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Makerere celebrates the late Bernard Onyango

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On Thursday 17th October 2013, The Makerere University community paid their last respects to the longest-serving Academic Registrar, a man full of honour and integrity, the Late Mr. Bernard Onyango. Born on 11th January 1930 into a family of ten brothers and one sister to parents Reverand Andereya Ochwo and Lakeri Ajwang Abbo, Mr. Bernard Onyango joined the University of East Africa in 1958 and in 1970 when Makerere University became an independent National University of the Republic of Uganda, he became its first Academic Registrar. The late Bernard Onyango held this position until his retirement from University service in 1992.

Throughout his career and life, Mr. Bernard Onyango was a mentor and a source of inspiration who had made a remarkable difference in people’s lives. Thus the Makerere University St. Augustine Chapel was filled to capacity as the congregation assembled to thank God for this valuable gift on earth in the name of Bernard Onyango.

In honour of the great life he lived, the Master of Ceremony, Mr. Charles Owor of the Judicial Service Commission together with Dr. Fred Tanga Odoi-the Minister of Tertiary and Higher Education in the Tieng-Adhola Cultural Institution introduced to the congregation the renowned academicians, professionals and politicians serving at the national and international levels who were trained and mentored by Mr. Bernard Onyango.

The Cardinal of Uganda, His Eminence Emmanuel Wamala presided over the Requiem Mass assisted by Msg.Cardinal Emmanuel Wamala (c) presides over the Late Bernard Onyango's Requiem Mass at St. Augustine Chapel, Makerere University, Kampala Uganda Rev. Fr. Lawrence Kanyike and Rev. Fr. Joseph Ddungu, St. Augustine Chapel, Makerere University.
Ms Sharon Onyango-Obbo read the First Reading, from the book of Wisdom 4, 7-15. Ms Charlenne Onyango-Obbo took the second reading, 2 Timothy 4:1-8. The congregation also listened to the Holy Gospel according to John 14:1-6.

During the sermon, His Eminence, Cardinal Emmanuel Wamala thanked the congregation for bidding farewell to their departed colleague in such a memorable way.  “Your presence here is testimony that Bernard Onyango lived a fulfilling life. The Faith he professed is the faith that he has carried forward throughout his career and life.” praised Cardinal Wamala. “His faith guided him in his life and it is the faith which he passed on to his children. May the Soul of Bernard rest in eternal peace,” he concluded.

The University Secretary Mr. David Kahundha-Muhwezi reads out the Vice Chancellor's Remarks at the Late Bernard Onyango's Requiem MassThe Vice Chancellor, Prof. John Ddumba-Ssentamu in his message read to the congregation by the University Secretary– Mr. David Kahundha-Muhwezi appreciated the late Bernard Onyango for having kept Makerere’s Academic reputation spotlessly clean and scandal-free especially during the turbulent 70s and early to mid-eighties. “We at Makerere University compare the Late Mr. Bernard Onyango to the biblical tree planted by the streams of water, which brings forth fruit both in and out of season,” read the condolence message. The Vice Chancellor’s message further paid tribute to Prof. J. Oloka-Onyango for preserving his Father’s legacy, “We are proud of Prof. Oloka-Onyango for keeping Mr. Onyango’s torch high and burning through his great work at the School of Law and the Human Rights and Peace Centre,” added Prof. Ddumba-Ssentamu’s message.  

The Chancellor Prof. George Mondo Kagonyera makes his remarks at the Late Bernard Onyango's Requiem Mass, St. Augustine Chapel Makerere University, Kampala Uganda  The Chancellor, Prof. George Mondo Kagonyera in his remarks expressed his gratitude at being able to bear witness to the great life that Mr. Bernard Onyango had lived. In honour of the late he said, “You young people have nothing to lose when people stand up and say you did what you were expected to do properly. Make sure that the teaching service you provide and grading of certificates is done properly,” said Prof. Kagonyera.

