General
Mak DARP Project Launch to Revolutionise Management of Academic Records
By Ritah Namisango
“This initiative, funded by the Government of Uganda through Makerere University Research and Innovations Fund in partnership with the Mastercard Foundation, represents a significant step forward in our efforts to modernize and digitalize our academic processes. It’s therefore with great pleasure and pride that I launch the Digitalization of Academic Records and Processes project at Makerere University, and I commission the Registry of Students’ Records and the Archive of Students’ Records,” stated the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo.
As the world continually evolves from manual and traditional methods of records management to modern and digitalized processes, Makerere University launched the Digitalization of Academic Records and Processes (DARP) project to ease the storage, retrieval and acquisition of academic documents by her stakeholders.
The project has digitalized records and implemented new processes as well as established a digital state-of-the-art storage facility at the Senate Building to securely store university academic documents. The digitization process comes along with a university policy that guides on how to record, manage, retrieve and dispose of records not in use. This project is designed to reduce on the substantial amount of space that paper storage systems occupy as well as safeguard records from disasters like fire.
Officiating at the launch of the DARP project on Friday 19th April, 2024 at Makerere University Freedom Square, Hon. John C. Muyingo, affirmed on behalf of Hon. Janet Kataaha Museveni that the launch was a significant milestone in the history of Makerere University.
The Education and Sports Minister further noted that in today’s fast-paced world, universities must manage massive amounts of academic information, and efficient record keeping necessitates that the information is accurate, accessible and secure, benefiting both the institution and its stakeholders. She noted that the DARP system would streamline the processes of managing and accessing academic records, resulting in significant timesaving for students and other stakeholders at the university and beyond.
“Digitalization of academic records and processes is an innovation set to revolutionize the way records are managed by addressing pressing public concerns such as efficiency, security, integrity and accessibility as well as eliminating the unnecessary delays in the processes. The traditional manual approach, while effective in its time has become increasingly challenging to sustain in this digital world, therefore, digitalizing academic records and processes provide crucial responses to the monotonous questions that the outdated manual system never addressed,” stated the Minister’s speech.
Having outlined the challenges and risks that the traditional paper-based record keeping systems present such as the storage space factor, the risk of mixing active and inactive records, the high rate of wear and tear as well as vulnerability to manipulation of records, the Minister commended Makerere University on the enviable track record of efficiently managing and securely storing its academic documents, Senate minutes, curricula, examination results and students files for nearly a century, despite political upheavals and other challenges.
She observed that digitalized systems would make academic records more accessible to the students and eliminate the frustration of delays caused by bureaucratic inefficiencies and the outdated paper system, enabling them to timely take the necessary steps in academic and professional progression.
As the University embarked on its journey of digital transformation, Hon. Janet Kataaha Museveni equally applauded Makerere for continuously upholding its commitment to academic excellence, research and innovation. She advised the fraternity to stay committed to the principles of innovation and inclusiveness that define the University. As such, she urged them to embrace the digital transformation wholeheartedly so as to harness the power of technology and enable Makerere University to remain a beacon of excellence in the academic world.
“Since its establishment in 1922, Makerere University has been a beacon of knowledge and learning, shaping the minds of generations of students and contributing significantly to the development of our nation, Africa and the world at large. Thank you for these brains. Your hard work, expertise, and dedication were instrumental in building this DARP project to realization. I am confident that you will have a lasting and positive impact on this university and the entire education sector, not only in Uganda, but the entire world,” said Hon. Janet Museveni.
The First Lady expressed her gratitude for the partnership with Mastercard Foundation and the support it renders in advancing education and innovation at Makerere University.
The Vice Chancellor, Prof. Barnabas Nawangwe highlighted that the launch of the DARP project was not only a landmark achievement for Makerere University, but also a confirmation of the importance that the University Council and Management attach to the role that digitalization and e-services play in implementation of the University strategic plan that continually strives for a professionally managed university.
