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1st Research Management Workshop for Departmental Chairs

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On Friday 9th August 2019, the Office of the Deputy Vice Chancellor (Academic Affairs)-DVCAA in collaboration with the Directorate of Research and Graduate Training (DRGT) held the first workshop for Department Chairs under the theme “Building Institutional Capacity for Faculty Researcher Development, Funding and Management of Sponsored Research”. Held at the Grand Global Hotel in Makerere the workshop brought together Chairs from the College of Computing and Information Sciences (CoCIS), College of Education and External Studies, College of Health Sciences (CHS) and the College of Humanities and Social Sciences (CHUSS). This workshop was the second in the series of trainings supported by IREX's University Administration Support Program funded by the Carnegie Corporation of New York.

Welcoming participants to the workshop, the DVCAA Dr. Umar Kakumba shared that any university that thrives as a Centre of Excellence in Research must earmark the mechanisms that enhance the generation and dissemination of knowledge.

The DVCAA-Dr. Umar Kakumba (Standing) flanked by L-R: Dr. David Owiny, the Vice Chancellor-Prof. Barnabas Nawangwe and Director DRGT-Prof. Buyinza Mukadasi

“As we all know; research is not quick yielding. Returns can take upwards of two to three or even five years. Research is also competitive. We must compete for funding from various calls. We therefore need these interactions to evolve a symbiotic relationship, share experiences and mechanisms of building robust research practices and other academic endeavours,” remarked the DVCAA.

Dr. Kakumba further shared that effective management of funded research is no longer only about the science. He therefore urged academic leaders to build the requisite skills in budgeting for research, writing winning research proposals, grants management, among others.

Delivering the keynote address on The 21st Century Research University: Trends and Experiences, the Vice Chancellor, Prof. Barnabas Nawangwe thanked Dr. Kakumba for taking on the role of DVCAA with the energy and enthusiasm required to propel Makerere University to the top of the research-intensive Universities’ leaderboard.

The Vice Chancellor, Prof. Barnabas Nawangwe delivers the keynote address at the 1st Research Management Workshop for Department Chairs

“We have a goal of becoming the top research-intensive university in Africa. Malaysia has in its Vision 2020 the objective of becoming an industrialised and developed nation by 2020 courtesy of the five out of its twenty Public Universities designated as Research Universities,” noted the Vice Chancellor, outlining Makerere University’s crucial role in Uganda’s development pathway.

Prof. Nawangwe added that Makerere’s high quality staff is one of the reasons the University is able to compete favourably in terms of research output with other Universities that have more resources. This quality staff, he shared, has among other achievements attracted two World Bank funded African Centres of Excellence in Materials, Product Development and Nanotechnology (MAPRONANO) and Crop Improvement (MaRCCI).

Some of the Participants: L-R:  Dr. S.Nannyonga Tamusuza, Dr. Fredrick Muyodi, Dr. Eddy Walakira, Prof. Peter Atekyereza and Mr. Anguyo Dralega

“MaRCCI is already producing results in crop improvements of indigenous food crops such as cowpeas sorghum. The breeding programmes have so far developed a high yielding sorghum line capable of producing up to ten times the yield of indigenous lines” explained the Vice Chancellor.

This, he noted would go a long way in improving food security and increase household incomes as Uganda’s population continues to grow rapidly, which is in line with the National Development Agenda.

The Director DRGT, Prof. Buyinza Mukadasi in his presentation on Research Governance & Organisational Capacity: Role of Central Research Office/Directorate expressed his conviction that Chairs of Departments are the epicenter of research activity in the University, by virtue of their being immediate supervisors and coordinators of all academic work in colleges.

The Director DRGT, Prof. Buyinza Mukadasi presented on the Role of a Central Research Office/Directorate

“Heads of Department are therefore focal resource persons in building a sustainable research culture and research management systems to enhance the value proposition for quality and relevant research output at Makerere University” added Prof. Buyinza.

The Director further noted that there was a logical link between Research Governance and Research Output. As a way forward he proposed the need strengthen DRGT through the creation of additional divisions especially one in charge of Research Performance.

Dr. Sarah Ssali (Right) and other participants listen to proceedings during the 1st Research Management Workshop for Department Chairs

The presentations that followed were dedicated to: Effective Research Leadership; Research and Researcher Career Development; Funding Research; Managing Research Grants; and Knowledge Transfer Innovations. The Sessions were chaired by Dr. David Owiny, Dr. Sarah Ssali, Dr. Fredrick Muyodi, Prof. John Muyonga and Dr. Robert Wamala respectively.

