General
Vice Chancellor and Top Management Visit the School of Law
Academic staff at the School of Law can now get their Practicing Certificates through the Directorate of Legal Affairs Makerere University that has been accredited by the Law Council to offer legal services. Prior to this the staff were applying for the Practicing certificates under Law firms.
This was revealed during a consultative meeting between the University Top Management led by the Vice Chancellor and the staff of the School of Law held at the Lower lecture theatre, Wednesday 14th February 2018.
Prof. Barnabas Nawangwe led a delegation of members of Management that included the Director, Directorate of Research and Graduate Training, Prof. Mukadasi Buyinza, University Librarian, Dr. Hellen Byamugisha, Director DICTS, Mr. Frank Kitumba, University Bursar, Mr. Augustine Tamale, Director Internal Audit Mr. Walter Bruno Yorac Nono, Acting Director Legal Affairs, Mr. Goddy Muhumuza and The Director Quality Assurance Dr. Vincent Ssembatya.
The Vice Chancellor while addressing School of Law staff said management had taken a decision to include more people in the running of the University affairs in an effort to reduce tension among staff. In order to do this, he said management would comprise 3 bodies namely; The Central University Management Committee of 16 members, The Top University Management Committee inclusive of the 10 College Principals, The University Management Consultative Forum which in addition to the Top Management Committee includes the Chief Security Officer, 3 MUASA Representatives, 2 MASA Representatives, 2 NUEI Representatives and 3 Guild Council Representatives. He said the University Management was making all efforts to practice an open and participatory management system to avoid taking decisions without consultations.
The Vice Chancellor explained that the objective of the meeting between University management and staff at the School of Law was to map out strategies on how to rebrand and improve quality of service, academic reform, administrative and financial restructuring and sustainability as well as institutional Human resource development.In order to improve the image of the University, management was committed to addressing the infrastructural challenges and that to date, a lot has been done as evidenced in the improvements on the roads, lighting, sanitation facilities and that more was to be done as resources flow in, he said.
Prof. Nawangwe however noted that what was of paramount importance in the effort towards rebranding the University was improvement in the relations between the University staff and clientele that include the students, parents and other stakeholders. “The way we treat people will determine whether we are rebranding or not. The way we engage with clientelefor instance the way support staff treat students isparamount and we need to realize that students are the main reason we are here” said the Vice chancellor while emphasizing the need for staff to improve customer relations more especially in offices that have regular student interactions citing the Academic Registrar’s office as an example.
While expressing his pride about the existence of high quality academic staff, Prof. Nawangwe stressed the need for management to ensure that in addition to having the right people the University policies are implemented. He cited the need for staff to publish papers and have them disseminated on the web in order to keep the international standing of Makerere University. He said this was also good for national development, adding that “the more we publish, the more information is given out to the public.” He however concurred with the observation by the Visitor that the University was not doing enough research on the conditions in Africa, despite the vision of becoming a research led University on the Continent.
While addressing himself on the issue of academic reforms and the college review processes, Prof. Nawangwe said work was in progress and that a preliminary report had been presented to the University Council. “Reforming Colleges was intended to have decisions taken at that level”, he said. On the impasse concerning the evening programs, he noted that the programs although designed to cater for the working class, the reality was different and that a review was in process to inform the University council on the way forward.
On the issuance of Transcripts, the Vice chancellor said management decentralized the issuance to the colleges to reduce on the congestion at Academic Registrar’s office. It’s planned that with improved capacity at the Colleges, the printing would also be decentralized.The Vice chancellor noted that despite the refusal by the School of Law to adopt centralized marking, the staff in the unit had marked and submitted results timely for which he commended them. He however said centralized marking was not only meant to ensure results are submitted in time but also to increase efficiency and to minimize loss of student scripts as well as avoid allegations of sex for marks on the side of the staff.
The Deputy Principal on behalf of the Management and staff of the School of Law congratulated the University management for the consultative approach in the running of the University. He said by training, Lawyers critique decisions more especially those imposed on them without due consultations.
Dr. Naluwairo highlighted a number of challenges affecting the smooth running of the School of Law citing the old dilapidated office structure that was technically condemned over forty years ago. He asked the Universitymanagement to make the School of Law a priority in the allocation of infrastructure that includes both offices and classrooms. He said because of lack of space the teachers were not readily available for consultations by the students. Relatedly, he mentioned the lack of storage facilities even for academic documents like examination scripts.
