General
Makerere University Draft Fees Policy (Share your Comments)
Published
10 years agoon

The Prime Minister, Rt. Hon. Ruhakana Rugunda established a committee to review the Makerere University's Fees Policy. In the view of involving all stakeholders in the new fees policy fomulation, the comittee would like to receive comments/contributions from the general public.
Please leave a comment by filling in the form at the bottom of the draft policy.
The draft fees policy is as follows:
A. Policy Statement
Makerere University is committed to providing the best service to her students to ensure that they get the best higher education experience from the University. In order to achieve this, the University raises financial resources from different sources, including tuition and functional fees, charges for use of University facilities, endowments and donations. Tuition and functional fees payable by students form an important component of the University’s financial resources.
B. Legal Framework
Fees payable by students shall be fixed by the University Council in accordance with article 41(c) of the Universities and Other Institutions Act (UOTIA) of 2001 as amended and may be reviewed from time to time.
C. Objectives of the Fees Policy
The objective of this policy is to:
- Ensure the setting fees is compliant with government regulations while supporting strategic and financial imperatives
- Ensure that additional charges levied are compliant with the legal requirements while ensuring coverage of legitimate costs
- Provide clarity regarding the requirements for administration, invoicing, collection and refund of fees.
D. Scope
This policy applies to all categories of fees chargeable for services to students of Makerere University for programmes of study.
E. Guiding Principles
- The University will set tuition fees according to economic and strategic considerations.
- The University will levy fees and charges on students in accordance with legal requirements and University regulations.
- Fees for tuition are set and charged at different rates for different cohorts based citizenship status, level of study and other criteria in accordance with the UOTIA 2001 as ammended.
- The University will publish comprehensive and accessible information on fees and charges for students and will ensure that the administration of these fees and charges is consistent with the published information and in accordance with the legal requirements and University regulations, policies and procedures.
- The University will refund tuition fees or remit HELB debt in accordance with legal requirements and University regulations.
- The University recognises that students may face financial hardship during the course of their studies and provides fees payment options to enable eligible students to continue their studies.
F. Categories of Fees
University fees are categorized as tuition, functional and other fees as detailed below:
i. Tuition Fees (payable each ordinary and recess semester)
ii. Undergraduate Students Functional Fees (payable in the first semester of each semester)
(a) Registration
(b) Examination
(c) Book Bank
(d) Library
(e) Information and Communication Technology
(f) Guild
(g) Sports
(h) Identity Card
(i) Medical Capitation
(j) Field attachment supervision
(k) Development
(l) Caution
(m) Endowment
(n) Research Fee
iii. Graduate Students Functional fees (payable in the first semester of each semester)
(a) Registration
(b) Examination
(c) Book Bank
(d) Library
(e) Information and Communication Technology
(f) Guild
(g) Sports
(h) Identity Card
(i) Medical Capitation
(j) Development
(k) Caution
(l) Endowment
(m) Research Fee
iv. Other Undergraduate Fees (payable as and when required)
(a) Graduation
(b) Transcript
(c) Certificate
(d) Convocation
(e) Certification
(f) Academic Gowns
(g) Recess Term fee
(h) Late Registration
(i) Re-mark Fee
(j) Re-take Fee
(k) Late Fees Payment Fee
(l) Verification Fee
(m) Affiliated Institutions Fee
(n) Application Fee
(o) Any other fees as may be fixed by Council from time to time
v. Other Graduate Fees (payable as and when required)
(a) Graduation
(b) Transcript
(c) Certificate
(d) Convocation
(e) Certification
(f) Academic Gowns
(g) PhD Cylinder
(h) Recess Term fee
(i) Late Registration
(j) Re-mark Fee
(k) Re-take fee
(l) Late fees Payment fee
(m) Verification Fee
(n) Thesis Examination Fee
(o) Affiliated Institutions Fee
(p) Application Fee
(q) Any other fees as may be fixed by Council from time to time
G. Fees Regulations
1. General Provisions
- Payment of University fees is the responsibility of students. An account shall be opened for each student in the computerized information system of the University. Students who default on the payment of fees are subject to sanctions, including de-registration, payment of a fine and legal action.