Prof. Rhoda Wanyenze, Dean Makerere University School of Public Health (MakSPH) while delivering the presentation on Effective Research Leadership for a Research-led University noted that Chairs, by starting with the resources and structures they have now, could achieve a lot in terms of setting the pace for their Departments in the short, medium and long term.

“What goals do we have at Department, School and College level? Are these known by the people? What direction are we giving the staff we lead? Money is important and some people put money first, but I put people first. Invest in the people and good people will bring in the money” she both questioned and counseled.

The Dean MakSPH-Prof. Rhoda Wanyenze broke down Effective Research Leadership

She urged the Chairs to always be the leaders they desire to see. “Leadership is the key ingredient and it’s not at the top; it is at all levels. You cannot take people where you as a leader have not been. If it is writing, write; if it is putting in the extra time, do it; if it is winning grants, win them and then the people will be inspired to do the same.”

The online Oxford dictionary definition of an Incentive is a thing that motivates or encourages someone to do something or a payment or concession to stimulate greater output or investment. Presenting on Incentivising Research and Researcher Career Development, Prof. Tonny Oyana the Principal, College of Computing and Information Sciences (CoCIS) noted that whereas many African countries focus on the number of PhDs produced, in the case of research, they only make a difference if they are of high quality.

The Principal CoCIS, Prof. Tonny Oyana challenged Department Chairs to develop talent lists

He further noted that whereas Researcher Career Development in Africa mostly starts at Masters level, Universities top tier research universities start nurturing talent as early as Secondary level. “When we admit top talents, let us streamline them. We should grow and nurture those talents in line with research interests. The US and South Korea have done it; we should also do it.”

Prof. Oyana called for the need to teach research as an organizational skill at higher education institutions and challenged Department Chairs to come up with talent lists of their academic units. These, he noted, would help to profile each lecturer’s research interests and use the amalgamated results establish research priorities at Department, School and College level.

“Thanks to establishing an effective grants management system, the School of Public Health manages a throughput of between US$ 29 to 33million annually. Academic Units should deliberately grow their grants capacity” remarked Dr. Roy William Mayega as he began his presentation on Establishing and Managing Research Grants: Perspectives and Prospects.

MakSPH's Dr. Roy William Mayega took participants through the Grants Management Cycle

Dr. Mayega also shared that there has been a deliberate effort by MakSPH Leadership and Staff to search and apply for grants and funding opportunity announcement (FOA) notices as listed in GRANTS.gov; a U.S. Federal Government website that lets organisations from around the world apply for over 1,000 grants programs. He urged colleagues to also regularly look out for Annual Program Statement (APS) releases by USAID through the various country missions.

He tipped the Chairs on the need to incorporate monthly management meetings as good practice of the Grants Management Cycle, and urged his audience to always conduct due diligence on all collaborators to avoid bringing disrepute to the funding agency or host institution. Sustainability of the project after the funding cycle was another aspect that he emphasized ought to be included in the grant application. “Our funders like to see sustainability captured by the applicant.”

Dr. Charles Masembe from CoNAS shared his experience as Principal Investigator of the 3year ASF-RESIST AU-funded Project

Research Funding and Building Functional Research Networks was the next presentation to the Chairs by Dr. Charles Masembe from the College of Natural Sciences (CoNAS), and Principal Investigator of a three year US$1.2m African Union (AU) Grant to prevent the spread of African Swine Fever (ASF) in Africa. Walking Chairs through his grant application and award process, he noted that academics ought to look at research as a business whose growth thrives on networking.

He urged colleagues who were starting out to opt for associate partner positions in grants so as to gain experience. Touching on the writing process, he admitted that it was hard for academics to subject their applications to scrutiny by a third party but noted that this was very important. “Get a neutral person to read through your application and trust them to point out areas of improvement. This will be important in improving your line of thought.”

Dr. Maureen Mayanja made the final presentation of the day on Knowledge Transfer, Innovations Development and Partnerships: Lessons from Leading Universities. She touched on the importance of establishing a one-stop centre for Knowledge Transfer at Makerere University because “structured systems ensure that information is shared university wide and immediate feedback on the data collected is disseminated to the communities that participated in the project.”

Dr. Maureen Mayanja from CoVAB discussed the importance of a one-stop centre for Knowledge Transfer and university-based partnerships for multidisciplinary research

Presenting lessons on evaluating knowledge sharing from Michigan State University (MSU), Dr. Mayanja noted that the institution had come up with two vehicles; MSU Extension and MSU Technologies, to take their vast knowledge resources directly to the community and support commercialization of academic research respectively.  