The Deputy Principal mentioned the challenge of inadequacy in teaching staff citing the example of the Environmental Law Centre which was established five years ago but to date no staff have been appointed despite the constant reminders. Relatedly was the embarrassment with the delayed payment of external examiners and other service providers that School of Law staff have had to bear in the past. He urged the University management to expeditiously handle the issue of the Results system which he said unless resolved, there were bound to be continuous clashes between the students and the staff.
In the discussions that ensued, staff mentioned a number of issues that included Human Resource challenges like delayed promotions, poor communication in regard to contract renewal for post-retirement staff , lack of staff appraisals, operating a non-streamed structure for the secretarial staff, the Human Resource Manual that has unfavorable clauses for persons who may want to go on sabbatical viz-a-viz inadequate staffing, the lack of a research fund specifically for the humanities that do not easily attract funders, inadequacy in library resources, the quality assurance concern arising from the high teacher student ratio, lack of plagiarism test equipment at Units, inadequacy in ICT facilities, the delayed accreditation of the School of Law to College status by the National council for Higher Education among others.
The respective directorate heads reacted to the issues raised. The Director Research and Graduate training, Prof. Mukadasi Buyinza while reacting to the request for publications from staff amidst resource constraints said management was considering instituting a research fund especially for the humanities. He said there were proposals for each unit to establish a Grants office and asked the School of Law to identify three people that would be trained. He further informed the meeting that the University press was revitalized and that the editorial board was in place and working.
The Director Quality Assurance, Dr. Vincent Ssembatya said staff appraisals were centralized and that the information collected had been analyzed by his unit and would be shared with the respective units. He also mentioned that the National Council for Higher Education was expected to come and inspect the school of Law in the near future for accreditation.
The University Librarian Dr. Hellen Byamugisha, while reacting to limitations in the number of books and other teaching resources said the University had not procured bookfor a while. She urged the academic staff to embrace use of online materials adding that such electronic resources were enormous.
Staff appreciated this interaction between management and staff and commended the VC for this initiative. “This mode of communication will go a long way in improving service delivery. The management at the School of Law was asked to emulate the strategy of closely interacting with the staff.
Article by Harriet Musinguzi, Communication Officer, LAW
Makerere University has made a notable advance by officially launching the implementation of its Mentorship Policy. This initiative aims to strengthen support and guidance for students, fostering personal and academic growth within the university community. This was announced on Thursday, 13 November 2025, by Prof. Sarah Ssali, the Deputy Vice-Chancellor of Academic Affairs, in her remarks delivered by the Dean of Students, Dr. Winfred Kabumbuli, during the annual workshop for mentors of the Mastercard Foundation Scholars Program, held at the Fairway Hotel.
Prof. Ssali praised the university’s mentors for their outstanding work in supporting students.
“I am pleased to join my fellow mentors at this crucial capacity-building workshop organised under the Mastercard Foundation Scholars Program at Makerere University. It is important to recognise and commend your unwavering dedication to the holistic development of our Scholars. Your roles in mentorship, safeguarding, and fostering inclusion are essential, and together, we must continue to advance these efforts for the benefit of our Scholars,” asserted Prof. Ssali.
Prof. Ssali expressed her enthusiasm, noting that mentorship closely aligns with the shared mission: ensuring that all Makerere University students feel safe, thrive, and achieve their academic and personal goals.
“Our efforts in student affairs are incomplete unless we provide our students with the mentorship, guidance, and support they need to develop into responsible global citizens. Safeguarding, mentorship, and inclusion are not just programmatic themes; they are values that define the Makerere University community we seek to build,” Prof. Ssali remarked.
Prof. Ssali further praised the University Council and Management for adopting key policies, the Mentorship Policy 2025 and the Safeguarding Policy 2024, which are essential for the well-being of students and staff at Makerere University.
“I wish to commend the University Council and Management for approving and implementing the Makerere University Career Guidance and Mentorship Policy (2025) and the Safeguarding Policy (2024). These policies provide structure and accountability to our work, helping us strengthen systems that protect and support our students and staff,” Prof. Ssali noted.
