Health
Makerere rolls out RIMS to streamline graduate research monitoring
A smarter way to track scholars
July 1st, 2025 | Kampala — Makerere University is on a listening tour. The University’s Directorate of Graduate Training (DGT) and Directorate for ICT Support (DICTS) met lecturers at the School of Public Health to introduce a prototype Research Information Management System (RIMS). The briefing, held in Lecture Room A, drew heads of department, faculty registrars, research supervisors, and graduate coordinators, the very people who shoulder the university’s research training burden.
RIMS is the latest attempt to modernize how Uganda’s oldest university manages graduate education. The system, backed by the Makerere University Research and Innovation Fund (Mak-RIF), aims to digitize the long paper trail typically involved in supervising master’s and PhD students. From monitoring dissertation comments to allocating examiners and tracking student timelines, RIMS promises to cut delays, boost accountability, and foster more seamless interactions between faculty and administration.
“There is great feedback,” said Arthur Opio, the Ag. Principal IT Officer at DICTS, who noted that improvements are already being made based on similar engagements with stakeholders at other colleges. At each stop they ask supervisors, registrars, and heads of department what would actually lighten their administrative load. He noted that the RIMs will integrate components of the Academic Management Information System (ACMIS) and the Makerere human resource management system (eHRMS).
Staff at MakSPH welcomed the platform with cautious optimism. Ms. Gladys Khamili, Principal Registrar at MakSPH, said RIMS could help supervisors track student progress and improve the timeliness of feedback. Digitizing these processes, she noted, would ease coordination and reduce delays in graduations. She emphasized the need for features like automated logging of supervisor comments and alerts for overdue feedback. Others called for additions such as workload tracking, dashboards for seminar and journal submissions, and integration with teaching timetables.
“I hope the developers include features that calculate supervisor workloads, alongside tracking the various stages and activities of PhD training, such as paper submissions, seminar presentations, teaching, and journal publications,” Ms. Khamili said. “It would also be helpful if the system could integrate teaching timetables to better monitor teaching and learning.”
Staff welcomed the idea but asked for more. Professor Elizeus Rutebemberwa, the Deputy Dean of MakSPH, said this was a welcome development as it would help ease graduate training and also support faculty in tracking their students down with ease. “There are some students who get lost, and by the time they return or wake up to resume their work, you have even forgotten their names. I think this will help us in tracking,” he said.
Ms. Khamili, Principal Registrar, said the system should “automate logging of supervisor comments and alerts for overdue feedback” to speed up graduations. She also wants dashboards for seminar and journal submissions, workload tracking, and links to teaching timetables.
“I hope the developers include features that calculate supervisor workloads, alongside tracking the various stages and activities of PhD training, such as paper submissions, seminar presentations, teaching, and journal publications,” she said. “It would also be helpful if the system could integrate teaching timetables to better monitor teaching and learning.”
Dr. Suzanne Kiwanuka, Associate Professor and Head of Health Policy, Planning, and Management, urged caution: “We need systems that talk to each other,” she said, warning against software that forces staff to repeat the same data in different databases.
Professor Julius Kikooma, Acting Director of Graduate Training, underscored the School of Public Health’s leadership in graduate training. “The School of Public Health is a graduate school with the best practices. You are well organized,” he said. “Your feedback comes from a place of strength. You are one of our benchmarks.”
RIMS fits Makerere’s broader plan to shift resources toward postgraduate training and research. Visitation committees in 2016 and 2017 urged the university to focus on these areas, and the 2020‑2030 Strategic Plan sets a goal of 10,000 graduate students, about 40 per cent of enrollment, by the end of the decade if the university is to become a globally competitive, research-led, doctoral-granting institution.
The Dean of MakSPH, Professor Rhoda Wanyenze, welcomed the system as a timely intervention that promises to enhance service delivery to students.
“We appreciate the effort to ease our work in providing better services to students. We have a large number of students, and as our graduate population grows, we hope this system will support us in shaping and improving the services we offer as a university. We congratulate Professor Kikoma and his team on this effort,” said Prof. Wanyenze.