Using MSU Extension’s various positions and ranks, Dr. Mayanja emphasized the need to introduce Parallel Growth Structures, that allow staff to invest their efforts where their passions belong, without fear of being penalized. “A member of staff who is passionate about the extension system can grow from the rank of Program leader to Senior Program Leader, Extension specialist, Senior Extension Specialist, Extension Educator, Senior Extension Educator, Associate Program Leader and all the way to District Director Extension”

She also called for the need to Makerere to establish university-based partnerships for multidisciplinary research as vehicles that can attract funding from development partners and the industry.

Article by Public Relations Office

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Admissions opportunity for International students at Indian Institute of Technology (IIT)

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IIT Indore Brochure cover page.

Indian Institute of Technology Indore (IIT Indore), situated in the central part of India in the state of Madhya Pradesh, is an institute of national importance established by the Ministry of Education, Government of India (https://www.iiti.ac.in/_). At present IIT Indore has 11 Departments and 13 Centers of Excellences in Science, Engineering and Humanities offering various UG/PG, Ph.D. programs in diverse fields (https://academic.iiti.ac.in/academic_program.php_. IIT Indore has established state-of-the-art research laboratories, modern lecture halls, on campus accommodation, health center, libraries, Indoor and outdoor sports complex.

Currently, we have 2800+ students and Ph.D. scholars, 200+ highly qualified faculties. IIT Indore has been ranked between 101-150 in Young University Rankings in THE World University Ranking 2023, and 396th QS World University Ranking 2023 with more than 6500 international high impact publications, over 100 technologies and more than 130 patents. We have also established the Advanced Centre for Entrepreneurship (ACE) to foster innovation and entrepreneurship. Moreover, we have signed more than 100 Memorandum of Understanding (MoUs) with various foreign Universities/institutions across the globe.

We are excited to announce that Admissions are now open at IIT Indore for PG and PhD programs for the academic year 2024-25. This provides an excellent opportunity for aspiring international students to pursue higher education in India and broaden their horizons with intercultural programs aimed at offering academic and research exposure.

Students can apply for admission through various programs sponsored by the Ministry of Education, Government of India. These programs include:

  1. Study In India (SII): The Study in India is a flagship project of the Government of India. The SII program offers scholarships and tuition fee waivers for meritorious students applying to the program. Institutes under the initiative offer from 25% to 100% tuition fee waivers.
    Visit the website for more information:  https://studyinindia.gov.in/
  2. Indian Council for Cultural Relations (ICCR): Its objective is to foster and strengthen cultural relations and mutual understanding between India and other countries; to promote cultural exchanges with other countries and people; and to develop relations with nations.
    Visit the website for more details: https://studyinindia.gov.in/indian_council_for_cultural_relations_(iccr) and General Announcements for International Students Under ICCR Scholarships: https://iccr.gov.in/announcement
  3. Additionally, students may apply directly under the Self Finance Category. To apply, please send your testimonials and certificates to acaofficer.ir@iiti.ac.in or geeo.ir@iiti.ac.in
    Kindly visit the following YouTube page to get more information aboutIIT Indore: https://www.youtube.com/@managerir

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Mak DARP Project Launch to Revolutionise Management of Academic Records

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The Guest of Honour-Hon. Dr. John C. Muyingo (4th R), Chairperson of Council-Mrs. Lorna Magara (3rd R), Vice Chancellor-Prof. Barnabas Nawangwe (3rd L), Permanent Secretary MoES-Ms. Ketty Lamaro (2nd R), Chancellor Emeritus-Prof. Ezra Suruma (R), Country Program Head Mastercard Foundation Uganda-Ms. Meralyn Mungereza (4th L), Chairperson Mak-RIF GMC-Prof. Fred Masagazi-Masaazi (2nd L) and DARP Project PI-Mrs. Patience Mushengyezi (L) at the launch event on 19th April 2024. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.

By Ritah Namisango

“This initiative, funded by the Government of Uganda through Makerere University Research and Innovations Fund in partnership with the Mastercard Foundation, represents a significant step forward in our efforts to modernize and digitalize our academic processes. It’s therefore with great pleasure and pride that I launch the Digitalization of Academic Records and Processes project at Makerere University, and I commission the Registry of Students’ Records and the Archive of Students’ Records,” stated the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo.

As the world continually evolves from manual and traditional methods of records management to modern and digitalized processes, Makerere University launched the Digitalization of Academic Records and Processes (DARP) project to ease the storage, retrieval and acquisition of academic documents by her stakeholders.

The project has digitalized records and implemented new processes as well as established a digital state-of-the-art storage facility at the Senate Building to securely store university academic documents. The digitization process comes along with a university policy that guides on how to record, manage, retrieve and dispose of records not in use. This project is designed to reduce on the substantial amount of space that paper storage systems occupy as well as safeguard records from disasters like fire.