The Vice Chancellor revealed that the official launch of the DARP Project, undertaken in-house by a hardworking team of University staff, was a financial gain on the part of the University and an additional asset in the quest to improve efficiency and effectiveness as far as the University academic records and processes are concerned.
“Our current drive has been the continued digitalization of various business processes and services so as to be more responsive to the dynamic needs of our students, staff and stakeholders. We have been able to achieve this through intentional development of our in-house information systems development capacity, which has saved us a lot of funds in terms of initial purchase as well as annual license renewal costs,” said the Vice Chancellor.
Prof. Nawangwe stated that the DARP project has greatly contributed to the timely and improved service delivery to students and clients. He added that the ultimate goal is to enable students download their own transcripts without need for elaborate physical processes at the university.
“During the 74th graduation ceremony, Makerere University was able to issue academic transcripts to qualifying students before graduation. I am pleased to inform you that we succeeded in issuing of academic transcripts before the graduation date because of the DARP project, which we are launching today. With the digitalization of students’ academic records, the University is now in a better position to provide the required information and data on time,” said the Vice Chancellor.
Prof. Nawangwe elaborated that Makerere, being Uganda’s Premier University has been a major beneficiary of several initiatives aimed at improving ICT infrastructure and connectivity. He added that the University has been able to achieve this largely due to the generous donations of the Government of Uganda and other development partners. He thanked His Excellency Yoweri Kaguta Museveni, the President of Uganda whose support led to the creation of the Research and Innovations Fund (Mak-RIF) in the 2019/2020 financial year with initial funding of UGX 30 Billion.
He revealed that the funding has continued to be availed throughout the last five financial years, which is clear demonstration that the Government of Uganda esteems Research and Innovation as catalysts to Uganda’s continued march from a peasant to a modern and prosperous country.
“I am proud to say that Mak-RIF has transformed Makerere’s academic and research landscape tremendously. Over the last five Financial Years, we have worked with other key stakeholders including Government ministries, institutions, agencies, organizations, and the private sector. Together, we have continued to increase the local generation of translatable research and scalable innovations that address key gaps required to drive Uganda’s development agenda, especially the un-funded priorities” stated Prof. Nawangwe.
In the same spirit, the Vice Chancellor applauded the Principal Investigator and Team Leader DARP, Mrs. Patience Rubabinda Mushengyezi and all the Team Members for the hard work that has improved the status of academic records and processes from manual processes to e-services. The DARP project is a collaboration between the Academic Registrar’s Department, College of Education and Externals Studies (CEES), College of Computing and Information Sciences (CoCIS) and the Directorate of Information and Communication Technology Support (DICTS). The DARP Project team includes: Prof. Betty Ezati, Dr. Peace Tumuheki, Dr. David Luyombya, Dr. Joyce Bukirwa, Ms. Ruth Iteu Eyoku, Mr. Juma Katongole, Mr. Joshua Muhumuza and Mr. Lubowa Gyaviira.
The Vice Chancellor also thanked the Makerere University Research and Innovations Fund (Mak-RIF) and the Mastercard Foundation for supporting different phases of the DARP Project.
Mrs. Lorna Magara, the Chairperson of Makerere University Council acknowledged that launching the DARP project at Makerere University marked a significant step forward in digitalizing higher education services. She underscored that the transformational power of digitalization could not be overstated. She stated that by implementing an Academic Records Management System, the University would streamline the tracking and retrieval of academic files and establish a robust platform for digital certification and record verification.
“In an era where credential fraud poses a significant challenge, the DARP Project reinforces transparency, trust, and confidence in our academic processes. It is testament to our commitment to excellence. The DARP Project heralds a new era; one where our certificates and transcripts are shielded against increasingly sophisticated forgeries. By providing digitally verifiable academic documents, we empower employers worldwide to expedite verification procedures,” she articulated.
The Chairperson stated that Makerere University aims to create a dynamic and integrated learning environment with a goal to equip students with the skills and knowledge needed to thrive in an ever-evolving world. She emphasized the need to prioritize student-centeredness and adaptability which vision perfectly aligns with the DARP Project to ensure that the most deserving students can compete fairly in the job market alongside genuinely qualified candidates.
