General
Mak Financial Management System a Timely addition to Digitalisation Drive
The Makerere University Financial Management System launched on Wednesday 10th July 2024 by the Chairperson, Finance, Planning, Administration and Investment Committee (FPAIC) of Council, Mr. Bruce Kabaasa has been heralded a timely addition to our transformation into a digitally-driven research-led University. Since the beginning of the year, the University has launched systems to digitalise Research Information Management (RIMS), Academic Records and Processes (DARP), Student and Staff Attendance Management (SAMS) and to amalgamate records from all the above, the Makerere Data Repository (MakDATA).
The system developed in-house by the Directorate for ICT Support (DICTS) is part of the University Council’s strategy to adopt a cost-effective and sustainable approach to Makerere’s business automation needs. It will enable the Finance Department to streamline budget management at cost centres and budgeting units at the University as well as automate the requisitions and generation of digital reports for decision making.
Presiding over the event held in the Council Room, Mr. Kabaasa congratulated the University Management upon taking yet another step in improving the efficiency of the University “I am very happy with your leadership Mr. Vice Chancellor. The processes of improving financial management continue to come a long with your guidance.”
He equally paid tribute to the University Bursar, Director DICTS and their respective teams on a job well done in developing the system but nevertheless challenged offices directly in charge of financial management to review the line manual so as to cater for the growth in development financing and other grants. “We must have a robust framework within which all these policies that speak to finances are grounded.”
Mr. Kabaasa further called for the appreciation that timelines and deliverables are very pertinent in a Public-funded University such as Makerere and called upon the offices in charge to go beyond release funds for procurement to ensuring that the goods and services purchased meet the requisite quality and timeliness of delivery. In the spirit of ensuring transparency, he urged that the system should grant limited access to all users to view amounts and dates when releases are effected.
Adding his voice to Mr. Kabaasa’s, the Vice Chancellor Prof. Barnabas Nawangwe acknowledged that the launch of the system is testament to Makerere’s commitment not to be left behind in the global digitalisation drive. Furthermore, he noted that the system is a game changer in the drive to reduce the paper trail generated by business operations especially in light of inefficient search processes associated with physical documents.
The Vice Chancellor therefore paid tribute to the Director DICTS, Mr. Samuel Mugabi and his team of young developers that have been at the helm of implementing the University Council’s in-house software development strategy. He nevertheless tasked the developers to incorporate alerts in the system that are reflective of the University Organisational Manual’s stipulation of the maximum period within which documents ought to be cleared by the concerned offices.
Prof. Nawangwe thanked the University Council for creating an environment conducive for the digialisation of business processes. “I am happy that Council put its foot down and said ‘we must digitalise’ and we can now see how many systems we have in such a short time; what remains is to integrate all these (systems) so that they speak to each other and I urge DICTS to expedite that.”
“At Makerere we want to be the best and if we want to be the best, we must make sure that we are efficient” continued the Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe. He added that the system would greatly enhance transparency in the administration of budgets as relevant offices will be able to view real-time balances during implementation.
Pre-empting the notion that too many systems were being launched, the University Secretary Mr. Yusuf Kiranda explained that “digitalisation is only coming to translate what we have been doing on paper onto a digital platform, which improves efficiency and most importantly for Makerere, transparency.”
He therefore thanked the Vice Chancellor for leading the drive to digitalise the University and FPAIC for the strong interest taken in budget processes and enabling Makerere to achieve a stronger compliance. “Lastly, I thank the University Bursar and Director DICTS for working under pressure to deliver the system.”
The University Bursar, Mr. Evarist Bainomugisha noted that the system launch was a key milestone for the Finance Department, University Council and Makerere. He explained that whereas the University is already implementing the Integrated Financial Management System (IFMS), the system consolidates all administrative units into one pool which makes managing budgets at unit level complicated. He further noted that IFMS neither processes payment vouchers for various requisitions nor has the ability to capture supporting documents.
“I therefore thank the University Council and Management led by the Vice Chancellor for the support and DICTS for all the technical backing” acknowledged Mr. Bainomugisha.
The event attended by Members of Central Management, College Principals and staff from the Finance Department was moderated by the Principal Public Relations Officer, Ms. Ritah Namisango.
Pomp and colour defined the opening day of the Makerere University’s 76th Graduation Ceremony as thousands gathered to celebrate academic excellence and new beginnings.
The historic ceremony has brought together scholars, families, friends and industry partners in a vibrant celebration of achievement and possibility. Throughout the four-day event, the University will confer degrees and award diplomas to 9,295 graduands in recognition of their dedication and hard work.
Among the graduates, 213 will receive Doctor of Philosophy (PhD) degrees, 2,503 will graduate with Master’s degrees, and 6,343 will earn Bachelor’s degrees. In addition, 206 students will graduate with postgraduate diplomas, while 30 will be awarded undergraduate diplomas.
Of the total number of graduands, 4,262 are female and 5,033 are male. According to Vice Chancellor, this marks the first time in 15 years that male graduands have outnumbered their female counterparts.
The best overall graduand in the Sciences, Esther Ziribaggwa, graduated on the opening day with the Bachelor of Agricultural and Rural Innovation and an impressive Cumulative Grade Point Average (CGPA) of 4.77.
