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Mak unveils VC’s Roster of 100; amends the Sexual Harassment policy; and launches Safer Universities project

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On Thursday 29th August 2019, the Vice Chancellor of Makerere University Prof. Barnabas Nawangwe represented by the Acting Deputy Vice Chancellor for Finance and Administration Prof. William Bazeyo unveiled members of the Vice Chancellor’s Standing Roster of 100; launched the amended Policy and Regulations against Sexual Harassment; and the Safer Universities Project.

The aforementioned strategies re-affirm Makerere University’s commitment to fight against sexual harassment.

Prof. William Bazeyo representing the Vice-Chancellor (Second Left) flanked by Dr. Euzobia Baine Mugisha - Ag. Director Gender Mainstreaming (Left), Dr. Maxime Houinato - UN Women Country Representative, Ms Susan Olegede - UN Women and Prof. Sylvia Tamale- Makerere University School of Law at the launch of the amended Policy and Regulations Against Sexual Harassment on 29th August 2019.

Organized by the Gender Mainstreaming Directorate in partnership with European Union Spotlight Initiative, Government of Sweden and UN Women, the highly colorful ceremony graced by Dr. Maxime Houinato, UN Women Country Representative to Uganda, Ms. Susan Oregede, the Programme Specialist EVAWG, members of Makerere University management, members of the Vice Chancellor’s Standing Roster of 100 and media.

The Vice Chancellor’s Standing Roster of 100 to investigate sexual harassment

In line with section 18 part (a) of Makerere University Policy and Regulations against sexual harassment 2006 (as amended), the Vice Chancellor on 1st August 2019, appointed 100 members of the Vice Chancellor’s Standing Roster to investigate sexual harassment.

Prof. William Bazeyo together with  Dr. Maxime Houinato - UN Women Country Representative, posing for a photo with members of Vice Chncellor's Standing Roster of 100.

According to Makerere University Policy and Regulations against Sexual Harassment, the Vice Chancellor’s Roster of 100 includes well selected persons of integrity from which ad hoc committees will be drawn to investigate specific reported complaints of sexual harassment. The Roster represents all categories of groups in the University community that is; academic, administrative and support staff, students (undergraduate and postgraduate) as well as all hierarchical ranks within those categories.

The Safer Universities Project

The Safer Universities Project is a joint effort of Makerere University and Gulu University to eliminate all forms of sexual harassment and violence against women and girls by promoting favorable social norms, attitude and behavior and strengthening sexual harassment reporting mechanisms. The project is also geared towards improving Sexual Reproductive Health Rights (SRHR) at community and individual level and ensure that perpetrators are held countable.

Prof. Willima Bazeyo also launched the Safer University Project. Coordinated by Makerere University Gender Mainstreaming Directorate.

Coordinated by Makerere University Gender Mainstreaming Directorate, the Safer Universities Project is expected to increase the use of available, accessible and quality essential referral services by women and girls who experience violence.

The revised Makerere University Policy and Regulations against Sexual Harassment

On 2nd March 2018, the Vice Chancellor of Makerere University Prof. Barnabas Nawangwe appointed a five-member committee headed by Prof. Sylvia Tamale to investigate the causes of the increasing cases of sexual harassment, review the Policy and Regulations against Sexual Harassment and make recommendations.

Consisting of Dr. Betty Ezati, Dr. Consolata Kabonesa, Dr. Christopher Mbazira and Dr. Aaron Mushengyezi and Gender Mainstreaming Directorate, the Committee cited gaps and inadequacies that necessitated the policy to be reviewed and amended.

L-R; mR. Eric Tumwesigye, Ms. Ritah Namisango, Ms. Proscovia Nabatte and Ms. Frances Nyachwo discussing the incites of the revised Makerere University Policy and Regulations against Sexual Harassment.

According to the amended Policy, sexual harassment is prohibited for both on-campus and off-campus university setting against, between or among; students, academic, administrative and support staff, contractors, partners, visitors and researchers. 