She advised that a system’s effectiveness hinges on the quality of input it receives, therefore, meticulous attention to detail is essential to ensure that the necessary information is accurately fed into the system to yield the expected outcomes. She recommended that vigilant effort has to be invested in ensuring quality processes in how the information is gathered and fed into the system, and the quality of persons tasked to do the work.
Mrs. Magara praised the DARP Principal Investigator for initiating the project in support of the University’s efforts to; address the critical element of maintaining integrity of academic records, significantly contributing to the University’s commitment to digitizing systems, and upgrading the process of archiving of records for ease in verification, certification, and retrieval.
She also extended appreciation to the Government of Uganda for the provision of funds through Mak-RIF, and to Mastercard Foundation for the provision of equipment and other support that will facilitate safe processing and storage of the academic documents.
The Principal Investigator and Team Leader, DARP project, Mrs. Patience Rubabinda Mushengyezi proclaimed that the launch of the project was the birth of a new era in records management at Makerere University.
To enable the audience to understand and appreciate the situation before the DARP project, Mrs. Mushengyezi shared a documentary that highlighted the transformation from a purely manual process to a digital one. She added that the digitalization of student records from the 1980s changes the narrative of delays and long queues to fast, timely and friendly services to the students.
The Principal investigator disclosed that the DARP project team’s aspiration was to have the digitalization of students’ records rolled out in all the schools and colleges of the University. She observed that because of the hard work of the DARP team, they now have clear and well organized documents and the ‘ugly’ records shall never be seen again since they no longer exist. She expressed gladness that what started as a vision had become reality, culminating in the launch of the DARP project.
“Today, Makerere University is launching a new era of digital transformation in the management of students’ records and service delivery. We are changing the narrative of long queues, lengthy processes and we are now moving to efficient and digital services. We are here also to commission the registry of the students’ records and archive. The registry has been fitted with modern shelves with the capacity of storing over 30,000 students files but as we have seen, there is room for improvement and expansion. The archive has been fitted with modern shelves that have a capacity of storing over 100,000 students’ files and 21 wagons will store 170,000 students’ files,” Mrs. Mushengyezi declared.
Recalling the genesis of the DARP Project, Mrs. Mushengyezi shared that when the Government allocated support to the university’s research and innovations fund in 2019, she approached her colleagues and together, they submitted a project proposal. The project identified several challenges which were affecting records management at Makerere University namely; manual records handling, inadequate storage space, inadequate security for records, inexistent policy on records management, and lack of a system to streamline records management. The DARP project therefore set out to address these gaps with the ultimate goal of operating e-services.
“The objectives of DARP Project were to digitalize academic processes including students’ files and examination results and other documents like senate minutes. We wished to establish a students’ records verification and certification Centre. We also wanted to use ICT to improve efficiency in conducting senate meetings and to archive existing manual documents into properly bound and referenced files. It has been a lot of hard work by the project team, but we have seen God’s hand in this transformational journey. I wish to say that we have achieved 95% of our objectives,” Mrs. Mushengyezi stated.
The Principal Investigator noted that the DARP project had created efficiency in the academic Registrar’s department with ability to generate reports on number of students by categories such as course, graduation cohort, academic disciplines i.e. Medicine, Law, Engineering etc., current enrolment and progression, as well as policies passed by the University Senate per year, and so on.
She thanked the Government of Uganda for funding the entire process by providing laptops, access control systems, CCTV cameras, printers, furniture, archival boxes, the 21 shelves, the wagons, stationery and facilitation of the entire team. She also thanked Mastercard Foundation for the support through the relief fund.
