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Freshers’ Joining Instructions 2025/2026

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To All First Year Students;

It brings me great joy to welcome you to Makerere University.

First Year students (Freshers) are by tradition given an “acclimatization” period of one week which is referred to as the “Orientation Week”. The Freshers report on Campus one week earlier than the Continuing students and during this week they are introduced to the key facilities as well as other important aspects of life at the University.

Schedule of Semesters for 2025/2026 Academic Year

Saturday 2nd August, 2025 to Friday 8th August 2025 (7 Days) – Orientation Week

Semester One
Saturday 9th August, 2025 to Saturday 6th December, 2025 (17 Weeks)

Semester Two
Saturday 17th January, 2026 to Saturday 16th May, 2026 (17 Weeks)

Orientation Week

Saturday 2nd August, 2025 – Friday 8th August, 2025

During the Orientation week, arrangements are made to enable the Freshers meet and be addressed by Key Officers, Wardens and Student Leaders who welcome the students.

Arrangements are also made to enable the Freshers acquaint themselves with such key facilities at the University like the Library, University Hospital, Games and Recreation Facilities etc.

Freshers are expected to take advantage of the week to survey and acquaint themselves with the general Campus lay out. Another major activity during the Orientation Week is Registration.

All Freshers must ensure that they are registered with their respective Colleges/Schools/Departments/Halls/University Hospital.

Saturday 2nd August, 2025
Resident Freshers report to their respective halls of residence or private hostels by 5.00 p.m. It’s the responsibility of each student to make his/her own travel arrangements to the University or private hostel.

Monday 4th August, 2025
All freshers shall report to the Freedom Square for a meeting (Central orientation program) with the University officials at 9:00am.

College Orientation
Tuesday 5th – Friday 8th August, 2025 College orientation programs will follow during the orientation week. College Principals and Registrars will issue the orientation programs for their colleges.

Lectures will begin on Monday 11th August, 2025.

Registration

For a candidate to be considered a bonafide student of the University, he/she must be registered. Registration is a mandatory requirement of the University which must be done within the first two (2) weeks from the beginning of the semester by every student. Privately sponsored students will pick their original admission letters after payment of 60% tuition and all functional fees from their respective colleges.

Registration will commence on Monday 11th August, 2025 starting at 9.00 a.m. each day at the respective Schools.

Ensure that you complete all the required registration formalities within the prescribed time in order to avoid disappointments later. College/School Registrars will provide registration programs.

Registration Requirements

Admission to Makerere University is a provisional offer made on the basis of the statement of your qualifications as presented on your application form. The offer is subject to verification of your academic documents and payment of university fees.

For registration purposes, all first-year students MUST produce their original documents for verification.

Government sponsored students shall pay shs.163,154/= functional fees to Makerere University.

Privately sponsored students shall pay 839,954/= and 1,495,253/= for Ugandans and International candidates respectively for semester one and 132,250/= for semester two of year 1.

Full admission letters for government sponsored students should be picked from the respective Colleges/Schools beginning Monday 7th July 2025.

The fees structure for privately sponsored students is attached to their provisional admission letters that should be down loaded from their ACMIS portal.

Students in the affiliated Institutions should pay fees indicated by their respective Institutions.

Fresher’s joining instructions concerning reporting, fees payment, academic policies and any important information from the different university units can be viewed from the Academic Registrar’s Department notice boards and University websites www.ar.mak.ac.ug and www.mak.ac.ug respectively.

All freshers MUST have laptop computers as one of the essential tools for study purposes for their programmes.

Other Fees
a) National Council for Higher Education fee (Per Year)-Shs.20,000/= (Payable to the National Council for Higher Education Account in Stanbic Bank).
b) UNSA Subscription fee (per year)-Shs.2,000/= (payable to Stanbic Bank, City Branch, A/C 0140007248501).