 The Policy clearly states the penalties to a person found guilty of sexual harassment. The penalties include; written warnings, counselling, restraining order, apology to the aggrieved party, fines up to two years’ salary, suspension, demotion, dismissal and criminal investigation and prosecution. These penalties will be subjected to a person depending on the gravity of the offence. The revised policy also disbanded the previous Unit based anti sexual harassment committees and established the Vice Chancellor’s Standing Roster of 100 members. It also gives the Gender Mainstreaming Directorate and the Directorate of Legal Affairs the responsibility to monitor compliance of decisions made in respect of all lodged complaints.

Members of the Vice Chancellor's Standing Roster of 100 to fight against sexual harassment AT Makerere University acceptiing their roles.

Addressing participants and media on Thursday 29th August 2019, Prof. Bazeyo recognized the importance of the Safer Universities Project as a drive to excavate issues that affect women and girls at universities. “We need to uproot all the cells that cause violence, abuse and sexual harassment in our universities,” he said.

According to Prof. Bazeyo, the amended policy will guide Makerere University on how to handle sexual harassment matters.  He cautioned staff and students against using the issue of dress code as an excuse by the perpetrators of sexual harassment behavior when he said, “You cannot convince me that you were tempted by someone’s dress code if you are not a perpetrator. Someone’s actions especially when it comes to sexual desires are within the heart not the environment.”

Prof. Bazeyo addressing participants and media on Thursday 29th August 2019.

Prof. Bazeyo congratulated members of the Vice Chancellor’s Standing Roster of 100 upon their appointment and urged them to do their work diligently. Drawing from the several reports on sexual harassment that have been reported, Prof. Bazeyo cautioned the members to work tirelessly to ensure that sexual harassment vice is eliminated from Makerere University.

The UN Women Country Representative to Uganda Dr. MaximeHouinato applauded Makerere University leadership for taking a bold step to fight against sexual harassment and all other forms of abuse and violence against women. According Dr. Maxime, the question of violence against women and why focus on women can be well answered and articulated while looking at the wider missing gap between women and men in the country’s economic development.

“Women still face wider income gaps, poor representation in politics and there are few opportunities that target women. More than 25% of women report having been victims of violence,” he said.

 UN Women Country Representative to Uganda Dr. MaximeHouinato speaking to participants on 29th August 2019 at Royal Suites Bugoloobi.

Dr. Maxime said that for a country to develop human capital, it should look at the integrity of women. He spotted impunity as the main cause of violence against women when he said, “impunity is what entertains violence. When people have too much ego and think they are untouchable the end result is violence and all forms of abuse”

On behalf of students, the Makerere University Guild President H.E Julius Kateregga pledged to fully support institutions that are working tirelessly to ensure that Makerere University is a free space for female students, with zero tolerance to sexual harassment.

Training of the Vice Chancellor’s Standing Roster of 100 to investigate sexual harassment

The 100 members of the Vice Chancellor’s Standing Rosters were trained and equipped with knowledge and skills to investigate sexual harassment cases. The two days training (28th-29th August) was organized by Makerere University Gender Mainstreaming Directorate in partnership with European Union’s Spotlight Initiative, Government of Sweden and UN Women, Uganda.

Associate Professor Consolanta Kabonesa interacting with participants on Gender and Equity Budgeting.

During the training, participants shared knowledge and experience on violence against women and girls and discussed the root causes, drivers and consequences.  In an interactive session with Prof. Sylvia Tamale, participants were sensitized on how sexual harassment crops up in institutions of higher learning, and public places; the key drivers, preventions and response strategies; and the international, regional and national legal and policy frameworks for prevention and responses to violence against women and girls.

“Sexual harassment is manifested in form of unwelcome sexual advances, requests for sexual favors or unwanted physical, verbal or non-verbal conduct of a sexual nature,” she said.

