_{By Moses Lutaaya}

The Directorate of Graduate Training (DGT) at Makerere University has set an ambitious course for the next five years after a three-day strategic planning retreat held at Royal Suites Hotel, Bugolobi, from July 29–31, 2026. The retreat brought together staff, officials from the Directorate of Planning and invited facilitators to review the Directorate’s performance, identify challenges and opportunities, and develop a strategic plan that aligns with Makerere University‘s vision of becoming a research-led institution.

Opening the retreat, the Director of the Directorate of Graduate Training, Prof. Julius Kikooma, reminded staff that the Directorate occupies a central position in the implementation of Makerere University‘s Strategic Plan and must therefore position itself to deliver measurable results.

Prof. Kikooma said one of the University’s key strategic priorities is to increase graduate student enrolment and improve graduate completion rates, making the Directorate’s work more critical than ever before.

He explained that under the University’s Strategic Plan, graduate education is expected to grow significantly over the next five years, with graduate students projected to constitute about 40 per cent of the University’s total enrolment by 2030.

“It is not enough to simply increase admissions,” Prof. Kikooma said. “Our responsibility is to ensure that the students we admit are supported to complete their programmes on time. Graduate completion rates are now one of the University’s strategic priorities.”

He noted that while graduate enrolment is expected to increase substantially, completion rates must also improve if the University is to achieve its research-led aspirations.

The Director emphasized that the Directorate must move beyond reporting admission figures and instead closely monitor student progression from admission through graduation using the Research Information Management System (RIMS). He said the system would enable the University to track every graduate student throughout their academic journey and generate reliable data for planning and decision-making.

Prof. Kikooma challenged staff to embrace the system fully, warning that inaccurate or outdated information compromises the University’s reporting to management and Council.

“We must ensure that the information we present is clean, accurate and reflects active graduate students. RIMS is no longer optional; it is central to how we monitor graduate training and account for our performance.”

He revealed that academic staff supervising graduate students would increasingly be required to demonstrate active use of RIMS before receiving administrative clearance, a move intended to improve accountability and strengthen graduate student tracking.

The Director also highlighted operational challenges facing the Directorate, particularly during peak admission periods when staff experience overwhelming workloads.

He encouraged staff to embrace teamwork and support one another beyond their designated responsibilities whenever the Directorate faces periods of high demand.

“When it’s admissions peak, the pressure belongs to all of us. Even those whose primary roles are elsewhere should step in because we are one Directorate,” he said.

Prof. Kikooma further stressed the importance of proper planning, timely resource mobilization and continuous staff development, noting that changing technologies and administrative systems require continuous learning and capacity building.

“The way we succeeded yesterday cannot guarantee our success tomorrow. We must continue building our skills because the demands of graduate administration keep changing,” he observed.

As the retreat progressed, participants held intensive discussions on institutional priorities, performance targets, work planning, policy implementation and strategies for improving service delivery across the Directorate.

Delivering his closing remarks, Prof. Kikooma expressed satisfaction with the outcome of the retreat, saying the Directorate had successfully reflected on the key issues that will shape its future.

“I’m happy that we have reached this moment. We had a very tight programme, but I believe we have touched on everything we intended to discuss. Some of the messages have encouraged us, while others have provided practical and technical guidance on improving the way we work,” he said.

He urged staff to return to their offices and translate the lessons from the retreat into practical improvements in service delivery.

Prof. Kikooma thanked the organizing committee for ensuring the retreat became a reality despite earlier uncertainties and acknowledged the contribution of the facilitators, especially colleagues from the Directorate of Planning.

He particularly commended Dr. Christine Amito for her commitment and technical guidance in developing the Directorate’s strategic plan, describing her as instrumental in ensuring that the Directorate’s priorities remain aligned with the University’s overall strategic direction.

He also recognized the contributions of newly assigned planning staff whose early involvement had already strengthened the Directorate’s planning processes.

The Director applauded the graduate interns attached to the Directorate for the valuable support they provided during their placement.

“The work you have done has been real work that would ordinarily have been done by employed staff. Beyond your academic training, I hope you have also learnt the soft skills that are essential in every workplace,” he said.

Prof. Kikooma disclosed that the retreat marked only the beginning of the Directorate’s strategic planning process, noting that the resolutions would be compiled into a comprehensive report for discussion by the Directorate’s management before implementation.

He assured staff that recommendations requiring higher-level consideration would be forwarded to the relevant University authorities.

“The University is banking very much on what we do in graduate training to achieve its vision of becoming a research-led university. Admissions, graduate student tracking, policy development and graduate completion are all at the heart of that agenda.”