Left to Right: Mrs. Patience Mushengyezi, Mrs. Lorna Magara, Hon. Dr. John C. Muyingo and Prof. Fred Masagazi-Masaazi at the Commissioning of the Archive of Students' Records. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Senate Building, Makerere University, Kampala Uganda.
Left to Right: Mrs. Patience Mushengyezi, Mrs. Lorna Magara, Hon. Dr. John C. Muyingo and Prof. Fred Masagazi-Masaazi at the Commissioning of the Archive of Students’ Records.

Officiating at the launch of the DARP project on Friday 19th April, 2024 at Makerere University Freedom Square, Hon. John C. Muyingo, affirmed on behalf of Hon. Janet Kataaha Museveni that the launch was a significant milestone in the history of Makerere University.

The Education and Sports Minister further noted that in today’s fast-paced world, universities must manage massive amounts of academic information, and efficient record keeping necessitates that the information is accurate, accessible and secure, benefiting both the institution and its stakeholders. She noted that the DARP system would streamline the processes of managing and accessing academic records, resulting in significant timesaving for students and other stakeholders at the university and beyond.

“Digitalization of academic records and processes is an innovation set to revolutionize the way records are managed by addressing pressing public concerns such as efficiency, security, integrity and accessibility as well as eliminating the unnecessary delays in the processes. The traditional manual approach, while effective in its time has become increasingly challenging to sustain in this digital world, therefore, digitalizing academic records and processes provide crucial responses to the monotonous questions that the outdated manual system never addressed,” stated the Minister’s speech.

The Foundation Stone Commissioning of the Archive of Students' Records. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Senate Building, Makerere University, Kampala Uganda.
The Foundation Stone Commissioning of the Archive of Students’ Records.

Having outlined the challenges and risks that the traditional paper-based record keeping systems present such as the storage space factor, the risk of mixing active and inactive records, the high rate of wear and tear as well as vulnerability to manipulation of records, the Minister commended Makerere University on the enviable track record of efficiently managing and securely storing its academic documents, Senate minutes, curricula, examination results and students files for nearly a century, despite political upheavals and other challenges.

She observed that digitalized systems would make academic records more accessible to the students and eliminate the frustration of delays caused by bureaucratic inefficiencies and the outdated paper system, enabling them to timely take the necessary steps in academic and professional progression.

As the University embarked on its journey of digital transformation, Hon. Janet Kataaha Museveni equally applauded Makerere for continuously upholding its commitment to academic excellence, research and innovation. She advised the fraternity to stay committed to the principles of innovation and inclusiveness that define the University. As such, she urged them to embrace the digital transformation wholeheartedly so as to harness the power of technology and enable Makerere University to remain a beacon of excellence in the academic world.

Right to Left: Hon. Dr. John C. Muyingo, Mrs. Lorna Magara, Prof. Fred Masagazi-Masaazi, Prof. Barnabas Nawangwe, Prof. Umar Kakumba, Prof. Justine Namaalwa and Ms. Meralyn Mungereza during a tour of the Archive of Students' Records. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Senate Building, Makerere University, Kampala Uganda.
Right to Left: Hon. Dr. John C. Muyingo, Mrs. Lorna Magara, Prof. Fred Masagazi-Masaazi, Prof. Barnabas Nawangwe, Prof. Umar Kakumba, Prof. Justine Namaalwa and Ms. Meralyn Mungereza during a tour of the Archive of Students’ Records.

“Since its establishment in 1922, Makerere University has been a beacon of knowledge and learning, shaping the minds of generations of students and contributing significantly to the development of our nation, Africa and the world at large. Thank you for these brains. Your hard work, expertise, and dedication were instrumental in building this DARP project to realization. I am confident that you will have a lasting and positive impact on this university and the entire education sector, not only in Uganda, but the entire world,” said Hon. Janet Museveni.

The First Lady expressed her gratitude for the partnership with Mastercard Foundation and the support it renders in advancing education and innovation at Makerere University.

The Vice Chancellor, Prof. Barnabas Nawangwe highlighted that the launch of the DARP project was not only a landmark achievement for Makerere University, but also a confirmation of the importance that the University Council and Management attach to the role that digitalization and e-services play in implementation of the University strategic plan that continually strives for a professionally managed university.

Prof. Barnabas Nawangwe delivers his remarks at the launch. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Prof. Barnabas Nawangwe delivers his remarks at the launch.

The Vice Chancellor revealed that the official launch of the DARP Project, undertaken in-house by a hardworking team of University staff, was a financial gain on the part of the University and an additional asset in the quest to improve efficiency and effectiveness as far as the University academic records and processes are concerned.