Internalizing the Makerere University Policy and Regulations against Sexual Harassment, Dr Euzobia Baine Mugisha encouraged all members to report any sexual harassment matter to the Gender Mainstreaming Directorate. According to her, any person in authority who receives a complaint of sexual harassment and fails to take any pro-active steps to progress the matter in a timely manner commits an offense and shall be subjected to disciplinary proceedings.

The Direcctor of Legal Affairs Mr. Henry Mwebe making a presentation on Hearing procedures for sexual harassment cases-investigation, storage and submission of exhbits, eithical and legal practices and skills required.

Reiterating the importance of reporting, the Director of Legal Affairs Mr. Henry Mwebe said, “Not reporting is an offense especially if the person withholding information occupies a leadership position.” He urged students and staff to always lodge complaints on matters of violence and sexual harassment in a timely manner and in a well-documented format.

Participants were also introduced to Gender Equity Budgeting by Associate Professor Consolanta Kabonesa and Sexual Reproductive Health and Rights (SRHR) and its linkage to violence against women and girls presented by Dr. Josephat Byamugisha.

Article by Nabatte Proscovia, Mak Public Relations Office

 

Proscovia Nabatte

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Mastercard Foundation Board pays its inaugural visit to Makerere University

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Prof. Barnabas Nawangwe, H.E. Ellen Johnson and Ms. Reeta Roy, pose for a photograph at the Main Building Entrance. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.

On Tuesday, 17th June 2025, a distinguished delegation from the Mastercard Foundation Board visited Makerere University for the first time since the establishment of the Mastercard Foundation Scholars Program at the university. The visit underscored the progress achieved through the partnership and its positive impact on the university community, Uganda and the African continent over the past decade. The delegation was welcomed to Makerere by the Vice Chancellor, Prof. Barnabas Nawangwe, accompanied by Prof. Buyinza Mukadasi, Acting Deputy Vice Chancellor for Academic Affairs, and Prof. Justine Namaalwa, the Program Director for Mastercard Foundation at Makerere University.

The high-profile delegation was led by Her Excellency President Ellen Johnson Sirleaf, the former President of Liberia and the first woman to hold the presidential office on the African continent. She serves on the Board alongside other members such as Mr. Zein M. Abdalla, the Board Chairperson; Ms. Jennifer Fonsted; Mr. Jim Leech; Mr. Stephen Toope; Ms. Sewit Ahderom; Ms. Baroness Valerie; Hon. Louise Arbour; Ms. Tsega Gebreyes; Mr. Jay Ireland; Mr. Michael Sabia; Ms. Carole Wamayu; Ms. Robin Washington; and Ms. Reeta Roy, the President and Chief Executive Officer of the Mastercard Foundation. Additionally, the Board members were accompanied by the leadership team of the Mastercard Foundation, including Mr. Doug Kasambala, Chief Financial Officer; Ms. Ivy Mwai, Education and Skills Lead; Mr. Adrian Bukenya, Country Director for Mastercard Foundation-Uganda Programs; and Ms. Rachel Nandelenga, Head of Country Program Communications.

Prof. Barnabas Nawangwe, welcoming H.E. Ellen Johnson, Ms. Reeta Roy and other members of Mastercard Foundation Board to Makerere University. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Barnabas Nawangwe, welcoming H.E. Ellen Johnson, Ms. Reeta Roy and other members of Mastercard Foundation Board to Makerere University.

The Mastercard Foundation Board conducted a series of meetings with various stakeholders at Makerere University. The meetings begun with the University Leadership, which featured key figures such as Rt. Hon. Daniel Kidega, the Deputy Chairperson of the University Council and Chairperson of the Mastercard Foundation Scholars Program Advisory Board at Makerere; Prof. Barnabas Nawangwe, the Vice Chancellor; Prof. Buyinza Mukadasi, the Acting Deputy Vice Chancellor for Academic Affairs and Chairperson of the Steering Committee for the Mastercard Foundation Scholars Program; and Mr. Yusuf Kiranda, the University Secretary.

