The Audit Manager in the Office of the Auditor General, Mr. William Ezama has commended Makerere University for improving grants management and reporting processes.

“Since the Grants Administration and Management Support Unit (GAMSU) came into existence, there is a significant improvement on how grants in the University are managed,” said Mr. Ezama during the Capacity Building Workshop held at Makerere University on Tuesday 10^th December 2024.

Delivering a presentation on Financial Accountability and Auditing of Grant-Funded Projects in Higher Education Institutions in Uganda, Mr. Ezama emphasized the need to account for each public fund, indicating the value for money in terms of outputs/deliverables.

“Funding received through grants becomes public money. The Office of the Auditor General by law is mandated to conduct financial, value for money audits and other audits, in respect of any project or activity involving public funds,” he said.

Recounting earlier experiences before the establishment of GAMSU at Makerere University, Mr. Ezama noted that some Project Investigators had a tendency of personalizing funding received through grants.

“In the past, we encountered some cases where some grant holders would tend to personalize these grants because they wrote the proposals. However, this attitude is changing. I believe mainly because of sensititisation and capacity building programmes like the one that we are participating in.  I wish to emphasize that when you receive grants/funds, it becomes public money,” he stated.

Mr. Ezama thanked GAMSU for organizing the capacity building workshop on Legal, Financial and Managerial Frameworks for Grant-Funded Projects in Higher Education Institutions. He noted that workshops of this nature provide a platform to the different stakeholders involved in grants management to engage and understand the expectations of the government, funding agencies, other entities and partners.

Underscoring the importance of GAMSU, Prof. Sylvia Antonia Nakimera Nannyonga-Tamusuza stated the availability of substantial funding opportunities globally and revealed the need for researchers to strategize and tap into those financial resources.

“I want to assure you that there is a lot of money out there in form of grants. We need to strategize and tap into that money. Makerere University established GAMSU in 2020 with the core mandate of supporting faculty and staff throughout the grant lifecycle. This includes identifying funding sources, planning and preparing proposals, facilitating administrative review processes, ensuring compliance, managing grant funds, and successfully closing projects,” she explained.

Drawing from the experiences that grants are not free, and, also grants being legally bound, Prof. Nannyonga-Tamusuza informed the participants that the capacity building workshop bringing on board the university leadership, researchers and staff was aimed at strengthening grant administration and management skills and knowledge to manage projects of this nature.

“This capacity building program is about improving our proposal writing and understanding the rules and guidelines of the different funders. We also want to strengthen our grants administration and management skills, equip ourselves with knowledge and competencies to write winning grants and be able to manage them with compliance,” she said.

The Vice Chancellor, Prof. Barnabas Nawangwe who was represented by Prof. Buyinza Mukadasi underscored the significant contribution of grant funding to the financial sustainability of the University.

Cognizant of the strategic focus to transform Makerere University into a research-led institution, the Vice Chancellor implored leaders, researchers and staff to work hand in hand with GAMSU to continue writing winning grant proposals to support research.

“It is a timely workshop because we have strategically decided that Makerere becomes a research-led university. When you want to be research-led, it means that the intensity of research definitely has to increase. Research funding is crucial. Grants provide access to funds for research,” said Prof. Nawangwe in a speech read by Prof. Buyinza Mukadasi, the Acting Deputy Vice Chancellor (Academic Affairs).

Reflecting on the ever increasing demands on the government’s resource envelope, which affects the funding remitted to universities, Prof. Buyinza Mukadasi implored researchers and staff to accelerate grant application processes to win funds for research. He also appealed to the participants to exercise the highest degree of transparency in grants management and project execution.

Contributing to the discussion, the Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe encouraged the participants to read the Grants Administration and Management Policy, as uploaded on the Makerere University policies website, in order to understand and appreciate the roles and expectations.

With specific reference to Section 9 (7, viii) of the Policy, Prof. Alinaitwe commended GAMSU for developing the database of all grants in the University.

On his part, the University Secretary Mr. Yusuf Kiranda, acknowledged the substantial contribution of research grants to Makerere University’s funding portfolio, which is supplemented by approximately $8 million annually.