The Director also announced that the Directorate would institutionalize a culture of recognizing staff members for their dedicated service.

He observed that employees spend most of their lives in the workplace and therefore deserve appreciation from the institutions they serve.

“As a Directorate, we want everyone who has worked with us to know that they remain part of the DGT family. We are a winning team, but a winning team must also be a happy team.”

One of the emotional moments of the retreat came when the Directorate honoured its former Head of Registry, Ms. Prossy Nakayiki, with a special gift in recognition of her outstanding service and contribution to graduate training.

Receiving the award, Ms. Nakayiki thanked the Directorate for remembering her, saying the recognition affirmed that dedication and integrity are eventually rewarded.

“I take it at heart that when you do well, you are appreciated,” she said.

She recounted her professional journey from joining the then Directorate of Research and Graduate Studies as an admissions officer, rising through the ranks to head the Directorate’s Registry before her appointment as Deputy Academic Registrar in charge of Examinations, Transcripts and Graduation.

Ms. Nakayiki encouraged staff to remain committed to excellent customer care, urging them to treat every student with empathy and professionalism.

“When serving a student, think of that student as your own child. Even when you cannot provide an immediate answer, communicate honestly and assure them when you will be able to help. Our work is about service.”

She attributed the Directorate’s earlier achievements to teamwork, clearly defined responsibilities and effective communication among staff.

She advised employees to understand their roles, support one another and resolve workplace misunderstandings through open communication rather than conflict.

“Our supervisors can only succeed if we, the foot soldiers, perform our responsibilities well. Let us continue working together for the good of the Directorate and for the success of every graduate student who walks through our doors.”

The retreat ended with renewed commitment from staff to implement the Directorate’s five-year strategic plan and strengthen graduate training as a key pillar in advancing Makerere University‘s research excellence agenda.

The Office of Academic Registrar, Makerere University has released admission lists of candidates admitted under the Talented Sports Men & Women, Disability and District Quota Schemes with Government sponsorship 2026/27 Academic Year including appeals and remarked cases.

Other admission lists released include A-Level Applicants with Ugandan and those with Foreign Qualifications, Diploma in Performing Arts, Mature-Age Entry and Bachelor of Education (EXTERNAL Batch 2) for the Academic Year 2026/2027 under self sponsorship.

The cut-off points points can be accessed by following the link: https://mak.ac.ug/study-mak/cut-points

Kindly follow the links below to access the lists:-

Update 3^rd August 2026

• Re-advertised Programmes. Re-advertised on 7th July 2026 here.
• Successful Appeals/ Mopup -DIRECT ENTRY Private Sponsorship(BATCH II)
• Successful Appeals/ Mopup -International & other East Africans

Update 27^th July 2026

Government and Private Sponsorship list

Update 3^rd July 2026

International & East African Applicants

• A’ Level Applicants
• Diploma/Degree Applicants
• Diploma/Degree Holders (Ugandans)

Mop-up Lists

• Government Sponsorship – Mature Age Entry Scheme

• Government Sponsorship
  • Disability Scheme
  • Talented Sportsmen & Women
  • District Quota Scheme(Pending verification by Districts)
  • Appeals and Remarked Cases
• Private\Self Sponsorship
  • Ugandans with Ugandan Qualifications
  • Ugandans with Foreign Qualifications
  • Mature- Age Entry
  • Diploma in Performing Arts
  • Bachelor of Education (EXTERNAL Batch 2)

The Chief Security Officer (CSO), Makerere University, SSP Kaheebwa Geoffrey has during the official orientation ceremony held on 3^rd August 2026 tipped First Year Students of Academic Year 2026/2027 on Security and Successful University Life.

The guidelines follow:

1. Discipline: The First and Most Important Security Tool

Discipline is not just about following rules; it is the foundation of personal security. Discipline minimizes distractions and fosters self-control. At Makerere, this means adhering to university regulations, respecting study hours, and practicing self-discipline.  A disciplined student is a safer student, as they are less likely to put themselves in risky situations due to peer pressure or a lack of self-control.

2. Situational Awareness: Your Personal Early Warning System

Focus transforms potential into results, but it also keeps you safe. Focus on your surroundings.  In a busy environment like Makerere, you must be vigilant.  Put your phone away when walking. Be aware of who and what is around you. This simple act of focus can prevent you from becoming a victim of petty theft or other crimes. As the speech mentioned, “focus turns challenges into stepping stones for excellence,” and that includes safety.