Speaking about his departed friend and Colleague, the former two-time Vice Chancellor of Makerere University Prof. Asavia Wandira fondly reminisced, “Bernard Onyango and I first met in 1958 in Mbale as Teachers who were marking exams. Little did I know that I would later become his great friend,” he recalled. The two later returned to Uganda on the eve of Uganda’s Independence to face the Pan-Africanism era. Regarding Mr. Onyango’s service to Makerere, Prof. Wandira had this to share, “In 1963, Bernard Onyango was appointed Deputy Registrar and in 1964, Prof. Wandira was also invited to become Secretary Former Two-time Vice Chancellor, Prof. Asavia Wandira makes his remarks at the Late Bernard Onyango's Requiem Mass, St. Augustine Chapel Makerere University, Kampala Ugandaand Registrar of Makerere University. In 1965, Onyango became the Registrar of the University of East Africa and in 1969, Academic Registrar. Fare thee well Bernard Onyango,” concluded Prof. Asavia Wandira.

Other former colleagues like Prof. Raphael Owori, a Professor of Pathology and former Dean, Faculty of Medicine, Makerere University and Prof. Charles Olweny, Vice Chancellor, Uganda Martyrs University (UMU), Nkozi, also paid tribute to their great friend.

“Bernard Onyango was a great teacher. He taught me history at St. Peters College Tororo and I got a distinction. Bernard was also Best man at my wedding in 1967,” shared Prof. Olweny. He also shared that the late Bernard Onyango was a man of many firsts. In addition to being the first Academic Registrar of Makerere University, he was also the founding Academic Registrar of UMU, Nkozi in 1993. In concluding his remarks, Prof. Olweny then pointed out why they were all gathered at the Mass, “Firstly, we are here to celebrate the life of a great achiever and secondly, he was absolutely incorruptible,” summed up Prof. Olweny.

The Chairperson of Council, Eng. Dr. Chares Wana-Etyem then shared about his life at Makerere, “I joined Makerere University as a student in 1972, and I am happy that the quality of Bernard Onyango has been passed on to his offspring,” he remarked. “Two of my children have been taught by his son- Prof. Oloka Onyango and they have informed me that he is a great teacher,” added the Chairperson of Council. He further shared that the reforms in the education system had been made possible thanks to the late Bernard Onyango’s input.

Prof. Tarsis Kabwegyere makes his remarks at the Late Bernard Onyango's Requiem Mass, St. Augustine Chapel Makerere University, Kampala UgandaProf. Tarsis Kabwegyere who represented the Government at the Mass appreciated the role played by Mr. Bernard Onyango at Makerere University saying, “I came to Makerere in 1965 and I am happy to be associated with quality. I appeal to the Staff at Makerere not to sign for a degree for which someone has not worked.” He informed the congregation that the late Mr. Bernard Onyango was awarded a medal in recognition of his service to the Nation in May 2012. “I appeal to the family to write a memoir of Bernard Onyango in remembrance of him so that the young generation reads about this quality high achiever and incorruptible person,” he challenged.

The Kattikiro of Buganda Charles Peter Mayiga makes his remarks at the Late Bernard Onyango's Requiem Mass, St. Augustine Chapel Makerere University, Kampala UgandaThe Kattikiro of Buganda, Charles Peter Mayiga who was at Makerere during the late Bernard Onyango’s tenure as Academic Registrar remarked, “We were truly fascinated by his humility and simplicity. He emphasized integrity, which nurtures truthfulness,” he remarked, “It is justice that nurtures unity, then patriotism will follow.” The Kattikiro also reiterated the need for the late Mr. Bernard Onyango’s biography to be written.

Speaking on behalf of his siblings Christine Awor, Simon Peter Owor Onyango, Patricia Onyango, and Bernard Paul Onyango, Prof. Joseph Andrew Oloka Onyango appreciated the great wealth left behind by their ten paternal uncles and aunt. “They were very wealthy, not in material things, but in things you cannot attach a value. They were rich in integrity, honour, humour and loved everyone,” he remarked. “I am extremely honoured to have been chosen to say something on behalf of the Bernard Onyango family,” he said. On a lighter note, Prof. Oloka Onyango shared that his father was an

L-R: Bernard Paul Onyango, Patricia Onyango, Prof. Joseph Andrew Oloka Onyango and Simon Peter Owor Onyango pay their respects to their Father at his Requiem Mass, St. Augustine Chapel Makerere University, Kampala Uganda

aspiring musician whose favourite song had the Luganda lyrics “… mazima nkwagala era gwe numba emu…” meaning, “truth be told, I love you dearly and you are my number one”. He also once remarked that after striving for over seventy years to be famous, he was finally content after a US President with similar initials took over the presidency.

