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VC Statement on the Fire Outbreak at the Main Building and Resumption of Classes for Finalists

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1.0 REPORT ON THE FIRE OUTBREAK AT THE MAIN BUILDING

In the morning of Sunday 20th September 2020, at around half past midnight, a police patrol team at Makerere University noticed smoke coming out of the roof of the Makerere University Main Administration Building. The patrol team alerted the OC Makerere Police Station, who had been deployed at Nateete Police Station for the night. The OC Makerere Police Station at the time was in the CCTV control room and he zoomed the CCTV cameras to the Main Building and indeed the cameras could show that there was smoke coming out of the building. The OC Station alerted the Makerere University Chief Security Officer who rushed to the Mani Building immediately and arrived at the building about 12:47 am. He first saw smoke coming out of the roof above the offices of the Public Relations Department and soon after fire started coming out of the roof. He immediately alerted the control room to request the Fire Brigade to rush to the scene. The Chief Security Officer also alerted the Vice Chancellor and Acting Deputy Vice Chancellor, who both rushed to the scene. The Fire Brigade arrived at the scene at 1:10 am initially with 2 fire engines which did not have the capacity to jet water to the roof of the building. After about 30 minutes more fire engines with better capacity arrived, but by this time the fire had spread through a big part of the roof. The Fire Brigade managed to subdue the fire at around 4:00 am., but after the entire roof of the building had collapsed and the entire top floor of the building and the entire Finance Department had been burnt. The fire engines experienced a challenge with lack of a fire hydrant within and in the vicinity of the University and had to fetch water from the hydrants at the Fire Brigade Headquarters.

When it appeared to the Fire Brigade that the fire had been completely extinguished, despite smoke still coming off from the Central Registry, they left the site. Unfortunately, fire again broke out in the Council Room at 8:00 pm but the Fire Brigade arrived within 15 minutes and put out the fire within one hour. The Fire Brigade has been on standby on site, fighting small fires throughout the night.

The Main Administration Building is 79 years old, having been completed in 1941. It is an iconic building and is the symbol of higher education in Uganda and the entire East and Central African Region.

The building housed the offices of the Vice Chancellor, the Deputy Vice Chancellor (Finance and Administration, the University Secretary, The University Bursar, the Directorate of Human Resources, the Directorate of Internal Audit, the Public Relations Office and the Council Room. The Printery, which is located in the basement of the building was not affected. The building had been fitted with fire extinguishers for fire fighting but these became unusable since the fire started from the roof. Being an old building, it had not been fitted with fire alarms and water sprinklers.

The Main Building is guarded by the University’s security services and the Uganda Police. At the time of the fire outbreak, the officers on duty were inside the building near the entrance and they apparently did not notice the problem until they were alerted by the Chief Security Officer. Those officers are now under Police custody. The cause of the fire is not yet known. The Criminal Investigations Directorate and the Directorate of Forensic Services of the Uganda Police have commenced investigations. Security on main campus has been strengthened.

Practically all the documents in the Directorates of Finance, Human Resource, including the Central Registry, and the Directorate of Internal Audit were destroyed. Fortunately, all hard copies of the financial documents for previous financial years had been moved to the archives, which was not affected by the fire. Similarly all old files in the Central Registry had been moved to the archives. Information of the staff in service has been digitalized and is safely kept on servers, which are not in the Main Building.

The financial documents for the Financial Year 2019/2020 are currently being audited by the Auditor General and were safely evacuated from the Main Building. With the move to the Integrated Finance Management System (IFMS) all financial transactions of the University are automatically backed up electronically at the Ministry of Finance, Planning and Economic Development. In addition, with the recent financial decentralization at the University, a considerable percentage of the financial documents are kept in the Colleges and administrative Units. All revenue collection including student fees, rent and other payments are received directly by URA, which then transfers the money to the consolidated fund. All payments are similarly made through the IFMS. Management therefore does not keep cash in offices as alleged by some social media reports and there was no loss of cash in the fire. Documents from the offices of the Vice Chancellor, the Deputy Vice Chancellor (F&A) and some of the documents in the Office of the University Secretary which were not razed in the fire were also evacuated. Management is compiling the value of all property lost in the fire, based on the University Inventory and Board of Survey report, which was concluded at the end of August 2020.