She appreciated the entire Makerere University Council and Management for the support rendered towards the establishment of the DARP project and for prioritizing the Project as a university programme. In a very special way, she acknowledged Prof. William Bazeyo, the former Deputy Vice Chancellor (Finance and Administration), Prof. Fred Masagazi Masaazi-Chairperson of Mak-RIF Grants Management Committee (GMC), Prof. Umar Kakumba, Deputy Vice Chancellor (Academic Affairs), Mr. Alfred Masikye Namoah, former Academic Registrar and the Academic Registrar, Prof. Buyinza Mukadasi, the University Secretary, Mr. Yusuf Kiranda, Deputy Registrars namely Mr. Charles Ssentongo and Mr. Tom Otim, for providing tireless support.
In addition, she recognized the supervisors in the Directorate of Research and Graduate namely Prof. Edward Bbaale and Ms. Prossie Nakayiki.
The Principal Investigator, Mrs. Mushengyezi also appreciated the members of staff whom she referred to as DARP Foot Soldiers for organizing, sorting and scanning the records.
In recognition of her selfless service and leadership, the DARP project team members through the Vice Chancellor, Prof. Barnabas Nawangwe presented Mrs. Patience Mushengyezi with a plaque and bouquet of flowers.
The DARP project launch was graced by the Chancellor Emeritus, Prof. Ezra Suruma, Members of Parliament, Vice Chancellors of other Universities, former Vice Chancellors, former Deputy Vice Chancellors in charge of Finance and Administration, the Makerere University Students’ Guild, and Mrs. Mushengyezi’s family. The Chaplain, St. Francis Chapel, Rev. Dr. Lydia Nsaale Kitayimbwa led the opening prayer while the event was moderated by Dr. Zahara Nampewo, the Deputy Principal of the School of Law and Ms. Ritah Namisango, Principal Public Relations Officer and Chairperson of the Protocol, Publicity and Media Sub-Committee for the launch. The Department of Performing Arts and Film was on hand to lead the anthems and keep the guests entertained.
General
Impact Stories: Meet Malvin Akwara, a Mastercard Foundation Scholars Program alumna, who is dedicated to promoting inclusive education
Malvin Akwara obtained a Bachelor of Arts degree in Education, specialising in English Language and Literature, from Makerere University in 2023, with support from the Mastercard Foundation. Since graduating, she has developed a passion for helping young people with disabilities access education at both secondary and university levels.
Who is Malvin Akwara
Malvin was born on 22nd November 1998 in Tororo, Eastern Uganda, into a family of six children (three girls and three boys). Shortly afterwards, the family moved to Kampala, where her father worked as an accountant. In 2009, her father lost his job, marking the beginning of a difficult period for the entire family. When her father who was the only breadwinner lost his job, the family returned to Tororo because they could no longer afford the high cost of living in the city.
Early Education
At the age of three, Malvin began her early childhood education at Clever Junior School in Kitintale, a Kampala suburb, where she attended Nursery School through Primary Three. Here, life was quite good, and she enjoyed being dropped off and picked up by her father, as was typical of most Kampala middle-class families. Unfortunately, it was not long before life took a different twist when her father lost his job and the family moved back to Tororo. In Tororo, she joined Morukebu Primary School, where she sat for her Primary Seven Leaving Examinations. Unlike her experience of a reasonably good life at school in Kampala, she had to walk long distances to and from school (14 kilometres each way) with her siblings, because her father could no longer afford to take them. The family had taken to subsistence farming to earn a living. The family worked together on the farm to grow food for home consumption and to sell some to pay school fees.
Pursuing Secondary Education
With her hard-earned 15 points from the Primary Leaving Examinations, Malvin embarked on her journey towards secondary education. She attended St. John’s Wakitaka in Jinja for her O-level from 2013 to 2016. However, in 2015, just before sitting her Uganda Certificate of Education (UCE) examinations, her father passed away due to peptic ulcers. His death devastated the already struggling family, and life became even harder. Left in the care of her single mother, with no steady source of income, Malvin and her siblings’ prospects looked bleak. Her father’s passing significantly affected her final results; she scored 39 points, which was poor compared to her earlier performance. With support from her paternal uncle, she later joined Budini Boarding Secondary School in Kaliro district, where she scored 14 points in History, Economics, Literature, and Divinity in 2018. By then, her other siblings had dropped out of school due to lack of fees, as their mother could not afford to keep them in school. To make matters worse, family disputes arose when her father’s relatives evicted her mother from the family land, leaving them homeless and with only enough land to grow food for their own consumption.