Mrs. Lucy K. Onyango (L) and her daughter Ms. Patricia Onyango at the Late Bernard Onyango's Requiem Mass, St. Augustine Chapel Makerere University, Kampala UgandaWith regard to his Mother, Mrs. Lucy Kahambo Onyango, Prof. Oloka Onyango fondly remarked, “Besides every great man is a great woman, a princess.” He thanked their mother for being, “a hands-on, pragmatic organizer behind the great academician throughout their fifty six years of marriage.” He also thanked her for her advice to the children to marry wisely, which advice they each took to heart.

The late Bernard Onyango was laid to rest on Saturday 19th October 2013 at Kiyeyi Village, Tororo district.
May his soul rest in eternal peace.

 

 

Story by: Ritah Namisango and Mark Wamai, Public Relations Office
Photos by:  Elias Tuhereze, Public Relations Office

Mark Wamai

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Re-Advert: Position of Second Deputy Vice Chancellor

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Mak Main Building

Makerere University is governed by the Universities and Other Tertiary Institutions Act, Cap 262. The University is seeking applications from suitably qualified applicants for the position of Second Deputy Vice-Chancellor. The Second Deputy Vice Chancellor holds a pivotal role in financial governance, institutional planning, and administrative leadership.

1.      POSITION:           SECOND DEPUTY VICE-CHANCELLOR
2.      SALARY SCALE: PU2
3:     DUTY STATION:  MAKERERE UNIVERSITY
4.      ROLE

The Second Deputy Vice-Chancellor will report to the Vice–Chancellor and shall:

a)     Assist the Vice Chancellor in performance of his or her functions and in that regard shall oversee the finances and administration of the University;

b)     Be responsible for the Planning and Development of the University and,

c)      Perform such other functions that may be delegated to him or her by the Vice Chancellor or assigned by the University Council.

5.      PURPOSE OF THE JOB

To provide strategic leadership and ensure efficient and sound financial, human and fiscal resources management in the University.

6.      DUTIES AND RESPONSIBILITIES

a)     Provide leadership in Strategic planning and governance, leadership and administrative experience, Human resource and performance Management, Stakeholder engagement and collaboration.

b)     Provide leadership in preparation and implementation of the University’s recurrent and capital budgets.

c)      Monitor the development and implementation of the University’s accounting procedures, manuals and other documents relating to financial control and Management as per approved financial regulations.

d)     Oversee income and expenditure of all income generating units of the University.

e)     Coordinate the production of the University-wide Financial Reports by Colleges and Units.

f)      Management of human resources in the University.

g)     Oversee the management of University Estates and Assets.

7. CANDIDATE SPECIFICATION

a)     Hold a PhD or any other academic doctorate.

b)     Be at the rank of associate or full professor level in an institution whose academic ranking is comparable with that of Makerere University as accepted by Senate.

c)      Be a Ugandan citizen within the age bracket of 40 to 65 years at the time of application.

7.1 Academic Qualifications

a)     Earned a Ph.D. or equivalent doctorate should be acceptable by Senate.

b)     At least five years of financial or administrative leadership experience at the level of school dean/director or higher in a higher education institution, public service, or corporate institutions.

c)      Supervised at least ten (10) postgraduate students (Master’s and Ph.D.) to completion. At least three of the students must be at the PhD level.

7.2 Strategic Planning and Governance

a)     Experience in leading large administrative teams at the level of dean or higher, demonstrating efficiency and productivity.

b)     Proven record in developing and executing strategic plans, aligning financial and administrative objectives with institutional goals.

c)      Evidence of developing and implementing financial policies that have improved financial efficiency, transparency, and risk management.

d)     Evidence of implementing organisational restructuring or process improvements to ensure operational efficiency.

e)     Ability to develop and implement institutional policies, ensuring compliance with national higher education and financial regulations.