Change of Programmes/ Subjects

(a) Change of Programmes
Since selection for specific programmes was made according to each candidate’s performance and order of programme choices, taking into account the available subject combinations and time-table limitations, there is normally little need to change the programme or subjects. However, some places become vacant when some of the students admitted do not take up the offers. Such places are filled through the change of programmes/subjects.

Students who wish to change programmes first of all register according to the registration time-table for the programmes and subjects (where applicable) to which originally have been admitted. Each student who may wish to change his/her programme/subject combination is required to pay an application fee of Shs.6,000/= plus the bank charges to banks used by Uganda Revenue Authority.

(b) Change of Subjects
Students in the College of Humanities and Social Sciences, College of Natural Sciences or the College of Education and External Studies may wish to change their subjects.

Students should be aware that changing one subject may result in a change of College. Before students apply to change their programmes, Colleges and Subjects, they are encouraged to seek advice on the cut-off point(s) for programmes, requirements for specific subjects and possible subject combinations.

Change of programme/Subjects will be done online on payment of an application fee of Shs. Six thousand (6000/=) plus the bank charges to banks used by Uganda Revenue Authority (URA).

Students are notified and warned that change of programme or transferring to another subject combination or College without proper authority will be liable to discontinuation from the University.

A student who has been permitted to change his/her programme or subject(s) will be issued with a letter stating so, and on receipt of such a letter that student should complete the ACCEPTANCE part and return a copy of each to the Undergraduate Admissions and Records Office, the former College/School and the new College/School.

The change of programme/subjects will be done online from Monday 4th August, 2025 to Tuesday 12th August, 2025.

N.B: It is advisable that only those students who meet the cut-off points for the desired programmes /subjects may apply.

Prof. Buyinza Mukadasi
ACADEMIC REGISTRAR

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Makerere University Trains 250 Student Peer Trainers to Champion Gender Equality Leadership

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By Monica Meeme, Cynthia Ayaa Komakec and Eric Tumwesigye

Makerere University, through its Gender Mainstreaming Directorate (GMD), in partnership with the United Nations Population Fund (UNFPA), the Embassy of Sweden, UNESCO O3 Plus have successfully trained 250 Student Peer Trainers (SPTs) to strengthen student-led efforts in promoting gender equality and the prevention of gender-based violence.

The three-day capacity-building workshop, held from 5th to 7th May 2026, brought together selected student leaders from across the University and formed part of Makerere University’s commitment to creating a safe, inclusive, and gender responsive learning environment. The training equipped participants with practical knowledge and skills to serve as peer educators, advocates, mentors, and referral points for students requiring support on gender-related issues.

The workshop covered a wide range of thematic areas, including the Makerere University Gender Equality Policy, the Policy and Regulations Against Sexual Harassment (PRASH), international, regional and national legal frameworks on gender equality, sexual and reproductive health and rights (SRHR), leadership development, effective communication, and student-led advocacy and action planning.

Facilitators included Susan Mbabazi, Principal Gender Officer; Eric Tumwesigye, Principal Gender Officer; Carol Abilat Gender Officer; Cynthia Ayaa Komakec Gender Officer; Dr. Richard Mwesigwa of UNFPA; Dr. Lilian Tukahira Assistant Administrator; and Judith Kiconco, Gender Officer.

Day One: Building Foundations for Gender Equality and Inclusion

The opening day commenced with welcome and opening remarks delivered by Ms. Susan Mbabazi, Acting Chief Gender Mainstreaming Officer; Ms. Laura Criado Lafuente, Representative of the United Nations Population Fund (UNFPA); and Dr. Rodney Rugyema, Office of the Dean of Students, who represented the Vice Chancellor.

[L-R] Ms. Susan Mbabazi, Acting Chief Gender Mainstreaming Officer; Dr. Rodney Rugyema, Office of the Dean of Students; and Ms. Laura Criado Lafuente, Representative of the United Nations Population Fund (UNFPA)

Speaking on behalf of UNFPA, Ms. Laura Criado Lafuente described the training as more than a workshop, characterising it as a movement designed to empower students to influence attitudes, behaviours, and social norms within their communities. She encouraged participants to challenge harmful practices, support survivors of gender-based violence, and serve as catalysts for positive change both within and beyond the University.

