General
Makerere University Writing Centre trains first cohort of staff on professional minute writing
By Christopher Kaahwa and Ritah Namisango
On 6th November 2025, the Makerere University Writing Centre (MakWC) held a training workshop aimed at enhancing professional writing skills among University staff.
Focusing on official documentation and record keeping, the training, hosted at the School of Business Conference Hall, attracted participants from different University units, including Assistant Administrative Officers and Assistant Academic Registrars. This marked the first cohort of trainees to benefit from the program, which covered topics such as the fundamentals and responsibilities of a minute taker, writing techniques, policy and legal considerations, e-meeting platforms, and the ethical use of Artificial Intelligence (AI).
In her opening remarks, Mrs. Patience Rubabinda Mushengyezi, the Deputy Academic Registrar, who represented the Academic Registrar, Professor Buyinza Mukadasi, commended the Writing Centre for championing the growth of writing skills across the University. “I want to thank the team from the Writing Centre for considering the Academic Registrar’s Department. Writing is central to everything that we do – from keeping accurate minutes to communicating decisions. This training will greatly improve our writing skills,” she said.
Mrs. Mushengyezi emphasized that official records, especially minutes, must be accurate, ethical, and well-structured. She reminded participants that minutes are not mere summaries, but legal and public documents that can serve as evidence in administrative or legal matters. “When we write minutes, we must remember they represent official proceedings and can be used in courts of law. This calls for professionalism, clarity, and ethical responsibility in your daily work,” she stated.
Speaking during the workshop, Professor Fredrick Jones Muyodi, the Team Leader, Makerere University Writing Centre (MakWC), explained that the Centre is pivoted to support the University’s strategic goal of becoming a research-led institution by 2030. Established and institutionalized in 2025 by the University Senate and Council, the Centre operates under the Directorate of Research, Innovations, and Partnerships (DRIP).
Professor Muyodi shared that the Centre has developed a comprehensive training and mentorship program to build writing skills across the University and beyond. The program will involve experts and mentors experienced in writing, collaborative research, and publication. It will use a hybrid approach, combining traditional teaching with online learning, case studies, and hands-on practice.
He also revealed that the Centre will offer short courses, lasting up to two weeks, in key areas such as academic, technical and scientific writing, editing and proofreading, policy brief and report writing, writing for community engagement, professional writing for administrators, and publishing. “These courses will strengthen the writing capacity of both staff and students while promoting research translation and effective communication,” he said.
On behalf of the Writing Center, Professor Ronald Bisaso commended the support from the Directorate of Human Resource and the Academic Registrar’ department for the identification of capacity development gaps, that provided the basis for the choice of topics and training facilitators.
During her presentation on the Fundamentals and Roles of a Minute Taker, Mrs. Mushengyezi underscored the importance of understanding institutional structures and governing frameworks before taking on the role of writing minutes. She explained that Makerere University’s governance system – from the University Council and Senate down to College Boards and departmental committees, operates under clear mandates, which minute writers must understand to accurately record proceedings.
She noted that effective minute writing begins with proper preparation, which includes knowing the committee composition, consulting the Chairperson about meeting details, and ensuring members receive timely notices and agendas. She advised participants to differentiate between regular, special, and emergency meetings, as each requires a unique approach to documentation. Drawing from experience, she encouraged participants to arrive early for meetings, verify meeting logistics, and carry official record books to ensure accuracy. “A well-prepared minute writer, not only captures discussions accurately, but also upholds the credibility of the meeting,” she remarked.
Mrs. Proscovia Nakayiki, Acting Deputy Academic Registrar (Examinations and Transcripts), led a session on Writing Techniques. During the session, she emphasized that minutes are vital for accountability, serve as a record for future reference, and inform those who missed meetings. “Well-written minutes should tell a clear, flowing story that remains meaningful even years later,” she said.
Ms. Nakayiki stressed that minute writing requires preparation and structure. She advised secretaries to be familiar with the meeting type and agenda, list all attendees and absentees, clearly summarize discussions, and outline action points. She also encouraged the use of templates, testing of recording devices beforehand, and remaining attentive during meetings to capture key decisions accurately.
Presenting on Policy and Legal Frameworks for Minute Writing, Ms. Esther Kabinga, Principal Legal Officer discussed the laws and policies that govern record keeping in Uganda. She noted that minutes are crucial for transparency and accountability, citing laws such as the Companies Act (2012), Public Finance Management Act (2015), and Access to Information Act. She also referenced some of Makerere University policies, including the Record Keeping Policy, Academic Records Management Policy (2022), and Communications Policy (2013). “Proper documentation protects both the institution and the individuals involved in decision-making,” she emphasized.
Discussing the Ethical and Responsible Use of Artificial Intelligence (AI), Prof. Paul Birevu Muyinda, Director of the Institute of Open, Distance and e-Learning, noted that AI has become part of everyday life. He commended Makerere University for adopting an official AI policy that promotes its ethical, inclusive, and responsible use in teaching, research, administration, and innovation. He urged participants to use AI as a supportive tool, combining it with human judgment and creativity while writing.
Building on to the aforementioned presentation, Dr. Godfrey Mayende, the Head, Department of Distance Learning and Deputy Director at the Institute of Open, Distance and eLearning, highlighted the role of digital platforms such as Zoom, Microsoft Teams, Google Meet, and WebEx in improving meeting efficiency and documentation. He pointed out that these platforms provide useful features like recording, transcription, and chat functions that make meetings more interactive and inclusive. “Familiarity with these tools enhances accountability and ensures that discussions are well-documented and easy to retrieve,” he advised.