- Fees are due on the first day of each semester.
- All students admitted for programmes at the University are personally responsible for the payment of fees. This includes arrangements where students obtain sponsorship for fees and the sponsor defaults.
- The specific fee applicable is confirmed at the point of admission.
- When there is a review between admission and registration, the applicable fee will be that given to the students at the time of registration.
- Students repeating a course unit or programme of study will be charged the appropriate fee for the unit or programme for continuing students and those who will have overstayed on the programme.
- Students repeating course units or programmes where the fee structure has been revised upwards will be charged the revised rates.
- Every student admitted to a programme of study of Makerere University shall be required to sign and undertaking regarding fees payment.
2 Specific Requirements
a) New Students
-
Every student admitted to a programme of study of Makerere University will be issued a provisional admission letter with an invoice for payment of the requisite fees.
-
All functional fees and 60% of tuition fees for new joining students must be paid before the admission letter is issued.#
b) Continuing Students
Every continuing student shall pay a commitment fee as may be fixed by the University Council, provided that at the time of approval of this policy the commitment fee shall be UGX 200,000/= (Uganda Shillings Two Hundred Thousand only), before the student is provisionally registered for the subsequent semester. Provisional registration must be completed within the first two weeks of a semester.
The commitment fee shall form part of fees due for the semester. A student who is not provisionally registered by the end of the second week of a semester shall be de-registered. However, a student who fails to provisionally register by the end of the second week of a semester for genuine reasons may apply to the Vice Chancellor for special consideration for late registration.
Students permitted to complete Late Registration must do so by the sixth week of a semester upon payment of a Late Registration Fee as may be determined by the University Council, provided that at the time of approval of this policy the Late Registration Fee shall be UGX 100,000/- (Uganda Shillings One Hundred Thousand only), this in addition to the commitment fee.
All fees should preferably be paid at the start of each semester. However, within the first week of a semester students may choose any of three fees payment windows outlined below for payment of the fees due.
i) Window 1
Students opting to pay fees through window 1 shall pay all the approved functional and tuition fees by the end of the sixth week of a semester. Upon completion of payment of the approved fees, a student shall be given full registration for that semester.
ii) Window 2
Students opting to pay fees through window 2 shall pay all the approved functional and tuition fees as well as a Late Fees Payment charge equivalent to 5% of all fees due for that semester by the end of the 12th week of a semester. Upon completion of payment of the requisite fees, a student shall be given full registration for that semester.
Upon choosing any of two fees payment windows, the student shall be invoiced accordingly.
iii) Window 3
In order to provide quality service to her students, the University must collect all the requisite fees. The University nevertheless appreciates that a few students, particularly those who raise their tuition fees through employment, might genuinely be unable to pay their fees using any of the two windows.
Students who have difficulty paying their tuition fees due to financial hardship may apply to pay their tuition fee under a monthly payment plan. Students must apply in writing to the Vice Chancellor, and provide documentation as evidence of their financial hardship. Applications are reviewed on an individual basis and arranged on a per-semester basis only. Payment plans cannot be applied retrospectively and are not available to new students.
Please note: an administrative fee as may be fixed by Council will be charged for the establishment of a fees payment plan. Students who wish to apply for a payment plan arrangement must submit a written request/application no later than the fee payment due date for the semester in which they are requesting a payment plan.
Applications received after the fee payment due date will not be considered. Students permitted to pay by plan will be required to pay the commitment fee before the payment plan will be approved. The application fee will be billed to the student and included in his/her schedule of payments. The remaining balance will be paid under a monthly payment. All fees must be finalised in accordance with the agreed terms and conditions of the individual payment plan and in any case not later than the 12th week of the semester. Payment plans will be limited to the semester in which the request is made and no further extensions will be granted.
The Monthly Payment Plan is available to all undergraduates and graduates. Students desiring to use the Monthly Payment Plan are encouraged to sign up as soon as possible to realize the maximum number of months over which to pay the balance due. There is no interest charge or finance charge (zero percent annual percentage rate) imposed for use of the Monthly Payment Plan.