Dr. Rodney Rugyema

Representing the Vice Chancellor, Dr. Rodney Rugyema emphasised that Makerere University’s mandate extends beyond academic excellence to ensuring the safety, well-being, and holistic development of its students. He urged participants to avoid harmful relationships, prioritise personal safety, and actively contribute to fostering a respectful, inclusive, and supportive campus environment.

Dr. Rugyema further described Student Peer Trainers as the “eyes and ears” of the University community, underscoring their vital role in raising awareness, identifying emerging challenges, and mobilising collective action to prevent and address gender-based violence.

The first day of the workshop also introduced participants to the principles of gender equality, gender mainstreaming, and the institutional frameworks that guide Makerere University’s efforts to promote inclusion, equity, and student welfare.

Mr.Eric Tumwesigye

Ms. Susan Mbabazi provided a historical overview of the Gender Mainstreaming Directorate and highlighted the University’s sustained commitment to creating an equitable and supportive academic environment. She also guided participants through the key provisions of the Policy and Regulations Against Sexual Harassment (PRASH), emphasising the University’s zero-tolerance stance on sexual harassment and all forms of gender-based violence.

Mr.Eric Tumwesigye facilitated a session on foundational gender concepts, enabling participants to deepen their understanding of gender dynamics, stereotypes, power relations, and the importance of promoting equality and inclusivity within university spaces.

A key highlight of the day was a presentation by Ms. Carol Abilat on the Makerere University Gender Equality Policy. She emphasised that gender equality is fundamentally rooted in fairness, dignity, and equal opportunity for all members of the University community, including marginalised groups and persons with disabilities.

Ms. Carol Abilat

Ms. Abilat further explained that the policy aligns with national development priorities and international commitments, including the United Nations Sustainable Development Goal 5 on Gender Equality. Participants were introduced to critical concepts such as consent, sexual harassment, discrimination, gender blindness, and inclusive approaches to teaching, learning, leadership, and institutional management.

Day Two: Understanding Legal Frameworks and Sexual and Reproductive Health Rights

The second day focused on strengthening participants’ understanding of legal and policy frameworks that promote gender equality and protect individuals from discrimination, sexual harassment, and gender-based violence.

Cynthia Ayaa Komakec

Facilitating the session on international, regional, and national legal frameworks, Cynthia Ayaa Komakec provided participants with a comprehensive overview of key human rights instruments and gender equality commitments.

At the international level, participants examined frameworks such as the International Covenant on Civil and Political Rights (ICCPR), the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW), and the Beijing Declaration and Platform for Action. Discussions highlighted how these instruments have shaped global efforts to eliminate discrimination and advance the rights and empowerment of women and girls.

Dr. Richard Mwesigwa

The regional discussion focused on the African Charter on Human and Peoples’ Rights and the Protocol to the African Charter on the Rights of Women in Africa (Maputo Protocol), which provide important protections and promote women’s participation in social, economic, and political development across the continent.

The session also examined Uganda’s national legal and policy framework, including the Constitution of the Republic of Uganda (1995), the Uganda Gender Policy, and relevant provisions of the Penal Code Act.

A recurring theme throughout the discussion was the implementation gap that often exists between legal protections and actual practice. Participants explored the importance of accountability, institutional commitment, awareness creation, and community engagement in translating legal frameworks into meaningful outcomes.

Participants in a group work during a session.

The day also featured a session on Sexual and Reproductive Health Rights (SRHR) facilitated by Dr. Richard Mwesigwa from UNFPA.

Dr. Mwesigwa introduced participants to UNFPA’s mandate and mission before guiding them through key concepts relating to sexual health, reproductive health, rights, and access to services. The session addressed the importance of informed decision-making, consent, healthy relationships, prevention of gender-based violence, and available support mechanisms for students experiencing harassment or abuse.