Pursuing University Education
With 14 points in her 2018 Uganda Advanced Certificate of Education (UACE) examinations, Malvin was hopeful about pursuing her university education with the support of her paternal uncle, who had helped her through A-level. Unfortunately, that hope was short-lived when her uncle shared the difficult news that he could not afford to send her to university because he needed to support his own children financially. The news was a significant setback to her dreams of being the first girl in her family to attend university. Unable to join a university at that time, Malvin embarked on a journey to find small jobs to support her mother and help the family.
It was during her job search that she came to Kampala to work for a family as a house help, mainly caring for her boss’ mother, who was in her sickbed at Kiruddu Hospital. During the three months she spent in the hospital as a caretaker, she learnt about the Mastercard Foundation Scholars Program at Makerere University through one of the family’s children, who was studying there.
Joining the Mastercard Foundation Scholars Program at Makerere University
Armed with the necessary information about the Mastercard Foundation Scholars Program at Makerere University, Malvin applied in 2019 and was delighted to be selected. Soon after, she was given the opportunity to pursue a Bachelor’s degree in Education, specialising in English Language and Literature. While at university, Malvin did not forget her family back home in Tororo. She allocated part of her stipend to support her mother and to ensure her siblings returned to school. During her second year at university in 2020, the global COVID-19 pandemic struck the world, bringing everything to a halt, including education at the university.
When Malvin was grounded at home, just as all her colleagues were, she didn’t let the misery that came with COVID-19 break her down; instead, she used it as an opportunity to support people in her community who were facing social and economic barriers to opportunities. Using her little savings, she started a piggery project to help single mothers in her community by giving them piglets to rear, multiply, and distribute to others experiencing similar challenges.
The piggery project helped several single mothers send their children to school. It is through this piggery project that Malvin came across Omukaga Samuel, a young person living with a disability who had been out of school because his parents could not afford to pay his school fees. With support from the piggery project, Malvin worked together with Samuel’s parents to help their son return to school. This experience with Omukaga Samuel ignited Malvin’s passion for supporting learners living with disabilities to access education.
Life After Makerere University
Upon graduating in 2023, Malvin immediately found a position teaching English Language and Literature at Elite High School, one of Kampala’s top secondary schools. At this school, Malvin has grown into a professional teacher, career advisor, and mentor to many young people both within and outside the school.
Through mentorship, she has focused on supporting young people living with disabilities to return to school by helping them secure bursaries for secondary education and apply for scholarships to access university. For example, she assisted Omukaga Samuel in applying for the Mastercard Foundation Scholars Program at Makerere University, where he is currently pursuing a Bachelor’s degree in Adult and Community Education, as well as Patricia Namiwanda, who is presently studying for a Master’s degree in Human Rights at Makerere University, all thanks to the Mastercard Foundation Scholars Program.
Malvin has also used her resources to build a decent house for her mother, where she now lives with her siblings in Manafwa District, Eastern Uganda, restoring hope after the family lost their home due to land disputes.
Impact on the Community
As the first-generation girl to achieve a university education, Malvin has inspired many young girls in her home district of Tororo to pursue further studies and has continued to support them through peer mentorship. Although she works and resides in Kampala, she travels home every Friday to meet and mentor young girls in secondary schools, encouraging them to stay in school and avoid early marriage, which remains a significant challenge for many young girls in Tororo and across Eastern Uganda.
In addition, her piggery project has expanded across the entire district, improving the economic well-being of many participants in her community.
Looking into the Future
Malvin is optimistic about a bright future ahead, judging by the progress she has made in her life. She is currently pursuing her Master’s degree in Education with a specialization in Languages at Makerere University. She aspires to specialise in curriculum development and work with the National Curriculum Development Centre (NCDC) to design an inclusive curriculum that will help young people living with disabilities access meaningful education in Uganda. She also envisions building a school in her community that will specifically support young people living with disabilities to attain inclusive, quality education.