“Our current drive has been the continued digitalization of various business processes and services so as to be more responsive to the dynamic needs of our students, staff and stakeholders. We have been able to achieve this through intentional development of our in-house information systems development capacity, which has saved us a lot of funds in terms of initial purchase as well as annual license renewal costs,” said the Vice Chancellor.  

Prof. Nawangwe stated that the DARP project has greatly contributed to the timely and improved service delivery to students and clients. He added that the ultimate goal is to enable students download their own transcripts without need for elaborate physical processes at the university.

Members of Council and Management follow proceedings during the DARP Project Launch. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Members of Council and Management follow proceedings during the DARP Project Launch.

“During the 74th graduation ceremony, Makerere University was able to issue academic transcripts to qualifying students before graduation. I am pleased to inform you that we succeeded in issuing of academic transcripts before the graduation date because of the DARP project, which we are launching today. With the digitalization of students’ academic records, the University is now in a better position to provide the required information and data on time,” said the Vice Chancellor.

Prof. Nawangwe elaborated that Makerere, being Uganda’s Premier University has been a major beneficiary of several initiatives aimed at improving ICT infrastructure and connectivity. He added that the University has been able to achieve this largely due to the generous donations of the Government of Uganda and other development partners. He thanked His Excellency Yoweri Kaguta Museveni, the President of Uganda whose support led to the creation of the Research and Innovations Fund (Mak-RIF) in the 2019/2020 financial year with initial funding of UGX 30 Billion.

He revealed that the funding has continued to be availed throughout the last five financial years, which is clear demonstration that the Government of Uganda esteems Research and Innovation as catalysts to Uganda’s continued march from a peasant to a modern and prosperous country.

Prof. Barnabas Nawangwe (Right) presents a plaque to Mrs. Patience Mushengyezi (Left) as her husband and Vice Chanellor, Uganda Christian University, Prof. Aaron Mushengyezi (Centre) witnesses. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Prof. Barnabas Nawangwe (Right) presents a plaque to Mrs. Patience Mushengyezi (Left) as her husband and Vice Chanellor, Uganda Christian University, Prof. Aaron Mushengyezi (Centre) witnesses.

“I am proud to say that Mak-RIF has transformed Makerere’s academic and research landscape tremendously. Over the last five Financial Years, we have worked with other key stakeholders including Government ministries, institutions, agencies, organizations, and the private sector. Together, we have continued to increase the local generation of translatable research and scalable innovations that address key gaps required to drive Uganda’s development agenda, especially the un-funded priorities” stated Prof. Nawangwe.

 In the same spirit, the Vice Chancellor applauded the Principal Investigator and Team Leader DARP, Mrs. Patience Rubabinda Mushengyezi and all the Team Members for the hard work that has improved the status of academic records and processes from manual processes to e-services. The DARP project is a collaboration between the Academic Registrar’s Department, College of Education and Externals Studies (CEES), College of Computing and Information Sciences (CoCIS) and the Directorate of Information and Communication Technology Support (DICTS). The DARP Project team includes: Prof. Betty Ezati, Dr. Peace Tumuheki, Dr. David Luyombya, Dr. Joyce Bukirwa, Ms. Ruth Iteu Eyoku, Mr. Juma Katongole, Mr. Joshua Muhumuza and Mr. Lubowa Gyaviira.

 The Vice Chancellor also thanked the Makerere University Research and Innovations Fund (Mak-RIF) and the Mastercard Foundation for supporting different phases of the DARP Project.

Some of the members of the DARP Project Team from Left to Right: Prof. Betty Ezati, Ms. Ruth Iteu Eyoku, Mr. Joshua Muhumuza, Dr. Joyce Bukirwa, Dr. David Luyombya and Mr. Juma Katongole. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Some of the members of the DARP Project Team from Left to Right: Prof. Betty Ezati, Ms. Ruth Iteu Eyoku, Mr. Joshua Muhumuza, Dr. Joyce Bukirwa, Dr. David Luyombya and Mr. Juma Katongole.

Mrs. Lorna Magara, the Chairperson of Makerere University Council acknowledged that launching the DARP project at Makerere University marked a significant step forward in digitalizing higher education services. She underscored that the transformational power of digitalization could not be overstated. She stated that by implementing an Academic Records Management System, the University would streamline the tracking and retrieval of academic files and establish a robust platform for digital certification and record verification.

“In an era where credential fraud poses a significant challenge, the DARP Project reinforces transparency, trust, and confidence in our academic processes. It is testament to our commitment to excellence. The DARP Project heralds a new era; one where our certificates and transcripts are shielded against increasingly sophisticated forgeries. By providing digitally verifiable academic documents, we empower employers worldwide to expedite verification procedures,” she articulated.