Participants were also equipped with practical guidance on how Student Peer Trainers can provide information, make referrals, and support fellow students in accessing appropriate services and assistance.

Group representatives present resolutions from respective groups

Throughout the day, facilitators emphasised the need to position students as active change agents capable of promoting positive behavioural change within colleges, halls of residence, and wider communities.

Day Three: Partnerships, Leadership and Action Planning

The final day focused on strengthening peer leadership skills and equipping participants with practical tools for developing and implementing student-led initiatives.

Representatives from development partners reaffirmed the importance of youth leadership and collaborative action in addressing gender inequalities and preventing gender-based violence.

Jessica Pellrud from the Embassy of Sweden
Jessica Pellrud from the Embassy of Sweden

Addressing participants, Jessica Pellrud from the Embassy of Sweden emphasised that gender equality remains a critical pillar of sustainable development. She encouraged students to become long-term advocates for social transformation by challenging harmful norms, supporting survivors, and promoting inclusive participation among both women and men.

Eric Tumwesigye reflected on the growth of the Student Peer Trainers programme noting that the initiative has expanded from training 50 students annually to 250 peer educators. The expansion is intended to strengthen outreach and increase access to peer support services across the University.

He encouraged participants to integrate gender awareness into broader discussions on mental health, academic achievement, healthy relationships, and responsible digital engagement.

Dr. Lilian Tukahirwa

Facilitating the action-planning session, Dr. Lilian Tukahirwa guided participants through the process of designing practical and achievable interventions for their respective colleges. She emphasised the importance of creativity, flexibility, teamwork, and collaboration with academic staff and College leadership to ensure sustainable impact.

The workshop concluded with participants developing action plans aimed at promoting gender equality, preventing sexual harassment, and strengthening awareness and support mechanisms within their academic units.

Renewed Commitment to Student-Led Change

In his closing remarks, Eric Tumwesigye commended participants for their commitment, discipline, and active engagement throughout the three-day training programme. He also acknowledged the valuable contributions of facilitators and development partners, including UNFPA, and the Embassy of Sweden.

He announced that participants would undertake online evaluations and receive support in developing concept papers for college-based initiatives designed to promote gender equality and prevent sexual harassment.

Tumwesigye emphasised that while institutional support remains critical, the long-term success of the programme depends on sustained student leadership, ownership, and commitment.

The workshop concluded with a renewed pledge from the newly trained Student Peer Trainers to champion gender equality, support vulnerable students, and contribute to building a safer, more inclusive, and gender-responsive Makerere University community.

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IDI Job Advert: Communications Officer (1)

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IDI Job Advert: Communications Officer (1), apply by 17th July 2026. Infectious Diseases Institute, Makerere University, Kampala Uganda, East Africa.

General Summary

Scope of Work

IDI seeks a creative, hands-on Communications Officer to lead visual storytelling for the organisation. This role sits at the intersection of graphic design, video production and digital communications. You’ll turn complex research and health data into polished, on-brand content, infographics, videos, social media assets and donor-facing materials. You’ll manage IDI’s digital platforms and strengthen the systems that capture, organise and share our work. The ideal candidate pairs design skills with a storytelling instinct, making science accessible to researchers, partners, policymakers, and the public alike.

Key Responsibilities

Detailed Responsibilities

Graphic Design (35%)

  • Create visually appealing materials, such as infographics, brochures, posters, reports, newsletters and presentations communicating IDI’s research, programmes and initiatives.
  • Develop digital assets for the website, social media and email campaigns, consistent with brand guidelines.
  • Translate complex scientific data into accessible visualisations and illustrations for non-expert audiences.
  • Ensure all designs meet accessibility standards (WCAG) and are optimised for print and digital platforms.

Video & Photography Production (30%)

  • Script, shoot and edit video content, including educational visuals, and promotional pieces to raise awareness and engage relevant audiences.
  • Collaborate with subject matter experts, including coordinating external vendors or freelancers as necessary, to ensure scientific accuracy.