Message to Fellow Young Women
Malvin urges young women not to despair or give up in the face of difficult situations.
“I urge my fellow young women not to give up or despair when faced with difficult situations. They should always challenge themselves to emerge stronger from such circumstances.” Malvin shares.
Words of Gratitude
Malvin expressed gratitude to the Mastercard Foundation for the support that enabled her to attain a quality university education at Makerere University.
“If it were not for the Mastercard Foundation Scholars Program, I wouldn’t have attained a university education. I am therefore grateful and humbled for the opportunity extended to me and other Mastercard Foundation Scholars through this life-changing program.” Malvin remarked.
Malvin further urged the Mastercard Foundation Scholars Program team at Makerere University and other Mastercard Foundation partners to reach out to distant areas so that more young people facing social and economic barriers can also access university education.
Bernard Buteera is the Principal Communications Officer for Mastercard Foundation Scholars Program at Makerere University.
The 3rd Board of Trustees of the Makerere University Endowment Fund (MakEF) has been officially inaugurated in a ceremony presided over by Mrs. Lorna Magara, Chairperson of the University Council on 23rd October 2025, and moderated by the Secretary to the Board, Mr. Emmanuel Kitamirike
In her address, Mrs. Magara commended the outgoing board, led by Dr. Margaret J. Kigozi, for their remarkable stewardship that saw the Fund grow from UGX 8.66 billion in 2021 to UGX 14.54 billion in 2025. She underscored the Endowment Fund’s vital role in ensuring the University’s financial sustainability amidst fluctuating public funding, reaffirming the Council’s commitment to providing policy and institutional support. Mrs. Magara further urged the incoming Board to uphold transparency, strengthen alumni engagement, and pursue innovative investment strategies to expand the Fund’s impact as Makerere continues to build for the future.
Board composition
The newly inaugurated 3rd Board of Trustees (2025–2029) brings together a team of distinguished professionals whose expertise spans business, academia, finance, governance, and social advocacy. Notably, some members have been reappointed in recognition of their exceptional service and contribution to the Fund’s growth during the previous term. The Board is chaired by Dr. Margaret J. Kigozi, a seasoned business leader and former Executive Director of the Uganda Investment Authority (UIA). She is joined by accomplished members including Ms. Jennifer Mwijukye, CEO and founder of Unifreight Cargo Handling Limited; Mr. Ninsiima John Chris, Director of Programmes at NUDIPU and member of the Makerere University Council; Mr. Kenneth Mugambe, former Director of Budget at the Ministry of Finance; Prof. Buyinza Mukadasi, Makerere University’s Academic Registrar and Professor of Forestry Resource Economics; and Mr. Sam Ayesiga, a governance and investment expert with vast experience across Africa. Their diverse backgrounds and renewed commitment are expected to steer the Fund toward even greater stability, innovation, and impact in the years ahead.
Representing the Vice Chancellor, Deputy Vice Chancellor for Academic Affairs, Prof. Sarah Ssali, commended the outgoing Board of Trustees of the Makerere University Endowment Fund for their exceptional service marked by growth, innovation, and accountability. She noted that the growth of the fund to UGX 14 billion is a clear testament to strategic vision, prudent management, and confidence in Makerere University’s long-term sustainability. Prof. Ssali praised the Board for initiatives that have united thousands of alumni, staff, and partners, notably through the Makerere Run, which has supported disability inclusion and empowerment.
She also recognized the introduction of the MakAdvance digital platform as a milestone in promoting efficiency and transparency. She welcomed the incoming Board, and challenged the new team to grow the Fund beyond UGX 25 billion through deeper engagement, innovative fundraising, and stronger partnerships. She reaffirmed Management’s commitment to supporting the Fund within robust governance frameworks that inspire stakeholder confidence, emphasizing the shared vision of building a financially resilient Makerere University.