Speaking in her role as the Dean of Students, Dr. Kabumbuli highlighted the importance of Mentorship, inclusion, and safeguarding as the critical areas in managing student affairs at Makerere University.
“Safeguarding reminds us of our duty to create and maintain a learning environment where every student feels safe, respected, and valued. Career guidance and mentorship remind us that academic excellence must go hand in hand with personal growth, discipline, and preparation for life after university. Inclusive mentorship compels us to extend our support to every learner, including those with disabilities, those from refugee backgrounds, young mothers, and international students, ensuring that no one is left behind,” Dr. Kabumbuli asserted.
Dr. Kabumbuli urged the mentors to reaffirm their shared commitment to a student-centred approach, one that recognises the human dignity, potential, and diversity of every Scholar. She encouraged the mentors to continue exemplifying the values of integrity, professionalism, and compassion that embody the spirit of Makerere.
On behalf of the Mastercard Foundation Scholars Program and the Africa Climate Collaborative, Program Director Prof. Justine Namaalwa shared exciting news with the Program mentors about the recent recruitment of 191 undergraduate scholars and 41 graduate students. She highlighted the importance of providing mentorship and guidance to these scholars, who come from diverse backgrounds and possess various strengths and challenges. Prof. Namaalwa encouraged everyone to actively support these students as they embark on their academic journeys.
“We were excited to welcome 191 undergraduate and 41 master’s Scholars to the Programme this academic year. These talented individuals hail from diverse backgrounds and bring immense potential, and they need your active support and mentorship,” Prof. Namaalwa remarked.
Prof. Namaalwa further requested that, as the University continues to recruit more mentors, it’s essential to recognise that effective mentorship goes beyond mere knowledge sharing. It involves actively listening, empathizing with the mentees, and empowering them to forge their own unique paths.
”Together, we can create a supportive environment that fosters growth and success for all our Scholars and students of Makerere University.” Prof. Namaalwa pointed.
The Annual Mentors’ Workshop, which was attended by over 70 mentors from different units of the University and others from other organisations, featured a range of activities designed to enhance mentors’ skills and understanding. Mr. Musa Mwambu from Light for the World, a partner of the Mastercard Foundation, led a valuable training session focused on inclusion, equipping participants with essential insights. Additionally, Mr Apollo Mulondo from the Refugee Law Project provided an in-depth training session designed to empower mentors to support students with refugee status effectively. The workshop also included opportunities for mentors to hear firsthand from young individuals, including a student with disabilities and two safeguarding champions, enriching their understanding and commitment to inclusive mentorship.
The writer is the Principal Communications Officer for the Mastercard Foundation Scholars Program at Makerere University.
General
Makerere University Writing Centre trains first cohort of staff on professional minute writing
By Christopher Kaahwa and Ritah Namisango
On 6th November 2025, the Makerere University Writing Centre (MakWC) held a training workshop aimed at enhancing professional writing skills among University staff.
Focusing on official documentation and record keeping, the training, hosted at the School of Business Conference Hall, attracted participants from different University units, including Assistant Administrative Officers and Assistant Academic Registrars. This marked the first cohort of trainees to benefit from the program, which covered topics such as the fundamentals and responsibilities of a minute taker, writing techniques, policy and legal considerations, e-meeting platforms, and the ethical use of Artificial Intelligence (AI).
In her opening remarks, Mrs. Patience Rubabinda Mushengyezi, the Deputy Academic Registrar, who represented the Academic Registrar, Professor Buyinza Mukadasi, commended the Writing Centre for championing the growth of writing skills across the University. “I want to thank the team from the Writing Centre for considering the Academic Registrar’s Department. Writing is central to everything that we do – from keeping accurate minutes to communicating decisions. This training will greatly improve our writing skills,” she said.
Mrs. Mushengyezi emphasized that official records, especially minutes, must be accurate, ethical, and well-structured. She reminded participants that minutes are not mere summaries, but legal and public documents that can serve as evidence in administrative or legal matters. “When we write minutes, we must remember they represent official proceedings and can be used in courts of law. This calls for professionalism, clarity, and ethical responsibility in your daily work,” she stated.