Application forms for this plan may be obtained from the College accountant. Continued participation in the Monthly Payment Plan is contingent upon a satisfactory payment history. Makerere University reserves the right to deny continued participation to anyone who has previously not complied with the terms of the monthly payment plan billing schedule.
c) Prepaid Tuition Plan
The University’s Prepaid Tuition Plan allows new students to prepay all the semesters in their study plan thereby locking in the rate of tuition in effect at the time of the plan’s initiation. Payment must be received before the first semester of the student’s study programme. For a copy of the Prepaid Tuition Plan agreement that governs this plan, please contact the Bursar’s Office.
d) Financial Support and Advice
Students who are experiencing unforeseen financial difficulties in paying their tuition fees should seek help at the earliest opportunity. The University will assist by providing information about possible scholarships where possible. It must be noted, however, that payment of fees remains the responsibility of the student.
e) Students Who Have Overstayed on a Programme
Continuing students who have overstayed on a programme and are repeating a course unit or programme of study shall be charged the appropriate fee for the unit or programme of study
f) Students at Affiliated Institutions
Fees for students studying for Makerere University awards at affiliated institutions will be determined by the affiliated institution, provided that functional fees payable directly to Makerere University will be the same fees payable by Makerere University students.
g) Students With Sponsors
Students who have an approved sponsor shall be liable for any unpaid tuition fee costs if the sponsor defaults on payment in any given semester.
h) Accommodation Fees
Residence fees must be paid before allocation of a room.
i) Other fees
-
On completion of their programmes of study, students shall pay stipulated fees, e.g. certificate, convocation, graduation and academic transcript fees.
-
Students shall be required to pay for certification of their documents at rates determined by the University Council.
j) Fees Upon Withdrawal and Discontinuation From Studies
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Students who withdraw from a programme of study are still liable for the fees which they owe to the University.
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A student who is dismissed for academic or disciplinary reasons, prior to the end of semester, shall forfeit all tuition and other fees paid for that semester.
3 Defaulting Students:
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Students who default payment of fees, or who are in debt to the University for any reason, shall not be allowed to write their examinations or proceed further with their studies or receive a University Transcript, degree or any award.
-
A student who fails to pay fees within the stipulated period may apply for withdraw from the programme and on resumption shall be required to pay all the requisite fees.
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If, with notice, a student's enrolment is cancelled for abscondment from the programme of study and that student is subsequently permitted to have his/her enrolment reinstated, a UGX 500,000/=. re-instatement fee will be levied in addition to the requisite functional and tution fees not paid by the student at the time of abscondment.
-
Non-payment of fees within the prescribed period shall lead to cancellation of registration.
-
A student whose enrolment is cancelled will retain her/his fee liability, and re-admission in a subsequent year or semester will only be permitted when the debt is paid in.
-
A student who is in debt to the University at the time of graduation shall not be issued with Academic Transcript, Degree or Diploma certificate and will not be permitted to graduate.
-
The University reserves the right to take legal action, where appropriate, to effect recovery of monies from students who leave the University with outstanding debts.
-
Transfer of fees from one student’s account to another student’s account is not permissible.
H. Procedure for Paying Fees
The following is the procedure for paying University fees:
- Students are invoiced for the fees before the start of the semester.
- Payments are made to an approved Makerere University Bank collection account.
- Upon confirmation of payment, receipts are issued by the Finance Department to students after which the student may register on the computerized system of the University.
- Upon registration an account is opened and maintained in the computerized system of the University for each student.
I. Methods of Payment
Methods of payment of University fees include the following:
- Cash deposit in a University bank account
- Bank drafts
- Direct Transfer
- Other electronic transfer methods as may be approved by University Management
4 Fees Subsidy Schemes:
i. Biological children of members of staff who are less than 21 years on entry into the University may be permitted to pay ½ tuition fees and full functional fees in accordancewith the existing policy on fees subsidy for biological children of members of staff. Members of staff who are on the Staff Development programme on programmes offered at Makerere University will have a waiver of the tuition and functional fees.