Makerere’s leadership has made no secret of its ambitions. The Vice Chancellor, Professor Barnabas Nawangwe, has echoed this vision in public speeches, interviews, and tweets, with strong backing from the Ugandan government, including exclusive access to the Research and Innovations Fund and endorsements from President Yoweri Kaguta Museveni.
Whether the new software can help reach that target will depend less on its code and more on whether the research it tracks is actively used to inform policy, improve lives, and justify the investment in postgraduate education. Success will therefore rely not only on systems and software but also on putting the research produced to practical use.
Makerere University and the Aids Healthcare Foundation (AHF) Uganda Cares on July 30, 2025 held a meeting focused on establishing and strengthening collaboration between the two institutions in the fight against HIV/AIDS. The collaboration will particularly focus on prevention and care services for the University’s student population.
Speaking at the event, the Deputy University Secretary, Mr. Kizito Simon who presided over the meeting mentioned that Makerere University is involved in human capital development, aiming to create a healthy population alongside an educated one. “It’s not only good to have an educated population, but a healthy population as well,” he noted.
Mr. Kizito stated that the government supports various interventions in HIV prevention, care, and treatment, with the Makerere University Infectious Diseases Institute (IDI) playing a leading supportive role. On this note, he encouraged AHF Uganda Cares to equally come on board in order to strengthen the fight against HIV/AIDS.
The Deputy University Secretary outlined the Makerere University strategic plan’s prioritization of engagement and partnerships with various sectors, including ministries, departments, agencies, international organizations, civil society, and the private sector in order to strengthen its research-led aspirations. He therefore encouraged Uganda Cares to support HIV AIDS services, including prevention, care, and treatment, and to collaborate in research and innovation, especially with faculty members already engaged in HIV AIDS-related research.
However, he highlighted the demographic vulnerability of Uganda’s young population, with 73.2% aged between zero and thirty years old, making them a high risk group for infections. “This is more than just a time bomb for all of us here, because this is the population which we are hoping to be productive in the later years,” he pointed out.
Mr. Kizito expressed appreciation for the wellness clinic initiative, which is poised to provide accessible sexual reproductive health services to students at no cost. On this note, he stressed the need to publicize these services to ensure students are aware of the available resources and are supported to overcome shyness and reluctance to seek help.
The 91st Guild President Makerere University, H.E. Ssentamu Churchill James with concern noted the increasing levels of irresponsible behavior among young people, which has led to the high risk of contracting STDs, and welcomed initiatives proposed by AHF Uganda Cares.
He further highlighted the recent concluded HIV awareness campaign with Guild Leaders and the Director of the Makerere University Hospital. The campaign was aimed at educating students about HIV and other STDs, emphasizing the importance of knowledge and awareness.
H.E. Ssentamu pointed out that the first year students who are soon arriving on Campus are a key target audience for these awareness efforts. He stressed the importance of abstinence but also emphasized the need for protection in case of emergencies.
The 91st Guild President suggested the possibility of counseling for those who have already contracted STDs. “I hope we can have an attachment of counselling for people that have already contracted diseases,” he stated.
He took note of existing efforts such as the government’s stock of contraception and the presence of health ministers at every hall of residence. In this regard, he proposed a linkage between the initiative and these health committee members through the Guild Minister of Health Affairs to ensure continuity.
The National Medical Director-AHF Uganda Cares, Dr. Lubanga Augustine expressed gratitude for the opportunity to discuss collaboration with Makerere University. He particularly noted previous collaborations and the need to seize opportunities for future collaboration.
He highlighted that AHF Uganda Cares provides cutting-edge medicine regardless of the patient’s ability to pay and advocates for conducive policies to increase access to HIV and STI services.
Dr. Lubanga emphasized the importance of addressing the gap in young people’s access to health services particularly for sexual health issues. He noted that even parents and guardians often avoid discussing sexual issues contributing to a lack of education awareness among young people.
He pointed out that funding for HIV prevention has shifted towards treatment despite the need for continued prevention efforts. In this, he called for increased advocacy and partnerships to secure funding for health services particularly for young people. He appreciated past interventions such as installing condom dispensers in hostels and the need for renewed partnerships with university leaders.
