General
Mak Grants Administration & Management Unit Steering Committee Inducted
The morning of February 8th, 2022 saw the Vice Chancellor Prof. Barnabas Nawangwe, joined by other dignitaries to induct the Makerere University Grants Administration and Management Unit (GAMSU) Steering Committee.
In his opening remarks, the Vice Chancellor thanked Prof. William Bazeyo, former Deputy Vice Chancellor in charge of Finance and Administration (DVCFA) for his contribution to the University. In particular, the Vice Chancellor appreciated Prof. Bazeyo’s efforts in sourcing for funds and setting up the Makerere University Research and Innovations Fund (Mak-RIF), noting that the Fund was a result of Prof. Bazeyo’s negotiation skills. He also thanked the different University staff who had been called upon to prepare and make presentations on various aspects in an effort to guide the GAMSU Steering Committee.
“I am glad that institutionalization of Makerere University’s Grants Administration and Management Unit is coming to fruition,” Prof. Nawangwe noted. He added that the GAMSU was established because there was need for a unit to coordinate all the funding received by Makerere University.
“As management, we envisage that this unit will be a one stop centre of the University and its members, and will support checking of all receipts from our donors” he said.
According to the Vice Chancellor, the University Management is optimistic that with the introduction of GAMSU, the number of grants received by Makerere University will increase. “I call upon all of us to learn from units which have been successful in grants management, which include but are not limited to the College of Health Sciences specifically the School of Public Health”.
Among other functions, GAMSU is charged with;
- Tracing allocation of funds
- Checking on what the resources are being used for
- Conformity to the required laws guiding accountability
- Adherence to reporting and accountability requirements
- Offering training sessions to researchers on various aspects including accountability, dissemination of research outputs
- Facilitating performance or research implementation while ensuring that funds are properly being utilized
The University Secretary Mr. Yusuf Kiranda shared the GAMSU Policy, Purpose and Operationalization plan at the induction session. He highlighted five key aspects of the policy which included;
- The need for GAMSU to facilitate the research process more than control it
- Coverage of the entire ecosystem of grants management at Makerere university
- Grants Administration is the responsibility of various officers in the University of which GAMSU is part
- Ultimately Finance management is governed by Treasury instructions and other government laws
The University Secretary also emphased that it was important to have all grants declared to the University Council and consequently approved in the budget. “Any project operating in the University yet not declared to Council shall be closed,” he added.
Mr. Kiranda also sought to distinguish between GAMSU and Mak-RIF, so as to alleviate the tendency to think of the two units as one and the same. He noted that whereas the GAMSU policy is set to work on projects funded by grants as per section 44 of the Public Finance Management Act (PFMA), Mak-RIF is not categorized under projects funded by grants. He further explained that Mak-RIF is budget appropriation by the Government of the Republic of Uganda to support research and innovations at Makerere University. As such, GAMSU and Mak-RIF are two clearly separate entities by Government law and University policy.
The outgoing Head of Mak-RIF and GAMSU Prof. William Bazeyo in his remarks shared lessons learned, the opportunities, as well as challenges in implementing the research and innovations fund initiative. He hailed the Makerere University Vice Chancellor for his good stewardship and for convening the engagement in which all could share experiences for the betterment of service delivery and operations at higher institutions of learning. He pledged to continue supporting Makerere to take advantage of the various opportunities out there, from which the University can benefit and thrive even more.
According to Prof. Bazeyo, the enabling factors for Mak-RIF’s success included; the multi-disciplinary team at the Mak-RIF Secretariat, able Grants Management Committee (GMC), IT and communications office, finance management team, monitoring and evaluation team, as well as adherence to standard Government of Uganda payment rates and procedure among others.
Some of the lessons learned included; the great potential for research and innovations at Makerere University and the immense capacity of some colleges to absorb more research funds.
Prof. Bazeyo also underscored the need to continue sensitizing and guiding staff on accountability, visibility, impact sharing, frequent engagement with policy makers, deliberate demonstration of inclusiveness, patent acquisition, lobbying for commercialization, among others.
Some of the challenges encountered by Mak-RIF and highlighted by Prof. Bazeyo included; lack of human capacity to solicit, mobilize, write proposals to bring extra resources into the University research kitty, and lack of university budget for research.
He equally stressed the need to address gender barriers in research leadership, develop mechanisms to support commercialization of research, build a culture of no tolerance to unethical behavior, good remuneration, digitalizing processes, among others.
Prof. Rhoda Wanyenze, the Dean Makerere University School of Public Health (MakSPH) while sharing experiences from her unit noted that the School’s Grants Management Unit was established in 2012 and operates with 13 staff. Operations of the MakSPH Grants Management Unit are guided by Makerere University’s policies and additional donor specific Standard Operating Procedures.
“The Grants Management Unit at School of Public Health was set up to popularize, implement and continuously improve procedures,” Prof. Wanyenze noted, adding that; “Compliance without overly constraining is critical.”