5 Refund of Fees
- Students’ Withdrawal
Students who choose to withdraw from a programme may be refunded some tuition fees as detailed below.
5.1.1 Tuition fees
A student who has been permitted to withdraw from studies shall be refunded the Tuition Fees already paid prorata to the equivalent fees due for the time spent on the programme of studies.
In case an Academic Programme to which a student has been admitted is not conducted in a particular academic year, the University will refund the full tuition fees paid by the student.
5.1.2 All Functional fees are non-refundable
5.1.3 Residence fee – NIL
5.1.4 A refund may be granted to a student unable to notify the Registrar in writing by the dates required, provided evidence is supplied that the student had ceased attendance by the 6th week of a semester, and was unable to notify the Registrar for reasons beyond her/his control.
5.1.5 These applications will only be approved where the University is satisfied that:
- The circumstances were beyond the student’s control (and those circumstances were unusual, uncommon or abnormal) and
- The circumstances did not make their full impact on the student until after the census date for the course(s) they wish to withdraw from and
- The circumstances make it impracticable for the student to complete the requirements for the course.
2. Payment in excess of statutory fees
Students, who pay more than the University’s tuition and other fees requirement, shall be refunded the sum paid beyond the University statutory fee requirements to
- The student or sponsor upon completion of programme of study
- By special permission of the Vice Chancellor upon proof of excess payment
- Or rolled forward depending on the circumstances.
Any credit resulting from an overpayment or an adjustment/amendment to a student’s fee liability will be credited towards her/his fee liability for the following semester.
3. Application for Refund
In every case a refund will be made on production of University receipt. Students’ written application seeking for the refund shall be verified by the Academic Registrar and Bursar before a refund is paid.
4. Forgeries
i. Students who are registered on the basis of forged academic documents will not get fees refund.
ii. Students who present forged fees payment documents will be dismissed from the University and prosecuted.
J. Responsibility for Implementation of the Fees Policy
The overall responsibility for implementation of this policy is the Vice Chancellor, assisted by the Deputy Vice Chancellor (Academic Affairs) and the Deputy Vice Chancellor (Finance and Administration).
The operational responsibility for implementation of this policy lies with the University Secretary, the Academic Registrar, the Bursar, the College Principals, Directors of External Campuses, Deans and Heads of Department.
Every member of staff has the general responsibility of ensuring that this policy is implemented effectively.
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General
Congratulations St. Augustine Chapel, My Spiritual and genuine lover, upon celebrating 85 years!
Published
12 hours agoon
April 15, 2026
I wish to proclaim that you, St. Augustine Chapel, occupy a special place in my life, and that the bond built over the years, will surpass generations! Whereas some people respect you for grounding them in the Catholic faith, I uphold you for being a parent figure – stretching to a counsellor, mental health expert, confidant, stress manager and reliever, and community development specialist.
I vividly recall the sessions on being a responsible Catholic, remaining safe and healthy, identifying the right friends, and tips on excelling in academics.
St. Augustine Chapel, you are a safe space for communion. You have grounded God’s people in the Catholic faith, and blended in well with activities to ignite a great sense of responsibility, leadership, community empowerment and service to humanity.
As we celebrate your 85 years of existence, I am glad that you have continued to grow. As we visualize your Centennial celebrations in the near future, you are presenting to us a golden opportunity to contribute to the expansion of St. Augustine Students’ Centre.
I am pleased to testify that I am a proud member of the St. Augustine Catholic Community at Makerere University, with a great sense of belonging, and an attachment destined to last forever.
My encounter with St. Augustine Chapel and Students’ Centre commenced in 2001, when I joined Makerere University for a Bachelor’s degree in Mass Communication. I was blessed to do my ‘A’ levels at a vibrant Catholic school – St. Joseph’s S.S. Naggalama – and upon completion, I kept on wondering whether I would find such a place at Makerere University.