The Chairperson stated that Makerere University aims to create a dynamic and integrated learning environment with a goal to equip students with the skills and knowledge needed to thrive in an ever-evolving world.  She emphasized the need to prioritize student-centeredness and adaptability which vision perfectly aligns with the DARP Project to ensure that the most deserving students can compete fairly in the job market alongside genuinely qualified candidates.

Mrs. Lorna Magara makes her remarks at the DARP Project launch. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Mrs. Lorna Magara makes her remarks at the DARP Project launch.

She advised that a system’s effectiveness hinges on the quality of input it receives, therefore, meticulous attention to detail is essential to ensure that the necessary information is accurately fed into the system to yield the expected outcomes. She recommended that vigilant effort has to be invested in ensuring quality processes in how the information is gathered and fed into the system, and the quality of persons tasked to do the work.

Mrs. Magara praised the DARP Principal Investigator for initiating the project in support of the University’s efforts to; address the critical element of maintaining integrity of academic records, significantly contributing to the University’s commitment to digitizing systems, and upgrading the process of archiving of records for ease in verification, certification, and retrieval.

She also extended appreciation to the Government of Uganda for the provision of funds through Mak-RIF, and to Mastercard Foundation for the provision of equipment and other support that will facilitate safe processing and storage of the academic documents.

Launch of the Digitalization of Academic Mrs. Lorna Magara (Centre) applauds as Hon. Dr. John C. Muyingo (Right) and Prof. Barnabas Nawangwe (Left) shake hands following the official launch of the DARP Project. Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Mrs. Lorna Magara (Centre) applauds as Hon. Dr. John C. Muyingo (Right) and Prof. Barnabas Nawangwe (Left) shake hands following the official launch of the DARP Project.

The Principal Investigator and Team Leader, DARP project, Mrs. Patience Rubabinda Mushengyezi proclaimed that the launch of the project was the birth of a new era in records management at Makerere University.

To enable the audience to understand and appreciate the situation before the DARP project, Mrs. Mushengyezi shared a documentary that highlighted the transformation from a purely manual process to a digital one. She added that the digitalization of student records from the 1980s changes the narrative of delays and long queues to fast, timely and friendly services to the students.

The Principal investigator disclosed that the DARP project team’s aspiration was to have the digitalization of students’ records rolled out in all the schools and colleges of the University. She observed that because of the hard work of the DARP team, they now have clear and well organized documents and the ‘ugly’ records shall never be seen again since they no longer exist. She expressed gladness that what started as a vision had become reality, culminating in the launch of the DARP project.

Mrs. Patience Mushengyezi makes her presentation at the launch. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Mrs. Patience Mushengyezi makes her presentation at the launch.

“Today, Makerere University is launching a new era of digital transformation in the management of students’ records and service delivery. We are changing the narrative of long queues, lengthy processes and we are now moving to efficient and digital services. We are here also to commission the registry of the students’ records and archive. The registry has been fitted with modern shelves with the capacity of storing over 30,000 students files but as we have seen, there is room for improvement and expansion. The archive has been fitted with modern shelves that have a capacity of storing over 100,000 students’ files and 21 wagons will store 170,000 students’ files,” Mrs. Mushengyezi declared.

Recalling the genesis of the DARP Project, Mrs. Mushengyezi shared that when the Government allocated support to the university’s research and innovations fund in 2019, she approached her colleagues and together, they submitted a project proposal. The project identified several challenges which were affecting records management at Makerere University namely; manual records handling, inadequate storage space, inadequate security for records, inexistent policy on records management, and lack of a system to streamline records management. The DARP project therefore set out to address these gaps with the ultimate goal of operating e-services.

Dignitaries enjoy a light moment during the launch of the DARP Project. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Dignitaries enjoy a light moment during the launch of the DARP Project.

“The objectives of DARP Project were to digitalize academic processes including students’ files and examination results and other documents like senate minutes. We wished to establish a students’ records verification and certification Centre. We also wanted to use ICT to improve efficiency in conducting senate meetings and to archive existing manual documents into properly bound and referenced files. It has been a lot of hard work by the project team, but we have seen God’s hand in this transformational journey. I wish to say that we have achieved 95% of our objectives,” Mrs. Mushengyezi stated.

The Principal Investigator noted that the DARP project had created efficiency in the academic Registrar’s department with ability to generate reports on number of students by categories such as course, graduation cohort, academic disciplines i.e. Medicine, Law, Engineering etc., current enrolment and progression, as well as policies passed by the University Senate per year, and so on.