During the handover ceremony, Dr. Margaret J. Kigozi, the Chairperson, reflected on the remarkable progress achieved under the 2021–2025 term, noting the Fund’s growth from UGX 8.66 billion to UGX 14.54 billion — a 68% increase despite global economic challenges. She highlighted key milestones including the institutionalization of the Makerere Run, establishment of the Makerere Gift and Souvenir Shop, launch of The Legacy e-newsletter, and the creation of the Jawaher Fund for the Advancement of Women’s Education, supported by NAMA Establishment in the UAE. Dr. Kigozi expressed gratitude to the outgoing Trustees and reaffirmed her commitment, alongside the new Board, to advance transformative projects such as the construction of the Makerere University Students’ Centre and development of the Makindye land. She emphasized that the Fund’s goal remains to build a financially sustainable Makerere University capable of supporting innovation, research, and academic excellence for generations to come.
At the inauguration, the Deputy Vice Chancellor in charge of Finance and Administration, Prof. Winston Tumps Ireeta underscored the Fund’s central role in ensuring Makerere’s financial sustainability and institutional legacy. He described the Endowment Fund as a cornerstone of the University’s vision—an instrument through which Makerere secures its future, strengthens its independence, and sustains strategic investments in teaching, research, and innovation. He extended heartfelt appreciation to the outgoing Board, chaired by Dr. Margaret J. Kigozi, for their dedicated service and strong leadership that fortified the Fund’s governance, fundraising, and asset management.
Welcoming the new Board, he congratulated the members on their appointment and urged them to continue expanding and mobilizing resources with integrity and innovation. He reaffirmed his office’s commitment to providing administrative and financial support to ensure that the Fund thrives beyond annual budgetary constraints, contributing meaningfully to Makerere’s vision of becoming a research-led, financially resilient, and globally respected institution.
The Makerere University Endowment Fund (MakEF) was established to secure the University’s financial sustainability by mobilizing, investing, and managing resources to support its core functions of teaching, research, and innovation. Originating from donations made as early as the 1930s, the Fund has evolved into a strategic vehicle that aims to reduce dependence on public funding. It is governed by a Board of Trustees appointed by the University Council, responsible for overseeing investments and resource mobilization. Through initiatives like alumni engagement, digital giving, and events such as the Makerere Run, the Fund continues to grow and strengthen Makerere’s vision of being a research-led and financially resilient institution.
The Makerere University Retirement Benefits Scheme (MURBS) Board of Trustees on 23rd October 2025 during the 15th Annual General Meeting declared an interest on 13.56% on Members balances for the Financial Year 2024/2025. Held in the Main Hall for the first time since the Main Building’s reconstruction, the AGM was a chance for the Board of Trustees led by Dr. Michael Kizito to showcase the dedication, strategic initiatives and resilience that had enabled the fund to grow by 16.2% from UGX 409.2 billion as at 30th June 2024 to UGX 475.5 billion as at 30th June 2025.
MURBS asset classes and contributions
Some of these strategic initiatives included investing 86.4% of MURBS’ portfolio in long-term Ugandan Government Bonds. This decision was in line with the Uganda Retirement Benefits Regulatory Authority (URBRA)’s approved waiver, allowing investment of up to 90% in this asset class. Investments in other asset classes included Unit Trusts (10.3%), Real Estate (3.19%), as well as Equities and Fixed Deposits at 0.08% each.
Additional contributors to the fund growth included the remittances from the Sponsor, Makerere University, which grew by 6.4% from UGX 34.4 billion to UGX 36.6 billion. Of particular significance were remittances from staff on projects amounting to UGX 4.59 billion, attracting the Chairperson’s commendation.
“MURBS Trustees appreciate the Sponsor’s compliance and are grateful for the engagements so far to settle historical debts” enthused Dr. Kizito, before adding “We equally recognize Principal Investigators, Accountants and College Principals who remitted to MURBS retirement contributions for their staff on contract and under different projects.” Thirteen new projects were registered by MURBS during the last quarter of FY 2024/2025, bringing the total number of projects remitting staff benefits to the Scheme to 174.