7.3 Leadership & Administrative Experience

a)     Minimum 5 years of senior academic leadership in a recognized institution comparable with that of Makerere University, as accepted by Senate.

b)     Demonstrated    experience    in    managing    budgets    exceeding    UGX 500,000,000=, ensuring financial sustainability and accountability.

c)     Proven ability to mobilize resources, secure grants, and attract external funding to support institutional growth.

d)     Experience in conducting financial forecasting, cost control measures, and investment strategies to optimize institutional resources.

e)     Track record of leading financial audits and compliance assessments in alignment with national and international financial regulations.

f)      Experience in handling procurement, asset management, and infrastructure development, ensuring transparency and value for money.

7.4    Human Resource and Performance Management

a)    Track record of leading workforce planning, recruitment, and talent development strategies, ensuring a high-performance institutional culture.

b)     Experience in implementing performance-based appraisal systems, leading to improved staff efficiency and accountability.

c)      Proven ability to foster industrial harmony, resolving labour disputes and improving employer-employee relations.

7.5    Infrastructure Development and Resource Optimization

a)     Experience in overseeing capital development projects, ensuring timely delivery and cost efficiency.

b)     Track record of overseeing the maintenance and expansion of university facilities, enhancing institutional infrastructure.

c) Proven ability to negotiate and manage contracts for outsourced services, ensuring cost-effectiveness and quality standards.

7.6 Digital Transformation and ICT Integration

a) Experience in integrating ICT solutions in financial and administrative operations, improving service delivery and efficiency.

b) Evidence steering the automation of financial, procurement, and HR systems, reducing paperwork and improving real-time decision making.

c) Proven ability to implement cybersecurity measures that safeguard institutional financial and administrative data.

7.7 Stakeholder Engagement & Collaboration

a) Demonstrated experience in building partnerships with government agencies, donors, private sector investors, and international organizations to enhance institutional funding.

b) Proven ability to engage faculty, students, and staff in financial decision-making, ensuring transparency and inclusivity.

c) Experience in negotiating contracts, partnerships, and collaborations that have led to financial and administrative growth.

7.8 Personal Attributes

a) High level of integrity, transparency, and ethical leadership, with a record of financial prudence.

b) Strong analytical, problem-solving, and decision-making skills, backed by evidence of successfully managing complex financial and administrative challenges.

c) Excellent communication, negotiation, and interpersonal skills, ensuring effective stakeholder engagement.

d) A visionary leader with the ability to drive financial sustainability administrative efficiency, and institutional growth.

8. REMUNERATION

An attractive remuneration package that is in accordance with Makerere University terms and conditions of service.

9. TENURE

The Second Deputy Vice Chancellor shall hold office for a period of five years and shall be eligible for re-appointment for one more term.

10. METHOD OF APPLICATION

Interested applicants are invited to submit their application letters. The following documents shall comprise a complete application:

a) A signed letter of application;

b) A vision statement;

c) Curriculum Vitae with contact details signed and dated by the applicant;

d) Copies of required minimum number of publications;

e) Certified copies of academic transcripts and certificates;

f) Three (3) letters of recommendation;

g) Copies of letters of appointment to leadership positions at the level of Dean of a School in a national accredited university or other academic institution;

h) A copy of the applicant’s National Identity Card or passport;

i) A copy of the last clearance from the Inspector General of Government or other equivalent national body;

j) Referees should be advised to send confidential reference letters, addressed to the Chairperson Search Committee for the Position of Second Deputy Vice Chancellor and delivered directly to the address below by 5:00 pm on Monday 14th April, 2025;

k) The references should cover the following areas: the applicant’s academic credential, experience, leadership, managerial and administrative skills and personal integrity.

Both Hardcopy and Electronic (Email) applications shall be accepted.