Little did I know that St. Augustine Chapel was destined to be my spiritual and genuine lover! The Chaplaincy and the Students Executive Committee coordinated special programmes that would bind us together in love. Both the Chapel and Students’ Centre became safe spaces to inculcate a high sense of responsibility, discipline, leadership, talent development, friendship, socialization and networking.
During the Freshers’ Orientation Week, the Chaplaincy and Students’ Executive Committee did engage us fully to optimal levels. Every evening, the new students would convene at St. Augustine Students’ Centre where the then Chaplain (Rev. Fr. Dr. Lawrence Kanyike) lined up a series of activities on balancing academics with other aspects of life, talent identification, counselling, career guidance, and socialization. We enjoyed the engagements that shaped a great sense of responsibility and calling to serve humanity.

To the Chaplaincy (Rev. Fr. Dr. Lawrence Kanyike and Rev. Fr. Josephat Ddungu), for the sessions where you identified professionals such as counsellors, mental health experts and coaches, to guide the students on balancing academics, spirituality and other demands of life, we will remain eternally grateful.
For talent identification, we were introduced to the different platforms such as the Choir, Music, Dance and Drama, Concerts, Catholic student clubs, and leadership opportunities within the Catholic community.
For friendship and socialization, the Chaplaincy would organize picnics, trips to Catholic sites, and beach bashes. The most popular ones were at Nabinoonya Beach, off Entebbe Road. The interaction would start with prayers, and thereafter, activities that re-kindled our youth such as enjoying breeze, listening to music, walking and playing in the sand, dancing, participating in games, and dining together. I believe that these activities also impacted our mental health, cognitive abilities and relaxation.
The Solidarity Masses in the Halls of Residence were memorable. The most vibrant one was the Lumbox solidarity mass, bringing onboard Catholic students from Lumumba and Mary Stuart Halls. At the end of the Mass, we would interact as we enjoyed snacks and soft drinks courtesy of the Chaplaincy. Though intended for Catholics, the solidarity Masses also attracted students from other denominations. At some point, the Chaplain, fondly referred to as ‘Fr. Larry’ by the students, observed that the snacks and soft drinks were less compared to the turn up. The Chaplain requested students from other denominations who wished to be part of the solidarity Mass to register a week in advance, the numbers soared, but given his generosity, we continued to enjoy the snacks and soft drinks.
A number of socialization and networking events would be announced in the Chapel, and hosted at the Students’ Centre.
It is my prayer that we contribute generously to the expansion of this facility. Within this space, many lives have been touched, shaped and inspired.
Long live St. Augustine Catholic Community! Looking forward to the Centennial Celebrations!
Ritah Namisango, Public Relations and Communication Specialist
General
Still Standing, Still Serving: St. Augustine Chapel Celebrates 85-Year Milestone at Makerere University
Published
1 day agoon
April 14, 2026
As Makerere University marked 85 years of St. Augustine Chapel on April 12, 2026, the historic sanctuary came alive with voices of praise drawing not only students and clergy, but the community and generations of alumni who returned to honor a space that shaped their faith and memories. From nostalgic reunions to heartfelt thanksgiving, the milestone became more than a commemoration; it was a powerful homecoming of a community bound by eight and a half decades of spiritual nourishment.
Under the resonant theme, “Our hearts are restless until they rest in you, O Lord,” the thanksgiving Mass was led by His Grace, Paul Ssemogerere, Archbishop of the Roman Catholic Archdiocese of Kampala, who served as chief celebrant. His presence lent solemn weight to the occasion, as worshippers filled Makerere’s Freedom Square in a deeply moving celebration that blended reverence, reflection, and renewed devotion, echoing the enduring spiritual heartbeat of Makerere University.

Hailing the legacy of St. Augustine Chapel, Maj. (Rtd) Jessica Alupo praised the students’ centre as a cradle of leadership that has helped steer the nation’s development. Speaking as the Vice President, the chief guest and proud alumna of Makerere University, she reflected on the chapel’s enduring influence since 1941, describing it as a rare space where intellect meets faith, questions meet prayer, and the pursuit of knowledge is illuminated by the gospel. Her remarks, underscored the chapel’s profound role in shaping generations of thinkers and servant leaders grounded in faith and service to their nation.