While addressing the delegation, Vice Chancellor Prof. Nawangwe expressed gratitude for the partnership between the Mastercard Foundation and Makerere University. He highlighted the Foundation’s impact on Africa’s higher education sector and the livelihoods of young people across the continent.

Prof. Barnabas Nawangwe, Prof. Buyinza Mukadasi and Prof. Justine Namaalwa, interacting with Members of the Board. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Barnabas Nawangwe, Prof. Buyinza Mukadasi and Prof. Justine Namaalwa, interacting with Members of the Board.

“We are privileged to host Her Excellency Ellen Johnson Sirleaf, along with other Members of the Board of Mastercard Foundation and the Foundation’s President and CEO, Ms. Reeta Roy, for the first time at Makerere University. The Mastercard Foundation has significantly impacted Uganda and Africa’s higher education sector and the livelihoods of young people, for which we are very grateful,” Prof. Nawangwe remarked.

Prof. Nawangwe also expressed appreciation to the Mastercard Foundation for its partnerships with Makerere University, which began with the Scholars Program and now encompasses additional initiatives such as the E-learning Initiative and, most recently, the Climate Resilience and Sustainability Collaborative project.

During the meeting with the Scholars Program staff, the Program Director, Prof. Justine Namaalwa, had the opportunity to outline the achievements of the first 10 years (First phase) of the Scholars Program at Makerere University and shed light on the future of the second phase of the Program at Makerere University.

Rt. Hon. Dan Kidega, Prof. Buyinza Mukadasi and Mr. Yusuf Kiranda interacting with the Board Members during their meeting with the Scholars Program staff. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Rt. Hon. Dan Kidega, Prof. Buyinza Mukadasi and Mr. Yusuf Kiranda interacting with the Board Members during their meeting with the Scholars Program staff.

Among the achievements highlighted by Prof. Namaalwa during the first phase were the following:

  • The Program supported 1,032 young people, of whom 76% were females and 24% were males.
  • As of January 2025, 965 Scholars had graduated, achieving an exceptional completion rate of 94%.
  • Scholar Alumni have moved on to various pursuits, including formal employment (34%), entrepreneurship (11%), and further education (3%).
  • Strengthening the Student Mentorship Engagements through capacity-building sessions for 97 university staff across the colleges, which benefits both the Scholars and other students.
  • Drafting the Makerere University Career Guidance and Mentorship Policy to streamline mentorship engagements across the university. The Policy is currently under review by the University Council.
  • As of 2024, the Scholars Entrepreneurship Fund has created 86 jobs across various communities.
  • The Scholars made a positive impact on communities through their Annual Day of Service, supporting twelve communities by constructing boreholes for clean water access in two communities and building and equipping classrooms in three communities.
Prof. Justine Namaalwa, making a presentation to the Board during the meeting with Scholars Program staff. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Justine Namaalwa, making a presentation to the Board during the meeting with Scholars Program staff.

Prof. Namaalwa also elaborated on the accomplishments thus far in the second phase of the Scholars Program by highlighting the following;

  • 101 Scholars recruited into the Program across different categories.
  • Prioritizing the safety of students and staff, emphasized by the well-articulated Makerere University Safeguarding Policy and its implementation activities.
  • A fully operational Disability Inclusion Support Centre.
A Board Member posing a question to Program Staff during their interaction with the team. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
A Board Member posing a question to Program Staff during their interaction with the team.

On the other day’s activities, the Board also had the chance to view a mini-exhibition showcasing projects implemented by the alumni scholars. Furthermore, they engaged in a focus group discussion with both the Scholars and alumni.

On their part, the Board members expressed gratitude to Makerere University Management, led by Prof. Nawangwe, for the tremendous achievements the university had attained through the implementation of the Scholars Program and other initiatives aimed at uplifting underprivileged young people in Uganda and Africa. The Board members also expressed their appreciation to Prof. Namaalwa and the Scholars Program for the excellent job done in implementing the Scholars Program and for the continuous support provided to the Scholars and Scholar-alumni.