She also stressed the importance of analyzing the status of grants and scientific productivity not only at MakSPH but the entire University. “In so doing, we are able to know and appreciate the status in order to inform any improvements and sustainability efforts,” she explained.
According to Professor Wanyenze, MakSPH despite the great strides in grants management still encounters challenges such as consistency, stability and sustainability, perception of grants money rather than other work that pays, suspicion of corruption, among others.
Mr. Lubowa Gyaviira, Makerere University’s Manager of Accounts and Reporting shared about accountability and financial reporting, noting that accountability entails fulfilling our stewardship role. This, he noted, involves reviewing and reporting on an activity entrusted to someone based on a regulatory framework.
“Realistic accountability follows realistic requisitions” Mr. Lubowa emphasized. He also shared that some of the specific reports expected include; quarterly reports, physical performance reports, financial reports and a summary of all funder reporting requirements.
The incoming Head GAMSU, Prof. Grace Bantebya thanked the Makerere University Council for entrusting her with the new responsibility. She re-echoed that GAMSU is set to play a crucial role and pledged to ensure that the team works to support all researchers in order to build the resource base of the university.
“We continue to request for all the support as we embark on our duties and once again allow me to take this opportunity to thank all of you for the sharing during this Induction session. I pledge my best as we serve humanity.” Prof. Bantebya said.
Other GAMSU Steering Committee members present included; Acting DVCFA and Chairperson of the Steering Committee-Prof. Henry Alinaitwe, Representatives of Sciences-Dr. Sabrina Kitaka, Dr. Charles Masembe and Dr. Agnes Rwanshana Semwanga, Representatives of Humanities-Dr. Hellen Nambalirwa Nkabala, Prof. Fred Masagazi Masaazi and Dr. Godfrey Akileng, Representative of the Directorate of Research and Graduate Training (DRGT)-Dr. Robert Wamala and Representative of the Finance Department-Mr. Gyaviira Lubowa. A Legal Advisor will be co-opted to the Steering Committee as and when the need arises.
Prof. Fred Masagazi Masaazi, the incoming Mak-RIF Chairperson thanked the Makerere University Council and Prof. William Bazeyo for the continued guidance and committed service to his alma mater. He noted that he was happy to join the Mak-RIF team because it is a strong team.
Prof. Nawangwe later handed over the tools of office to Prof. Bantebya and Prof. Masagazi Masaazi and all joined in a congratulatory cake cutting and sharing.
More pictures are shared on https://drive.google.com/drive/folders/1Ksb6aCRNMMT36FYhxasCf2hv5ZUtc300
The New Vision published a piece on https://www.newvision.co.ug/articledetails/126556
Well done and Congratulations to All!
Compiled By: Harriet Adong, Director Communications, Learning and Knowledge Management at Makerere University-ResilientAfrica Network (RAN) www.ranlab.org
Contributor: Christine Ninsiima, Accountant at Makerere University Research and Innovations Fund (Mak-RIF)
By Carol Kasujja Adii
Mr. Matia Kabuye Kagimu on 22nd January 2025 officially handed over office to the newly appointed acting Manager of Planning and Development Department, Mr. Emmanuel Kitamirike – a Principal Planning Officer in the same unit.
Presiding over the handover ceremony, Prof. Buyinza Mukadasi who represented the Vice Chancellor commended Mr. Matia Kabuye Kagimu who joined the University service in November 1991 for the vibrant leadership during his tenure as the Manager of Planning and Development Department. He also credited Mr. Kabuye Kagimu for serving Makerere University stakeholders with dedication and humility.
“Presiding over and also witnessing a number of such ceremonies over the years, I have learnt one thing, that they only strengthen our resolve to continue contributing to Makerere University. When you see a colleague that has served with distinction and integrity, it is a message to the in-coming that you need to not only emulate the strides made but also do better than your predecessor,” said Prof. Buyinza Mukadasi, the Ag. Deputy Vice Chancellor (Academic Affairs) on behalf of the University management.
Prof. Buyinza Mukadasi explained that over the years, Mr. Kabuye Kagimu has not only guided the University Management in strategic planning, budgeting and resource allocation, but also mentored many of them.
“Mr. Kabuye Kagimu, you are lucky you are leaving with your head held high. You are lucky that God has given you an admirable tenure, you have served with distinction and we are happy. We wish you good health as you continue serving in whatever capacity God puts you,” Prof Buyinza Mukadasi said.
Despite facing significant challenges, including limited staffing and resources and unprecedented budget cuts, Mr. Kabuye Kagimu led the planning unit with unwavering dedication. Under his leadership, the team delivered crucial planning functions, including budgeting and reporting, in alignment with the Government of Uganda’s programme budgeting system.
Furthermore, during his tenure, the unit oversaw the decentralization of the University’s budgeting function to the Colleges and Administrative Units, as well as alignment of the Makerere University 10-year strategic plan (2020-2030) with the National Development Plan II. Mr Kabuye Kagimu also diligently worked with the different Colleges and Departments on development of infrastructural facilities improvement projects.