The ceremony marks a proud moment for Makerere University as it continues to nurture top-tier professionals across diverse fields.
While presiding over the graduation, the State Minister for Primary Education, Hon. Dr. Joyce Moriku Kaducu, on behalf of the First Lady and Minister of Education and Sports, Hon. Janet Kataaha Museveni, pointed out that Makerere University is a model institution, where leaders are nurtured, scholars are sharpened, and where dreams have been given direction.
In her address, Hon. Museveni, highlighted Government’s deliberate investment in research, innovation, and infrastructure to strengthen higher education in Uganda.
“The establishment of the Makerere University Research and Innovation Fund (RIF), supports high-impact research and innovation that directly contributes to national priorities and development. Through this initiative, thousands of researchers and innovators have pursued practical, scalable solutions that are transforming communities and key sectors across Uganda,” Mrs Museveni, said.
The Minister also noted that Parliament’s approved a USD 162 million concessional loan to upgrade science, technology, and innovation infrastructure at Makerere University. The funding will facilitate the construction of modern laboratories, smart classrooms, and state-of-the-art facilities for Engineering and Health Sciences, investments expected to position the University firmly within the Fourth Industrial Revolution.
“Government has embarked on the construction of a National Stadium at Makerere University and other institutions of higher learning across the country. This will promote physical education, strengthen talent identification, and boost investment in the sports sector,”
Turning to the graduands, the Minister encouraged them to see themselves not merely as job seekers, but as job creators and solution-makers.
Uganda and Africa need innovators who will modernize agriculture; engineers who will build quality infrastructure; healthcare professionals who will strengthen health systems; and educators who will inspire the next generation,” the Honourable Minister said.
She reminded graduates that they are entering a rapidly changing world shaped by Artificial Intelligence, climate change, and shifting global markets. To thrive, she advised them to remain adaptable, creative, and committed to lifelong learning.
She also encouraged graduates interested in entrepreneurship to tap into the Government’s Parish Development Model, which provides community-based financing and production support.
Quoting Proverbs 3:5–6, the Minister urged the graduates to trust in God as they embark on their next chapter.
She extended special appreciation to the Mastercard Foundation for its 13-year partnership with Makerere University in expanding access to education and empowering young people in Uganda and beyond.
In his speech, the Chancellor of Makerere University, Dr Crispus Kiyonga, urged graduands to harness research, innovation and technology to drive Uganda’s transformation.
“This is a milestone in your lives. You have invested time, discipline and hard work to attain these qualifications. It is important that you derive value from this achievement, not only for yourselves, but for your families and for society.” Dr Kiyonga, said.
Dr. Kiyonga expressed gratitude to the Government of Uganda for its continued financial support to the University, particularly the funding allocated under MakRIF, which he described as critical in strengthening the institution’s research capacity.
“Research plays a very vital role in the development of any community. Makerere as the oldest University in the country is doing a significant amount of research, However, more work is required to mobilize additional resources to further strengthen research at the University.” Dr Kiyonga, noted.
Acknowledging the challenges of a competitive job market, Dr. Kiyonga encouraged graduates to think beyond traditional employment pathways.
“It is true that the job market may not absorb all of you immediately. But the knowledge you have acquired is empowering. You can create work for yourselves, individually or in teams.” Dr Kiyonga, said.
He advised the graduands to embrace discipline, integrity and adaptability in the workplace, and to take advantage of technology and digital platforms to innovate and respond to societal challenges.
“Every development challenge presents an opportunity. Believe that you can apply your knowledge to create solutions with impact.” He said.
Addressing the congregation, the Vice Chancellor, Prof Barnabas Nawangwe, congratulated the graduands, particularly staff and societal leaders on their respective achievements.
“I congratulate all our graduands upon reaching this milestone. In a special way I congratulate the members of staff, Ministers, and Members of Parliament that are graduating today as well as children and spouses of members of staff,” Prof Nawangwe, said.
In his speech, Prof Nawangwe, recognized outstanding PhD students, particularly members of staff. who completed their PhDs in record time without even taking leave from their duties.
He called upon graduates not to despise humble beginnings but rather reflect on the immense opportunities around them and rise to the occasion as entrepreneurs.
“You are all graduating with disciplines that are needed by society. We have equipped you with the knowledge and skills that will make you employable or create your own businesses and employ others. Do not despair if you cannot find employment. Instead, reflect on the immense opportunities around you and rise to the occasion as an entrepreneur,” Prof Nawangwe, said.
Prof Nawangwe called upon the graduands of PhDs to use their degrees to transform the African continent.
“As you leave the gates of Makerere I urge you to put to good use the knowledge you have received from one of the best universities in the World to improve yourselves, your families, your communities, your Country and humanity. Let people see you and know that you are a Makerere alumnus because of the way you carry yourself in society with dignity and integrity. Put your trust in God and honour your parents and opportunities will be opened for you,” Prof Nawangwe, said.
Delivering a key note address, Prof. Nicholas Ozor, the Executive Director of the African Technology Policy Studies Network Nairobi, Kenya ((ATPS). Reminded the graduates that a degree is not a finish line but the beginning of accountability. “The world is a complex, fast changing and deeply unequal. Degrees make you responsible for others not better than them,” Prof Ozor, said.
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