As part of the activities of the Change Management Committee, the Quality Assurance Directorate has released three manuals to further streamline processes at Makerere University. The Financial Procedures Manual; the Procurement and Disposal Manual; and the Internal Audit Manual were launched by the Deputy Vice Chancellor in charge of Finance and Administration, DVCFA, Prof. Barnabas Nawangwe, at a ceremony in the CEDAT conference hall on 3rd Dec 2014 .
The manuals are to be used by the respective offices of Makerere University and soft copies of the same will be availed online by the Quality Assurance Directorate.
The Internal Audit Manual is an amalgamation of all key separate policies including the Internal Audit Charter, Audit Committee charter, Code of Ethics and Audit Standards. This manual makes reference to best internal audit practices the world over like of integrity, confidentiality, objectivity and competence in guiding users. It is applicable to all staff, students and agents of the University who conduct, manage or oversee university resources.
The Financial Procedures Manual is strong on financial discipline across the university. The section on responsibilities stipulates that Principals, Directors and Heads of Units conduct their activities in a manner consistent with good internal control. They shall ensure compliance with Government of Uganda, University and donor requirements in the use of resources. This includes assessing the risks of achieving set objectives and explaining budget variances from expected budget conditions. In the guidelines provided, this manual is to be used as the main reference on financial accounting policies and procedures. Consultation is to be made with the University Bursar on any areas outside the scope of this manual.
The Procurement and Disposal Manual points to the principles of non-discrimination, transparency, fairness, and conflict of interest in handling public procurement and disposal activities.
At the launch of these manuals, the Commissioner Financial Management Services in the Ministry of Finance, Planning and Economic planning, Godfrey Ssemugooma shared that the ministry is introducing a Computerised Education Management & Accounting System (CEMAS). The system, which aims at automating all university processes, is being implemented through a collaboration of the Ministries of Education, Finance & Works; the eight public institutions of higher learning; as well as regulators and operators including NITA-U, and the National Council for Higher Education among others.
CEMAS is expected to introduce new business features & modify processes; provide system training and skills development for financial management cadres; and redefine the common consumables procured by the University, e.g., stationery. In some of its benefits, CEMAS will see to the timely access to accurate financial information: including online tracking of revenue performance; quick generation of reports; quality data for planning; timely reconciliations and financial reporting. It will also ensure flexibility of the university, through extended business hours: 24/7 availability of selected services; reduced operational costs, less customer queues, and less human resource hours.
In response to the proposed system, Prof. Nawangwe noted that, “we do not want you to bring a system that will add to our already many problems. We will embrace CEMAS for as long as it is indeed a solution to help us in the timely delivery of services.
The Director Quality Assurance, Dr. Vincent Ssembatya, observed that Makerere University has to provide services with the knowledge that modern students access information online.
Larry Ribbeklint a consultant with KPMG observed that Makerere University has in place the necessary laws but emphasized the need for the different constituents to come together to form ideas about an overall internal control system. He gave an example of the absence of a clear paper on anti-corruption at Makerere University.
Article by Marion Alina, Public Relations Office
4th Call For Applications: MURBS Departmental Ambassadors
In February 2018, the Makerere University Retirement Benefits Scheme (MURBS) launched the Departmental Ambassadors Programme. MURBS hopes to use this Ambassadors Programme to engage more directly with its membership and enhance member education. MURBS further perceives this Programme as a means to mitigate succession planning risks.
MURBS Fund Value continues to grow, and as at 31st March 2021, it stood at Ushs 235.5bn as compared to Ushs 209.6bn as at 30th June 2020. Given this growth, there is increased need for prospective Trustees, who are well equipped with relevant knowledge and skills, and with practical exposure to the management and governance of MURBS.
- Must be employed by the University on permanent terms
- Must be an Active Member of the Scheme (currently contributing to the Scheme) and appear on the Official Register of the MURBS Active Membership as at 30th April 2021.
- Must be willing to commit time to trainings and other ambassadorial activities organised by the Scheme.
Mode of training for 4th Cohort of Ambassadors
Training for this (4th) Cohort of Ambassadors is envisaged to be conducted over the zoom online platform only, due to Covid-19 restrictions. The Scheme does not envisage any face-to-face interactions.
Tenure of Office & Termination or Withdrawal
There is no tenure of office for the Departmental Ambassador. As long as a member is willing to continue serving as an Ambassador, and the Ambassador continues to satisfy the eligibility criteria above, she or he will remain a MURBS Ambassador.
How to Apply
Interested members should complete the MURBS Departmental Ambassador Application Form 01-0218. The completed Form together with the requested attachments should be sent to info[at]murbs.mak.ac.ug and copy to wilber.naigambi[at]mak.ac.ug no later than 5:00 p.m. on Monday, 14th June 2021. We discourage hand delivery of applications.
MURBS shall acknowledge receipt of each application received within 12 hours and will respond to the applicants to confirm the status of their application in writing (by e-mail). Upon approval of the application, the name of the approved Ambassador together with the Department and School/Unit will be updated on the list of the MURBS Departmental Ambassadors in the Group 4 category and published on the MURBS website.
NOTE: There is no limit as to the number of ambassadors that MURBS can have in a department.
Please see Downloads for the detailed call and application form.
Chair Council Communication on Closure of Makerere University
7th June 2021
All Members of Staff
All Students and Stakeholders
RE: CLOSURE OF MAKERERE UNIVERSITY
Following the address to the Nation by H.E. Yoweri Kaguta Museveni, President of Uganda, on 6th June 2021, this is to inform you that the University will be closed with effect from today 7th June 2021 for 42days.
During the closure, the University shall observe a 30% physical presence of staff while other faculty and administrative staff shall continue to work online.
Management will inform staff and students on the implementation of teaching, learning, and research activities online. Construction activities shall continue as per the President’s directives and with strict adherence to the COVID-19 SOPs.
Lorna Magara (Mrs.)
Chairperson, Makerere University Council
RUFORUM: Transforming Higher Education Videos and Links
Video Series developed by Julieta Mazzola, EARTH University.
- What is Community Engagement? Video 1 of 3. https://youtu.be/etv2-W1U3O0
- Different Forms of University Engagement with the Community. Video 2 of 3. https://youtu.be/73h2p8P0BLw
- Student learning through Community Engagement. Video 3 of 3. https://youtu.be/Ule3P1-tjC4
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