of Uganda through the Makerere University Research and Innovations Fund (Mak-RIF), the ultimate goal of the DARP project is to improve the status of both undergraduate and graduate academic records by preserving them, converting them into digital form, and automating academic processes for e-service delivery.
In her remarks at the blended dissemination event held on 1st September 2021, Dr. Turyagyenda who was part of the virtual audience congratulated the Makerere University Management and the Department of Academic Registrar upon embracing the 4th Industrial Revolution (4IR) by using ICT to strengthen its document retrieval processes.
“As you are aware, Makerere University is not only the mother University for Uganda but for East and Central Africa. It should always be ahead and set an example for the rest” noted Dr. Turyagyenda who added that the project was in line with the National e-Government Policy Framework.
She congratulated Makerere upon completing the first phase of the three-year project but nevertheless requested that the remaining phases be completed promptly so as to ensure efficiency and effectiveness.
“I am really delighted to join you on the occasion of presenting yet another digitisation initiative at Makerere University” admitted the Chairperson of Council as she began her remarks.
Mrs. Magara noted that the digitisation of all university processes is the core target of the Council. This is illustrated by the ongoing initiatives such as the e-Human Resource Management System (e-HRMS), Academic Records Information System (MakARIS), digitisation of Financial Management process among others. She added that the DARP project was in line with the second goal of the university strategic plan that focuses on fostering innovations in teaching and learning that respond to the changing environment.
“The sudden change of our work environment following the outbreak of COVID-19 almost two years ago demands that we fast track initiatives to deliver services with limited physical contact. I see the digitisation of our academic records as a crucial step in adapting to the new working environment” she explained.
The Chairperson of Council nevertheless urged the University to develop a risk profile and management plan for e-resources to guard against the challenges of digitisation such as system failures and data piracy. “We must ensure that university systems have the necessary protection against these risks.”
The Vice Chancellor, Prof. Barnabas Nawangwe noted that digitisation of student records has been of great concern to the University Council and Management, given the physical nature and age of some of the records. He therefore thanked the Government for providing funds to support the DARP project through Mak-RIF, and the commitment to continue providing resources for research and innovations at the institution.
Prof. Nawangwe equally thanked the Chairperson and Members of Council for their continual support to Management in the execution of various initiatives and institutional programmes. “The issue of digitisation has been one of the most important issues the Chairperson has been emphasisng to us and we thank Council for their leadership and support.”
The Vice Chancellor announced the University Management’s recommendation that part of the relief funding by the MasterCard Foundation to Makerere University following the fire that gutted the Main Building be allocated to support the DARP project to its conclusive end. The announcement was received with thunderous applause from the team and engagement participants.
The Academic Registrar, Mr. Alfred Masikye Namoah while inviting the Principal Investigator Mrs. Patience Mushengyezi to share project updates and achievements also thanked Government for supporting the non-funded priority areas in Makerere University. He additionally applauded Prof. William Bazeyo, the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC for leading efforts on resource mobilization for the university noting that these resources have benefited university scholars, students and even partners outside the university. He emphasized the need to work even harder to accomplish already running projects including the DARP project.
Making a presentation on what had been achieved under Phase I of the DARP project, the Principal Investigator (PI), Mrs. Patience Mushengyezi thanked the Government, University Council, Management and the Mak-RIF Grants Management Committee (GMC) headed by Prof. William Bazeyo for the funding and support that had propelled the project to its present stage. She paid tribute to the Ag. Deputy Vice Chancellor (Finance and Administration), Dr. Josephine Nabukenya for the guidance during the grant preparation stage as well as the Academic Registrar, Mr. Alfred Masikye Namoah and Directorate of Research and Graduate Training (DRGT) leadership for supervising the project.
Mrs. Mushengyezi introduced members of her team who included; Archivist-Dr. David Luyombya, Project Coordinator/ Administration-Dr. Peace B. Tumuheki-Mukombe, ICT Specialist/Administrator Records-Ms. Ruth Iteu Eyoku, Database Managers-Mr. Tonny Oluka and Mr. Juma Katongole, Monitoring and Evaluation in-charge-Dr. Betty Akullu Ezati and Project Accountant-Mr. Gyaviira Lubowa.
The PI shared that DARP is a multiyear project made up of the following three phases;
Phase 1: Planning/preparation for system design
- Identification and classification of records
- Physical organisation of records (sorting, arranging, labelling, archiving)
- Study visits
Phase 2: System Design and Implementation
- Scanning, archiving, data entry
- Digitizing records and automation of processes
- Policy formulation and approval
- Refurbishment of the Senate conference Hall for provision of ICT services
Phase 3: Implementation and Evaluation
- Installation of Records Management System
- Establishing a Records Verification and Certification Centre
Mrs. Mushengyezi shared that as a result of completion of Phase 1, the DARP project had; Sorted and cleaned at least 80% of undergraduate students’ results and files, Established 50% inventory of existing records, Recorded and labelled Senate minutes and records, Opened files for vital documents and closed redundant files, as well as Archived, labelled and systematically shelved boxes containing records.