Mr. Kiranda applauded the Government of Uganda for being the primary funder of Makerere University. He credited the government for the timely payment of staff salaries, utilities such as water and electricity, teaching and learning expenses, as well as supporting research through the Makerere University Research and Innovations Fund (MakRIF).

He called upon staff entrusted with financial resources to always be in position to provide value for money.  “The government has changed to programme-specific budgeting, which necessitates the need for staff to provide value for money in the implementation of different university activities,” he said.

The University Secretary, who is also the Secretary to Council, stressed the need for compliance as stated in the different sections of the Grants Administration and Management Policy. He pointed out that the University Council will not approve remittance of funds to any project, that is not registered or reflected in the Grants Management system of the University.

Delivering a keynote speech, Ms Nana Oye Akuffo, a Grants Administrator at the University of Ghana, with over 22 years of experience in managing grants, shared that research is dynamic and not static, and encouraged researchers and grant writers to study the research environment and adapt to emerging trends while applying for grants as well as focusing on conducting research that creates a meaningful impact on society.

Ms Akuffo emphasized the need for capacity building trainings in research and grants application and management. “Let us train our faculty members because they are key people. These are the people who will go and look out for the funding and we will manage it for them,” she said.

She urged researchers applying for grants to prioritize attention to the do’s and don’ts, noting that ignoring these details often leads to unsuccessful applications.

She underlined the need for integrity, professionalism, transparency and proper accountability in the management of grants. To expound this point, she reminded the participants that the donor community is interlinked, and the news of mismanagement of funds from a particular funding agency/body, will be relayed to other funding agencies/bodies.

Noting that different funders have different financial requirements and guidelines, she advised the participants to always study the needs of each funder in detail.

Pointing out that during the grant application process, funders request for specific policies available at the University and/or in the country, she requested the participants to always take note of the list of the policies required, and submit them as per the guidelines.

At the university level, the keynote speaker advocated for regular stakeholder engagements to ensure that every staff involved in the grant process is on board, developing policies for research development, and undertaking monitoring and evaluation of policies for learning outcomes to guide the next course of action.

During the question and answer session moderated by Dr. Venny Nakazibwe, the participants gained a deeper understanding on the need for the Project Principal Investigators, faculty and support staff to work together in all the processes of grant management and execution. In addition, participants reached a consensus that the existing structures at Makerere University namely the Deputy Vice Chancellor (Academic Affairs), Deputy Vice Chancellor (Finance and Administration), GAMSU, and the Directorate of Research and Graduate Training should consolidate the efforts towards grants management, reporting and compliance.

Closing the half day workshop, Prof. Nannyonga-Tamusuza explained that GAMSU is working with the different units within the University to integrate the grants management system with the financial domain in order to track the entire process.

She stressed that compliance starts when the Principal Investigator or researcher reads the call for a grant, and decides to apply. She reported that during the grant application processes, a number of issues and documents are requested for, including mentioning the structures in place to assist in the execution of the grant, as well as staff or offices, and available university policies, among others.

Prof. Nannyonga-Tamusuza thanked the participants for dedicating valuable time to listen to the different presenters and the keynote speaker, and for actively participating in the discussions. She also thanked Ms Ritah Namisango for moderating the workshop.

Uganda joined the global community on December 3^rd, 2024, to commemorate the International Day of Persons with Disabilities, which promotes the rights and well-being of people with disabilities (PWDs).

According to the World Health Organization (WHO), in 2023, approximately 1.3 billion people worldwide live with significant disabilities, and many of them encounter substantial barriers to accessing higher education. Statistics from the Dean of Students Office at Makerere University indicate that the number of students with disabilities has steadily increased. For the 2024/2025 academic year, the university welcomed over 100 students with disabilities.

We spoke to Sam Omukaga, a 22-year-old first-year student pursuing a Bachelor’s in Adult and Community Education at Makerere University. He shared his testimony on coping with a physical disability while studying there.

Sam, the second of six children, comes from Manafwa District. He completed his Primary Leaving Examination (PLE) at Hope Primary School before attending Rock High School in Tororo for his O and A levels. He attained 12 points in History, Economics, Divinity, and Entrepreneurship.

Despite attaining 12 points, Sam did not qualify for the Bachelor of Education course on Government sponsorship at Makerere University, prompting him to seek other opportunities to join the university.