Web & Social Media Management (20%)

  • Maintain and update the IDI website, ensuring content is current, accurate and accessible.
  • Grow and manage social media accounts (LinkedIn, X, Facebook, Instagram, YouTube) through consistent, data-led content.
  • Maintain a well-organised media bank for storage, retrieval and repurposing of communications assets.

Brand, Events & Capacity Building (15%)

  • Maintain IDI’s visual brand identity across all platforms and documents, including donor branding requirements.
  • Provide communications support for events, launches, workshops and field visits.
  • Build staff capacity through storytelling, photography and videography training.
  • Support emergency communications by promptly packaging and sharing time-sensitive content.

Academic Qualifications

  • graphic design, multimedia arts, visual communication, or a related discipline.

Person Specification

Qualifications

  • Bachelor’s degree in graphic design, multimedia arts, visual communication, or a related discipline.
  • Minimum of 3 years’ professional experience in graphic design and video production, preferably within a healthcare, scientific or non-profit environment.
  • Advanced proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro, After Effects) and other relevant tools, including Canva.
  • A robust portfolio demonstrating expertise in graphic design, data visualisation, photography and video production.
  • Proven ability to translate complex information into clear, engaging visuals for diverse audiences.
  • Knowledge of accessibility standards (e.g. WCAG) and best practices for print and digital media.
  • Excellent project and time-management skills, with the ability to handle multiple projects and meet tight deadlines.
  • Strong interpersonal and communication skills for working across functions.
  • Experience with donor-funded programmes and knowledge of public health or infectious disease topics is advantageous.

More details

Job Code: CO X001
No of Positions: 1
Station: Kampala
Classification: Full-time
Duration: 12 Months
Reports to: CORPORATE COMMUNICATIONS SPECIALIST
Posted Date: 2026-07-06 15:34:01.000
Closing Date: 2026-07-17 11:59:00.000

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IDI Job Advert: Internal Audit Graduate Trainee (2)

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IDI Job Advert: Internal Audit Graduate Trainee (2), apply by 17th July 2026. Infectious Diseases Institute, Makerere University, Kampala Uganda, East Africa.

General Summary

The Graduate Trainee will generally be responsible for supporting the internal audit function, assisting the Internal Auditors, Senior Internal Auditors, and the Manager in conducting internal audits of IDI projects and sub-grantees, performing risk assessments, and undertaking any other duties as may be reasonably assigned by the Supervisor.

Key Responsibilities

  • Assist the internal audit team in performing audit procedures in accordance with the audit programme.
  • Assist in gathering information, reviewing supporting documents, creating working papers, analysing data and transaction details, and preparing audit files to support internal audit reports.
  • Assist the internal audit team in obtaining supporting documents for various internal audits or assignments.
  • Assist in performing cash counts, stock counts, fixed asset verification, or other audit verifications as needed or assigned.
  • Participate in internal audit risk assessments of potential sub-grantees.
  • Participate in and provide support during internal audit field visits to project sites up-country.
  • Provide support in preparing for and participating in entry and exit meetings with auditees.
  • Provide support in the preparation of section meetings, documentation of minutes, and follow-up on action points.
  • Any other duties as may be reasonably assigned.

Academic Qualifications

  • Bachelor of Commerce (Accounting) or Bachelor of Business Administration (Finance/ Accounting) or Bachelor of Arts in Economics or BSc. Business Statistics

Person Specification

  • Graduated within the last twelve months
  • A maximum of one year of experience
  • Flexible, a quick learner, and pays attention to detail
  • Operates standard office equipment and has proficient use of MS Office tools
  • Confidentiality
  • Professional competence and due care
  • Some understanding of audit procedures and requirements
  • Good communication skills and a team player

More Details

Job Code: IAGT X001
No of Positions: 2
Station: IDI-Makerere (MKC)
Classification: STE
Duration: 1 Years
Reports to: INTERNAL AUDITOR
Posted Date: 2026-07-06 15:33:27.000
Closing Date: 2026-07-17 11:59:00.000

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