All students related data including academic records is stored digitally on the Academic Information Management System (AIMS), which is also backed up at the Ministry of Science and Technology. Hard copy student information is kept in the Senate Building.

The First Lady and Minister of Education and Sports, Hon. Janet Kataaha Museveni, accompanied by the Minister of State for Higher Education and the Permanent Secretary visited Makerere University yesterday and addressed members of Council and Management and pledged Government support to restore the building. During the night of the fire, H.E. The President called the Vice-Chancellor several times requesting for an update on the efforts to extinguish the fire and on the causes of the fire. I thank H.E. The President and the First Lady and Minister of Education and Sports for the concern they have shown during this difficult time. I similarly thank the Chancellor, Chairperson and Vice Chairperson of Council as well as other members of Council who responded immediately after this most unfortunate incident unfolded.

This incident has reminded us about two important issues, the need to insure our installations and the need to install fire hydrants on campus. At the height of fires at educational institutions, Council decided that the University should insure all key installations. Due to financial constraints, Council however decided to begin with health insurance for staff and budget for insurance of buildings in the subsequent year. Management requested the Chief Government Valuer made a valuation of the major installations, including the Main Building (UGX 15,434,782,500), the Main Library (UGX 21,569,690,854) and the Senate Building (UGX 20,508,533,625) and submitted a report on 29th November 2019, for purposes of insurance. At this time of receiving the report the budget for the next financial year had already been completed,. Management is in the process of negotiating with the Ministry of Finance, Planning and Economic Development for provision of funds for insurance of these installations. For several years, Management has budgeted for overhaul of the University’s obsolete underground water reticulation system, including installation of fire hydrants, but no money has been approved in the budgets for this purpose. Management will continue engaging Government on this issue.

The University is now faced with the task of restoring this iconic building in time for the centenary celebrations due in 2022. Management will engage Government and other stakeholders on this very important task. We are grateful to our alumni and well-wishers from around the globe for their show of sympathy and for the desire to contribute to the restoration of the building. We will inform all stakeholders about accounts to which to send their contributions when this is finalized.

Plans are under way to relocate the offices previously in the Main Building as soon as possible. It is proposed that CTF 2 will be used for this purpose.

2.0 PREPARATIONS FOR RECEIVING FINAL YEAR STUDENTS

Arrangements are under way to receive the final year students as directed by Government. Final year medical students will resume studies for the second semester on 3rd October 2020 and end on 28th November 2020. The rest of the final year undergraduate students and the graduate students will report on 17th October 2020 and end on12th December 2020. Arrangements are under way to receive the students. It is proposed that students who were ordinarily residing in halls of residence will be admitted in the halls of residence and the non-residents will continue residing off campus. This is because the capacity of the halls of residence cannot accommodate all of them. Announcements will be made to all the students in good time to allow foreign students undergo quarantine if necessary.

After receipt of clearance by the National Council for Higher Education (NCHE), teaching for the rest of the students will commence on 15th October 2020. Arrangements for this are under way.

Prof. Barnabas Nawangwe
VICE CHANCELLOR

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Guidelines for printing provisional admission letters

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The Office of the Academic Registrar informs undergraduate applicants admitted under the Private Sponsorship Scheme for the 2020/2021 Academic Year that provisional admission letters can be printed from the Admissions Portal following the guidelines below:

  • Log into the application portal at (https://admissions.mak.ac.ug ) using the same e-mail address and password  you used for application.
  • This will lead you to a page where you will see a congratulatory message for admission to Makerere University as shown in the screenshot as shown above.

Applicants admitted under the Government Sponsorship Scheme should pick admission letters from their respective Colleges.

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Prof. Nawangwe Appointed Director, Worldwide Universities Network

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The Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe.