3. Securing Your Learning Environment: A Shared Responsibility

A secure environment is vital for uninterrupted learning. Makerere University employs a comprehensive   security framework including a dedicated security team, CCTV cameras, and access control. However, I cannot stress this enough: security is a

collective effort. My team and I are here to protect you, but you must be our partners. This means reporting suspicious individuals or activities immediately.  Do not assume someone else will do it. Your vigilance complements our institutional protocols.

4. Personal Integrity: The True Measure of a Makerere Student

Integrity shapes character and earns respect. Your integrity at Makerere will define you. This means being honest in your academic work, avoiding plagiarism, and being truthful in   your interactions. Dishonesty erodes trust and can lead to serious consequences. Your integrity is your reputation.

5. Cyber Security: Protecting Your Digital Footprint

We live in a digital age. Your personal information is valuable, and you must protect it online.  This is a core part of your security.  Refrain from sharing your student ID, password, or bank details with anyone. Be wary of unsolicited emails or messages asking for personal information. Do not engage with unverified platforms or “too-good­ to-be-true” offers. Your digital security is as important as your physical safety.

6. Maturity: Balancing Freedom with Responsibility

University life grants you immense freedom.  Maturity is the ability to make wise choices with that freedom. The speech referenced temptations like sneaking out. Here, maturity means not succumbing to the pressure to leave campus late at night, to engage in excessive drinking, or to skip classes.  Maturity is understanding that your decisions today have consequences for your future. Practice critical thinking and ask yourself, “How will this decision affect my future?”

7. Property Security: Don’t Be an Easy Target

Laptops, phones, and other personal belongings are essential for your studies, and unfortunately, they are attractive to thieves. Never leave your belongings unattended in libraries, lecture halls, or cafeterias. Use locks on your hostel rooms and ensure your valuables are stored securely. A moment of carelessness can cost you months of work.

8. Fire Safety:  Know the Procedure

Know the fire assembly points in your halls of residence and lecture building g s.   Be aware of fire exits. In the event of a fire, do not panic. Evacuate calmly and quickly. Being prepared is the key to staying safe.

9. Health and Wellness: A Pillar of Security

Your mental and physical health are paramount. If you feel overwhelmed by academic pressure or personal issues, reach out. The University has a counseling center and health facilities. Ignoring stress can lead to poor decisions. Remember, a healthy mind and body are your best defenses against a multitude of problems.

10. Preventing Theft in Hostels: Secure Your Space

Residential security is a top priority. Ensure your hostel room is always locked, even when you are just going to the bathroom. Do not let strangers into your room. Know your neighbors and look out for one another. A close-knit community is a safer community.

11. Learning from Good Practices: Emulate Success

Just as other schools in the document have mentorship programs and integrity clubs, you too can form study groups that promote academic integrity and safety. Join clubs and societies that foster positive values.  A strong peer network is a valuable support system that can help you make safer choices.

12. Balancing Studies and Social Life: Moderation is Key

Makerere offers a vibrant extracurricular life. Participate in sports, music, and clubs to develop teamwork and creativity. However, prioritize your academics. Overcommitting to social activities can dilute your focus and make you more vulnerable. Time management is a key security tool: A well-rested, focused student is less likely to make a mistake than one who is overwhelmed and exhausted.

13. Emergency Response: Know the Numbers

Please save the university’s emergency contact numbers in your phone. The numbers for the University Security Office and the Police are available in your orientation materials. If you witness a crime or are in trouble, do not hesitate to call. We are here to respond.

14. Personal Responsibility: The Golden Rule

Ultimately, your security is your personal responsibility.  The university provides the framework, the rules, and the personnel, but you are the one who must make the right choices.  Do not rely solely on the system; be an active participant in your own safety.

15. Protecting the Makerere Legacy: Alta Continua

You are now part of a great legacy.  As you go forth, remember that your conduct reflects on this institution. By embracing these security principles and values of integrity and maturity, you are not just protecting yourself; you are upholding the honor and reputation of Makerere University. This is how we, together, build a secure, excellent, and thriving academic community for all.

Conclusion

Dear first-year students, the path to academic excellence   is paved with discipline, focus, integrity, and maturity. These values are the very pillars of a secure life.  By internalizing and practicing what I have shared with you, you are equipping yourself not just for a successful university life, but for a secure future.

Trust the process, lean on your lecturers and support staff, and, most importantly, support one another. Together, we will ensure that your time at Makerere University is not only academically rewarding but also safe and fulfilling.

Thank you all, and let’s keep in touch as we work together to PROTECT AND SERVE.

FOR GOD AND MY COUNTRY.

Thank you.

Kaheebwa Geofrey
SSP
CSO-Makerere