Speaking during the workshop, Professor Fredrick Jones Muyodi, the Team Leader, Makerere University Writing Centre (MakWC), explained that the Centre is pivoted to support the University’s strategic goal of becoming a research-led institution by 2030. Established and institutionalized in 2025 by the University Senate and Council, the Centre operates under the Directorate of Research, Innovations, and Partnerships (DRIP).
Professor Muyodi shared that the Centre has developed a comprehensive training and mentorship program to build writing skills across the University and beyond. The program will involve experts and mentors experienced in writing, collaborative research, and publication. It will use a hybrid approach, combining traditional teaching with online learning, case studies, and hands-on practice.
He also revealed that the Centre will offer short courses, lasting up to two weeks, in key areas such as academic, technical and scientific writing, editing and proofreading, policy brief and report writing, writing for community engagement, professional writing for administrators, and publishing. “These courses will strengthen the writing capacity of both staff and students while promoting research translation and effective communication,” he said.
On behalf of the Writing Center, Professor Ronald Bisaso commended the support from the Directorate of Human Resource and the Academic Registrar’ department for the identification of capacity development gaps, that provided the basis for the choice of topics and training facilitators.
During her presentation on the Fundamentals and Roles of a Minute Taker, Mrs. Mushengyezi underscored the importance of understanding institutional structures and governing frameworks before taking on the role of writing minutes. She explained that Makerere University’s governance system – from the University Council and Senate down to College Boards and departmental committees, operates under clear mandates, which minute writers must understand to accurately record proceedings.
She noted that effective minute writing begins with proper preparation, which includes knowing the committee composition, consulting the Chairperson about meeting details, and ensuring members receive timely notices and agendas. She advised participants to differentiate between regular, special, and emergency meetings, as each requires a unique approach to documentation. Drawing from experience, she encouraged participants to arrive early for meetings, verify meeting logistics, and carry official record books to ensure accuracy. “A well-prepared minute writer, not only captures discussions accurately, but also upholds the credibility of the meeting,” she remarked.
Mrs. Proscovia Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts), led a session on Writing Techniques. During the session, she emphasized that minutes are vital for accountability, serve as a record for future reference, and inform those who missed meetings. “Well-written minutes should tell a clear, flowing story that remains meaningful even years later,” she said.
Ms. Nakayiki stressed that minute writing requires preparation and structure. She advised secretaries to be familiar with the meeting type and agenda, list all attendees and absentees, clearly summarize discussions, and outline action points. She also encouraged the use of templates, testing of recording devices beforehand, and remaining attentive during meetings to capture key decisions accurately.
Presenting on Policy and Legal Frameworks for Minute Writing, Ms. Esther Kabinga, Principal Legal Officer discussed the laws and policies that govern record keeping in Uganda. She noted that minutes are crucial for transparency and accountability, citing laws such as the Companies Act (2012), Public Finance Management Act (2015), and Access to Information Act. She also referenced some of Makerere University policies, including the Record Keeping Policy, Academic Records Management Policy (2022), and Communications Policy (2013). “Proper documentation protects both the institution and the individuals involved in decision-making,” she emphasized.
Discussing the Ethical and Responsible Use of Artificial Intelligence (AI), Prof. Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning, noted that AI has become part of everyday life. He commended Makerere University for adopting an official AI policy that promotes its ethical, inclusive, and responsible use in teaching, research, administration, and innovation. He urged participants to use AI as a supportive tool, combining it with human judgment and creativity while writing.
Building on to the aforementioned presentation, Dr. Godfrey Mayende, the Head, Department of Distance Learning and Deputy Director at the Institute of Open, Distance and eLearning, highlighted the role of digital platforms such as Zoom, Microsoft Teams, Google Meet, and WebEx in improving meeting efficiency and documentation. He pointed out that these platforms provide useful features like recording, transcription, and chat functions that make meetings more interactive and inclusive. “Familiarity with these tools enhances accountability and ensures that discussions are well-documented and easy to retrieve,” he advised.
Writers: Ritah Namisango is a Principal Communication Officer at Makerere University. Christopher Kaahwa contributed to this article as a Volunteer. Christopher Kaahwa is a Graduate of Makerere University-Bachelor of Journalism and Communication.
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