(a) Hardcopy applications: Both confidential letters and sealed applications marked

“CONFIDENTIAL: POSITION OF SECOND DEPUTY VICE CHANCELLOR”

should be addressed to:

SECRETARY SEARCH COMMITTEE
THE ACADEMIC REGISTRAR
MAKERERE UNIVERSITY
6TH Floor, ROOM 602, SENATE BUILDING
P. O. BOX 7062, KAMPALA, UGANDA

(b) Electronic media (e-mail) applications should have all the above documents scanned and emailed to search.dvcfa[at]mak.ac.ug by 5.00 pm East African Standard Time on Monday 14th April, 2025.

Please note that:

(a) Incomplete applications or applications received after the closing date and time

will not be considered.

(b) Only shortlisted applicants shall be contacted.

For more Information and inquiries:
Email us on search.dvcfa@mak.ac.ug OR Call Telephone number: +256-414-532634 during working hours (between 8:00 am to 5:00 pm Monday to Friday).

MAKERERE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER

Prof. Buyinza Mukadasi (PhD)
ACADEMIC REGISTRAR

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RE-Advert: Position of First Deputy Vice Chancellor

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Front View of the reconstructed Main Building, Makerere University. Date Taken 8th November 2024. Kampala Uganda, East Africa.

Makerere University is governed by the Universities and Other Tertiary Institutions Act, Cap 262. The University is seeking applications from suitably qualified applicants for the position of First Deputy Vice-Chancellor. The First Deputy Vice Chancellor must possess a strong background in academic leadership, teaching, research, and strategic institutional management.

1. POSITION: FIRST DEPUTY VICE-CHANCELLOR

2. SALARY SCALE: PU2

3: DUTY STATION: MAKERERE UNIVERSITY

4. ROLE

The First Deputy Vice-Chancellor will report to the Vice–Chancellor and shall:

  1. Assist the Vice Chancellor in performance of his or her functions and in that regard be responsible for the Academic affairs of the University
  2. In the absence of the Vice-Chancellor, perform the functions of the Vice-Chancellor and,
  3. Perform such other functions that may be delegated to him or her by the Vice Chancellor or assigned by the University Council.

5. PURPOSE OF THE JOB

To provide leadership and Coordination of academic and academic research matters to ensure effective and efficient implementation of policies, teaching and research programmes.

6. DUTIES AND RESPONSIBILITIES

  1. Initiate, obtain approval of policies, plans and programmes that will enhance the academic and professional excellence of the University.
  2. Initiate, coordinate curriculum development and review for all courses offered at the University.
  3. Ensure that all examinations are set and marked in accordance with established Regulations.
  4. Coordinate the appointment of external examiners.
  5. Oversee the selection and admission of qualified students.
  6. Oversee the development of research programmes by liaising with Principals of Colleges/Deans of Schools and submit them to Senate and Council for approval.

7. CANDIDATE SPECIFICATION

  1. Hold a PhD or any other academic doctorate.
  2. Be at the rank of associate or full professor level in an institution whose academic ranking is comparable with that of Makerere University as accepted by Senate.
  3. Be a Ugandan citizen within the age bracket of 40 to 65 years at the time of application.

7.1 Academic Qualifications

  1. Earned a Ph.D. or equivalent doctorate in a relevant discipline.
  2. Minimum 5 years of progressive academic experience, including teaching, research, and academic administration at the level of dean of a school or higher.
  3. At least 20 peer-reviewed publications in reputable journals indexed in Scopus, Web of Science, or equivalent databases.
  4. Supervised at least ten (10) postgraduate students (Masters and PhD) to completion and graduation; at least three of these students must have been at the level of PhD.

7.2 Strategic Planning & Governance

  1. Evidence of having served or participated in university-level strategic planning processes including, membership to strategic planning committees and contribution to policy development and institutional growth.
  2. At least five years of demonstrated experience in academic programme accreditation processes contributing to the securing approvals from the relevant national or international regulatory bodies.
  3. Demonstrated evidence in leading at least one (1) higher education ICT integration initiative, improving online learning, digital governance, or student information systems or the development of at least one online course curriculum.