Dr. Lubanga expressed willingness to collaborate with the University Hospital to ensure that no one is left behind in HIV and STI services. As a sign of their commitment, AHF Uganda Cares handed over condom dispensers and condoms to the university.
Dr. Byamugisha Josaphat, Director at the Makerere University Hospital emphasized the importance of prevention in health, through programs such as STI prevention, HIV early treatment, and health education “Prevention is better than cure,” he said. He highlighted that the hospital has got satellite clinics at the Makerere University Agricultural Research Institute Kabanyolo (MUARIK) and the Jinja Campus, serving a significant number of students, staff and the public.
The Director discussed the need for health education and information materials, including pamphlets and WhatsApp messages, to educate students and the public about HIV. “The university is already running health education programs for students and surrounding communities,” he stated.
Dr. Byamugisha further highlighted the importance of male circumcision as a preventive measure against HIV, which is already being offered at the university hospital. “We are aware that safe male circumcision can prevent about 60% of male HIV,” he explained.
He talked about the need for supplies and human resources for screening, emphasizing the importance of protecting the university community and surrounding areas. “The university hospital aims to go beyond just serving students but also help the broader community,” he added.
The Hospital Director emphasized the importance of peer-to-peer interaction between students and staff to enhance health education and support as this could help the students open up more on sexual issues which may not be the case with a person who is older than them. He further explained students undertaking internship at the Makerere University Hospital already have the advantage of easily talking to the staff about these issues.
Dr. Byamugisha highlighted the need for post-exposure prophylaxis (PEP) drugs and counseling, ensuring that people understand the importance of taking these drugs. He suggested specific targets for collaboration, such as supporting a medical officer and providing services rather than cash. “Many a time we don’t need cash, we need in-kind support through a person or provision of a service,” he stated.
In his final remarks, he appealed for support to make services more accessible to students and reiterated the importance of collaboration to protect students and the broader community.
The Deputy Principal, College of Engineering, Design, Art and Technology (CEDAT)-Prof. Kizito Maria Kasule, highlighted that 75% of young people contracting HIV are between the ages of 14 and 24, indicating a need for targeted prevention efforts.
He pointed out the poverty among girls as a significant issue contributing to the spread of HIV because they look at the sexual related practices as means of earning a living which has led to the high spread of these infections.
Prof. Kasule emphasized the importance of involving different religious institutions to sensitize people about the organization’s work and counteract negative perceptions. He suggested that the organization should collaborate with various religious institutions. “Even Born Agains are involved in the sexual relationships but cannot come out to express themselves,” he added.
He stressed the importance of open discussions about gender and sexuality free from fear and trouble, and he raised the need for sensitization within and outside the institution.
Coordinator of the HIV program at AHF Uganda Cares, Mrs. Mbabazi Martha, introduced the girl’s act program which aims to empower young women to address issues affecting them at various levels, from primary school to national policy. “The program encourages young women to raise their voices and influence policies that affect their lives,” she commented.
She highlighted the success of the program in engaging young people and influencing policy changes at different levels of governance, such as the distribution of sanitary pads in schools and communities.
Mrs. Mbabazi emphasized the importance of skilling centers for young girls to gain economic independence and avoid exploitation. She highlighted the success of webinars and dialogues in raising awareness and influencing behavior change. In closing, she called for continued collaboration with various stakeholders to support the empowerment of young people and address the root causes of HIV infection.
Mr. Amojong Trevor, a representative from AHF Uganda Cares, introduced the “Boys to Men” initiative program to address poor health seeking behavior and lack of testing among boys. He emphasized that the need to empower girls should go hand in hand with focusing on boys to prevent the spread of HIV.
He mentioned the low demand of female condoms and suggested demonstration on how to use them to increase awareness and usage.
About AHF Uganda Cares
Aids Healthcare Foundation (AHF) Uganda Cares an NGO based in the USA operating in 47 countries, including 14 in Africa. AHF Uganda Cares started in 2002 in the Masaka region and now operates in 32 districts with over seven health facilities. The organization supports over 203,000 lives on HIV treatment and has tested over 7 million Ugandans for HIV.
The organization offers HIV prevention services, including the ABC (Abstinence, Be Faithful, Condom) approach, and provides about 6 million condoms annually.
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