 “Since childhood, I have dreamed of attending Makerere University, but my parents could not afford the tuition. Therefore, I want to express my sincere gratitude to the Mastercard Foundation Scholars Program at Makerere University for giving me this opportunity to study. I used to think that Makerere was only for wealthy people,” Sam said.

When Sam enrolled at Makerere University, a place he believed was meant for the wealthy, he was pleasantly surprised by the warm welcome he received from his lecturers and fellow students, many of whom were older than him.

“As a student with a physical disability, I have never felt discriminated against. The university has made significant efforts to create a supportive environment for students like me. Students with disabilities enroll, study, and graduate with the same skills and qualifications as their peers,” noted Sam.

Although his condition sometimes restricts his movements, it has not impacted his social life. He actively participates in sports and entertainment, which has helped boost his confidence. In his village, he farms and teaches at a nearby primary school.

He urges all students living with disabilities to make friends with students who are not facing similar challenges because they need their help and support. He also encourages new students living with disabilities to enjoy every moment at the university.

“Some students living with disabilities tend to befriend others with disabilities, but I would advise them also to have friends without disabilities,” Sam guided.

Education plays a crucial role in determining one’s success. Therefore, Sam encourages all individuals with disabilities to study diligently.

“Being a student living with disabilities does not mean that one’s intellect is disabled. Focus on your education so that when an opportunity arises, you are prepared to seize it. Fortunately, policies in place encourage organizations to employ persons with disabilities. Read diligently, as books are a reliable source of knowledge,” Sam said.

As someone who walks on crutches, his biggest challenge is movement. He calls upon the University management to design facilities that accommodate students with different impairments, be it visual, auditory, physical, or cognitive.

What the University is doing

Under the office of the Dean of Students, Makerere University has led the implementation of strategies to create a supportive environment for students with disabilities.

According to Dr. Winifred Kabumbuli, the Dean of Students, the university has a policy for persons with disabilities (PWDs) and a disability scheme.

Upon admission, students are accommodated in halls of residence featuring designated spaces for improved accessibility. Dr Kabumbuli explained that “most PWDs occupy ground floor rooms in their respective halls, which helps to reduce accessibility challenges.”

Financial Assistance

However, that is not the only support available. Dr. Kabumbuli explains that students enrolled in the disability scheme receive financial assistance to help them acquire the necessary equipment and materials for their studies. Additionally, guides and interpreters for students who require these services are paid a salary for this support.

Helpers/Interpreters/Guides allowances

The helpers and interpreters are entitled to accommodation, meals, utilities, security, and sports facilities. The Main Library offers several exclusive benefits for persons with disabilities (PWDs).

According to Elizabeth Rwabu, the Inclusion and Safeguarding Officer at the Mastercard Foundation Scholars Program at Makerere University, the library features three rooms on the ground floor designated for PWDs: an equipped computer lab for users with visual impairments, a computer lab with accessible computers for PWDs, and a dedicated study room for PWDs.

Extracurricular activities are another area in which the university supports PWDs. Students participate in annual Inter-University games.

The Persons with Disabilities Act stipulates that a person in charge of a building to which the public is allowed to access shall, subject to the requirements of the law on building standards and other relevant laws, provide appropriate access for PWDs to the building. Right now, it is a University Council Policy that all new buildings must be user-friendly to students with disabilities. Most teaching facilities have ramps, lifts, and special access areas to improve accessibility for wheelchair users.

A winding ramp runs alongside the entire Frank Kalimuzo and Yusuf Lule Central Teaching Facilities. Some parts of Mary Stuart Hall, the Arts/CHUSS Building and old buildings like the Department of Chemistry have recently been fitted with ramps.

To ensure that laws safeguarding the rights of students and staff living with disabilities are fully implemented, the University set up a disability centre that serves as a one-stop facility for students with disabilities to access the necessary learning equipment, counsellors, and support.

Leadership

Students with disabilities participate in leadership at the hall, college and guild house levels.