Furthermore, the reorganisation had; Helped redeem space while creating a better working environment, Prepared records for digitisation under Phase 2, Facilitated easy retrieval of records, Conserved and preserved records – some over 50 years old, and Equipped 10 students of Bachelor of Records and Archives Management and Bachelor of Library and Information Science with hands-on experience.
The PI recommended that funds should be availed to help procure modern records storage facilities such as electronic rotating shelves, which help ensure efficient space utilisation. She further recommended that Makerere should identify land where an off-site record storage facility can be constructed and safely secured for university records. This, she added, could act as an income generating facility, whereby government and non-government entities could be allowed to store their records at a fee.
Appreciating the importance and long overdue implementation of the DARP project, Prof. William Bazeyo the Head Grants Administration and Management Support Unit (GAMSU) and Chairperson Mak-RIF GMC announced that funding had already been earmarked for Phases 2 and 3 of the project.
“I would like to affirm to the Academic Registrar that of the resources we received, one of the projects Makerere will be happy to support is DARP Phases 2 and 3. The GMC has approved these subsequent phases because this is something we think we ought to do” announced Prof. Bazeyo to yet more thunderous applause.
Prof. Bazeyo paid tribute to the Chairperson and Members of Council for their support to Management, which underlined their commitment to cause change through digitisation of processes. He equally paid tribute to the Vice Chancellor for his vision of unlocking the potential of Makerere University.
The concluding remarks at the dissemination were delivered by the Deputy Vice Chancellor (Academic Affairs), Dr. Umar Kakumba who was represented by the Deputy Director DRGT, Dr. Robert Wamala. He sincerely appreciated the Government for the first disbursement of funds to Mak-RIF for the current financial year despite the COVID-19 crisis and various commitments. He concluded by thanking the PI and her team for the commendable job done despite the enormity of the task, and the GMC for guaranteeing funding for the remaining phases of the project.
Rev. Can. Onesimus Asiimwe, the Chaplain St. Francis Chapel delivered the opening and closing prayers at the dissemination that was moderated by the Principal Public Relations Officer, Ms. Ritah Namisango as well as the Director Communications, Learning and Knowledge Management, ResilientAfrica Network (RAN) and PRO Mak-RIF, Ms. Harriet Adong.
Mak Participates in New Vision Education Expo 2023
Makerere University is participating in the New Vision Education Expo 2023 to strengthen its niche as the leading provider of education services.
The three-day New Vision Expo (Friday 27th January 2023 to Sunday 29th January 2023) at the Uganda Institute of Information and Communications Technology (UICT) Nakawa brings on board players in the education and business fields to forge partnerships to improve the quality and outcomes of education in Uganda.
Makerere University seeks to maximally utilize the three days to ensure that the participants at the Education Expo gain a deeper understanding of its 100 year journey of providing excellent services to humanity through academic programmes, services offered and ongoing efforts aimed at producing employable graduates as well as entrepreneurs.
The Vice Chancellor, Prof. Barnabas Nawangwe highlights that Makerere University values stakeholder engagements and partnerships. “The New Vision Expo 2023 presents Makerere University with an opportunity to enhance stakeholder engagements. It is about consolidating the relationships with schools, prospective students and parents, and partners in the education sector. I applaud the CEO of Vision Group-Mr. Don Wanyama for coming up with the Education Expo.”
To respond to the information needs of stakeholders, Makerere University has lined up a team of experienced staff from the Department of the Academic Registrar, the Admissions Office, Public Relations Office, Career Guidance experts as well as the Institute of Open Distance and e-Learning (IODeL) under the College of Education and External Studies (CEES).
According to the Principal PRO of Makerere University Ms. Ritah Namisango, the Education Expo provides a platform to reach out to the clients that Makerere University exists to serve. “You must be in touch with your prospective parents, students as well as schools and partners that continue to recommend you as the leading university in the region. Makerere University has celebrated 100 years of excellent service to humanity (1922-2022). So, as we continue to promote the academic programmes, innovations and services that we offer, we are ready to listen, interact and learn from respective stakeholders about what they expect from the University as we embark on the next 100 years.”
The New Vision Expo 2023 is happening at an opportune (holiday) time, which accords the students, parents and guardians quality time to visit the exhibition and interact with experts in the education sector.
