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Mak to Decentralise Review of Payments up to UGX50milllion to Colleges

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The Makerere University Directorate of Internal Audit has carried out a further phase out arrangement that will oversee the unit dropping the review of payments up to UGX50milllion effective 1st July 2017. This was revealed during a Stakeholders Workshop on Payment review Mechanism:Internal Controls, Risk Management, Compliance and Governance held on Friday 16th June 2017 in the Main Hall.

According to the Ag. Director, Internal Audit Mr Benson Barigye, the role of the review of payments shall be taken up by the professional accountants and Principals in the respective units at College level. Officially opened by the Makerere University Vice Chancellor Prof. John Ddumba-Ssentamu, the Stakeholders Workshop also focused on addressing issues regarding compliance with procurement laws and regulations.

The Vice Chancellor thanked the Directorate of Internal Audit for preparing such an informative workshop when he said, “I am happy to be part of this workshop and I am sure that during its course, we shall be able to understand your take in exiting the pre-audit process and the benefits of the action.  I have hope that this system will yield successful result to the institution in terms of managing university finances and accountability.”
Ag. Director Internal Audit-Mr. Benson Barigye addresses stakehoders
Addressing the intent audience at the Stakeholders Workshop, Mr. Barigye said that the action undertaken by the Internal Audit to exit the pre-Payment review process and delegating it to colleges was aimed at creating time for the team in the Directorate to concentrate  more on risk-based auditing.

Citing the International Professional Practices Framework (IPPF, 2013) and best practices, Mr. Barigye said that Internal Auditors are not permitted to engage in operational issues like pre-audit activities. According to him, this was also backed up by the Makerere University Council’s decision to phase out the pre-audit activities as passed on 1st June 2011.

“With the Council’s decision to phase out the pre-audit activities, we effectively dropped review of payment up to UGX2M, review of accountabilities up to UGX5M and deliveries up to UGX2M. On 1 July, 2014, the threshold of payment review and deliveries were revised to UGX5M. Effective 1 July, 2017, internal audit shall make a further phase out arrangement up to UGX50M,” said Mr. Barigye.
R-L: Ag. Director Internal Audit-Mr. Benson Barigye, Head Procurement and Disposal Unit-Mr. Paul Agaba (C) and Internal Auditor-Amos Dembe (L) at the Stakeholders Workshop
According to the Makerere University Bursar Mr. Augustine Tamale, decentralising payment review will mandate professional accountants together with the College Principals to manage the college/unit financial procedures, monitor their transactions as well as present thoroughly reviewed financial papers.

Mr. Tamale also said that the process will help the respective colleges to think critically and make an informed decision on their financial interests in relation to guidelines of the Internal Audit process, before presenting financial documents for any kind of transaction.

“The colleges must review their financial documents carefully and weed out any inequalities to avoid releasing documents when not sure of their accuracy,” he said

He mentioned that the decentralised review payment will also enable the Internal Audit to have a dual review mechanism. According to the University Bursar, the decentralised review payment will also reduce on the bureaucratic nature of the institution in terms of payment review without making losses.
University Bursar-Mr. Augustine Tamale said the decentralisation will reduce on bureaucratic nature of payment review
“We shall have a team of professional accountants who shall work hand in hand with the College Principals to have this work done before sending it to the internal audit. The advantage of this is that once the first reviewer misses out something, it could be easily be realised by the second reviewer,” he said.

In a presentation he made onMakerere University Payment Reviews”, Mr. Augustine Tamale advised participants on the importance of having a contractual obligations and following legal procedures at each every step of review. “You should also know that you have the mandate to advise the user on the proper management of these financial documents, provide technical support to all units and be sure of the arithmetic accuracy of the document,” he said.

The University Secretary Mr. Charles Barugahare presented the financial and accountability focus of Makerere University for the financial year 2017/2018. Discussing the budget and its reporting and accountability requirements, the University Secretary extended his gratitude to the Government and Parliament of Uganda on behalf of Makerere University for the approved favorable 2017/2018 budget of UGX248bn.
University Secretary-Mr. Charles Barugahare presented the institutional financial and accountability focus 2017/2018
“I am happy that this financial year 2017/2018, the government and the parliament of Uganda approved 248bn leading to an increment of the wage from UGX100.08bn to UGX116.89bn. This financial year the budget also indicates a figure of UGX3.85bn allocated towards arrears. In the last financial year, the university never received any arrears from the Government, I am really grateful for this,” he said.

“He however called upon the university to abide by the reporting and accountability requirements as proposed by the government. “Let us make sure that the Annual, half-yearly accounts and quarterly performance reports are prepared in accordance with the designated due dates, we prepare the Monthly Bank reconciliation for all accounts including projects by the 15th of the following month and get them signed by the responsible people,” he said.