Nature of disability

The following are some of the types of disabilities that are considered in the selection of applicants with disabilities for undergraduate courses at Makerere University

(a) Severe visual impairment
(b) Low Vision
(c) Severe Hearing impairment
(d) Hard of hearing
(e) Mobility appliances
(f) Physical Disability
(g) Albinism
(h) Chronic medical problems (sickle cell, Epilepsy, Asthma etc)

Dr. Simba Sallie Kayunga, the Commissioner at the Electoral Commission, has urged University student leaders to embrace unity if they want to live in a peaceful society.

He made the remarks on Wednesday 4^th December 2024, during the second day of training of finalists and Graduating former student leaders from different Universities in Uganda. The training was conducted by Julius Nyerere Leadership Centre (JNLC) in partnership with Konrad Adenauer Stiftung (KAS), at Makerere University.

While delivering his overview of Mwalimu Julius Nyerere’s Ideas and Ideals in relations to Peace and Conflict, Dr. Simba explained that in order to achieve peace, Mwalimu Nyerere believed that it was essential that women live on terms of full equality with men, as their fellow citizens.

Dr. Simba explained that in order to achieve peace, there must be equality because people cooperate more effectively if they are equals.

Highlighting Nyerere’s ideas on peace, Dr. Simba pointed out that Mwalimu Nyerere saw tribalism as one of the biggest dangers to African progress, unity and peace. He reiterated that Mwalimu Nyerere was opposed to racism. He was a great supporter of a multi-racial society.

“Let us desist from manipulating our ethnic and religious identities, or any other identity to our political advantage. Let us embrace the principle of Pan-Africanism. We must have been born differently, but all of us have a contribution to make to our mother Uganda, our continent called Africa. We must, therefore, value and respect each person’s contribution to society,” Dr. Simba said.

Mwalimu Nyerere at glance

Mwalimu Julius Nyerere was born on 13^th April 1922, to Nyerere Burito and Mgaya Nyang’ombe, at Mwitongo, a village in Butiama in Tanganyika’s Mara Region. He went to Native Administration School in Mwisenge, Musoma for his Primary and later joined Elite Tabora Government School, for his secondary Education.

Mwalimu Nyerere later joined Makerere University College in January 1943, to pursue a Diploma in Education. While at Makerere, he was an active member of the Makerere Debating Society.

Upon completing his education at Makerere University, he went to teach at St Mary’s Secondary School, Tabora. In October 1949, Nyerere joined the University of Edinburgh to study a Master of Arts. In 1952, he graduated with a Master of Arts in History and Economics and returned to Tanzania to teach.

In 1948, Mwalimu formally engaged to Maria Gabriel, and they officially married at Musoma mission on 24^th January 1953.

Upon his return, Nyerere joined the Tanganyika African Association, becoming its President in 1953.

Mwalimu Julius Nyerere resigned as President of the United Republic of Tanzania on 5th November 1985, and handed over the presidency to Ali Hassan Mwinyi. He died on 14^th October 1999.

Participants equipped with skills

During the second day of the training, over 60 participants listened were equipped with skills through presentations and practical sessions on team building for mediation, negotiation and resilience.

Ronald Ssazi, a Clinical Psychologist, presented the ethos that are crucial for creating an effective team culture.

 “Start with investing into a team. When you have a team, go ahead and pay the price for team development. It helps with the growth of the team. Empower team members with responsibility and authority in order to groom and raise leaders for the team,” Ssazi highlighted.

Ssazi stressed that disagreements and conflicts are bound to happen in a team, but he guided on the need-to find healthy ways of handling them diplomatically.

Re-echoing the words of wisdom from Mahatma Gandhi, David Nyaribi, a representative from ActionAid Uganda encouraged the student leaders to always be the change they want to see in the world. Nyaribi urged them to be Servant Leaders who exemplify integrity and a great work ethic to transform Uganda and Africa.

Robert Muhangi, a Lecturer at Uganda Christian University-Mukono, called upon student leaders and the young people to always utilize indigenous ways to provide solutions to some of the problems they come across other than prioritizing external interventions.

“The best time to become a village champion is when you have just left University, let people look at you like a champion. When you solve conflicts by providing solutions, trust me, you will not look for a job, the job will look for you,” Muhangi stated. The practical session on Building Bridges for Peace and Security, focused on identifying the root causes of conflict, applying emotional intelligence, financial literacy and crafting strategies for community-based conflict resolution.