7.3 Leadership & Administrative Experience

  1. A minimum of 5 years of senior academic leadership in a recognized institution comparable to that of Makerere University, as accepted by the Senate, at the level of Dean of a School or higher.
  2. Participated in the development and implementation of at least two (2) academic policies improving quality assurance, curriculum development, or institutional governance.
  3. Demonstrated ability to lead a school or college, ensuring optimal performance and professional development of members.
  4. Proven track record of mentoring at least 10 faculty members toward career progression and research output, including co-teaching, publication, and capacity development in areas of teaching and training, grants, research and innovations.
  5. Participated in at least three (3) university committees or initiatives on academic policy development, research and publications, or student affairs.
  6. Participation in mediation of at least five (5) student or faculty grievances, ensuring fair and transparent resolutions.

7.4 Teaching, Learning & Curriculum Development

  1. Led or contributed to the development of at least five (5) accredited academic programmes or curricula at undergraduate and postgraduate level.
  2. Participated in the Designing and conducting at least 10 faculty development workshops focused on pedagogy, research methodologies, or curriculum advancement.

7.5 Research & Innovation

  1. Secured at least $200,000 in competitive research grants from national or international funding agencies.
  2. Established or managed at least one (1) research centre, or college wide research programme or industry-academic partnerships.
  3. Published a minimum of five (5) books, or 5 book chapters, or patents (separate from the papers in peer reviewed journals), contributing to knowledge production in the discipline.
  4. Organized at least three (3) international or national research conferences, fostering collaboration and knowledge exchange.

7.6 Financial & Resource Management

  1. Successfully managed academic budgets exceeding UGX 500,000,000= in a leadership role.
  2. Led at least two (2) faculty resource mobilisation initiatives, increasing funding for research, scholarships, or infrastructure.
  3. Secured at least one (1) international academic partnership to enhance funding, student exchange, or faculty development.
  4. Developed and executed at least three (3) cost-cutting strategies, optimising institutional resources without compromising academic quality.

7.7 Stakeholder Engagement & Collaboration

  1. Built at least five (5) partnerships with government agencies, private sector stakeholders, or international academic institutions.
  2. Successfully led at least two (2) community engagement or outreach programmes, strengthening university-industry relations.
  3. Served on or contributed to at least three (3) University, national, or international education policy boards, shaping higher education discourse.

7.8 Personal Attributes

  1. Proven record of upholding institutional integrity, with no record of financial mismanagement or ethical violations.
  2. Demonstrated decision-making and problem-solving skills, having led at least five (5) crisis resolution initiatives.
  3. Recognized for academic leadership excellence, receiving at least one (1 ) award or recognition for contributions to higher education.

8. REMUNERATION

An attractive remuneration package that is in accordance with Makerere University terms and conditions of service.

9. TENURE

The First Deputy Vice Chancellor shall hold office for a period of five years and shall be eligible for re- appointment for one more term.

10. METHOD OF APPLICATION

Interested applicants are invited to submit their application letters. The following documents shall comprise a complete application:

  1. A signed letter of application;
  2. A vision statement;
  3. Curriculum Vitae with contact details signed and dated by the applicant;
  4. Copies of required minimum number of publications;
  5. Certified copies of academic transcripts and certificates.
  6. Three (3) letters of recommendation;
  7. Copies of letters of appointment to leadership positions at the level of Dean of a School in a national accredited university or other academic institution;
  8. A copy of the applicant’s National Identity Card or passport;
  9. A copy of the last clearance from the Inspector General of Government or other equivalent national body.
  10. Referees should be advised to send confidential reference letters, addressed to the Chairperson Search Committee for the Position of First Deputy Vice Chancellor and delivered directly to the address below by 5:00 pm on Monday 14th April, 2025.
  11. The references should cover the following areas: the applicant’s academic credential, experience, leadership, managerial and administrative skills and personal integrity.