The Academic Registrar-Prof. Buyinza Mukadasi (3rd R) with Mrs. Patience Mushengyezi (4th L), Former Academic Registrars-Mr. Alfred Masikye Namoah (3rd L) and Mr. Amos Olar Odur (4th R), as well as staff from the Academic Registrars Department. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
The Academic Registrar-Prof. Buyinza Mukadasi (3rd R) with Mrs. Patience Mushengyezi (4th L), Former Academic Registrars-Mr. Alfred Masikye Namoah (3rd L) and Mr. Amos Olar Odur (4th R), as well as staff from the Academic Registrars Department.

She thanked the Government of Uganda for funding the entire process by providing laptops, access control systems, CCTV cameras, printers, furniture, archival boxes, the 21 shelves, the wagons, stationery and facilitation of the entire team. She also thanked Mastercard Foundation for the support through the relief fund.

She appreciated the entire Makerere University Council and Management for the support rendered towards the establishment of the DARP project and for prioritizing the Project as a university programme. In a very special way, she acknowledged Prof. William Bazeyo, the former Deputy Vice Chancellor (Finance and Administration), Prof. Fred Masagazi Masaazi-Chairperson of Mak-RIF Grants Management Committee (GMC), Prof. Umar Kakumba, Deputy Vice Chancellor (Academic Affairs), Mr. Alfred Masikye Namoah, former Academic Registrar and the Academic Registrar, Prof. Buyinza Mukadasi, the University Secretary, Mr. Yusuf Kiranda, Deputy Registrars namely Mr. Charles Ssentongo and Mr. Tom Otim, for providing tireless support.

The DARP Foot Soldiers pose for a group photo. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
The DARP Foot Soldiers pose for a group photo.

 In addition, she recognized the supervisors in the Directorate of Research and Graduate namely Prof. Edward Bbaale and Ms. Prossie Nakayiki.

The Principal Investigator, Mrs. Mushengyezi also appreciated the members of staff whom she referred to as DARP Foot Soldiers for organizing, sorting and scanning the records.

In recognition of her selfless service and leadership, the DARP project team members through the Vice Chancellor, Prof. Barnabas Nawangwe presented Mrs.  Patience Mushengyezi with a plaque and bouquet of flowers.

Left to Right: Former Vice Chancellor-Prof. George Kirya, Chaplain St. Francis-Rev. Dr. Lydia Nsaale Kitayimbwa, Prof. Aaron Mushengyezi and other members of the family. Launch of the Digitalization of Academic Records and Processes (DARP) project by the Minister of Education and Sports, Hon. Janet Kataaha Museveni represented by the State Minister for Higher Education, Hon. John C. Muyingo, 19th April 2024, Freedom Square, Makerere University, Kampala Uganda.
Left to Right: Former Vice Chancellor-Prof. George Kirya, Chaplain St. Francis-Rev. Dr. Lydia Nsaale Kitayimbwa, Prof. Aaron Mushengyezi and other members of the family.

The DARP project launch was graced by the Chancellor Emeritus, Prof. Ezra Suruma, Members of Parliament, Vice Chancellors of other Universities, former Vice Chancellors, former Deputy Vice Chancellors in charge of Finance and Administration, the Makerere University Students’ Guild, and Mrs. Mushengyezi’s family. The Chaplain, St. Francis Chapel, Rev. Dr. Lydia Nsaale Kitayimbwa led the opening prayer while the event was moderated by Dr. Zahara Nampewo, the Deputy Principal of the School of Law and Ms. Ritah Namisango, Principal Public Relations Officer and Chairperson of the Protocol, Publicity and Media Sub-Committee for the launch. The Department of Performing Arts and Film was on hand to lead the anthems and keep the guests entertained.

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Mak holds Mental Health Awareness Campaign for International Students

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Mr. Henry Nsubuga, Mr. Peter Mwanja, Dr. Gardner Herbert and other officials pose with International Students at the event on 12th April 2024. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.

By Betty Nabisubi

On Friday 12th April 2024, over 100 international students convened at Makerere University to participate in the Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students.

The campaign, which included both physical and virtual participants, rallied international students to always ask for help. The annual event enables students to participate in engaging discussions, and provides a platform for them to openly share and address personal and academic challenges, both on and off campus.

The aim of holding a mental health awareness campaign for international students in the university is to promote mental well-being and provide support and resources for students facing mental health challenges. Furthermore, it seeks to raise awareness about common mental health issues, reduce stigma surrounding mental illness, and educate students on available mental health services and support networks. Additionally, it aims to empower students to recognize signs of distress, encourage help-seeking behavior, and foster a supportive and inclusive campus community where students feel comfortable discussing mental health concerns.

Mr. Peter Mwanja, Warden of University Hall represented the Office of the Dean of Students. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
Mr. Peter Mwanja, Warden of University Hall represented the Office of the Dean of Students.