Membership and savings
As such, the number of MURBS Members actively contributing to the scheme grew from 3,137 last year to 3,368 as at 30th June 2025. Of these, the majority i.e. 1,648 (48.93%) had savings below UGX 50 million, followed by 524 (15.56%) with savings between UGX 500 and 550 million. The minority i.e. 1 (0.03%) member has the highest savings between UGX 650 and 700 million, followed by 2 (0.06%) with savings between UGX 600 and 650 million.
Retirement of staff is a normal practice and as such, MURBS paid benefits worth UGX 21.7 billion last financial year. As alarming as this figure was, the Chairperson reassured members that the rise in benefits paid is a normal trend “because it corresponds to rise in the value of individual holdings for members.
“Our retirement benefits packages now include partial withdrawals after retirement, annuity arrangement with reputable industry partners, and Mid-Term Access,” explained Dr. Kizito.
Milestones registered
MURBS registered a number of achievements during the last financial year in its bid to ensure transformative growth. These included completion of a benchmarking process that will see the procurement and introduction of a modern Management Information System (MIS) to strengthen operational efficiency. The Chairperson equally announced that the MURBS Mobile App had been developed and is ready for deployment. The App, he added, will “dramatically enhance the member experience by offering instant access to benefit calculators, account information, and real-time statements.”
Other milestones highlighted by Dr. Kizito included the implementation of Document Management System (DMS) for efficient records management, and the acquisition of new office premises to accommodate the scheme’s growth and offer more member-focused services. On this note, the Chairperson appreciated the Makerere University Council and Management for their support in ensuring that MURBS continues to deliver “an enabling environment that promotes productivity, accessibility, and efficiency for both members and staff.”
Sector Regulator applauds MURBS Trustees
Speaking on behalf of URBRA, Mr. Mark Lotukei commended MURBS Trustees on leveraging sector rules to ensure that members receive the best return on investment for their benefits. “From this year’s presentation, your funds were invested more than 80% in government securities, which shows that your trustees were proactive enough to take advantage of shifts in the marketplace” he commended.
Mr. Lotukei urged MURBS members to use the platform provided by the AGM to not only question the Trustees decisions but also improve their own awareness of how scheme business is conducted. He equally encouraged members to make the most of the regular free online trainings provided by URBRA. “Those two hours could change a lot in terms of enabling you to plan better for your retirement”.
A pledge to continue delivering value
True to Mr. Lotukei’s encouragement, the AGM was concluded with a lively question and answer session, where members thoroughly probed the Trustees on various issues presented in the annual report. In addition to the Chairperson, other Trustees namely; the Board Secretary – CPA Francesca Angida Mugyema and Members – Mr. Joseph Ikarokok, Dr. Elizabeth Nansubuga, Mr. George Bamugemereire, and CPA Edna Rugumayo were on hand to provide responses, while Trustee Dr. Deus Kamunyu Muhwezi moderated the session.
In addition to Trustees, the Board’s co-opted experts include; CPA David Ssenoga, Dr. Saul Nsubuga, Mr. Alan Lwetabe, and Mr. Paul Kuteesa. The Board of Trustees is supported in the daily running of Scheme business by the Secretariat that is made up of; Ms. Susan Khaitsa, Ms. Juliet Nabukeera, Ms. Julian Marembo, Mr. Marvin Kakumba, Ms. Rhonah Asingwiire, Ms. Rebecca Nairuba, and Ms. Doreen Namono.
In closing, the Chairperson reassured Members of the MURBS’ Trustees unwavering commitment to continue focusing on optimizing operations, enhancing revenue streams through alternative investments, and delivering value to stakeholders.
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General1 week agoMak Management Decries Student Violence at Mitchell Hall
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General2 weeks agoMak and University of the West of England Sign MoU to Advance Research, Innovation and Skills Development
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General2 weeks agoTribute to Baba Rt. Hon. Raila Amolo Odinga