Both Hardcopy and Electronic (Email) applications shall be accepted.

a) Hardcopy applications: Both confidential letters and sealed applications marked “CONFIDENTIAL: POSITION OF FIRST DEPUTY VICE CHANCELLOR” should be addressed to:

SECRETARY SEARCH COMMITTEE
THE ACADEMIC REGISTRAR
MAKERERE UNIVERSITY
6TH Floor, ROOM 602, SENATE BUILDING
P.O.BOX 7062, KAMPALA, UGANDA

b) Electronic media (e-mail) applications should have all the above documents scanned and emailed to search.dvcaa@mak.ac.ug by 5.00 pm East African Standard Time on Monday 14th April, 2025.

Please note that:

a) Incomplete applications or applications received after the closing date and time will not be considered.

b) Only shortlisted applicants shall be contacted.

For more Information and inquiries: Visit our website https://mak.ac.ug/search-for-dvcs OR email us on search.dvcaa@mak.ac.ug OR Call Telephone number: +256-414-532634 during working hours (between 8:00 am to 5:00 pm Monday to Friday).

MAKERERE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

Mak Editor

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Office of the Academic Registrar Lauded for Groundbreaking Achievements In Digitalization

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Mr. Charles Ssentongo (5th Left), together with Office of the Academic Registrar staff members are joined by Dr. Dickson Kalungi (4th Right) and MUST Registrars for a group photo in front of the Senate Building on 25th March 2025.

By Gerald Ochwo

On 25th March 2025, a delegation of Registrars from Mbarara University of Science and Technology (MUST) undertook a benchmarking exercise at Makerere University, with a specific focus on the latter’s pioneering efforts in academic records digitalization. The delegation, led by Dr. Dickson Kalungi, Ag. Deputy Academic Registrar was received by Mr. Charles Ssentongo, Deputy Academic Registrar in charge of Admissions and Records Division, who represented the Academic Registrar (AR), Prof. Buyinza Mukadasi.

The visit was prompted by Makerere University‘s trailblazing achievements in digitalizing academic records, as exemplified by the Digitalization of Academic Records Project (DARP). This initiative has been instrumental in creating a centralized, digital one stop repository of all University’s academic records, thereby enhancing the efficiency, accuracy, and security of academic records management.

In his welcoming remarks, Mr. Ssentongo conveyed the Academic Registrar’s message and highlighted Makerere University‘s efforts to digitalize all its processes and records. He further noted that the university is intentional about creating a digital ecosystem that makes academic records retrieval easy and efficient.

“As a university, we are now intentional with the digitalization of all our processes including, digitization of our manual records that date as way back as the inception of Makerere University. Currently, the DARP project as gone as far as creating a one stop center for both Academic document verification and certification, whereby our former graduates, will only need to access the online verification and certification portal and submit their documents without necessarily having to travel many physical distances to Makerere University” Mr. Ssentongo remarked.

Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.
Registrars from MAK and MUST pose for a group photo after the meeting. Left is article author Gerald Ochwo.

In his appreciation remarks, the MUST head of delegation, Dr. Dickson Kalungi, thanked the Academic Registrar for honoring their request to come and learn from the best practices that exist at Makerere University and particularly commended the Department for the great steps and strides made in pioneering modern Academic records storage management systems.

“I want to sincerely thank the Office of the Academic Registrar for sparing time and organizing this meeting. As a University, we have embarked on a transformative change drive whereby we intend to automate all our registry processes including, the management of Academic Records. The DARP project at Makerere University, has been one project where we draw a number of lessons and we are eager to go and implement some of the best practices we have observed here today”

Conclusion

The benchmarking exercise undertaken by Mbarara University of Science and Technology demonstrates the significance of Makerere University and particularly, the Office of the Academic Registrar’s achievements in academic records digitalization. The DARP project serves as a model for other institutions to follow, highlighting the importance of investing in digital solutions to enhance the efficiency, accuracy, and security of academic records management. It further demonstrates the university’s commitment to sharing knowledge and best practices with other institutions. Makerere University‘s efforts in digitalizing academic records have set a high standard for other universities to emulate, and the DARP project is a shining example of innovation and excellence in academic records management.

Gerald Ochwo is the Liaison Officer, Office of the Academic Registrar

Mak Editor

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