On his part, the Archbishop, His Grace, Paul Ssemogerere delivered a heartfelt reflection during his homily, reminding the congregation that true education shapes not only the intellect but also the heart. He praised St. Augustine Chapel for faithfully advancing that mission over 85 years, serving as a sacred space where students prayed before exams, sought guidance in uncertainty, and encountered Christ through the sacraments. Quietly yet profoundly, he noted, the chapel has not only formed scholars, but men and women of character and purpose. Highlighting the Church’s presence within Makerere University as a profound gift, he reaffirmed the harmony between faith and reason, and called for the chapel to remain a lasting refuge and guiding light for generations to come.

The event also served as a high-impact fundraising drive for the expansion of the Students’ Centre, aimed at creating much-needed space for growing student activities and services.
Appealing to the congregation, Rev. Fr. Josephat Ddungu, the chaplain, underscored the urgency and importance of investing in both the spiritual and social life of the student community. He emphasized that the expansion is not merely infrastructural, but foundational to nurturing holistic student development.

He recalled the vision of Msgr. Lawrence Kanyike, who during his tenure laid significant groundwork for St. Augustine’s Chaplaincy and long advocated for its expansion in response to growing student needs. With rising enrolment and increasing demand for services, the call for a larger, more functional student centre has become increasingly compelling.
Once completed, the extension is expected to stand as a landmark contribution in the Chaplaincy’s 85-year legacy. It will accommodate a wide range of student-focused programmes, including fellowship meetings, Bible study groups, prayer gatherings, mentorship and counselling services, leadership development, Sunday school, choir rehearsals, care groups, gym facilities, improved sanitation, administrative offices, quiet study areas, student clubs and movements, as well as outreach initiatives connecting students with surrounding communities.

Fr. Ddungu announced that the project target stands at Uganda Shillings Two billion only. He added that so far, UGX 164,673,650 has been raised in cash and banked funds, while pending pledges amount to UGX 85 million, bringing the combined total to Uganda Shillings 250,426,650.
“In Makerere, we build for the future. Those who came before us built for the future, and their future is our present. Now it is our responsibility to build for those who will come after us,” he said.

The Vice President, on behalf of the President delivered a contribution of Uganda Shillings 30 million who she said, also requested the Bill of Quantities of the project to facilitate continued government support toward its completion.
The Vice Chancellor of Makerere University, Prof. Barnabas Nawangwe, who contributed to the fundraiser, commended the Catholic community for its steadfast commitment to students’ spiritual welfare and its role in shaping servant leaders. He pledged continued support from the University Management to ensure this expansion of the Student center becomes a reality. From Senior Management, Prof. Sarah Ssali, Deputy Vice Chancellor, Academic Affairs and Dr. Winifred Kabumbuli, the Dean of Students, in their respective capacities, contributed to the fundraising effort too, reinforcing the collective commitment to the project’s success.

As the fundraising gathers momentum, the appeal remains clear and urgent, that every contribution brings the vision closer to completion. Built on the legacy of those who came before and sustained by the commitment of the present generation, the new Students’ Centre is poised to become a lasting beacon of spiritual grounding, intellectual growth, and communal transformation for decades to come.
If you wish to contribute via mobile money, below are the details of the recipient.
MTN: +256 (0)787888490, Airtel: +256 (0) 756851181 (Josephat Ddungu)
General
Hands-On RIMS Training Equips Makerere University College Registrars to Power Graduate Success and Research Excellence
Published
6 days agoon
April 10, 2026By
Mak Editor
By Moses Lutaaya
Kampala, April 10, 2026 — College Registrars and Senior IT Technicians at Makerere University have undergone intensive, hands-on training in the Research Information Management System (RIMS), in a move aimed at strengthening graduate training, improving completion rates, and advancing the university’s research agenda.
The training, held on Friday at the CFT 2 Building, Lecture Room 4.1 Computer Lab, brought together key custodians of academic records to gain practical skills in using the system that university leadership says will transform graduate education management.