Welcoming the newly appointed Acting Manager Mr. Emmanuel Kitamirike to the leadership role, Prof. Buyinza Mukadasi pledged to accord him the necessary support.
During the handover, the University Bursar, Mr. Evarist Bainomugisha, who has worked with Mr. Kabuye Kagimu for five years, testified that he is a highly skilled personality who has exhibited high standards of ethics, integrity, morality and professionalism.
“Mr. Kabuye has exhibited a high level of team work. He has worked well with the finance team and a number of staff in the entire University as he oversaw the planning function,” Mr. Bainomugisha said.
Addressing the audience, Mr. Kabuye Kagimu thanked the University Council, as well as Central and Top Management for the cooperation and support accorded to him during the 33 years he served the University.
Mr. Kabuye Kagimu appealed to the University Management to prioritize the staffing needs in the Planning and Development Department so that the Unit is in position to serve the entire university on time, and with the right financial and human resources.
In his acceptance speech, Mr. Emmanuel Kitamirike, the Acting Manager Planning and Strategy, extended deep gratitude to the University Management especially the Vice Chancellor, Professor Barnabas Nawangwe and the Acting Deputy Vice Chancellor (Finance and Administration), Prof. Henry Alinaitwe for their mentorship over the years and entrusting him the new responsibility.
“Without a plan, we are directionless. Without accurate reporting, we cannot ensure effective accountability because these are pillars upon which success stands. I want to assure you, Acting Vice Chancellor-Prof. Buyinza Mukadasi that my team and I, are fully aware of the monumental task ahead. We are committed to tackling it with unwavering resolve and dedication,’’ Mr. Kitamirike said. He also pledged to give attention to grant-funded projects.
Present during the handover were Ms. Joan Makanga Mutekanga-representing the Directorate of Internal Audit, Ms, Consolate Komugisha-representing the office of the University Secretary and senior staff from the Planning and Development Department.
About the Department The Planning and Development Department (PDD) was established in 1992 with the overall mandate to coordinate the formulation and implementation of the University’s Strategic Plans. The Department has to date rolled out four planning cycles. The Department brings together the constituent components of the University-wide plan, including plans from all units of the University, to ensure that Makerere is an efficient and responsive University.
General
Makerere University Convocation Graduation Luncheon Honors CEDAT Staff and Outstanding Students
Several staff members from the College of Engineering, Design, Art and Technology (CEDAT) were recognized for their exceptional contributions in research and teaching during the Makerere University Convocation 75th graduation luncheon, held on Friday, January 17th, 2025. The event celebrated the achievements of top students, teachers, and researchers, with special awards presented to CEDAT staff for their outstanding performance and dedication.
Assoc. Prof. Dorothy Okello and Mr. Ayor Andrew Semakula received the Teacher of the Year Award, acknowledging their exemplary contributions to education and their significant impact on students. The recognition highlights the commitment and excellence of CEDAT staff in advancing the fields of engineering, design, art, and technology.
The Senior Career Award went toProf. Kirabira John Baptist, Prof. Olupot Wilberforce and Assoc. Prof. Michael Luswataall from the Mechanical Engineering Department.
Dr.VianeyYiga, Dr. SemiyagaSwaib, Mr. Manga Musa got the Mid-Career Award, while Ms. Namuju Dona Lillian, Ms. Wesonga Racheal and Ms. NamakulaHidaaya received the Early Career Award. At the same event, thirty of the best performing students were also recognized.
The Makerere University Convocation 75th graduation luncheon celebrated outstanding achievements, with a strong emphasis on recognizing excellence through awards. Colonel Edith Nakalema, Senior Presidential Advisor and Head of the State House Anti-Corruption Unit, delivered a keynote address focused on integrity and creativity for graduates.Col. Nakalema stressed the need for graduates to uphold high moral standards and professionalism, urging them to focus on creativity and integrity, especially in the age of AI, to achieve true success.
The event, themed “Celebrating Excellence and Creating Path to Success,” honored the top performers from each college. Col. Nakalema congratulated the graduates and highlighted the importance of making positive contributions to society. Other speakers, including Dr. Monica Musenero, Minister of Science, Technology and Innovation, and Hon. Godfrey Baluku Kabyanga, Minister of State for ICT and National Guidance, emphasized the role of universities in socio-economic transformation and the importance of research.
Written by Harriet Musinguzi, Principle Communication Officer, College of Engineering, Design, Art, and Technology
-
General2 weeks ago75th Graduation Highlights
-
General1 week agoMak 75th Graduation Commences with 49 PhDs Conferred
-
Computing & IS1 week agoClose to 700 Graduate from CoCIS at the Mak 75th Graduation
-
Natural Sciences1 week ago75th Graduation Ceremony: CoNAS Presents Best Performing Student in the Sciences
-
Education1 week ago1,192 CEES students graduate, staff awarded during first day of 75th graduation