The Vice Chancellor, Prof. Barnabas Nawangwe has effective 19th October 2020 been appointed Director of the UK-based Worldwide Universities Network (WUN). WUN is a not-for-profit association of universities, whose principal activity is the creation of new multilateral opportunities for international collaboration in research and graduate education.

The association is made up of 23 universities, spanning 15 countries on six continents. Makerere University was welcomed into this leading global higher education and research network on 20th September 2020. Other members of the network in alphabetical order are; University of Alberta (Canada), The University of Auckland (New Zealand), University of Bergen (Norway), University of Bristol (UK), University of Cape Town (South Africa), The Chinese University of Hong Kong and University College Dublin (Ireland).

University of Ghana, University of Lausanne (Switzerland), University of Leeds (UK), Maastricht University (Netherlands), University of Massachusetts Amherst (US), National Cheng Kung University (Chinese Taipei), Renmin University of China, University of Rochester (US), The University of Sheffield (UK), University of Southampton (UK), Tecnológico de Monterrey (Mexico), Universidade Federal de Minas Gerais (Brazil), The University of Western Australia, University of York (UK) and Zhejiang University (China) complete the list.

Through its Research Development Fund WUN provides support to establish collaborative research that falls within four globally significant themes:

  •     Responding to Climate Change
  •     Public Health
  •     Global Higher Education and Research
  •     Understanding Cultures

Commenting on this appointment, the Vice Chancellor said: “This is an important recognition of Makerere University as one of the top research universities in the world and I believe that it will spur innovations.”

We congratulate Prof. Nawangwe upon his appointment and wish him a fruitful tenure.

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Uganda Military Academy -Kabamba students trained in library resources and information access

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On 16th October 2020, Makerere University Main Library conducted a training in library resources
and information access. The orientation was attended by 65 freshers from Uganda Military Academy
Kabamba; enrolled for the Bachelor of Arts in Defense Studies of Makerere University.

In 2017, The Government of Uganda commissioned Kabamba Military Academy into an East African
Military University offering a three years’ degree leading to a Bachelor of Arts in Defense Studies.
Affiliated to Makerere University, the institution works hand in hand with the School of Social
Sciences to ensure that the course is well administered.

The Bachelors of Arts in Defense Studies -degree program is run concurrently with a one-year
military program at Kabamba Military Academy. Attended by cadets from the East African countries,
the programme aims at professionalizing the Army through combating both military and academic
skills to tackle the ever growing societal and security challenges in the region.

According to the Dean, School of Social Sciences, College of Humanities and Social Sciences who is
also a member of the committee that oversees the Degree programme Dr. State Andrew Ellias, two
intakes have been so far undertaken. The pioneer class was enrolled in 2019 with 60 cadets drawn
from East Africa and the second intake is expected to start 19 th October 2020 with 65 cadets.

Dr. Helen Byamugisha the University Library

“As the University responsible for the course, we have ensured that the institution receives all the
necessary equipment and services including lecturers, internal and external examiners, tools and
resources to enable the students successfully complete their degree,” he said.

Every academic year, enrolled students at Kabamba Military Academy visit Makerere University on
an orientation program that enables them to acquaint themselves with the critical areas and
procedures of the University. Among these include; the Academic Registrar’s office, the College of
Humanities and Social Sciences where the degree is administered and the University Library.
On 16 th October 2020, cadets visited the Makerere University to understand the operations of the
library and how they can access both physical and online resources.

Prof. Andrew Ellias State, Dean School of Social Sciences addressing the students.

Speaking to cadets, Dr. Helen Byamugisha the University Library urged them to utilize the library
resources for their academic and research development. “We have ensured that you access the
library remotely at your institution. I therefore urge you to fully utilize the resources. The library is
one of the major instruments that help students to a achieve their academic goals, therefore it
should be a place you visit regularly,” she emphasized.

During the training, cadets were orientated on;

  • Searching strategies and searching the library catalogue by Mr. Patick Sekikome
  • Search library databases (JSTOR, ebooks) and remote access to the library by Ms. Rachael Nabbosa
  • Using Grammarly and Academic Phrasebank by Ms. Martha Lyaka

Article by: Nabatte Proscovia

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