In his opening remarks, the Director of Graduate Training, Julius Kikooma, underscored the strategic importance of RIMS, linking it directly to the university’s long-standing challenges in tracking graduate students and supporting research progression.
“Graduate training is central to the research mission of this university,” Prof. Kikooma told participants. “Yet for years, we have struggled to answer simple but critical questions, where exactly are our graduate students in their academic journey, and why are many not completing on time?”
He pointed out that the issue has consistently drawn concern from top university leadership, including Council, particularly as Makerere rolls out its new five-year strategic plan. “One of the key priorities identified is improving graduate completion rates,” he said. “But we cannot improve what we cannot measure.”
Prof. Kikooma explained that unlike undergraduate programmes, graduate studies are largely research-driven and therefore more complex to monitor. “The research component of graduate programmes has not been adequately captured in any system,” he noted. “That is why it has been difficult to track progress, supervise effectively, and provide accurate reports.”

Positioning RIMS as a transformative solution, he emphasized its role in bridging this gap. “RIMS is not just a system, it is the backbone of how we are going to support graduate students and research going forward,” he said. “With it, we can track every stage, from concept development to proposal, to thesis completion in real time.”
He stressed that the system will enhance both efficiency and accountability across the university. “This is the tool that will enable us to confidently assure Council and management that we know the status of every graduate student at any given time,” he said.
However, Prof. Kikooma made it clear that the success of RIMS depends heavily on the commitment of college registrars. “You are the custodians of graduate records. You are central to this process,” he said. “If RIMS succeeds, it will be because of your efforts. If it fails, it will be because you did not play your part.”
He revealed that registrars will now form part of the steering committees overseeing the full implementation of RIMS across university units. “You are not just users of this system, you are its drivers at the college level,” he emphasized.
Calling for seriousness and full participation, Prof. Kikooma set clear expectations for the training. “No one should leave this room without knowing how to use RIMS in their daily work,” he said. “You must understand the kind of data required, the information on students, supervisors, and every stage of the research process.”
He added that incomplete data has already limited the system’s effectiveness in some units. “Graduate students are already on the system, but some of the critical information is missing,” he noted. “That gap must be closed by you.”
In his technical presentation, Juma Katongole, the Manager Information Systems, highlighted the limitations of existing systems and how RIMS is designed to address them.

“We can only produce accurate statistics for students on coursework,” he said. “But we cannot tell how many graduate students are at proposal level, concept level, or thesis level. That is a major gap.”
He explained that RIMS will provide comprehensive, real-time tracking of graduate students throughout their academic journey. “This system will enable us to produce accurate reports of which student is where,” Katongole said. “It will help us identify delays and take action.”
On the issue of prolonged completion times, he added, “With reliable data, we can see where students are getting stuck and introduce administrative or strategic measures to address those bottlenecks.”
Describing the system as a turning point, Katongole noted, “We are moving towards having valid statistical information at our fingertips, which is critical for a research-led institution.”
From the administrative perspective, Eleanor Nandutu, Senior Assistant Registrar from MISR, welcomed the initiative, describing it as a practical solution to long-standing inefficiencies.

“RIMS will ease the tracking process and help us know exactly where each student is and how long they take at each stage,” she said. “It will also help us understand where the challenges are and how to better support students.”
She emphasized that the system will improve completion rates by identifying bottlenecks early. “We shall be able to see where we are stuck and take corrective action in time,” she noted.
Addressing concerns about possible conflict of interest between supervisors and students, Nandutu clarified that the system is designed to enhance transparency, not create tension. “This is about ensuring that processes are followed and that students succeed,” she said. “It brings everyone, administrators, supervisors, and coordinators onto one platform.”
She added that the system will even improve interaction between students and supervisors. “It will make follow-ups easier and ensure timely feedback, which is critical for research progress,” she said.
As the university intensifies efforts to strengthen its research output and graduate training, the hands-on RIMS training marks a significant step toward a more efficient, transparent, and data-driven academic environment, one that leaders believe will finally address the long-standing challenge of delayed graduate completion.
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