Writers: Ritah Namisango is a Principal Communication Officer at Makerere University. Christopher Kaahwa contributed to this article as a Volunteer. Christopher Kaahwa is a Graduate of Makerere University-Bachelor of Journalism and Communication.
On 20th August 2026, Makerere University welcomed another cohort of 258 recipients of the prestigious Mastercard Foundation scholarship for the 2026/2027 academic year with pomp and fanfare. The colourful Scholarship Award Ceremony was presided over by the Vice Chancellor, Prof. Barnabas Nawangwe, who was represented by Prof. Ibrahim Mike Okumu, the Dean of the School of Economics and the Chairperson of the Scholars Selection sub-committee of the Mastercard Foundation Scholars Program at Makerere University.
While addressing the gathering, Prof. Nawangwe reminded the Scholars that the scholarship was both an honour and a responsibility, and that they ought to make the most of it to improve their lives and communities.
“Now that you have stepped through the gates of Makerere University, remember that a scholarship is both an award and a responsibility. You have been chosen because we believe in your potential to lead, innovate, and serve. Makerere University offers you world-class academic resources, mentorship, and networks—but the impact you make with these resources will depend on your discipline, integrity, and vision,” Prof. Nawangwe remarked.
A Call for Responsible Living
The Vice Chancellor further urged the new recruits to embrace university life responsibly and form lasting bonds that will support future networks.
“I encourage you to engage fully and responsibly in University life, build lasting bonds with your peers, and, equally important, keep your home communities close to your heart. Let the knowledge and skills you gain here become the seed for innovative solutions to the challenges facing your communities, our country, Uganda, and the African continent.” Prof Nawangwe emphasised.
Prof. Nawangwe further expressed his gratitude to the Mastercard Foundation for recognising Makerere University as a worthy partner and pledged to continue supporting all the Mastercard Foundation’s initiatives at Makerere University.
Leadership starts with self
Mr. Adrian Bukenya, the Senior Director of the Mastercard Foundation Scholars Program globally and the Country Director for Uganda, urged Scholars to embrace leadership, particularly through self-leadership. He emphasised that the Scholars Program is fundamentally a leadership development program.
“The Scholars Program offers more than just a scholarship; it is a leadership development Program. I encourage you, Scholars, to embrace leadership, and leadership starts with leading yourself, then your community, your country and the continent,” Mr. Bukenya emphasised.
Mr. Bukenya expressed his gratitude to the Management of Makerere University for partnering with the Mastercard Foundation on various initiatives. He emphasised that the Foundation is committed to continuing this partnership to educate young people and nurture the next generation of leaders on the African continent.
Selection Process Highlights
On his part, the Chairperson of the Scholars Selection Committee, represented by Mr Charles Ssentongo, the Deputy Academic Registrar responsible for Undergraduate admissions, congratulated all the Scholars who had made it through a very competitive and watertight selection process. To illustrate how tight the selection process had been, he shared compelling statistics that clearly demonstrated its competitiveness.
“We received 3,664 Applications for the Scholarship; 2,904 Undergraduates and 760 master’s students. Of these scholarship applicants, 1,440 Undergraduates and 280 Master’s students were admitted to Makerere University on private sponsorship, and they were all eligible for the Scholarship,” Mr Ssentongo pointed out.
Mr Ssentongo informed the attentive audience that one of the biggest challenges the Committee faced was the very high number of applicants, while the number of scholarships available was always very small. Mr Ssentongo then highlighted further statistics that characterised the tedious selection process.
“For the Undergraduates, 650 applicants were shortlisted for interviews, while 58 Master’s applicants were also shortlisted. Of these, 245 undergraduates and 13 Master’s students were selected for the final award,” Mr Ssentongo highlighted.
Celebrating A Diverse Cohort
The Program Director of the Mastercard Foundation Scholars Program at Makerere, Prof. Justine Namaalwa, used the occasion to highlight achievements made in the years gone by.
“Today, we are overjoyed to have successfully recruited 258 Cohort 9 Scholars—bringing us to the mark of 546 Scholars, 54.6% of the target recruitment of 1,000 Scholars under Phase II of the Program. To date, a total of 1,596 Scholars have been recruited since 2013, when the Scholars Program started at Makerere University,” Prof. Namaalwa announced.
Prof. Namaalwa showcased the diversity created by the Scholars Program, highlighting the arrival of international students from across the African continent at Makerere University through the Mastercard Foundation Scholars Program.
“For Cohort 9 Scholars, it’s time to celebrate our diversity in the Program. Let me call out the nationalities represented in the room: Lesotho (1 Scholar), Malawi (1 Scholar), Ghana (1 Scholar), D.R. Congo (13 Scholars), Cameroon (7 Scholars), Burundi (3 Scholars), Rwanda (10 Scholars), South Sudan (40 Scholars) and Tanzania (1 Scholar).” Prof. Namaalwa revealed.
Scholars Speak Out
Nathan Tamba, an international student from Cameroon, conveyed his enthusiasm regarding the opportunities afforded by the scholarship, particularly the prospect of pursuing his studies at Makerere University, recognised as one of the leading institutions on the continent.
“On behalf of my fellow scholars, I would like to express our gratitude to Makerere University and the Mastercard Foundation for awarding us this scholarship. It has given me the opportunity to study at this prestigious university and to experience Uganda for the first time.” Tamba remarked.
Tamba, clearly delighted like his fellow scholars, committed to using the scholarship opportunity to gain knowledge and skills he will use to benefit himself and his community.
The function was punctuated by entertainment from the Makerere University Choir, networking, and plenty of joyous celebration.
Bernard Buteera is Principal Communications Officer for the Scholars Program at Makerere University.
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