Ms. Reeta Roy, the President & CEO of Mastercard Foundation inspecting one of the alumni stalls during the exhibition. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Ms. Reeta Roy, the President & CEO of Mastercard Foundation inspecting one of the alumni stalls during the exhibition.

The Vice Chancellor, Prof. Nawangwe, concluded the day by presenting each visitor with an unforgettable souvenir of Makerere, which included exquisite Makerere University coffee mugs and executive pens.

Prof. Nawangwe presenting a souvenir to H.E. Ellen Johnson at the end of her visit to Makerere University. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Nawangwe presenting a souvenir to H.E. Ellen Johnson at the end of her visit to Makerere University.

Mr. Bernard Buteera is the Principal Communication and Public Relations Officer of the Mastercard Foundation Scholars Program at Makerere University

More photos from the visit

Members of the Board interacting with a cross-section of the Scholars and alumni of Mastercard Foundation during a focus group discussion. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Members of the Board interacting with a cross-section of the Scholars and alumni of Mastercard Foundation during a focus group discussion.

H.E. Ellen Johnson and other Board Members interact with a student during a visit to the Disability Support Centre. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
H.E. Ellen Johnson and other Board Members interact with a student during a visit to the Disability Support Centre.

Prof. Nawangwe, H.E. Ellen Johnson, Ms. Reeta Roy and other Board Members pose for a photograph with Scholars Program Staff. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Nawangwe, H.E. Ellen Johnson, Ms. Reeta Roy and other Board Members pose for a photograph with Scholars Program Staff.

Prof. Nawangwe, H.E. Ellen Johnson, Ms. Reeta Roy, and other Board members pose in a photograph with a cross-section of Scholars and alumni of Mastercard Foundation at Makerere. Mastercard Foundation Board Inaugural visit to Makerere University led by H.E. Ellen Johnson Sirleaf, former President of Liberia, 17th June 2025, Kampala Uganda, East Africa.
Prof. Nawangwe, H.E. Ellen Johnson, Ms. Reeta Roy, and other Board members pose in a photograph with a cross-section of Scholars and alumni of Mastercard Foundation at Makerere.

Bernard Butare

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Meet Safali Libia, a Mastercard Foundation Scholar-alumnus who rebuilt his life as a refugee in Uganda

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Mastercard Foundation Scholars Program at Makerere University, International World Refugee Day 2025, themed “solidarity with refugees,” highlights of remarkable achievements of Scholars and alumni with refugee backgrounds, June 2025, Kampala Uganda, East Africa.

In recognition of International World Refugee Day this year, themed “solidarity with refugees,” the Mastercard Foundation Scholars Program at Makerere University proudly highlights the remarkable achievements of our Scholars and alumni with refugee backgrounds. These individuals have shown incredible resilience and determination, making a profound impact in their communities. Today, we are excited to share the inspiring story of Safali Libia, a Scholar-alumnus who, despite facing numerous challenges, successfully joined Makerere University through the Mastercard Foundation Scholarship, graduated, and actively contributes to his community at Kyangwali Refugee Settlement. He launched a transformative social venture project, A Hand for a Refugee, aimed at advancing the agriculture sector and enhancing livelihoods.

I was born in 1997 in Bunagana, Eastern Democratic Republic of Congo. In 2013, I fled to Uganda due to the armed conflict in my home country. My life was rebuilt in Kyangwali Refugee Settlement, where I found a new beginning.

Despite the challenges, I worked hard through school and was eventually admitted to Makerere University. There, I graduated with a Bachelor of Arts in Economics as a proud Mastercard Foundation Scholar. Accessing education in a peaceful environment changed the trajectory of my life. While at university, I decided to change the narrative about refugees. Too often, we are viewed through a lens of pity rather than potential. In my second year at Makerere, I allocated part of my scholarship stipends to support my family and also fund youth activities in the settlement. I mentored younger students, encouraged girls to stay in school, and advocated for inclusive development policies that recognise refugees as contributors, not burdens.