In addition, Makerere University has recently advertised its academic programmes and it is preparing to receive students for the Academic year 2023/2024. Sharing her experience about the interaction with participants who visited the Makerere University exhibition space, Ms Joyce Muhanguzi, Senior Assistant Registrar in the Department of the Academic Registrar noted that most of the prospective students and parents wanted to know about the academic programmes, the subject combinations that students should study to qualify to apply for the respective academic programmes, and the available admission avenues i.e. government sponsorship, private sponsorship, diploma entry, direct entry, national merit, talented sports entry and district quota programme).
Ms Joyce Muhanguzi and Mr. Dennis Kibuuka’s interaction focused on students who expressed their desire to join Makerere University in the coming years, and needed a case by case approach to their information needs, career guidance and linkages to Professors and Administrative staff in the respective Colleges at Makerere University.
The prospective students and parents also disclosed that in addition to the information on the Makerere University website, they welcome interactive and friendly approaches such as the New Vision Education Expo where they are presented with a golden opportunity to interact with Makerere University officials face-to-face.
At the New Vision Education Expo 2023, Makerere University joins other exhibitors that include; Government agencies, NGOs, Telecom companies, Banks, Insurance companies, Kindergartens/Daycare Centres, Primary and Secondary schools, Ugandan and Kenyan Universities, International schools, Study Abroad Agencies, Vocational institutions, Scholastic materials suppliers and SME service providers.
73rd Graduation Highlights
The 73rd Graduation Ceremony of Makerere University will be held from Monday 13th to Friday 17th February 2023 following the schedule below:
Monday, 13th February, 2023
College of Health Sciences (CHS)
College of Natural Sciences (CoNAS)
School of Law (SoL)
Tuesday, 14th February, 2023
College of Agricultural and Environmental Sciences (CAES)
College of Education and External Studies (CEES)
Wednesday, 15th February, 2023
College of Business and Management Sciences (CoBAMS)
College of Computing and Information Sciences (CoCIS)
College of Veterinary Medicine, Animal Resources and Bio-security (CoVAB)
Thursday, 16th February, 2023
Makerere University Business School (MUBS)
Friday, 17th February, 2023
College of Engineering, Design, Art and Technology (CEDAT)
College of Humanities and Social Sciences (CHUSS)
HEST Graduate Programme: Internship Placement Advert
The program aims to improve graduates’ skills by placing them into selected partner industries for skills gain, facilitating the process and supervising placed interns. Graduates will be placed in their areas of study accordingly.
The phased recruitment and placement will start from 1st December 2022 for a period of three months. Recent university graduates and those awaiting graduation should apply for this opportunity.
Makerere University and Kyambogo University
- Bachelor of Science in Civil Engineering
- Bachelor of Science in Electrical Engineering
- Bachelor of Science in Computer Engineering
- Bachelor of Science in Telecommunication Engineering
- Bachelor of Science in Mechanical Engineering
- Bachelor of Architecture
- Bachelor of Science in Construction Management
- Bachelor of Science in Land Economics
- Bachelor of Science in Quantity Surveying
- Bachelor of Science in Land Surveying and Geomatics
- Bachelor of Visual Communication Design
- Bachelor of Science in Actuarial Science
Makerere University Business School
- Bachelor of Arts in Economics
- Bachelor of Science in Business Statistics
- Bachelor of Business Administration
- Bachelor of Commerce
- Bachelor of Real Estate Business Mgt.
- Bachelor of Science in Accounting
- .Bachelor of Science in Finance
- Bachelor of Human Resource Mgt.
- Bachelor of Leadership and Governance
- Bachelor of Procurement and Supply Chain Mgt.
- Bachelor of Transport & Logistics Mgt.
- Bachelor of International Business
- Bachelor of Catering and Hotel Mgt.
- Bachelor of Science in Marketing
- Bachelor of Travel and Tourism Mgt.
- Bachelor of Entrepreneurship and Small Business Mgt.
- Bachelor of Business Computing
- Bachelor of Office and Information Mgt.
They should not be employed anywhere and should have gone through the traditional internship placement required by their respective universities.
How Students join
Interested university graduates shall submit an online application and contact the designated university contact or focal persons. Successful applicants will be required to complete the three (3) months internship pgoram uninterrupted to fully benefit from the program. Apply here: https://bit.ly/HEST2022
How companies participate
A company interested in hosting interns under the program can fill out an internship acceptance form and forward it to the internship placement officer.
Contacts of University focal persons
Makerere University (Mak)
Dr. Christine Amito
Makerere University Business School (MUBS)
Ms. Christine Nantambi
Kyambogo University (KYU)
Ms. Nandugwa Harriet
Contacts of IEED Project Team
Makerere University School of Public Health (MakSPH)
Ms. Mary Kaakyo,
IEED Project Coordinator
Makerere University School of Statistics and Planning (MakSSP)
Ms. Afazali Zabibu,
HEST Study Coordinator
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