Reiterating the need to manage risks in the auditing department, the head- Procurement and Disposal Unit Mr. Paul Agaba said that the Procurement and Disposal Unit together with the Directorate of Internal Audit should develop a tool on how to manage the financial risks that occur during the auditing process. Discussing the role of procurement in mitigating the risk in the post audit, Agaba said the Internal Audit can adopt the work plan to mitigate the increasing risks in the pre-audits
DVCFA-Prof. Barnabas Nawangwe (3rd L) officially closed the Workshop. L-R are Dr. Charles Ibingira-CHS, Dr. Gorettie Nabanoga-CAES, Prof. Henry Alinaitwe-CEDAT, Dr. Eria Hisali-CoBAMS, Prof. Bernard Bashaasha-CAES, Dr. Fred Masagazi Masaazi -CEES and Dr. Agnes Rwashana Semwanga-CoCIS
The workshop was officially closed by the Deputy Vice Chancellor (Finance and Administration), Professor Barnabas Nawangwe. In his closing remarks, Prof. Nawangwe called for several related workshops saying that they are professional development platforms that enable the working staff to gain more knowledge and skills.

Article: Public Relations Office

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Prof. Buyinza Mukadasi Appointed Acting DVC Academic Affairs

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Prof. Buyinza Mukadasi, The Academic Registrar, Makerere University, Kampala Uganda, East Africa.

The Academic Registrar, Professor Buyinza Mukadasi has been appointed Acting Deputy Vice Chancellor (Academic Affairs) of Makerere University, for a period of six (6) months effective 11th July 2024 to 10th January 2025 or until a substantive First Deputy Vice Chancellor (Academic Affairs) is appointed whichever comes earlier.

He is a Professor of Forestry Resource Economics and served as the Director, Directorate of Research and Graduate Training (DRGT), Makerere University from 2014 to October 2022. Buyinza holds a PhD in Forest Economics from Gadjah Mada University (UGM), Yogyakarta Indonesia. He holds a number of professional enhancement certificates and Diplomas.

As Director DRGT he was charged with the oversight responsibility of all institutional research grants and graduate training in the university. Prof Buyinza served as the Deputy Director in Charge of Administration and Graduate Training (2010 – 2013); Head, Department of Community Forestry and Extension, Faculty of Forestry and Natural Resources (2003 – 2005, 2008-2010) at Makerere University.  Buyinza grew though the University ranks from a Tutorial Assistant (1993 – 1998) at Gajah Mada University, Indonesia to becoming a Lecturer (1999); Senior Lecturer (2004); Assoc. Professor (2007) and Full Professor (2010) at Makerere University.  He has over 20 years experience of University research and teaching in the field of Forestry and Natural Resource Economics.  He has successfully supervised over 50 MSc. and 10 PhD students in the fields of forestry, environment and natural resources. He has also acted as an external examiner in many regional and international universities. He is a member of many professional bodies and served as the Chairperson, Board of Directors of the National Forestry Authority (2007 – 2013). He was the Institutional Focal person (2010-2022) and Chair of the Board of Management of the Consortium for Advanced Research Training in Africa (CARTA), 2014 – 2018.

Buyinza has published widely in the field of forest resource economics, environmental incomes, economics of biodiversity conservation, and Environmental Incomes for Rural Income and livelihoods. He has authored more than 150 papers in International peer-reviewed referred journals, 4 book Chapters, attended more than 70 conference proceedings and has presented in more than 140 conferences/seminars/workshops.

Buyinza has built a very strong international network of collaborations in research administration and has tremendous capacity for resource mobilization. He has been Principal investigator (PI) of 15 research projects and as Co-Principal Investigator in many other institutional research grants. He is the Coordinator of various externally funded research capacity building initiatives at Makerere University. He has a wealth of research management experience with special focus on in the field of natural resources economics, and environmental governance.

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Advert: Mature Age Entry Scheme – Private Sponsorship 2024/2025

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Students sit for an exam in the pre-COVID era, Makerere University, Kampala Uganda.

The Academic Registrar, Makerere University invites applications for the Undergraduate
Programmes under the Mature Age Entry Scheme only for Private Sponsorship for
2024/2025 Academic Year.
Non-Refundable Application fee of Shs. 50,000/= for Ugandans OR $75 Equivalent for
Internationals, plus bank charge should be paid in any of the banks used by Uganda
Revenye Authority after generating a Payment Reference Number (PRN).

  • Apply using the Institution’s Applications Portal URL:https: //apply.mak.ac.ug
  • Application is for candidates who passed the Mature Age Entry Examinations of December 17, 2022 and February 24, 2024 only.
  • Any candidate who passed the examinations in mentioned above and was not admitted on Government/ Private sponsorship for December 17, 2022 sitting, and for Government sponsorship for February 24, 2024 sitting, is eligible to apply for admission on Private Sponsorship for 2024 /2025 Academic Year.

The closing date for applying will be Friday 26th July, 2024.

Further details can be accessed by following this link.

Prof. Mukadasi Buyinza
ACADEMIC REGISTRAR

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Diploma/Degree Holders Admission Lists 2024/25

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Main Library, Makerere University. Photo taken on 29th February 2016.

The Office of Academic Registrar, Makerere University has released lists of Diploma/Degree Holder applicants admitted under Private/Self Sponsorship for the academic year 2024/25. Please note that admission is subject to verification of academic documents by the awarding institutions.

The admission list is displayed here below:

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