Mastercard Foundation Scholars Program at Makerere University, International World Refugee Day 2025, themed “solidarity with refugees,” highlights of remarkable achievements of Scholars and alumni with refugee backgrounds, June 2025, Kampala Uganda, East Africa.
One of the Seedling Ventures run by ‘A hand for a Refugee’ that serves refugee farmers in Kyangwali.

I also noticed how refugees have limited access to resources and opportunities. Many can only engage in small-scale agriculture or petty trade, yet they have dreams and abilities far beyond that. This realisation led me to co-found ‘A Hand for a Refugee, a youth-led social enterprise driven by a profound understanding of the urgent need to strengthen the socio-economic well-being of refugee communities. We envision a future where refugees are not solely reliant on aid but are empowered towards self-reliance and can sustainably meet their diverse household needs, including ensuring access to education for their children, providing sufficient and nutritious food, securing safe drinking water, and fostering improved living conditions.

We focus on practical and sustainable solutions, providing comprehensive skilling and training in the two thematic areas of climate-smart agriculture livelihood for refugees and youth/women economic empowerment. Recognising the diverse experiences of refugee farmers, we provide support through comprehensive extension services and market linkage initiatives. These efforts are designed to enhance agricultural productivity, foster economic self-reliance, and promote sustainable livelihoods.

One of the refugee young men excited with his harvest of watermelon, a result of the training offered by Safali Libia in Kyangwali Refugee Settlement. Mastercard Foundation Scholars Program at Makerere University, International World Refugee Day 2025, themed “solidarity with refugees,” highlights of remarkable achievements of Scholars and alumni with refugee backgrounds, June 2025, Kampala Uganda, East Africa.
One of the refugee young men excited with his harvest of watermelon, a result of the training offered by Safali Libia in Kyangwali Refugee Settlement.

So far, we have trained fellow refugees in modern, climate-smart farming techniques and supported them in growing high-value crops like passion fruits, tomatoes, onions, and cabbages, which could thrive on small plots of land. Through these efforts, we strengthened food security and restored dignity. Our initiative has trained over 50 farmers, empowered women and youth, and demonstrated that refugee-led solutions are practical and sustainable. The Anzisha Prize and the Mastercard Foundation Scholars Program have recognised my work as a shining example of refugee-led innovation and a testament to whatrefugees can achieve when given the opportunity.

Today, I serve as the General Secretary of the Kyangwali Refugee-Led Organisations Umbrella. I encourage fellow refugee youth to take up leadership roles. We are not helpless; we are resourceful, determined, and resilient. All we need is trust, tools, and opportunity.

Some of the refugee young women being trained on how to make traditional mats, courtesy of 'A hand for a Refugee' project. Mastercard Foundation Scholars Program at Makerere University, International World Refugee Day 2025, themed “solidarity with refugees,” highlights of remarkable achievements of Scholars and alumni with refugee backgrounds, June 2025, Kampala Uganda, East Africa.
Some of the refugee young women being trained on how to make traditional mats, courtesy of ‘A hand for a Refugee’ project.

On this World Refugee Day, I call upon refugee youth not to wait for change but to be the change. We carry the solutions to our own problems. With education, courage, and unity, we can build more than survival; we can build thriving futures.

Let my journey remind the young people in different settlements that leadership, resilience, and hope can grow even in difficult conditions. I represent a new generation of refugees who do not see themselves as victims of circumstance but as architects of change, ready to rebuild their communities from the ground up. As we commemorate this day, let us celebrate young visionaries for surviving, thriving, and illuminating the way forward for millions of others displaced by conflict and crisis. In this struggle, I have planted seeds of hope, demonstrating that from within the refugee settlements of Africa can emerge the leaders of tomorrow. If I can do it, you can too.