In line with the Mental Health Awareness Campaign theme; It is ok to ask for help, each Official urged the international students to seek guidance and support from the right offices and entities within the Makerere University system.

The Office of the Dean of Students represented by Mr. Peter Mwanja, Warden of University Hall emphasized the importance of students seeking help rather than isolating themselves in their hostels when faced with problems. He urged students to refrain from complaining about lack of assistance, but instead take action by speaking up when faced with challenges. Mr. Mwanja pledged to stand with the students throughout their academic journey so as to ensure that they have a fruitful stay at Makerere University.

In the same spirit, the Manager of the Makerere University Counselling and Guidance Centre, Mr. Henry Nsubuga called upon international students to utilize their services. He appealed to students to seek for help whenever they feel distressed.

Manager of the Makerere University Counselling and Guidance Centre, Mr. Henry Nsubuga. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
Manager of the Makerere University Counselling and Guidance Centre, Mr. Henry Nsubuga.

“Please come to the Centre when you need help. The Centre is ready to provide assistance upon any distress signal. I assure you that nobody will judge you for not being okay. We have professional counsellors who are willing to help,” remarked Mr. Nsubuga.  The Makerere University Counselling and Guidance Centre is conveniently located at Plot 106, Mary Stuart Road, opposite Mary Stuart Hall.

Dr. Gardner Herbert from the Julius Nyerere Leadership Centre at Makerere University emphasized the importance of emotional intelligence, which encompasses the ability to understand, manage, and express one’s own emotions effectively, as well as to recognize and respond appropriately to the emotions of others. He highlighted the significance of students possessing skills such as self-awareness, self-regulation, social awareness, and relationship management.

Dr. Gardner Herbert from the Julius Nyerere Leadership Centre (JNLC). Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
Dr. Gardner Herbert from the Julius Nyerere Leadership Centre (JNLC).

Self-awareness, he emphasized, serves as the foundation of emotional intelligence. This involves recognizing and understanding one’s own emotions, strengths, weaknesses, values, and motivations. Dr. Gardner explained that ndividuals with high self-awareness are better equipped to comprehend how their emotions influence their thoughts and behaviors, leading to more informed decision-making and greater self-control.

Mr. Gerald Ochwo on behalf of the Makerere University International Office encouraged the audience to visit the premises on Flat A5, Block A, Lincoln Flats for their mandate is anchored on ensuring that International students’ university experience is enriching. Furthermore, he emphasised the importance of students managing their visas proactively, instead of rushing to renew them either at the last minute or upon expiry. He pledged to organize more events to foster relationships among students.

Ms. Olivia Mwanje shared a lived experience as an International Masters Student. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
Ms. Olivia Mwanje shared a lived experience as an International Masters Student.

Focusing on nurturing a supportive environment for students away from home, the International Office invited Ms. Olivia Mwanje, a student of Makerere University pursuing a Master’s degree in Climate Change and Development at the College of Agricultural and Environmental Sciences to share a lived experience.

Ms. Mwanje was one of the beneficiaries of the exchange students’ programme to Utrecht University in the Netherlands. Her testimony served to demonstrate to international students that with dedication and sacrifice, it is possible to leave one’s home country, study abroad, and excel both academically and personally. She encouraged students to remain focused on their academic programmes despite the allure of other pursuits.

The Guild President, H.E. Vincent Lubega Nsamba. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
The Guild President, H.E. Vincent Lubega Nsamba.

“I urge you, fellow students, to remain steadfast in your educational aspirations while exploring the opportunities available. Prioritize your academic goals over non-academic pursuits,” said Ms. Mwanje. She stressed that deviating from the primary objective leads to unintended consequences. For instance, she shared stories of students who abandoned their academic pursuits for menial jobs upon arrival abroad. Ms. Mwanje advised students to stay committed to their studies and, upon completion, pursue other non-academic endeavors if they so desire.

The Guild President, H.E. Vincent Lubega Nsamba expressed the Guild Leadership’s strong commitment to ensuring that international students have a comfortable stay at Makerere University. He encouraged international students to seek counselling whenever they feel distressed and emphasized the importance of talking to peers for support.

One of the female students that attended the event. Mental Health Awareness Campaign organized by the International Students Union in partnership with the Counselling and Guidance Centre, International Office and Office of the Dean of Students, 12th April 2024, Senate Conference Hall, Makerere University, Kampala, Uganda, East Africa.
One of the female students that attended the event.

One of the international student leaders, Mr. Harrison Igwe expressed enthusiasm for organizing activities that promote unity within the international student community at Makerere University. The goal of the activities, he said, is to enhance camaraderie and strengthen support networks among international students.

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