Mak Editor

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Call For Expression of Interest: MURBS MIS Requirements Gathering

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The reconstituted Makerere University Retirement Benefits Scheme (MURBS) Board of Trustees as of 1st April 2025 from Left to Right: George Bamugemereire, CPA Edna Isimbwa Rugumayo, CPA Francesca Angida Mugyema, Michael Kizito (PhD), Elizabeth P. Nansubuga (PhD), Deus Kamunyu Muhwezi (PhD), and Mr. Joseph Ikarokok. Kampala Uganda, East Africa.

1.0 Background

Makerere University Retirement Benefits Scheme (MURBS) is a Mandatory Employer-Based Scheme established under irrevocable trusts to provide retirement benefits to employees of Makerere University and operates in accordance with its Trust Deed and Scheme Rules, as amended on 30 May 2023.

MURBS is committed to enhancing operational efficiency and data-driven decision-making. MURBS has grown over the years and is looking to develop a system that offers comprehensive information systems integration and reporting capabilities to support effective management.

MURBS invites qualified and experienced consulting firms/consultants to submit their Expression of Interest (EOI) for the requirements gathering necessary to develop and implement a comprehensive Management Information System (MIS). The purpose of this initiative is to gather detailed user needs and technical specifications to ensure the successful design, development, and deployment of the Management Information System (MIS).

2.0 Objectives of the Requirements Collection

The consultant/firm shall be responsible for achieving the objectives, which include:

  1. To understand and document the detailed functional and non-functional requirements of the MURBS MIS.
  2. To identify user needs across various departments and levels of management.
  3. To establish technical specifications and data architecture needs.
  4. To ensure alignment with organizational goals and compliance standards.
  5. To provide a foundation for the subsequent design, development, and implementation phases.

3.0 Scope of Work

The selected consultant/firm will be responsible for:

  1. Conducting stakeholder interviews and workshops across departments.
  2. Reviewing existing systems (if any), workflows, and data sources.
  3. Documenting current processes and identifying gaps.
  4. Collecting and prioritizing user requirements.
  5. Developing a comprehensive requirements specification document.
  6. Validating requirements with stakeholders.
  7. Providing recommendations for system features, integrations, and technical architecture.

4.0 Eligibility Criteria – Qualification and Experience

The Firm/Consultant must submit a detailed written statement to confirm the following minimum requirements:

  1. Proven experience in requirements gathering for MIS or similar systems.
  2. A strong understanding of data management, reporting, and analytics; and Public Financial Management (PFM) knowledge.
  3. Experience working in the IT industry; at least 10 years in the software and system development industry.
  4. Adequate technical and functional expertise. The Firm/Consultant should be familiar with the various stages of system development, from design to implementation and testing; and should be familiar with different requirements gathering methodologies.
  5. Successful track record of similar projects undertaken, including different requirements gathering methodologies.

5.0 Responding to this Call

  1. Interested parties should submit their EOIs, including:
    • i) Cover letter expressing interest.
    • ii) Company/consultant profile with relevant experience.
    • iii) Methodology/approach to requirements collection.
    • iv) List of key personnel involved.
    • v) Examples of similar projects undertaken.
    • vi) Tax clearance system.
    • vii) Proof of membership to a professional body in Uganda or internationally.
    • viii) Any other relevant information.
  1. The EOI should be addressed to;

The Principal Pension Officer
Makerere University Retirement Benefits Scheme
P.O. Box 7827, Kampala
Lincoln Flats – B4, Makerere University
Tel: +256 (414) 531472
Email: info@murbs.mak.ac.ug

  1. A completed and sealed EOI should be hand-delivered and submitted at the Scheme Office, and an electronic copy of the EOI should be sent to info@murbs.mak.ac.ug.

Disclaimer: This EOI is not a procurement contract and does not commit MURBS to select any respondent. It is an invitation for expressions of interest to facilitate the subsequent formal procurement process.

Deadline for Submission: 2 July 2025 (3:00 p.m.)

Licensed by the Uganda Retirement Benefits Regulatory Authority (RBS.0005)

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